2022-08-31-accounts - The Nottinghamshire County Federation Of Young Farmers Club

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Annual Report

Fun, Learning & Achievement

1[st] September 2021-31[st] August 2022

YFC Office

The Showground Winthorpe Newark

Nottinghamshire NG24 2NY Charity number: 522333

Introduction

Led by Young People, for young people. YFC’s around the country provide their 25,000 members aged between 10 and 26 years with a unique opportunity to develop skills, work with their local community, travel abroad, take part in a varied competitions programme, and enjoy a dynamic social life.

The organisation has been fortunate to have the continued support from Nottinghamshire County Council through the Local Improvement Scheme. Southwell Agricultural Society have also continued a financial agreement to support the organisation, for which we are incredibly grateful, and we enter our fifteenth year of the YFC office being hosted by Newark & Nottinghamshire Agricultural Society at the Showground, with the office back in use again after the previous year of staff working from home during the Covid-19 pandemic.

Membership

We were optimistic that the start of the 2021 YFC year would allow us to pick up our usual programme of activities without restrictions from the Covid-19 pandemic, and that membership numbers would pick up following the previous year of losses. Fortunately we have been able to run the year without disruption, and have ended on 265 members – exactly the same number as we finished 2018/19 with.

----- Start of picture text -----
CLUB MEMBERSHIP
Worksop Brackenhurst
Tuxford Collingham
Southwell
Cropwell
Papplewick
Lowdham
----- End of picture text -----

Staff

Lauren Clark remains the County Development Officer entering her thirteenth year in the post, taking maternity leave part way through the year to welcome baby Clark number 3. Felicity Rodziewicz continues as Administrator part time covering membership and competitions, and Lauren’s maternity leave. This post is partly funded by the club administration fee.

Volunteers

Clubs are run by a team of officers which are elected at their own AGM’s, roles include Chairman, Vice Chairman, Secretary, Programme Secretary, Sports & Competitions secretary, Club leaders and

an Advisory committee. Each club has representatives which attend the county committee meetings, Executive, Show & Rally and Competitions.

The County management committee consists of the President, President Elect, Treasurer, County Chairman, County Vice Chairman, Ex-officio Chairman and the County Development Officer. It is always a challenge to measure the full value and contribution of the volunteers in our

organisation as so many people, such as parents and ex-members help in an informal capacity, as well as our named officers. Our members volunteer weekly within their clubs, and for those members who are involved in County, Area and National committees the commitment is often more than once a week.

We project that we have a minimum of 100 volunteers working weekly at club level plus another 20 supporting at county level, doing a total of 100 hours volunteering a week. Additionally, we ask associates, ex-members, and friends of the organisation to judge, steward or give up their time for many competitions we hold throughout the year, the support of these volunteers is greatly appreciated and without such help YFC would struggle to deliver its vast programme of positive activities.

Executive Committee

This is the decision-making committee, with all other committees and representatives feeding into it. Meetings are chaired by the County Chairman; there are 8 meetings a year, plus the Annual General Meeting in October. The committee also encompasses the Finance & Development committee. Currently there are 38 members of the committee, which includes two representatives from each club, Vice Presidents, Co-opted members from external organisations and the management committee, although the committee is open to any member of Notts YFC.

Show and Rally Committee

This committee is combined and makes decisions and plans regarding YFC’s involvement in the Nottinghamshire County Show, and the planning for the YFC rally. These two events are a highlight in the YFC calendar; it has 24 members but is open to all members of YFC.

Competitions Committee

This committee organise the Sports and competitions programme each year, it is also their job to manage those competitions and encourage membership participation. It has 24 members but is open to all members of YFC.

All the above committees are run by the members, within membership age, all committees are open to all regardless of age, gender, club, or ethnicity.

Report

The year started with the 75[th] Annual General Meeting, chaired by the county President Mr John Troop. Daisy Haigh of Tuxford YFC was elected as County Chairman, with Harvey Gillatt & Jessica Rose both of Tuxford YFC voted in as Joint Vice Chairman. As a dedication to Melissa Hatton who we sadly lost in July 2021 a video of some of Melissa’s ‘best bits’ was shown to the meeting – an emotional story of a member taken far too soon. YFC will fill the hole she has left behind by keeping her legacy alive.

There were some promising speakers on the evening, with awards judged by special guest National Chair of Council Rachel Goldie being awarded to Evie Hoggard of Southwell YFC and Elizabeth Cook of Collingham YFC.

Evie Hoggard also won the Michael Hollingworth award jointly with Thomas Holm-Johansen of Collingham YFC; Amy Austwick of Papplewick YFC won the Nullis Trophy jointly with Georgie Cooper of Cropwell YFC; and continuing County Chair Daisy Haigh won the President’s Award. The Newark Advertiser Trophy was awarded to Tuxford YFC and the YFC Fundraising Award was presented to Collingham YFC.

We were grateful to be given the opportunity to showcase Notts YFC at Southwell Ploughing Match in September 2021, and as well as running a ‘guess the balloons in the tractor’ and pancake cooking and eating competitions on our stand we displayed floral and planted arrangements, and offered an area for potential new members to be welcomed to find out more about the organisation. Our members helped the Ploughing Match Society at what seemed to be their best attended show by running the Tractor and Trailer rides throughout the day.

Santa joined us for the second time in December, leading 67 decorated tractors from our starting point at Manor Farm at Morton by kind permission of the Hammond Family. They spread some Christmas cheer around Southwell and surrounding villages, and the response from the communities was fantastic as people lined the footpaths en route to watch the spectacle and hear the tractors beep and whoop as they travelled around. The villages of Fiskerton, Staythorpe, Upton, Southwell, Halam, Edingley, Farnsfield, Oxton, Lowdham, Caythorpe, Hoveringham, Thurgarton, Bleasby and Morton were generous, the online donations poured in, and we raised more than £2,000, and a further £300 in aid of Melissa Hatton’s Children’s Trust.

We were excited after missing out last year, to be able to host our annual County Ball at Colwick Hall again in January, which was attended by 400 people! Trophies were handed out to our Interview Day competition winners, with members of Papplewick YFC taking the glory: Amy Austwick awarded Senior Member of the Year, Helena Walker crowned Miss Notts YFC, and Craig Voce winning the Mr Notts YFC title. Collingham YFC’s Michael took the trophy for Junior Member of the Year; and we also had a brand-new trophy to present, kindly donated by Andy and Suzanne Hatton. In memory of our glamorous Melissa and to be awarded to the Most Glamorous Member each year, Helena Walker received the accolade for the first year.

Competitions

Thankfully we were able to get back to our usual competitions programme and the much-loved County Quiz kicked off the year. Southwell YFC took the overall trophy for yet another year! Tuxford YFC won the Junior Quiz, as well as the Written pub Quiz; and Cropwell won the Farm Walk Quiz which was this year kindly hosted by Brackenhurst NTU and supported by Hutchinson’s and Syngenta. Our members took on the NFU quiz team thanks to the South Notts branch of the NFU for providing the quizmasters and entertainment – and YFC came home with the prized loo seat once again.

This year’s sports were Junior Frisbee, Ladies Rush Hockey and Mens Dodgeball, and clubs competed at Southwell Leisure Centre, with Lowdham taking first place in both the Hockey and the Dodgeball, and the Collingham Juniors won the Frisbee.

Mansfield Bowl hosted us again for the annual ten-pin bowling, where Collingham YFC were the winning team, and Mark O’ Meara of Cropwell YFC was the individual highest scorer.

The Hardstaff family very kindly hosted our Bike Trial competition of a time trial circuit and bike trivia quiz. Senior Harry Bryan of Lowdham YFC and Junior Oliver of Cropwell YFC won their respective categories.

Cockett Farm kindly hosted the annual Clay Shoot competition again, with Worksop YFC’s Jack Briggs and Lowdham YFC’s Charlie being top scorers in their age categories, both going on to take part in the National competitions day finals and placing joint 7[th] and 11[th] in the Country respectively.

Other NFYFC finals competitors this year were Andrew Hill of Tuxford YFC who placed 6[th] in the Sheep Shearing competition, Archie of Southwell YFC – placing joint 14[th] on his first time competing in Dairy Stockjudging at the Great Yorkshire Show, and Collingham team Isabel Chennells, Henry Cook and Sophie, who tried their hand at the Cookery and placed 22[nd] .

Spring Rally

With thanks to the Baddiley family for hosting the days’ events and after-party this year’s Spring Rally saw the Brackenhurst YFC lawnmower take the top spot in both the boys and girls races, while Cropwell YFC were victorious in both the Interclub Challenge and Tough Farmer events. Our members also had a go at showing off their auctioneering skills – it was fun filled day.

County Show

After two years without a Show, everyone was pleased to be involved again, the format of which was changed to a one-day only event this year. This meant that we had an awful lot to squeeze into the day! The sun shone gloriously, the show was very well attended by the public, and our lawnmowers entertained the crowds surrounding the main ring. After a good practice session at the Spring Rally, Brackenhurst YFC’s mower again took the trophy. The YFC marquee looked fantastic both inside and out with our members putting their creative skills to good use making a variety of exhibits from street party table floral art, decorated Corgi cakes, wooden thrones and Queen’s guards scarecrows and everything in between to show off our Platinum Jubilee theme. Our members also found time to compete in some stockjudging, and we tried to avoid sunburn whilst outside for our end of day trophy presentations. Congratulations to Tuxford YFC who were awarded the trophies for the highest number of points in both the Exhibit and Stockjudging competitions, and to Collingham YFC for being judged as best Club of the Year.

County Rally

With thanks to Thoresby Estates for hosting the County Rally. Helena, Richard and Kaetlin did a great job of putting on the event, and the turnout was great for cookery, tug of war, egg catching and builders sack racing, four man skiing and many more fun competitions including the famous great water race to finish the day off. We also held the East Midlands area rounds of Sheep shearing and

Auctioneering competitions, helping the winners on their way to the national finals. Congratulations to Cropwell YFC who were awarded the trophy for the overall highest scoring club, and to Collingham YFC for winning highest scoring club in junior classes.

Acknowledgements

Thank you to County President John Troop, President Elect Michael Padgett, and on behalf of the County thank you to Chairman Daisy Haigh and Vice Chairmen Jessica Rose and Harvey Gillatt for their hard work in steering the organisation back to full strength following the enforced break due to the pandemic. Another successful YFC year achieved through hard work, communication and teamwork.

Thank you to Kirsty who has continued to look after the YFC finances and support the management committee.

Thank you to all those former YFC members, family members, volunteers and supporters of YFC who have given their time up to provide transport to meetings and events, judge competitions, produce quiz questions, lend equipment, provide event venues, and much more.

Thank you to members who have continued to work tirelessly for the benefit of their fellow members and the County, and for the generous support of Southwell & District Agricultural Society; Newark & Nottinghamshire Agricultural Society; sponsors Roger Pykett, Sherwood Storage, Sharmans Agricultural, Farmstar, Gary Shelbourn, Duncan & Toplis and Ripon Farm Services; Friends of YFC; Nottingham Trent University and Nottinghamshire County Council.

Nottinghamshire Federation of Young Farmers' Clubs Registered Charity No.522333

Statement of Financial Activities Year Ended 31st August 2022

Notes Incoming Resources Levies and Subscriptions Fund Raising Events 2a Grants & Donations 2b Interest and Dividends 2c Other Income 2d Total Incoming Resources Resources Expended National Levies and Insurance Fund Raising Events 3a Staffing Costs 3b Office Costs 3c Professional Fees 3d Officers' Expenses Competition Expenses Training Expenses AGM Expenses Award/Honorarium Trophy Costs Portacabin & Trailer Insurance Publicity Expenses Staff Badges & Clothing Bank Charges Gifts Other Expenses 3e Debts Written Off Depreciation Total Resources Expended Net Movement in Funds Reconciliation of Funds Total Funds brought forward Total Funds carried forward	General Fund Restricted Unrestricted £ £ 6350.8 27386.86 9240 238.56 1922 0 45138.22 2811.65 14668.92 30616.55 1396.5 420 1528.47 0 195 110 100 406.45 71.84 259.58 0 3527.646 0 56112.61	Total 2021 £ £ 6350.8 12793.9 27386.86 7229.85 9240 12889.59 238.56 760.27 1922 12942.29 45138.22 46615.9 2811.65 6964.52 14668.92 480.74 30616.55 29538.76 1396.5 1232.66 420 420 1528.47 913.85 0 90 195 0 110 0 100 0 0 0 0 0 0 0 406.45 0 71.84 0 0 0 259.58 125 0 480 3527.646 3961.5 56112.61 44207.03 -10974.39 2408.87 99420.87 97012 88446.48 99420.87

Nottinghamshire Federation of Young Farmers' Clubs Registered Charity No.522333

Balance Sheet at 31st August 2021

Notes Fixed Assets Tangible Assets 4 Current Assets Debtors 5 Cash at Bank and in Hand 6 Creditors: Amounts falling due within one year 7 Net Current Assets Net Assets Funds Unrestricted Funds 8	2022 £ £ 19989.99 0 69243.71 69243.71 7660.23 61583.48 81573.47 81573.47	2021 £ 22448.54 26.29 77045.16 77071.45 6972.12 70099.33 92547.87 92547.86

Nottinghamshire Federation of Young Farmers' Clubs Registered Charity No.522333

Notes to the Accounts for the year Ended 31st August 2021

1 Accounting Policies

(a) Accounting Convention

The Accounts have been prepared under the historical cost convention, except for investments which are included at market value, and in accordance with applicable United Kingdom accounting standards. The Statement of Recommended Practice "Accounting and Reporting by Charities" and the Charities Act 2011

(b) Incoming Resources

Income is recognised in the period in which the Charity is entitled to receipt and only when the amount can be measured with reasonable certainty. Income is deferred only when the charity has to fulfil specific conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.

(c) Resources Expended

Expenditure is accounted for on an accruals basis

(d) Fund Accounting

Unrestriced funds are available for the use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are to be used for specified purposes laid down by the donor. Expenditure for those purposes is charged to the fund, together with a fair allocation of overheads and support costs

Designated fund are unrestricted funds that have been designated for specific purposes by the Trustees.

2 Incoming Resources

(a) Fund Raising Events County Ball Spring Rally June Rally County Rally Autumn Dance Haloween Party Southwell Ploughing Match Notts Show and Dance Tractor Run Welly relay Sports and Competitions Show Other	General Fund Total 2021 Restricted Unrestricted £ £ £ £ 12001.07 12001.07 0 508.24 508.24 0 0 2170.23 2170.23 0 0 0 1093.7 1093.7 0 4862.66 4862.66 0 0 4441.09 4441.09 5223.64 0 1495 841.05 841.05 790 790 678.82 678.72 511.21 * 0 27386.86 27386.76 7229.85

Nottinghamshire Federation of Young Farmers' Clubs Registered Charity No.522333

Notes to the Accounts for the year Ended 31st August 2021

continued

(b) Grants and Donations
NCC Grant
Southwelll Ploughing Match
Thoresby Charity
Sponsorship - YFC Clothing
East Midlands - YFC Staffing
DEFRA
Donations
(c) Interest and Dividends
Bank Interest
Skipton Building Society Interest
(d) Other Income
Yearbook
Friends of Notts. YFC
HMRC - Job Retention Scheme
Other
3
Resources Expended
(a) Fund Raising Events
County Ball
Spring Rally
June Rally
Tractor Run
County Sho`
Sports and competitions
Autumn Dance
Notts Show and Dance
Other(forget me nots)
(b) Staffing Costs
Salary - County Development Worker
Administrative Support
Employers National Insurance
Employers Pension Contributions
Mileage Allowance and Travel

General Fund
Total
2021
Restricted
Unrestricted
£
£
£
£
3170
3170
7700
5000
5000
5000
0
0
0
0
0
0
0
0
1070
1070
189.59
0
9240
9240
12889.59

0.8
0.8
0.58
237.76
237.76
759.69
0
238.56
238.56
760.27
600
600
0
1322
1322
1272
0
0
11667.33
0
0
2.96
0
1922
1922
12942.29
9605.04
9605.04
40.74
611.2
611.2
0
544.34
544.34
0
1268.48
1268.48
0
161.76
161.76
0
2382.1
2382.1
0
0
0
0
0
0
0
0
0
440
0
14572.92
14572.92
480.74
13988.04
13988.04
17165.8
14354.26
14354.26
11256.82
0
0
1147.72
1147.72
1116.14
1126.53*
1126.53
0
0
30616.55
30616.55
29538.76

Nottinghamshire Federation of Young Farmers' Clubs

Registered Charity No.522333

Notes to the Accounts for the year Ended 31st August 2021

continued

(c) Office Costs
Printing, Postage & Stationery
Telephone and Broadband
Computer Expenses & Other maintenance
Other
(d) Professional Fees
Independent Examination
(e) Other Expenses
Yearbook
Friends of Notts. YFC
Council Members'Fares Pool
NFYFC Council Weekend/Conferences
Evaluation evening
DEFRA Project
Tree Planting
Miscellaneous
4
Tangible Fixed Assets
Cost
At 1 September 2021
Additions
Disposals
At 31 August 2022
Depreciation
At 1 September 2021
Charge for the Period
Eliminated on Disposal
At 31 August 2022
Net Book Value
At 31 August 2022
At 31 August 2021

General Fund
Total
2021
Restricted
Unrestricted
£
£
£
£
26.55
26.55
59.79
1369.95
1369.95
1082.88
0
89.99
0
1396.5
1396.5
1232.66
420
420
420
0
420
420
420
0
0
0
125
0
0
45
45
0
214.58
214.58
0
0
0
0
0
0
0
0
259.58
259.58
125
Portacabin
Equipment
Trailer
Total
£
£
£
£
28116.04
1536
1995
31647.04
401.56
667.54
1069.1
28517.6
2203.54
1995
32716.14
6191.1
1145
1862.4
9198.5
3348.975
158.781
19.89
3527.646
9540.075
1303.781
1882.29
12726.15
18977.53
899.759
112.71
19989.99
21924.94
391
132.6
22448.54

Nottinghamshire Federation of Young Farmers' Clubs Registered Charity No.522333

Notes to the Accounts for the year Ended 31st August 2021

continued
5
Debtors
Owed by Clubs
Other Debtors
Prepayments
6
Cash at Bank and in Hand
Cash at Bank
Skipton Building Society
Cash in Hand
7
Creditors:amounts falling due within one year
Tax and Social Security
Accrued Expenses
West Leake Closure Account
Income received in advance
2019 Yearbook
Grants and Donations
8
Funds
Unrestricted
General Fund
Funds brought forward
Transfer from Building Fund
Movement in year
Funds carried forward
Building Fund
Funds brought forward
Transfer to General Fund
Funds carried forward
Special Award
Funds brought forward
Movement in year
Funds carried forward
Total Funds

2022
2021
0
26.29
0
0
0
0
26.29
16171.07
24210.28
53072.64
52834.88
0
69243.71
77045.16
1180.23
492.12
420
420
1440
1440
0
4620
4620
7660.23
6972.12
62595.86
60187
0
-10974.39
2408.86
51621.47
62595.86
24011
24011
0
24011
24011
5941
5941
5941
5941
81573.47
92547.86

Nottinghamshire Federation of Young Farmers' Clubs Registered Charity No.522333

Statement of Financial Activities Year Ended 31st August 2022

Notes Incoming Resources Levies and Subscriptions Fund Raising Events 2a Grants & Donations 2b Interest and Dividends 2c Other Income 2d Total Incoming Resources Resources Expended National Levies and Insurance Fund Raising Events 3a Staffing Costs 3b Office Costs 3c Professional Fees 3d Officers' Expenses Competition Expenses Training Expenses AGM Expenses Award/Honorarium Trophy Costs Portacabin & Trailer Insurance Publicity Expenses Staff Badges & Clothing Bank Charges Gifts Other Expenses 3e Debts Written Off Depreciation Total Resources Expended Net Movement in Funds Reconciliation of Funds Total Funds brought forward Total Funds carried forward	General Fund Restricted Unrestricted £ £ 6350.8 27386.86 9240 238.56 1922 0 45138.22 2811.65 14668.92 30616.55 1396.5 420 1528.47 0 195 110 100 406.45 71.84 259.58 0 3527.646 0 56112.61	Total 2021 £ £ 6350.8 12793.9 27386.86 7229.85 9240 12889.59 238.56 760.27 1922 12942.29 45138.22 46615.9 2811.65 6964.52 14668.92 480.74 30616.55 29538.76 1396.5 1232.66 420 420 1528.47 913.85 0 90 195 0 110 0 100 0 0 0 0 0 0 0 406.45 0 71.84 0 0 0 259.58 125 0 480 3527.646 3961.5 56112.61 44207.03 -10974.39 2408.87 99420.87 97012 88446.48 99420.87

Nottinghamshire Federation of Young Farmers' Clubs Registered Charity No.522333

Balance Sheet at 31st August 2021

Notes Fixed Assets Tangible Assets 4 Current Assets Debtors 5 Cash at Bank and in Hand 6 Creditors: Amounts falling due within one year 7 Net Current Assets Net Assets Funds Unrestricted Funds 8	2022 £ £ 19989.99 0 69243.71 69243.71 7660.23 61583.48 81573.47 81573.47	2021 £ 22448.54 26.29 77045.16 77071.45 6972.12 70099.33 92547.87 92547.86

Nottinghamshire Federation of Young Farmers' Clubs Registered Charity No.522333

Notes to the Accounts for the year Ended 31st August 2021

1 Accounting Policies

(a) Accounting Convention

(b) Incoming Resources

(c) Resources Expended

Expenditure is accounted for on an accruals basis

(d) Fund Accounting

Unrestriced funds are available for the use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are to be used for specified purposes laid down by the donor. Expenditure for those purposes is charged to the fund, together with a fair allocation of overheads and support costs

Designated fund are unrestricted funds that have been designated for specific purposes by the Trustees.

2 Incoming Resources

(a) Fund Raising Events County Ball Spring Rally June Rally County Rally Autumn Dance Haloween Party Southwell Ploughing Match Notts Show and Dance Tractor Run Welly relay Sports and Competitions Show Other	General Fund Total 2021 Restricted Unrestricted £ £ £ £ 12001.07 12001.07 0 508.24 508.24 0 0 2170.23 2170.23 0 0 0 1093.7 1093.7 0 4862.66 4862.66 0 0 4441.09 4441.09 5223.64 0 1495 841.05 841.05 790 790 678.82 678.72 511.21 * 0 27386.86 27386.76 7229.85