**2nd Stamford Scouts - Annual Report**
## Trustees Annual Report 2022 - 2023
## AGM Date: 11[th] July 2023
## Venue: Shacklewell Scouts Hut
- **Present** : Kara Groves, Alison Pike, Nick Reynolds, Jo Tinker, Jan Simmonds, Pauline Jones, Paul Scholes, John Burrows, Lisa Stevenson, Julie Evison Williams, Jacqui xxxx, Marina xxx, Lucy Burrows
- **Apologies** : Jonathon Bull
**2nd Stamford Scouts - Annual Report**
## Section A Reference and administration details
Charity name: 2[nd] Stamford Town Scouts Registered Charity Number: 522365 Charity’s Principal Address: Empingham Road, Stamford, PE9 2RH Charity Trustees who manage the charity:
|**Trustee Name**|**Offce (if any)**|**Dates acted if not**
**for whole year**|
|---|---|---|
|Kara Groves|Chairperson||
|Alison Pike|Secretary||
|Nick Reynolds|Treasurer||
|Jo Tinker|Group Scout Leader||
|Pauline Jones|Quartermaster||
|Julie Evison Williams|Explorers Leader||
|Jonathon Bull|Scout Leader - Pegasus Troop||
|John Burrows|Cub Scout Leader – Kestrel Pack||
|Paul Scholes|Cub Scout Leader – Kingfsher Pack||
|Lisa Stevenson|Beaver Scout Leader||
|Lucy Burrows|Squirrels Leader||
|Jan Simmonds|General Member||
|Neil Wotherspoon|General Member||
**2nd Stamford Scouts - Annual Report**
## Section B – Structure, governance and management
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common to all Scouts.
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
The Group is managed by the Board of Trustees, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Board of Trustees consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility), together with a Quartermaster. The Committee meets every 3 months.
Members of the Board of Trustees complete training within the first 5 months of joining the committee.
This Board of Trustees exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
- The maintenance of Group property;
- The raising of funds and the administration of Group finance;
- The insurance of persons, property and equipment;
- Group public occasions;
- Assisting in the recruitment of leaders and other adult support;
- Appointing any sub committees that may be required;
- Appointing Group Administrators and Advisors other than those who are elected.
- Ensuring all staff are paid fairly, in line with employment law
- Ensuring Conflict of Interest declarations are completed by all trustees and reviewed as appropriate.
## **Risk and Internal Control**
The Board of Trustees has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
**2nd Stamford Scouts - Annual Report**
## **Damage to the building, property and equipment** .
The Group would use the second site or request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
## **Injury to leaders, helpers, supporters and members.**
The Group through the membership fees contributes to the Scout Associations national accident insurance policy. The group also has group insurance for personal accident and medical expenses insurance for non-member helpers and supporters. Risk Assessments are undertaken before all activities.
## **Reduced income from fund raising.**
The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
## **Reduction or loss of leaders.**
The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
## **Reduction or loss of members.**
The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
**2nd Stamford Scouts - Annual Report**
## Section C- Objectives and Activities
## **The Purpose of Scouting**
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
## **The Values of Scouting**
As Scouts we are guided by these values:
Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.
## **The Scout Method**
Scouting takes place when young people, in partnership with adults, work together based on thevalues of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise
Summary of the main activities in relation to these objectives
During the year all Sections have offered a range of activities to the membership as detailed in the following annual reports:
## Chairperson’s Report **:**
This year has been an extremely expansive time to join the 2nd Stamford Scouting as
chairperson.
There has been a massive step forward with the new HQ with the long awaited planning permission now being granted[1] , this development means the new HQ sub – committee now have the immense task of coordinating the fundraising and grant applications. Already some wonderful ideas, events and support from different group leaders have been proposed, but we do need more help with this so if you have any experience in grant applications, building projects or fundraising, or are just keen to help, let me know.
Another exciting expansion is the progression of our new squirrel section. This new group will take on 4 – 6yr olds and will be coming soon. We are still looking for dedicated leaders
1. Planning permission was granted after the end of the financial year covered by this Annual Report.
**2nd Stamford Scouts - Annual Report**
to help in this section and hope to open in the new year.
My thanks go to all our leaders and volunteers on the committees who give their time to make sure more young people can get involved in Scouting. The next year is going to be hard work in terms of fundraising, however from what I have seen over the last 12 months I am sure the leaders and their groups will have lots of fun in doing so!
Kara Groves, Chair
## **Contribution by Volunteers**
Details on the contribution of adults can be found throughout this report.
## **Public Benefit Statement**
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
**2nd Stamford Scouts - Annual Report**
## Section D Achievements and Performance
The Board of Trustees in administering the charity has met 5 times during the year.
## **Group Scout Leader Report**
It has been another busy year for all our sections and our leaders have done an amazing job at guiding our young people through gaining badges in all areas and being awarded Scouting’s highest achievements. Now Covid restrictions are behind us, all sections have been able to get back to doing all the things that make scouting unique.
We have seen the start of the new structures in Scouting, being introduced nationally, with our Exec Committee being refocused as our Trustee Board, and we have started to mould our sections into the new Team Structures with our Scout section leading in this approach. I am grateful for all the new volunteers who have joined our leadership teams in all sections.
We look forward to the launch of our new Squirrel Section towards the end of the year under the leadership of Lucy Burrows. It will exciting to be able to offer Scouting to younger people and start them on their journey in Scouting, for some before they start school!
I am also grateful to those other volunteers to have stepped up to help us in the governance and organisation of the Group. We are lucky to have Kara who took on the role of Chair last year, Marina who has joined us to help support our digital communications and Jacqui who is taking over the Secretary role from Alison. We express our heartfelt thanks to Alison for 5 years of dedicated service to the Group and wish her well in her volunteering elsewhere.
The new job titles and structure for all our volunteers will roll out early next year and with these new structures we will look to expand our Trustee Board to relieve our Section Leaders from responsibilities for the governance of the Group, so they can concentrate on delivering great programmes for our young people. If you have skills that you can offer please do get in touch, there are endless opportunities to help which don’t include sleeping under canvas!
We also owe a huge debt to our New HQ sub committee of Jan, Pauline and Neil whose dedication and perseverance were rewarded with the recent grant of planning permission for our new HQ[1] . It has been a long road to get to this point, but this is just the beginning of the journey as we now must start to fundraise in earnest.
Scouting in Stamford remains as popular as ever and we will continue to provide as many young people as possible with opportunities to gain skills for life.
Jo Tinker – Group Scout Leader
1. Planning permission was granted after the end of the financial year covered by this Annual Report.
**2nd Stamford Scouts - Annual Report**
## **Quartermaster Report**
This year we have purchased 2 new air beam patrol sized tents to replace the old fibre pole ones which are wearing out and becoming extremely expensive to buy replacement poles for. Due to the nature of the fiberglass splitting this is a regular issue.
Repairs to the marquee are constantly ongoing as they were not intended to be erected for prolonged periods as ours is. Light and weather cause the fixings to perish and fail regularly. These are repaired by Pauline with her personal sewing machine, saving the costs of getting outside firms in.
The plates, bowls, mugs and cutlery have been reorganised to make storage and issue easier for Groups to have their exact requirements for camps.
Kit is being checked and reviewed ready for moving when the new HQ is being built. We are working through the remainder of the stores. Identifying items that are obsolete and broken. Some are repaired others removed. Some tents that are beyond repair have been cannibalised for parts to keep older tents going, but even that cannot last.
We would like to thank all Leaders, Helpers and Scouts of all ages for their help in identifying issues with equipment. This is extremely helpful and makes sure that equipment doesn’t go out damaged. (Which is incredibly annoying to you and embarrassing for us) Also for your help in kit lists before events and help loading and unloading. Without this it would be much more difficult to keep the stores in order.
Pauline Jones
## **Leaders Reports**
Please see appendices for Leaders individual troop reports.
**2nd Stamford Scouts - Annual Report**
## Section E Financial Report
## **Treasurers Report**
Please see Appendix 2 for final accounts and budget.
## **Financial Summary**
The group has made a net loss of £22,256, although this is predominantly from expenditure related to the new HQ of £22,343. Taking out the fund raising specifically related to the new HQ, and the expenses, the group made a net loss of £2,956. The main contributors to this are the lower membership levels and hirings than previous years. The leaders have put on a great number of activities for the young people, and the group has helped to fund some of these activities.
## **Income**
Fund raising has had a great year, and included £2,400 from the Stamford Methodist Church to support the building of our new HQ. Gift Aid is a big revenue stream for us, worth £2,450, however there are still some parents yet to complete the gift aid form on OSM. This allows us to reclaim 20% of the subs from HMRC and helps us to fund the activities provided for the young people.
## **Expenses**
The day to day running and maintenance of the huts cost £5,926 for the year, and is our biggest cost. Expenditure on equipment is £1,183 and includes new tents, some folding tables as well utensils and cutlery for use at camps. The cost of badges and neckers has risen with the increase in membership, totalling £1,002 .
## **Deputy Treasurer**
For a number of years now Ann Burrows has been helping out as deputy treasurer. Her role is incredibly valuable to the group, and to me personally – I am very grateful that we have Ann as part of the team!
Nick Reynolds - Treasurer
**2nd Stamford Scouts - Annual Report**
## Section F Additional Information
## **New HQ Update**
An application for full planning permission was submitted to SKDC in June 2022, and it was deeply frustrating to still be waiting for a response at the end of March 2023. This has held up any applications for large grants, such as from the National Lottery, which are dependent on receiving planning permission. Local fund raising has continued and we are grateful to Stamford Methodist Church who supported us for 2 years and have donated £4,400 during this time.
We are in discussions with SKDC regarding Drift Avenue HQ and hope to agree sale of the site. This is an important part of our fund raising.
Once we have planning permission we will have 3 years to start the building works, and the fund raising will start in earnest. We will be looking for help in all sorts of areas – marketing, publicity, grant applications, crafting, ideas for fund raising and participants in local fund raising events. If you, or anyone you know, would like to take part in this exciting journey please get in touch with a leader or with me, Jan Simmonds.
Further details of the project, can be found on the group website - http://www.2ndstamford.scoutsonline.co.uk
Jan Simmonds, Chair New HQ Sub-committee
## Section G Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees:
Signature(s):
Full name(s): Alison Pike
Position: Secretary
Date: 7/7/23
**2nd Stamford Scouts - Annual Report**
## Appendix 1 Youth Activity
## **Pegasus Troop**
The 2022/23 year saw a number of changes in leadership and membership with a newly recruited team coming to work with 3 more experienced leaders. We’ve seen the Section grow and the scouts have enjoyed a broad variation activity programme throughout the year and made some significant achievements and had fun along the way.
## **Membership & Attendance:**
After a significant number of cub move ups and membership changes after Poacher, we have now grown from 30 to 34 scouts with a relatively good spread of scout numbers over the two evenings (14 Wed/ 20 Thurs). We will have 2 Patrols (Does & Buffalos) on Wednesday and 3 Patrols (Weasels, Ravens, Wolves) on Thursday. As older scouts have moved on, we have new patrol leadership and assistants to reinforce ownership and responsibility within the scout teams. We have a relatively young section with a large intake over the 2022/23, so Patrols should become stable for the next 12 months. We also now have a more stable Leadership Team with good numbers committed to designated evenings providing consistency and resilience going forward. We are finishing the year with 34 Scouts and 9 Leaders and 1 Young Leader.
## **Programme & Activities:**
We completed a broad programme which included a mix of outdoor and indoor activities to ensure full inclusivity for all ages and abilities. During the Autumn and Spring/Summer terms we managed to hold most meetings outdoors. Highlights for our camp activities included an overnight camp at the HQ, which was a good introduction to many of the new starters. This was good bonding exercise for the new group of scouts and for the new leadership too. The other major camp attended this year was Stamcamp with 32 scouts attending – the most we’ve had for several years – experiencing a wide range of outdoor activities and crafts. We were pleased to be supported by parents who dedicated their time to assist at mealtimes, which was greatly appreciated.
We were able to mix up the programme with a number of offsite visits which included a trip to an Indian restaurant to learn about cultures, customs and food during Diwali Celebrations, outdoor games a Hills and Holes, Wellbeing Fitness trail at the Spinney, National Space Centre Visit, Tallington Toboggan Party, countryside hikes, geocaching in town and water sports at both Whitewater and Rutland Water.
## **Badges & Achievements:**
Through our varied programme we were able to cover a range of skill badge activities and challenge badges. We are still in the process of catching up post covid for some of the older scouts to complete Challenge badge criteria in working towards their Gold Award. We will focus on these in the Autumn term.
We were also pleased to see Eric Burrows be presented with a special endeavour award at Stamcamp by the DC.
**2nd Stamford Scouts - Annual Report**
## **Leadership Summary:**
The Autumn saw a new Leadership Team in place after a successful recruitment campaign in the summer of 2022. Over the late year we have had 7 new leaders complete their initial module training providing resilience and a wider range of expertise and knowledge to support a potentially more ambitious programme going forward. After some time to become established and get into a new rhythm with support from the wider 2nd Stamford Leadership community, the team have supported a broad programme for the young people to experience. I’d like to thank them for their time, commitment, willingness to support each other and learn. I’m really proud of what the leadership team have achieved in their first year.
Mike Ward will be leaving the leadership team at the end of this term after 2 years leading the Wednesday evening session with Neil Wotherspoon. I’d like to thank Mike for his time and dedication to Pegasus Scouts while he has been working in the region. He has brought enthusiasm and humour to the team and the scouts have benefited from his insights and experience from his career in the military. Notably arranging an evening visit from servicemen and women from the Army and RAF team based at Wittering – which the scouts and leaders all found very inspiring. We wish Mike well in his new career down in Suffolk.
Going into 2023/2024 year we are in really good shape and hope to increase the group to 40 scouts. We are looking to build on the experience gained this year and take the programme to the next level and hopefully some notable achievements by the scouts will result.
Jonathon Bull, Scouts Leader
## **Kestrels & Kingfishers Troop Report**
Joint Cubs Section Report from April 2022 to April 2023
We continued to see a good intake from beavers and cubs moving up to scouts which is great to see the progression and retainment in the group. The leadership team has remained stable with 7 adults across both cub packs. The cub numbers have remained around 30-35 as we ensure we keep space for beavers moving up. Although separate cub packs we create a joint program and have a joint leadership team and many joint nights through the year. This report is for both packs combined.
Over the summer term we completed naturalists badge, faith badge and athletics badge. We also had visits to the meadows and the infamous chip shop challenge around town. We attended the district cub camp at Sudbrooke which was a new venue for the event. There was plenty to do including, caving, climbing, archery and more. It was great to see the kids enjoying the practical side of scouting. We finished the term of by kayaking on the river through Deeping.
**2nd Stamford Scouts - Annual Report**
When we returned after the summer break we continued with some badge work including Emergency Aid and my faith. We also did various craft activities, night hike and ‘I’m a cub get me out of here’ challenge. Other activities included stop motion videos and a visit from the hearing dogs charirty. We also attended Chiller at Walseby forest which was a county event with lots of varied activities. We finished the term with Christmas crafts and a party.
In the Spring term completed more badges including pioneering, scientist and chef badge. We had great fun at tobogganing at Tallington and air rifles at Empingham Road. We finished the term with open fires and cooking food which was a great night.
Between the two cub packs we awarded over 220 badges during the year due to their commitment. This included 8 silver awards which is the highest badge in cubs and takes a lot of work to achieve. Well done to everyone this year as we see continue to see a big demand for youth places in our group. We also wish Jamie good luck who will be taking the Lincolnshire Jamboree contingent to South Korea in August as he has put a lot of time and effort in along with the kids, thank you to anyone who helped his fundraising efforts of £4,000.
John Burrows & Paul Scholes, Cubs Leaders
## **Beavers Drift Road and Empingham Road Colonies**
Over the year, the Beavers have been exceptionally busy. In the summer term they went to Shacklewell Hollow for archery and den building, went canoeing on the River Welland, had a visit from The Canal and River Trust, completed the gardener and cyclist activity badges and had an overnight camp.
The Autumn started with a movie night and sleepover in the hut at Empingham Road and then we spent the term working on Global Issues and supporting the Community, earning the Community Impact badge – something that is particularly challenging to earn at Beaver age.
We introduced a few of the charities in Stamford that they could help support and they voted at our Parliament Week session as to which one they would like to help. They chose Stamford Litter Pickers. Part of the project involved going on a litter pick and making dog poo bag dispensers that were attached to some of the bins in town. We also went on a visit to Second Helpings to learn about how they support the local community.
In the new year we finished off our community impact work and completed the Animal Friend activities badge and the Emergency Aid staged badge. We had a visit to the Town Hall, where the Beavers learned about the town’s history, had a tour of the dungeons and took part in a court case based on real trials that took place there. During this term we also took the Beavers tobogganing.
I am still Beaver Section Leader of both colonies, with Lorraine, Vickie, Annie and Marie
**2nd Stamford Scouts - Annual Report**
Assistant Leaders. Andy also volunteered as a Section Assistant but has now stepped down. He does want to stay involved in Scouting and will help out where he can. Victoria began her training as a leader and supported us for part of the year. However, she has emigrated to Australia, where she is hoping to continue scouting. Over the year, we have had three Young Leaders and one D of E Explorer Scout giving up their valuable time to volunteer and are proving to be valuable members of the team.
Over the year we have remained full, with 16 beavers at each colony most of the time. We have had 18 beavers move up to cubs, all of whom achieved their Chief Scout Bronze Award. We have had one Beaver emigrate and four Beavers leave Scouting completely. Jo Tinker is still running the waiting list and a new intake of children are joining Beavers at the start of every term.
Both colonies are still meeting at Empingham Road HQ on a Monday, with staggered starting times and occasional joint meetings. We have continued to run the session outside as much as possible, which has had very positive feedback.
Although this has happened in the new financial year, I want to say a big well done to Annie Wilson who has just completed her Wood Badge and to Harry Truslove who has earned his You Shaped Beaver Award. Harry started a project to help a school in Kenya and raised over £1500 by cycling or walking 150 miles in April. Well done to both of you.
Lisa Stevenson, Beavers Section Leader
## **Explorers Troop Report**
Our aim is to introduce the Explorers to lots of new experiences, with opportunities to gain the top scouting awards and develop leadership and team skills, whilst contributing positively to the community locally, considering the impact of our actions globally and having lots of fun and building lifelong friendships.
The Explorers are involved in planning the activities and leading them and we welcome their contributions and ideas. The more they get involved, the more that they get out of it.
As Scouts we are guided by these values:
- Integrity - We act with integrity; we are honest, trustworthy and loyal.
- Respect - We have self-respect and respect for others.
- Care - We support others and take care of the world in which we live.
- Belief - We explore our faiths, beliefs and attitudes.
- Co-operation - We make a positive difference; we co-operate with others and make
- friends.
We have shown care through our fundraising events. We have made refreshments at choral society events, auctioned the planters that we had made, run a cake decorating activity for 2nd Stamford Beavers and supported the Deeping Lions club in running their annual duck race. The Explorers nominated charities meaningful to them and we have
**2nd Stamford Scouts - Annual Report**
raised:
£68 for Motor Neurone Disease Association £124 for Cancer Research £136 for UNICEF £85.51 for Don’t Lose Hope We also collected donations for the local food bank in December.
We have had some great sessions led by the Explorers thinking about what is important to them and promoting and understanding of their beliefs. This has included developing an awareness of the gender pay gap, racism and the importance of positive mental health and strategies to help us cope with times which may be difficult. It is so encouraging to see the Explorers promoting inclusion and celebrating difference.
Our summer camp was in Derbyshire. We had a go at caving, which was a new activity for many, and climbing. The Explorers showed their usual positive attitude to have a go at any challenge they were faced with - even name that tune with kazoos! It was at this camp that the Explorers really showed us how responsible they could be. They sorted out who would do which tasks needed doing and got on with it without any reminding from the leaders. It was a real pleasure to spend the weekend with them.
One of the highlights of the year was taking 8 Explorers sailing on a yacht from Ipswich and out to sea. We slept on board and learned some basic seamanship including tacking, steering a course and man-overboard drills.
Poacher – over 6,000 members of the scouting association for a week at the beginning of August. Hundreds of activities including gliding, hovercrafting, archery, climbing, inflatables, the list is endless! An amazing experience!!!
Our autumn camp involved pioneering. A new activity for lots of us. It involved lots of knots and lashings and overcoming some fears too! Our spring camp this year involved expedition skills: first aid, orienteering and campcraft. In March we headed off to London for the Monopoly Run. Competing against 100s of Scouts, Explorers, Guides and Rangers we had two teams racing their way around London visiting the landmarks represented on the Monopoly board. A real test of teamwork, stamina and route finding. Other activities have included candle making, kayaking, dinghy sailing, basic nautical skills, a night hike and micro-navigation, raft building, making bird boxes, making shadow puppets and putting on a play for Chinese New Year, tree planting, a talk about Ketton nature reserve, Chiller (a scouting activity day at Walesby forest), the Star Party at Sacrewell, skiing at Tallington and geocaching.
## **Awards and badges**
Well done to Oscar, Oliver, Rory, Emilia and Jess for passing their bronze DofE expedition. It was lovely to see the group working well together and problem solving.
Ben, Harry, George and James passed their silver DofE expedition in the Peak district. They demonstrated excellent team work, fantastic navigation skills and showed great resilience
**2nd Stamford Scouts - Annual Report**
to keep going through torrential rain. They did get some really great views as well!
Congratulations to Harry, George, James, Harrison and Jess for achieving their platinum award.
We meet fortnightly and it has been fantastic to be able to keep about 25 Explorers having fun and doing such a range of activities throughout the year at an age when many are doing GCSEs, starting college and even starting work. Our leadership team of Julie, Dan and Doug remains the same and if anyone fancies helping out then please do not hesitate to get in contact.
Julie Evison Williams, Explorers Section Leader
**2nd Stamford Scouts - Annual Report**
## Appendix 2 2[nd] Stamford Scout Group Accounts
**Accounts 2022-2023**
2nd Stamford Scouts - Annual Report
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**2nd Stamford Scouts - Annual Report**
## **Budget 2022-2023**
||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||**2nd Stamford(Town) Scout Group**||||||||||
||||**5 Year Forecast**||||||||||
||||||||||||||
||||**27/28**|**26/27**|**25/26**|**24/25**|**23/24**|**22/23**|**21/22**|**20/21**|||
||||**Budget**|**Budget**|**Budget**|**Budget**|**Budget**|**Actual**|**Actual**|**Actual**||**Comments**|
||Leaders||**27**|**27**|**27**|**27**|**23**|**18**|**16**|**13**|||
||Members||**260**|**260**|**243**|**180**|**150**|**120**|**90**|**87**|||
||||||||||||||
||Subs Monthly Price||12.00|12.00|12.00|12.00|12.00|12.00|12.00|12.00||Assumed fat|
|**Inco**|**me**||||||||||||
||Subs||34,320|34,320|32,076|23,760|19,800|11,676|13,303|10,198||Subs x Members x price|
||Gif Aid||6,178|6,178|5,774|4,277|3,564|2,450|2,400|2,731||Assumed 18% recovery|
||Hiring||3,000|3,000|3,000|3,000|600|515|510|215||Assumed increase from 24/25 due to new hut|
||Charity events||1,000|1,000|1,000|1,000|800|0|0|0||Assumed fat|
||Donatons||0|0|0|0|0|0|0|809||Assumed fat|
||Fund Raising (net)||200|200
650,000
680,000|||250,000
4,950
32,285
51,212|||||Increased for fund raising for New HQ|
||Actvites||24,173|24,173|22,592|16,735|13,946|5,936|8,776|1,861||Assumed growth with Membership|
||Miscellaneous income||400|400|400
350,400||400|82|140|436||Assumed fat with excepton of sale of Drif hut|
||Internatonal Trips||0|0|0|0|0|0|0|0||N/A|
||Bank interest||10|10|10|10|10|128|7|9|||
||**Total**||**69,280**|**69,280**|**714,852**|**1,079,182**|**289,120**|**25,737**|**57,422**|**67,471**|||
||||||||||||||
||Infaton||2%|2%|2%|2%|2%|2%|2%|2%|||
|**Expe**|**nditure**||||||||||||
||Membership fees||13,772|13,502|12,371|8,984|7,340|5,757|5,692|6,148||Assumed 2% infaton YOY|
||Actvites||22,673|22,673|21,092|15,235|12,946|6,176|6,780|1,535||Based on Membership|
||Excitng Actvites||9,999|10,000|10,000|8,000|7,000|1,312|2,453|0||Increased Spend in line with membership|
||Weekly actvites||1,332|1,332|1,245|922|768|951|1,273|612||Based on headcount increase|
||Construct New Hut||500,000
500,000
800,000||||200,000
22,343
17,242
8,408|||||Current cost assumpton of new HQ constructon|
||Equipment||3,684|3,184|2,684|2,184|1,684|1,184|2,400|555||Assumed fat|
||Leaders Training / Uniform||49|50|50|160|200|117|0|40||Based on new leaders|
||Scout Shop (badges etc)||2,407|2,407|2,250|1,666|1,389|1,002|1,308|1,071||Based on headcount increase|
||Charity||1,000|1,000|1,000|1,000|800|2,162|25|0||Assumed fat|
||||||||||||||
|||Council Tax|174|170|167|366|359|352|180|0||Only 1 property|
|||Water|478|468|459|450|599|587|234|14~~1~~||No cost for sewerage at Empingham|
|||Electricity|1,061|1,040|1,020|1,000|1,271|1,246|1,188|1,292||Assumed 2% infaton YOY - Assume new hut, whilst
larger, will not cost more than both huts currently|
|||Rental Costs||||800|||792|0||Cost of rentng space for meetngs whilst Empingham
Road Hut is built - £20 per meetng per secton|
|||Property Insurance|1,398|1,370|1,343|1,317|1,291|1,266|461|1,159||Assumed 2% infaton YOY - Assume new hut, whilst
larger, will not cost more than both huts currently|
||**Property costs:**||**3,110**|**3,049**|**2,989**|**3,933**|**3,520**|**3,451**|**2,855**|**2,592**|||
||||||||||||||
|||Buildings|541|531|520|510|500|1,617|9|0||Assumed 2% infaton YOY - Assume new hut, whilst
larger, will not cost more than both huts currently|
|||Cleaning|36|35|35|34|33|33|39|427|||
|||Equipment|678|665|652|639|627|614|280|83|||
|||Grounds|232|227|223|218|214|210|29|768|||
||**Maintenance:**||**1,487**|**1,458**|**1,430**|**1,402**|**1,374**|**2,474**|**358**|**1,278**|||
||||||||||||||
||OnLine Scout Manager (OSM)||210|210|210|210|210|210|0|~~0~~|||
||Subscriptons||135|132|130|127|125|122|120|210||Assumed 2% infaton YOY|
||AGM||499|500|500|500|350|102|0|0||Higher costs for the increased membership|
||Go cardless (Subs) fee||1,755|1,755|1,640|1,215|1,012|578|625|333||Assumed 2% infaton YOY|
||Sundry expenses||250|250|250|200|120|53|314|309||Assumed 2% infaton YOY|
||Internatonal Trips||0|0|0|0|0|0|0|0||Assumed Flat|
||**Total**||**62,361**|**561,501**|**557,840**|**845,738**|**238,838**|**47,992**|**41,445**|**23,091**|||
|||||||||||**0**|||
||**Net income/(loss)**||**6,919**|**(492,221)**|**157,011**|**233,443**|**50,282**|**(22,256)**|**15,977**|**44,380**|||
||||||||||||||
|**Fun**|**ds**||||||||||||
||**Opening balance**||11,334|503,555|346,544|113,100|62,818|85,074|69,097|24,717|||
||**Closing balance**||18,253|11,334|503,555|346,544|113,100|62,818|85,074|69,097|||
||||||||||||||
||**Minimum Cash Requirement**||8,441|8,275|7,680|6,459|5,430|4,604|4,273|4,370||6 months of running costs + Membership Fees|