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Skills for Life 1
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## Annual General Meeting
**The 2024 - 2025 AGM plus Annual Report & Accounts Monday, 3rd November 2025**
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102nd Leicester
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**2 Skills for Life**
## Contents
|ents||
|---|---|
|**Agenda**|**Pg3**|
|**2024/25 AGM Minutes**|**Pg4**|
|**Reference & Administration details**|**Pg6**|
|**Structure, Governance & Management**|**Pg7**|
|**Objectives & activities**|**Pg8**|
|**Achievements and performance**|**Pg9**|
|**Financial Review**|**Pg10**|
|**Other Optional Information**|**Pg11**|
|**Accounts**|**Pg12**|
**Skills for Life 3**
## Agenda
**1. Introduction and welcome**
**2. Apologies for absence**
**3. Governance topics**
- **a. Approve the minutes of the AGM held on 23/10/2023**
- **b. Adopt the model constitution from Policy, Organisation and Rules (POR)**
- **c. Note the Group’s financial year**
- **d. Approve appointed and community members of the Group Scout Council**
- **e. Agree the number of members that may be appointed to the Trustee Board**
- **f. Agree the quorum for future meetings of the Group Scout Council**
**4. Review of the previous year**
- **a. The Group Lead Volunteer’s review of Scouts in the 102nd Leicester (Aylestone St Andrews)**
- **b. Receive and consider the Annual Report of the Group Trustee Board, including the annual Statement of the Accounts**
**5. Making appointments**
- **a. Appoint the Group Chair**
- **b. Appoint the Group Treasurer**
- **c. Appoint members of the Group Trustee Board**
- **d. Appoint the Scrutineer**
**6. Closing remarks**
**4 Skills for Life**
## **Minutes from the 2023/24 AGM held on the 3rd September 2024**
## **Attendees**
38 people eligible attended
## **Apologies**
Annette Johnson, Laura Senoussi, & Chris Raynor.
## **Governance Topics**
## **Previous minutes**
Group Scout Council agreeded to the previous minutes, seconded by Katy Fox.
## **Constitution**
Sue (Chair) proposed that we adopt the model constitution from chapter 5 of Policy, Organisation & Rules. A copy of this is available on the Scouts.org website.
This was seconded by Julie Byrant to approve.
## **Groups financial year**
Members of the Group Scout Council were asked to note that the Charities financial year is 1st April to 31st March.
## **Communty members added to the Group Scout Council**
Sue (Chair) nominated Gill Westwood to the Group Scout Council and this was approved by show of hands.
## **Number of members to be elected to the Trustee Board**
Sue (Chair) proposed that 7 people can be elected to the Trustee Board
This was seconded by Lucy McMillan to approve.
## **Quorum of Group Scout Council, meetings of the Group Trustee Board & meetings of any subcommittees**
Sue (Chair) proposed the minimum number of members to be present at the AGM was agreed to be 15 persons.
This was seconded by Siobhan Mcloughlin to approve.
Sue (Chair) proposed that at Trustee Board meetings there should be at least one third of the Trustee Board members plus one and that one of the members present should be either the Chair or Group Scout Leader.
This was seconded by Jay Lambart to approve.
## **Review of the previous year**
## **GSL’s review of Scouting in the Group**
**Skills for Life 5**
363 badges have been recorded as being given out over the year with two Gold, one Silver and three Bronze Chief Scout Awards awarded.
All Sections have camped under canvas (including Beavers) with the Scout Section completing their Expedition Challenge badge.
We have two Leaders who have gained their Archery permit and an additional Leader who is able to run Air Rifle shooting within the Group.
## **Receive & consider the Annual Report of the Group Trustee Board including the annual Statement**
## **of Accounts**
Sue (Chair) stated that the Group Trustee Board has approved the Annual Report & Statement of Accounts, and a report of the accounts has been received from the Scrutineer.
Andy (GSL & acting treasure) went through the Statement of Accounts
Sue (Chair) invited questions from the Group Scout Council.
No questions were asked.
Sue thanks Andy for the work he has done as treasurer.
## **Making Appointments**
Sue (Chair) noted that this part of the meeting sets up the charity to be well led during the next period till the next AGM. Particularly, the Group Scout Council appoints a Trustee Board to ensure good governance for the charity over the next year.
## **Approve the Group Scout Leaders nomination of the Group Chair**
Andy (GSL) nominated Sue Payne to continue as Group Chair.
This was approved.
## **Elect the Group Treasure**
Sue (Chair) stated that there had been nobody nominated for this position by the closing date so asked Andrew Wilkes to continue this role. This was approved unanimously by a show of hands.
## **Elect persons to the Group Trustee Board**
Sue (Chair) stated that Gill Westwood, Jay Lambert, Andy Johnson, Abbey Stewart, & Aneeta Harnett should be appointed as members of the Group Trustee Board.
A show of hands approved their election.
## **Appoint the scrutineer**
Andy (GSL/acting treasure) proposed John Robb
Sue (Chair) confirmed that John Robb was proposed & seconded and is qualified for the role.
The appointment was approved by a show of hands.
## **Closing**
Sue thanked all for attending along with Rowena for letting us use the Church and invited all to the BBQ after presentations and the Beavers line dancing.
Meeting closed at 19:20
**6 Skills for Life**
**Reference & Administration details Structure, Governance & Management Objectives & activities**
**Achievements and performance Financial Review Other Optional Information Accounts**
## **Trustees’ Annual Report**
For the period 01/04/2024 to end date 31/03/2025
## **Reference & Administration details**
**Charity name:** 102nd Leicester (Aylestone St Andrews)
**Registered charity number:** 522353 **HQ registration number:** 10012255
**Charity’s principal address:** Aylestone Scout & Guide Hut, Church Street, Leicester. LE2 8ND
## **Names of the charity trustees who manage the charity:**
**Position** Group Scout Leader/Treasurer Chair
**Name**
Andrew Wilkes Sue Payne Gill Westwood Jay Lambert Katy Fox Abbey Stewart Andy Johnson Aneeta Harnett
## **Names of advisors**
**Type of Advisor Name** Independent scrutineer John Robb
**Skills for Life 7**
## **Structure, Governance & Management**
## **Description of the charity’s trusts**
## **Types of governing document**
The Group’s governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
## **How the charity is constituted**
The Group is a trust established under its rules which are common to all Scouts.
## **Trustee selection methods**
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
## **Additional governance issues**
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
**Reference & Administration details Structure, Governance & Management Objectives & activities Achievements and performance Financial Review Other Optional Information Accounts**
The Trustee Board consists of the Chair, Treasurer and 4 to 12 Trustees and meets every 3 months.
Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation’s policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.
## **Risk and Internal Control**
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
**8 Skills for Life**
**Reference & Administration details Structure, Governance & Management Objectives & activities**
**Achievements and performance Financial Review Other Optional Information Accounts**
## **Objectives & activities**
## **Summary of the objects of the charity set out in its governing document**
## **The Purpose of Scouting**
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
## **The Values of Scouting**
As Scouts we are guided by these values:
**Integrity** - We act with integrity; we are honest, trustworthy and loyal.
**Respect** - We have self-respect and respect for others.
**Care** - We support others and take care of the world in which we live.
**Belief** - We explore our faiths, beliefs and attitudes.
**Co-operation** - We make a positive difference; we co-operate with others and make friends.
## **The Scout Method**
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
## **Summary of the main activities in relation to these objects**
Weekly program along with camps and other events to support and enrich our offering.
## **Public benefit statement**
The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
**Skills for Life 9**
## **Achievements and performance**
## **Summary of the main achievements of the charity during the year**
Second Scout Troop was started on a Wednesday after Cubs due to the predected number of Scouts we would have and this has flourished.
A Giant SUP has been purchased for another way that our Scouts can enjoy time on the water.
Additional Leaders trained to deliver Archery.
The Scouts had a great time in Gurnsey.
All sections meet together for Ninja Warrior and the RAF museum visit.
**Reference & Administration details**
**Structure, Governance &**
**Management Objectives & activities**
**Achievements and performance Financial Review Other Optional Information Accounts**
**10 Skills for Life**
**Reference & Administration details Structure, Governance & Management Objectives & activities**
**Achievements and performance Financial Review Other Optional Information Accounts**
## **Financial Review**
## **Brief statement of the charity’s policy on reserves**
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 4 months running costs, circa £2,000.
## **Details of any funds materially in deficit**
None
## **Further financial review details**
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
**Skills for Life 11**
## **Other Optional Information**
## **Plans for future periods**
Activities we would like to add include Crossbows and would need to purchase equipment and train leaders to run this.
Looking at purchasing normal SUPs to expand the water activitiy offering and would need more Leaders to gain SUP permits.
More people able to run archery.
**Reference & Administration**
**details**
**Structure, Governance & Management Objectives & activities**
**Achievements and performance Financial Review Other Optional Information Accounts**
**12 Skills for Life**
**Trustees’ Report Reference & Administration details Structure, Governance & Management Objectives & activities Achievements and performance Financial Review Other Optional Information Accounts**
## **Scrutineer’s report to the trustees**
**Scrutineer’s Report to the Trustees of the 102nd Leicester (Aylestone St Andrews) Scout Council**
Report on the accounts of the Group for the year ended 31st March 2025.
## **Respective responsibilities of Trustees and Scrutineer**
As the Group’s trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
## **Basis of Scrutineer’s Statement**
In accordance with the directions given in the Group’s constitution, I have scrutinised the records and the accounts set out on the following pages.
## **Scrutineer’s Statement**
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
|**Name:**|John Robb|
|---|---|
|**Address:**|67 Conaglen Road, Leicester. LE2 8LE|
|**Date:**|5th September 2025|
**Skills for Life 13**
## **Receipt & Payment Account For 102nd Leicester (Aylestone St Andrews)**
## **2024-2025 2023-2024**
## **Income**
|**Income**|**2024-2025**|**2023-20**|
|---|---|---|
|Activity Provided|110.00|0.00|
|Bank Interest|65.15|61.37|
|Clothing|176.00|153.98|
|Donation|115.00|209.00|
|Events
Events - Beavers|3,295.00
1,257.50|681.00
1,037.00|
|Events - Cubs|2,323.00|2,592.00|
|Events - Scouts|7,122.90|3,471.81|
|Fundraising|235.50|0.00|
|Gift Aid|1,919.11|1,830.14|
|Grant|4,459.40|0.00|
|Membership Fees|10,493.71|9,878.00|
|Refund|40.00|15.00|
**Trustees’ Report Reference & Administration details Structure, Governance & Management Objectives & activities Achievements and performance Financial Review Other Optional Information Accounts**
## **Expense**
|**Expense**|||
|---|---|---|
|Activity Equipment|4,276.50|1,835.48|
|Admin|57.63|62.86|
|Badges|920.41|463.02|
|Bank Fees|408.55|308.09|
|Camping Equipment|151.40|1,332.36|
|Clothing/Uniform|247.16|270.85|
|Events|3,621.70|610.88|
|Events - Beavers|1,183.02|1,033.38|
|Events - Cubs|2,530.24|2,341.64|
|Events - Scouts|7,757.99|2,808.61|
|Gifts|83.00|407.88|
|Insurance|745.05|697.14|
|Meetings|202.76|209.04|
|Meetings - Beavers|416.69|752.19|
|Meetings - Cubs|344.40|698.67|
|Meetings - Scouts|263.73|343.01|
|Membership Costs|4,485.00|3,658.40|
|Rent|1,355.50|1,310.00|
**14 Skills for Life**
**Trustees’ Report Reference & Administration details Structure, Governance & Management Objectives & activities**
**Achievements and**
**performance Financial Review Other Optional Information Accounts**
||**2024-2025**|**2023-2024**|
|---|---|---|
|Software|44.50|157.66|
|Training|1,335.36|255.50|
|**Account balances**|||
|Current Account (Natwest)|3,940.55|3,073.48|
|Reserve Account (Natwest)|4,694.80|4,629.65|
|iZettle|58.50|0.00|
|Cash on Hand|100.05|0.05|
|Equals Cards|75.02|75.02|
|Expense Account|732.45|616.50|
|WooCommerce|0.00|24.99|
|**Summary**|||
|Account balance brought
forward|8,419.69|8,047.05|
|Total income|31,612.27|19,929.30|
|Total expenditure|30,430.59|19,556.66|
|Net income|1,181.68|372.64|
|Account balance carried
forward|9,601.37|8,419.69|
**Skills for Life 15**
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4 ,
16 Skills for Life
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