SHIREOQAKS MINERS' WELFARE RECREATION GROUND
TRUSTEES' REPORT AND FINANCIAL STATEMENTS CHARITY REGISTRATION NUMBER 522296 FOR THE YEAR ENDED 31 DECEMBER 2024
SHIREOAKS MINERS' WELFARE RECREATION GROUND CHARITY REGISTRATION NUMBER 522296 YEAR ENDED 31 DECEMBER 2024
INDEX
Contents
Page
| Legal and Administrative Details | 1 |
|---|---|
| Trustees’ Report | 2-3 |
| independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Accounts | 7-10 |
| Sections | 11-14 |
SHIREOQAKS MINERS' WELFARE RECREATION GROUND CHARITY REGISTRATION NUMBER 522296 LEGAL AND ADMINISTRATIVE DETAILS
TRUSTEES - Derek Mee Peter David Elgy Rachel Hauxwell Susan Bekisz (Resigned 28/1/2025) CHARITY REGISTRATION NUMBER - 522296 CHARITY REGISTRATION NAME - Shireoaks Miners' Welfare Recreation Ground SECRETARY - Peter David Elgy SCHEME ADDRESS - Shireoaks Road Shireoaks Worksop $81 8NA BANKERS - NatWest pic 69 Bridge Street Worksop $80 1DG INDEPENDENT EXAMINER - J Wallage FCA CISWO (Trading) Ltd The Old Rectory Rectory Drive Whiston Rotherham South Yorkshire $60 4JG
1
SHIREOAKS MINERS’ WELFARE RECREATION GROUND CHARITY REGISTRATION NUMBER 522296 REPORTOF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024
The trustees present their report along with the financial statements for the charity for the year ended 31 December 2024. The financial statements have been prepared in accordance with the accounting policies set out in Note 1 to the accounts which can be found on page 7 and comply with the charities trust deed, applicable law and the Charities SORP FRS 102.
Constitution, Objectives and Activities for the Public Benefit
The Charitable Trust is constituted by a trust deed and has a scheme dated 13 June 2005. It was registered with the charity commission on 1 March 1966 under the number 522296.
The continuing objectives of the charity are the provision of recreational facilities for the benefit of the inhabitants (and in particular, but not exclusively, such of the said inhabitants as are members of the mining community) of the area of benefit without distinction of political, religious or other opinions with the object of improving the conditions of life for the said inhabitants.
The day to day running of the charity is undertaken by the management committee.
The trustees have referred to the guidance given by the Charity Commission on public benefit when reviewing the charity's aims and objectives and details of the activities that have taken place during the year can be found later in this report.
Development Activities and Achievements
In 2024 the club continued to support the local community in a variety of ways. They have supported traditional community events live the carnival, fireworks night, Halloween and new years eve. The club also held a charity evening to support the local Cancer Support, Worksop Aurora Centre. In addition they also raised funds for East Midlands First Responders.
The club supports a men's football team in the Doncaster Rovers Football Sunday League and the field is also used for boys, girls and women's football training. The club has also continued to host the Shireoaks Ladies rounders team. The league held a very successful presentation evening at the club at the end of the season. The club have teams playing in the local indoor games and pool leagues. The club has coordinated with the National Camping and Caravan Club to host several summer meets.
The club relies on a few volunteers for field maintenance, marketing and bookings. They also appreciate members who organise indoor activities. The bowls club is a vital part of the club, with key members maintaining the green and surroundings and arranging events and fixtures.
In August the club organised the Oaks Fest, an outdoor music festival. The festival exclusively showcased local bands and entertainers and was a very successful community event. It was financially supported by Coors Brewery.
This year the club received a tapered field management grant of £3200 over 6 years from the Football Foundation to heip improve and maintain the playing surface. The application process was well supported by Lee-Ann Clark from CISWO.
Members of the club committee have worked hard to raise money form improvements to the club decor including better lighting, outdoor furniture, stage backdrop, TVs and signage. This has helped to make the club inviting to customers. The club has held music nights and inaugurated a popular monthly bingo night. The club was helped by a strong performance by the national football team in the Euros.
The club had regulatory tests on its fire mitigation equipment and procedures, electrical Portable Appliance Tests and on its security alarms.
The club are proactive in its financial and general governance. The club now havea financial administration team who not only oversee financial transactions but also provide detailed analysis at each committee meeting. This is crucial to our planning of events, opening times and staffing. Financial Stability in challenging times is a key consideration of the club.
in 2024 the trustees developed and made available policies on bullying and harassment, complaints, conflict of interest, financial control & checklist, safeguarding, serious incidents and social media.
Continued...
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SHIREOAKS MINERS' WELFARE RECREATION GROUND CHARITY REGISTRATION NUMBER 522296 REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDING 31 DECEMBER 2024
Financial Review
The charity is showing a surplus of £8,539 in 2024 (2023: £2,382). The trustees are pleased with the improvement over the last couple or years after a tough few years including being closed due to COVID which had resulted in a lot of events being cancelled and encouraging people back out to take part in activities again. Thankfully things have gradually returned to normal and the trustees are working hard to ensure that things continue to improve going forward.
Investment Policy
The Charity does not currently have an investment policy due to the lack of funds available. The trustees will reconsider this if the financial situation improves sufficiently.
Reserves Policy
it is the policy of the trustees to maintain unrestricted funds which are the free reserves of the charity, at a level to provide sufficient funds to cover anticipated administration and support costs for a period of 12 months. Any additional reserves are held to provide a capital fund for repairs that will be required for the upkeep of the premises.
Risk Management
The trustees are aware of the operational and financial risks which the charity faces and regularly reviews those risks to mitigate against any impact they may have on the charity. The major risks facing the charity are the continued success of the bar function from which it derives some of its funding, the support of individuals and the community in using the facilities and the introduction of the younger generation to provide for the future. The trustees work closely with the committee and members to address these risks.
Statement of Trustees’ Responsibilities
Law applicable to charities in England and Wales required the trustees to prepare financial statements for each financial year which give a true and fair view of the charity and the incoming resources and application of resources of the charity for that period. In preparing those financial statements, the trustees are required to;
-
select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are aiso responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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/
r (Quid - PETER DAVID ELGY
Signed - Trustee 1 | Print Name - Trustee
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6:lo;28
Date
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SHIREOAKS MINERS’ WELFARE RECREATION GROUND CHARITY REGISTRATION NUMBER 522296
| report to the Trustees on my examination of the accounts of the above named charity (registered number 522296) for the period ended 31 December 2024, set out on pages 5 to 10.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (The Act).
| report in respect of my examination of the Trustees’ accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed ail the applicable directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent Examiners Statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
(1) accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
(2) the accounts do not accord with those records; or
(3) the accounts do not comply with applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J Wallage FCA
Date
On behalf of CISWO (Trading) Limited
The Old Rectory Rectory Drive Whiston Rotherham $60 4JG
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SHIREOAKS MINERS' WELFARE RECREATION GROUND
CHARITY REGISTRATION NUMBER 522296
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2024
| Unrestricted | Designated | Designated | Total | Total | ||
|---|---|---|---|---|---|---|
| Funds | Funds | Funds | 2024 | 2023 | ||
| Note | £ | £ | £ | £ | £ | |
| Income and Endowments | ||||||
| incoming resources from generated | funds | |||||
| Voluntary Income: | ||||||
| Donations | 2 | 2,086 | - | ~ | 2,086 | 2,929 |
| Grants Received | - | - | 800 | 800 | - | |
| Interest Received | 552 | - | - | 552 | - | |
| Activities forgenerating funds: | ||||||
| BarTrading Income | 142,323 | - | - | 142,323 | 137,088 | |
| Incoming Resources from charitable | activities: | |||||
| Other Income | 3 | 12,883 | - | - | 12,883 | 7,614 |
| Sections income | 8 | - | 6,826 | - | 6,826 | 5,840 |
| TOTAL INCOMING RESOURCES | 157,844 | 6,826 | 800 | 165,470 | 153,471 | |
| Expenditure | ||||||
| Trading costs | 4 | 62,156 | - | - | 62,156 | 57,449 |
| Charitable expenditure | 5 | 84,267 | - | 800 | 85,067 | 83,372 |
| Governance Costs | 6 | 3,629 | - | - | 3,629 | 4,068 |
| Sections expenses | 8 | - | 6,079 | - | 6,079 | 6,200 |
| Total Expenditure | 450,052 | 6,079 | 800 | 156,931 | 151,089 | |
| NET INCOME | 7,792 | 747 | - | 8,539 | 2,382 | |
| Fund balances brought forward | 105,450 | 2,716 | - | 108,166 | 105,784 | |
| Fundbalancescarriedforward | 113,242 | 3,463 | - | 116,705 | 108,166 |
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SHIREOAKS MINERS' WELFARE RECREATION GROUND CHARITY REGISTRATION NUMBER 522296 BALANCE SHEET AS AT 31 DECEMBER 2024
| 2024 | 2023 | ||||
|---|---|---|---|---|---|
| NOTE | £ | £ | £ | £ | |
| FIXEDASSETS | |||||
| Tangible fixed assets | 7 | 63,157 | 65,112 | ||
| CURRENTASSETS | |||||
| Stocks | 4,571 | 4,030 | |||
| Debtors and prepayments | 6,750 | 5,441 | |||
| Cash at bank and in hand | 48,292 | 38,040 | |||
| Cash held by sections | 8 | 3,463 | 2,716 | ||
| 63,076 | 50,227 | ||||
| LESS: CURRENT LIABILITIES | |||||
| Creditors falling due within one year | 9 | (9,528) | (7,173) | ||
| Net Current Assets | 53,548 | 43,054 | |||
| TOTAL NETASSETS | 116,705 | 108,166 | |||
| FUNDS | |||||
| Unrestricted Funds | 113,242 | 105,450 | |||
| Designated Funds | 3,463 | 2,716 | |||
| 116,705 | 108,166 |
Approved by the Trustees and signed on their behalf by:
LQ Ey... . PETER DAV IREeagy. Signed - Trustee Print Name - Trustee
4 a 6. 10-25 Date
6
SHIREOAKS MINERS' WELFARE RECREATION GROUND
CHARITY REGISTRATION NUMBER 522296
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024
1. ACCOUNTING POLICIES
(a) Basis of Accounting
The financial statements have been prepared under the historical cost convention unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice; Accounting and Reporting by Charities (FRS102), the Financial Reporting Standard (FRS102) and the Charities Act 2011.
The trustees consider that there are no material uncertainties about the Trust's ability to continue as a going concern. The trustees have a reasonable expectation that the trust has adequate reserves to continue in operational existence for the foreseeable future. Accordingly the trustees continue to adopt the going concern basis in the preparation of the accounts.
(b) Income Recognition
Income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Donations are recognised when they are received.
(c) Expenditure recognition
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis.
(d) Tangible Fixed Assets
Depreciation has been calculated to write off the value of the fixed assets over their expected economic lives, with a full year's charge being applied in the year of acquisition. The rates applied are as follows:
Fixtures, fittings & equipment - 20% per annum (reducing balance basis)
(e) Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowances for slow moving and obsolete items.
(f) Vaiue Added Tax
Value added tax is recoverable by the charity and as such is excluded from the relevant income and costs in the Statement of Financial Activities.
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SHIREOAKS MINERS' WELFARE RECREATION GROUND CHARITY REGISTRATION NUMBER 522296
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024 (CONTINUED)
| 2024 | 2023 | ||
|---|---|---|---|
| 2. | DONATIONS | £ | £ |
| Sections | - | 763 | |
| Otherdonations | 2,086 | 2,166 | |
| 2,086 | 2,929 | ||
| 3. | OTHER INCOME | ||
| Pool Table | 190 | 265 | |
| Members subscriptions | 402 | 280 | |
| Room hire & field rents | 4,875 | 5,150 | |
| Brewery Sposorship | 2,500 | - | |
| Ticket Sales | 2,125 | - | |
| Sundry income | 2,791 | 1,919 | |
| 12,883 | 7,614 | ||
| 4. | TRADING COSTS | ||
| Opening stock | 4,030 | 3,513 | |
| Purchases | 62,697 | 57,966 | |
| Less: Closing stock | (4,571) | (4,030) | |
| 62,156 | 57,449 |
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SHIREOAKS MINERS' WELFARE RECREATION GROUND CHARITY REGISTRATION NUMBER 522296
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024 (CONTINUED)
| 2024 | 2023 | ||
|---|---|---|---|
| §. | CHARITABLE EXPENDITURE | £ | £ |
| Wages and NIC | 49,701 | 51,873 | |
| Admin, honoraria & expenses | - | 1,750 | |
| Rates | 2,325 | 2,263 | |
| Water rates | 1,400 | 1,567 | |
| Insurances | 4,187 | 3,013 | |
| Light and heat | 4,692 | 4,674 | |
| Telephone | 380 | 343 | |
| Repairs & renewals | 4,585 | 2,836 | |
| Grounds upkeep | 1,506 | 1,215 | |
| Cleaning | 2,108 | 2,107 | |
| Printing, postage, stationery and advertising | 355 | 428 | |
| Entertainment | 7,670 | 3,712 | |
| Licences | 360 | 360 | |
| Equipment leases | 1,243 | 1,760 | |
| Card Machine Charges | 1,732 | 1,280 | |
| Sundry expenses | 868 | 1,239 | |
| Depreciation | 1,955 | 2,952 | |
| 85,067 | 83,372 | ||
| 6. | GOVERNANCE COSTS | ||
| Accountancy | 3,219 | 3,163 | |
| Stocktaker | 410 | 480 | |
| Legal Fees | - | 425 | |
| 3,629 | 4,068 |
i)
SHIREOAKS MINERS' WELFARE RECREATION GROUND CHARITY REGISTRATION NUMBER 522296
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024 (CONTINUED)
| Freehold | Freehold | Fixtures, | ||||
|---|---|---|---|---|---|---|
| Land & | fittings and | |||||
| 7. | TANGIBLE FIXED ASSETS | Buildings | equipment | Total | ||
| £ | £ | £ | ||||
| Cost or Valuation | ||||||
| At 1 January 2024 | 55,339 | 60,135 | 115,474 | |||
| Additions | - | - | - | |||
| Disposals | - | - | - | |||
| At1December2024 | 55,339 | 60,135 | 115,474 | |||
| Accumulated Depreciation | ||||||
| At 1 January 2024 | - | 50,362 | 50,362 | |||
| Charge for the year | - | 1,955 | 1,955 | |||
| Disposals | - | - | - | |||
| At1December2024 | - | 52,317 | §2,317 | |||
| Net Book Value | ||||||
| At 31 December2024 | 55 | 339 | 7,818 | 63,157 | ||
| At 31 December2023 | 55,339 | 9,773 | 65,112 | |||
| Balance | Expen- | Balance | ||||
| BIF | Income | diture | CIE | |||
| 8. | CASH HELD BY SECTIONS | £ | £ | £ | £ | |
| Football | 818 | 2,886 | (3,186) | 518 | ||
| Ladies Bowling | 205 | - | (205) | - | ||
| Mens Bowling | 1,380 | 3,717 | (2,458) | 2,639 | ||
| Childrens Section | 313 | 223 | (230) | 306 | ||
| 2,716 | 6,826 | (6,079) | 3,463 | |||
| 2024 | 2023 | |||||
| 9. | CREDITORS | £ | £ | |||
| Trade Creditors | 1,384 | 891 | ||||
| Taxes & Social Security | 3,641 | 3,787 | ||||
| Accruals and other creditors | 4,503 | 2,495 | ||||
| 9,528 | 7,173 |
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SHIREOAKS MINERS' WELFARE RECREATION GROUND CHARITY REGISTRATION NUMBER 522296
,
YEAR ENDED 31 DECEMBER 2024 FOOTBALL SECTION
| 2024 | 2023 | |||
|---|---|---|---|---|
| £ | £ | £ | £ | |
| INCOME | ||||
| Match subs | 1,432 | 780 | ||
| Fines repaid | 276 | 87 | ||
| Fundraising | 450 | 490 | ||
| Training Wear | - | 480 | ||
| Training Monies | 248 | 148 | ||
| Christmas Party | 220 | 450 | ||
| End ofseason party | 240 | - | ||
| Sundry Expenses | 20 | 2 | ||
| 2,886 | 2,437 | |||
| EXPENDITURE | ||||
| Referees | 745 | 521 | ||
| League fees | 201 | - | ||
| Fines | 216 | 87 | ||
| insurance | 100 | 57 | ||
| Ground rental | 1,118 | 590 | ||
| Training Wear & Kits | 429 | 903 | ||
| Christmas Party | 100 | 415 | ||
| End ofseason party | 157 | - | ||
| Sundry | 120 | 44 | ||
| (3,186) | (2,617) | |||
| (DEFICIT) FORTHEYEAR | (300) | (180) | ||
| Cash at bank and in hand brought forward | 818 | 998 | ||
| Cashatbankandinhandcarriedforward | 518 | 818 |
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SHIREOQAKS MINERS' WELFARE RECREATION GROUND CHARITY REGISTRATION NUMBER 522296
YEAR ENDED 31 DECEMBER 2024 LADIES BOWLING SECTION
| 2024 | 2023 | |||
|---|---|---|---|---|
| £ | £ | £ | g | |
| INCOME | ||||
| Raffle Profit | - | 12 | ||
| Refund Received | - | 12 | ||
| Catering | - | 47 | ||
| League Cup Winners & Runners Up 2023 | - | 110 | ||
| Opening Balance Difference | - | 494 | ||
| - | 675 | |||
| EXPENDITURE | ||||
| League and registration fees | - | 94 | ||
| Team Captaines Expenses | - | 60 | ||
| Kits | - | 184 | ||
| Trophies | - | 21 | ||
| Sundry expenses | - | 114 | ||
| Merged with Mens Bowling | 205 | - | ||
| (205) | (470) | |||
| (DEFICIT) /SURPLUS FORTHEYEAR |
(205) | 205 | ||
| Cash at bank and in hand brought forward | 205 | - | ||
| Cashatbankandinhandcarriedforward | - | 205 |
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SHIREOAKS MINERS' WELFARE RECREATION GROUND CHARITY REGISTRATION NUMBER 522296
YEAR ENDED 31 DECEMBER 2024
BOWLING SECTION
| 2024 | 2024 | |||
|---|---|---|---|---|
| £ | £ | £ | £ | |
| INCOME | ||||
| Subscriptions | 2,252 | 2,125 | ||
| Profit on tea, coffee and raffles | 1,315 | - | ||
| Prize Money | 150 | - | ||
| Sundry Income | - | 200 | ||
| 3,717 | 2,325 | |||
| EXPENDITURE | ||||
| Registration and entry fees | 659 | 622 | ||
| Honorariums | 125 | 250 | ||
| Green upkeep | 1,231 | 1,654 | ||
| Rentand electricity | - | 350 | ||
| Sundries | 443 | 35 | ||
| (2,458) | (2,911) | |||
| SURPLUS / (DEFICIT) FORTHEYEAR | 4,259 | (586) | ||
| Cash at bank and in hand brought forward | 1,380 | 1,966 | ||
| Cashatbankandinhandcarriedforward | 2,639 | 1,380 |
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SHIREOAKS MINERS' WELFARE RECREATION GROUND CHARITY REGISTRATION NUMBER 522296
YEAR ENDED 31 DECEMBER 2024 CHILDRENS SECTION
| 2024 | 2023 | |||
|---|---|---|---|---|
| £ | £ | £ | £ | |
| INCOME | ||||
| Raffle | 110 | 239 | ||
| Donations | 65 | 164 | ||
| Name The Bear | 48 | - | ||
| 223 | 403 | |||
| EXPENDITURE | ||||
| Party expenses | 53 | 21 | ||
| Selection boxes | 37 | 39 | ||
| Entertainment | 140 | 140 | ||
| Sundry Expenses | - | 2 | ||
| (230) | (202) | |||
| (DEFICIT) /SURPLUS FORTHEYEAR |
(7) | 201 | ||
| Cash at bank and in hand brought forward | 313 | 112 | ||
| Cashatbankandinhandcarriedforward | 306 | 313 |
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