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← Welbeck Miners Welfare Trust

2025-06-30-accounts

WELBECK MINERS' WELFARE TRUST

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 30 JUNE 2025

WELBECK MINERS' WELFARE TRUST

INDEX TO THE FINANCIAL STATEMENTS

PAGE
Legal and Administrative Details 1
Trustees' Report 2-3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7-9
SectionsAccounts 10-11

WELBECK MINERS' WELFARE TRUST

LEGAL AND ADMINISTRATIVE DETAILS

Charity Registration Number : 522319

Address of Charity:

Elkesley Road Meden Vale Mansfield Nottinghamshire NG20 9PS

Trustees:

Mr R J Dalton Mr M H Heaton Mr G N Hall Mr A Elce

Bankers:

NatWest Bank plc 9 Church Street Mansfield Nottinghamshire NG18 1HP

Independent Examiner:

J Wallage FCA CISWO (Trading) Ltd The Old Rectory Rectory Drive Whiston Rotherham S60 4JG

1

WELBECK MINERS’ WELFARE TRUST

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2025

The trustees present their report along with the financial statements of the charity for the year ended 30 June 2025. The financial statements have been prepared in accordance with the accounting policies set out in Note 1 to the accounts which can be found on page 7.

Constitution and Objects

The charity is constituted by a Scheme of the Charity Commissioners dated 27 September 2006 and was registered on 19 May 1965 with the number 522319.

The object of the charity is the provision of a recreation ground and village hall for the benefit of the people living in and around the village of Meden Vale near Mansfield in Nottinghamshire, with the object of improving the lives of those people, especially those who are members of the mining community.

The trustees have referred to the guidance given by the Charity Commission on public benefit when reviewing the charity's aims and objectives and details of the activities that have taken place during the year can be found later in this report.

Organisational! Structure

The trustees who have served the charity during the year are shown on page 1.

The Buildings (excluding the village hall and the changing rooms) have previously been demolished and the charity remains responsible for the overall maintenance of the village hall, changing rooms and grounds. The users of those facilities as part of their conditions of use are required to keep the buildings and pitches in a good state of repair.

Sports clubs are responsible for the maintenance of their respective pitches. The charity insures and is responsible for the maintenance of the buildings. These costs are covered by a monthly payment from Meden Vale RFC and Meden Vale Colts FC for use of the facilities. These are to be reviewed annually.

Trustee vacancies are advertised and interested parties are asked to apply in writing. Interviews will be held and suitable candidates are then notified to their nominating body being either CISWO or trade union members. The Trustee Board is made up of equal numbers of each nominating body.

Financial Review

The charity had net outgoing resources of £11,632 (2024: net outgoing resources £16,204). The trustees are aware that this result is due in part to high depreciation costs which are unavoidable as substantial capital grants received a few years ago are gradually written off. In addition this year there has been increased repair costs including a new floor in the village hall. The trustees are aware of their responsibilities and by working closely together are hopeful that future years will reflect a surplus of incoming resources.

Reserves Policy

lt is the policy of the trustees to maintain unrestricted funds which are the free reserves of the charity, at a level to provide sufficient funds to cover anticipated administration and support costs for a period of 12 months. Any additional reserves are held to provide a capital fund for repairs that will be required for the upkeep of the premises.The trustees are aware that the current financial position is not in line with this policy and are considering how this can be rectified.

Risk Management

The trustees are aware of the operational and financial risks which the charity faces and regularly reviews those riske to mitigate against any impact they may have on the charity. The major risk facing the charity is the continued support of the individuals and the community in using the facilities and the introduction of the younger generation to provide for the future. The trustees work closely together with members to address these risks.

Investment Policy

The charity does not have an investment policy as such as the trustees feel there are insufficient funds to consider any sort of investment at this time. However, they will continue to monitor this situation and make changes accordingly.

Continued...

2

WELBECK MINERS' WELFARE TRUST

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 JUNE 2025 (CONTINUED)

Review of Activities The trustees have referred to the guidance given by the Charity Commission on public benefit when reviewing the aims and activities and, as a result, the following have taken place during the year.

Meden Vale Rugby Football! Club

The rugby section are continuing to use the facilities at the welfare.

Meden Vale Colts Football Club

We are pleased that this section are now using the facilities at the welfare.

We continue to seek to source grants and sponsorship for a variety of reasons and this probably calls for the club needing to find volunteers just to concentrate on this aspect rather than others having their workload increased.

Obtaining sufficient funds to ensure a healthy financial position will always be one of our main challenges and the reluctance of local businesses to commit to support us has led us to look further afield for this. | think that the demands on our parents to pay in their registration fees and match and training subs is at its current limit so we continue to cut our coat according to the cloth we have available.

Statement of Trustees’ Responsibilities

Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity and of the incoming resources and application of resources of the charity for that period. In preparing those financial statements, the trustees are required to;

The trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.

Signed - Trustee

Print Name - Trustee

Date

3

.

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WELBECK MINERS' WELFARE TRUST

| report to the Trustees on my examination of the accounts of the above named charity (registered no. 522319) for the year ended 30 June 2025, set out on pages 5 to 9.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).

| report in respect of my examination of The Trusts accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiners Statement

| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

(1) accounting records were not kept in respect of the Charity as required by section 130 of the act: or

(2) the accounts do not accord with those records; or

(3) the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give ‘a true and fair view' which is not a matter considered as part of an independent examination.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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hetMNep ae
J Wallage FCA Date
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On behaif of CISWO (Trading) Ltd

The Old Rectory Rectory Drive Whiston Rotherham S60 4JG

4

WELBECK MINERS’ WELFARE TRUST

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2025

Unres- Desig- Res-
tricted nated tricted Total Total
Note Funds Funds Funds 2025 2024
income and Endowments £ £ £ £ £
Hire of sporting facilities 7,200 - - 7,200 7,200
Hire of village hall 960 - - 960 880
Grants received 5,625 - - 5,625 5,625
Donaiion - - - - 24
Sections income 6 - 177,680 - 177,680 154,074
TOTAL INCOMING RESOURCES 13,785 177,680 - 191,465 167,803
Expenditure
Direct Charitable Expenditure
Reni, rates and waiter 1,832 - - 1,832 1,696
Insurance 1,693 - - 1,693 1,093
Light and heat 3,746 - - 3,746 4,092
Repairs and maintenance 11,023 - - 17,023 6,311
Depreciation 2 2,647 240 8,798 11,685 11,685
Seciions expenses 6 - 172,218 - 172,218 161,206
Administration Expenses
Accountancy 900 - - 900 900
Bank charges - - - - 24
Total Expenditure 21,841 172,458 8,798 203,097 184,007
NET MOVEMENT IN FUNDS (8,056) 5,222 (8,798) (11,632) (16,204)
Fund balances brought forward 33,924 15,312 314,630 363,266 379,470
Transfer between funds 7 240 - (240) - -
FUNDBALANCESCARRIEDFORWARD 25,508 20,534 305,592 351,634 363,266

5

WELBECK MINERS’ WELFARE TRUST

BALANCE SHEET AS AT 30 JUNE 2025

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NOTE 2025 2024
a £ £ £
FIXED ASSETS
Tangible asseis 2 336,439 348 124
CURRENT ASSETS
Stock $ 50 300
Debiors 4 1,463 1,235
Cash ai bank and in hand 959 3,220
Cash held by sections 8 20,972 14,606
23,444 19,361
LESS: CURRENT LIABILITIES
Creditors falling due within one year 5 (8,249) (4,219)
NET CURRENT ASSETS 15,196 15,142
TOTAL ASSETS 351,634 363,266
FINANCED BY:
Unrestricted Funds 25,508 33,324
Designated Funds 20,534 15,312
Resiricied Funds 7 305,592 314,630
351,634 363,266
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The financial siatemenis were approved by the trustees and signed on their behalf by:

Signed - Trustee

Print Name - Trustee

Date

fe)

WELBECK MINERS’ WELFARE TRUST

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2025

1. ACCOUNTING POLICIES

a) Basis of preparation and assessment of going concern

The financial statements have been prepared under the historical cost convention unless otherwise siaied in the relevant noies to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (FRS102) and the Financial reporting Standard (FRS102) and the Charities Act 2011.

The trustees consider that there are no material uncertainties about the Trust's ability to continue as a going concern. The trustees have a reasonable expectation the Trust has adequaie reserves to continue in operation existence for the foreseeable future. Accordingly the trustees continue to adopt the going concern basis in the preparation of the accounis.

b) Income Recognition

Income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the arnount of income receivable can be measured reliably.

Donations are recognised when they are received.

c) Expenditure Recognition

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the arnount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis.

Granis are recognised when they are approved and the intention has been communicated to the recipient.

d) Depreciation

The Institute Buildings have been demolished and the site cleared before 30 June 2015. All Fixtures and Equipment have either been sold or scrapped ai nil value by that date. Consequently no depreciation charges arise in respect of the above. The remaining property comprises the Village Hall and the Changing Rooms.

The applied rates of depreciation are as follows:

Buildings Village Hall - 4% per annum over 25 years. Improvements - 10% per annum over 10 years. , Changing rooms - 2% per annum over 50 years. Fencing - 10% per annum over 10 years.

Fencing

Meden Vale RFC

Equipment

7

WELBECK MINERS’ WELFARE TRUST

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2025

Village Village Changing Changing Seciions
2. FIXEDASSETS Hall Rooms Fencing Equipment Total
£ £ e S 3
Cosi
At 1 July 2024 50,471 424 962 3,120 2,400 480,953
Additions - - - - -
At 30 June 2025 50,471 424 962 3,120 2,400 480,953
Depreciation
At 1 July 2024 17,047 110,884 2,808 2,090 132,829
Charge for the year 2,647 8,486 312 240 11,685
At 30 June 2025 19,694 119,370 3,120 2,330 144,514
Net Book Value
At 30 June 2025 30,777 305,592 - 70 336,439
At 30 June 2024 33,424 314,078 S12 310 348,124
2025 2024
e £
3. STOCK
Siock ofrugby ties 50 300
4. DEBTORS
Prepaymenis and accrued income 1,192 894
Rugby section debiors 271 341
1,463 1285
5. CREDITORS: Amounts falling due within one year
Accruals 3,787 3,553
Rugby section creditors 829 245
Other creditors 3.633 A424
8,249 4,219

8

WELBECK MINERS' WELFARE TRUST

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2025

Balances Balances
BIF Receipts Payments CIF
6. SECTIONS FUNDS E £ £ £
Rugby Section 14,711 21,039 (19,810) 15,940
Football Section 601 156,641 (152,648) 4,594
15,312 177,680 (172,458) 20,534
Cash & Other
Bank Balances Total
£ £ £
Rugby Section 16,378 (438) 15,940
Football Section 4,594 - 4,594
20,972 (438) 20,534
  1. RESTRICTED FUNDS - SPORTS DEVELOPMENT PROJECT

The charity had previously completed work on a large scale sports redevelopment project which had been funded by substantial grants received from The Football Foundation and Mansfield District Council.

Mansfield District Council.
2025
£
Restricted Funds as at 1 July 2024 314,630
Depreciation charge for the year (8,798)
Transfer between funds (240)
RestrictedFundsasat30June2025 305,592

During the year it was discovered that depreciation charges on restricted assets had been incorrectly charged againt unrestriced funds. Consequently, a transfer has been made in these accounts to correct this.

9

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WELBECK MINERS' WELFARE TRUST YEAR ENDED 30 JUNE 2025

MEDEN VALE RFC - 2024/2025 SEASON

2024/25 Season 2023/24 2023/24 Season
£ £ £ £
INCOME
International Tix 12,892 3,306
Sponsorship 2,000 7,500
Senior match tax and subs 2,010 1,643
Tour 950 -
Social subs 114 30
Stash - 1,354
Presentation tickets sold - 2,207
Donations 3,000 5,612
Interest/dividends 29 24
Sale of ties/shirts/shorts/clothing 44 863
Sundry income - 223
21,039 22,812
EXPENDITURE
International Tix 12,892 3,306
Match day and cup final transport - 1275
New kit /stash / blazers - f,422 422
Referees 360 360
Framing - 255
Use of welfare facilities 1,800 1,800
Repairs and maintenance 176 1,538
Line marking/pitch care 423 312
Hospitality including MoM 100 581
Web domain 35 35
Christmas do / dinner dance - 9,822
AGM food and drinks - 176
Other expenses 889 620
Overpayment adjustment 1,991 -
Movement in asset values 1,144 736
(19,810) (27,938)
EXCESS OF INCOME OVER (EXPENDITURE)
(EXPENDITURE ) OVER INCOME 1,229 (5,126)
Balances brought forward 14,711 19,837
Balances carried forward 15,940 14,711
Split between:
Cash and bank balances 16,378 14,005
Other balances (438) 706
15,940 14,711

10

WELBECK MINERS' WELFARE TRUST YEAR ENDED 30 JUNE 2025

MEDEN VALE COLTS FC - 2024/2025 SEASON

2024/25 2023/24
-£
£		 ra
E
INCOME
Player income 90,399 75,844
Player registration / committee DBS 1,405 440
Sponsorship / grants 18,166 25,128
Kitchen sales 16,680 2,936
Raffle, Tote and bonus ball 19,244 16,316
Club events 5,991 6,672
Merchandise 2,013 520
Fines received 849 732
Pitch hire 1,260 35
Other income 634 1,092
Difference on opening balance 1,547
156,641 131,262
EXPENDITURE
Ground rent 6,482 5,400
Match costs 10,912 10,448
Winter training costs 19,023 11,040
Tournaments 1,725 2,090
League and FA registrations §,531 7,044
Equipment purchases 31,283 26,591
Kitchen stock 11,774 6,254
Raffle tickets and tote 10,142 9,045
Event costs 20,615 15,717
Fines paid 3,614 2,678
Grounds maintenance (incl pitch improvement project) 23,782 25,853
Staff training including DBS 2,451 2516
Marketing 1,394 614
Systems 1,988 2,124
Other expenses (including refunds) 1,932 6,034
(152,648) (133,508)
EXCESS OF INCOME OVER (EXPENDITURE)
( EXPENDITURE) OVER INCOME 3,993 (2,246)
Balances brought forward 601 2,847
Balancescarriedforward 4,594 601

11