|**Minutes of Management Committee Meeting**|**Minutes of Management Committee Meeting**|**Minutes of Management Committee Meeting**|| |---|---|---|---| |Date: 29-May-26|Time: 1930hrs|Location: RVH Brammer Room|| |Attendees:|Committee members: Geoff Storr (C), Suzanne Goss (VC),
Glenis Wyatt (T), Joanna Storr (BS), Iain Walton (S),
Joanne Scrivins, Chrisi Neeson, Rob Hurst and Nicola
Devine.
Village residents and Hall users: Mick Lee (Rotary), Tracey
Collier, Mike Collier, Peter Johnson, Paula Banister, Colin
Biggins, Martin Smith (Ravenshead Parish Council Chair),
Anne Smith (Ravenshead Parish Council), Marie Eynon-
Freeman and Tricia Harman (Flower Club).||| |Apologies:|Tony Stephens, Robert Stevenson, Steve Reddish||| |**Item**|**Meeting Minute**|**Action By**| |---|---|---| |**1.0**|**Apologies**|| |1.1|Apologies were received from Tony Stephens, Robert Stevenson and Steve
Reddish.|| |||| |**2.0**|**Opening remarks and welcome from Chairman**|| |2.1|Geoff Storr, Chairman, welcomed everyone to the meeting and thanked them for
attending. The purpose of the AGM is to present and adopt the report and financial
accounts for the last financial year.|| |||| |**3.0**|**Minutes of previous AGM held on 27-May-25**|| |3.1|Copies of the previous AGM minutes, dated 27-May-25, were available at this AGM
and had previously been emailed to all committee members on 23-Jun-25.|| |3.2|The 27-May-25 AGM meeting minutes were agreed to be a true and accurate record
by those members who were present. Proposed by Geoff Storr and Seconded by
Suzanne Goss.|| |||| |**4.0**|**Treasurer’s Annual Report and adoption of audited accounts to 31-Dec-25**|| |4.1|This year General Operations has shown a loss of £133. The rent charged to Abbey
Gates School was increased to £2,413 for 15 car park spaces.
There was an overall increase in Expenditure of £3,143. Utilities were down by
£2,845 but repairs/renewals were up by £3,443. Cleaning (including waste removal)|| |**Item**|**Meeting Minute**|**Action By**| |---|---|---| ||went up by £302, Insurance was also up by £559 as was General Expenditure by
£626.
Work done in the Hall included the following: new hot water cylinder (£1,120); radio
microphones (£252); electrical work (£3,761 which includes £2,220 for the air
conditioning electrical work); and plumbing work (£290).
The Bar made a profit of £23,076.
In relation to fund raising we were given donations of £500 and we raised £1,148
from one fundraising event.
Capital Expenditure included a new air conditioning system to both the Main Hall and
Brammer Room (£16,488) and a warming oven (£500).
Therefore, Ravenshead Village Hall made a profit of £7,603.|| |4.2|The financial accounts were adopted by those present. Proposed by Iain Walton and
Seconded by Chrisi Neeson.|| |4.3|Geoff Storr, Chairman, thanked Glenis Wyatt for her hard work and diligence in
producing the financial accounts.|| |||| |**5.0**|**Chairman’s Annual Report**|| |5.1|**Overview**
2025 / 2026 year has been quite eventful. I would first of all like to thank Hugh
Stoddart for his eight years of service and position as Chairman. Hugh was
succeeded by Chris Wagstaff who unfortunately resigned in June 2025. During the
year there have been two further resignations of committee members and one
volunteer. I am delighted to say we have three returning former committee members
rejoining along with a new member. The sum total of this means we started last year
with 11 committee members and this year we start with 14. With regards volunteers
we have a net increase of three over the previous year. Both of these increases bode
well for the future running / managing a busy Village Hall which is extremely time
consuming.
Unfortunately, there were several occasions during meetings where there was
conflict. As a result, a Code of Conduct was introduced in order to ensure dignity and
respect when debating issues. There were eight full committee meetings and two
additional meetings held during the past 12 months.
**Financial**
For the full report please refer to the financial officer’s report.|| |**Item**|**Meeting Minute**|**Action By**| |---|---|---| ||As of December 2024, we had £136k (cash in bank). By December 2025 that had
risen to £143k. To date in April 2026, we have £156k. This is an increase in funds of
£20k over a 16 month period. During this period, as well as covering routine
maintenance and running costs, a project spend totalling £19k was spent on air
conditioning. This gives us £39k in total over 16 months excluding normal running
costs. Therefore, pro rata the hall generates income over and above running costs
of £29k pa.
With such a strong financial position it is highly unlikely we would be considered for
any minor funding or grants.
Hire charges are under review as our costs continue to increase. It should be noted
that without our bar we would be operating at breakeven.
During the year we have transferred over to internet banking from Lloyds to HSBC.
I would like to take the opportunity to thank Glenis for her hard work and dedication
in running our finances.
**Projects and Hall development**
Our hall will reach its Diamond Anniversary in 2028. Obviously after 60 years we are
inevitably faced with ongoing refurbishment requirements. Last year we introduced
a new air conditioning system following the refurbishment of the kitchen previously
completed. This year we are looking to refurbish the toilets. There had been delays
over carrying out this work as it was believed the roof required extensive renovation.
A study last year revealed the roof and coverings in good sound condition with no
immediate work required. This has enabled us to drive forward with some of the
improvement projects we have identified. Following a full committee meeting it was
agreed to maintain our existing footprint and work within the constraints of our
income budget.
With regards booking this has been transferred to Hallmaster, an online booking
system. This gives greater visibility and makes booking easier for our hirers and for
more efficient invoicing. My thanks go to Joanna Storr who took over as Booking
Secretary a few months ago, whilst Suzanne Goss was on compassionate leave,
and has successfully got to grips with the new system.
Other projects under consideration include asbestos removal, security, electronic
entry, WiFi improvements, entrance hall, kitchen ceiling, general decor, boiler,
electrical upgrade and additional storage capacity.
I would like to thank Tony in carrying out regular routine maintenance. Without which
we would have incurred considerable sub-contract costs.|| |**Item**|**Meeting Minute**|**Action By**| |---|---|---| ||**Events**
During the year ‘Music at the Hall’ has continued to provide entertainment for the
residents of Ravenshead. It has provided invaluable income for the hall which is /
will be used towards refurbishment. I would like to thank Robert and Stephen for their
hard work and dedication in arranging these events.
A fund raising event took place where a ‘Young Elvis’ had us all shook up!
There was a community hub event on the 18th October where groups were able to
advertise their various activities on offer in Ravenshead. This of course included our
Village Hall.
The Theatre Group and the Gilbert & Sullivan Society continue to provide wonderful
productions which are thoroughly enjoyed by all those who attend.
Our hall is at approximately 60% capacity which is a testament to the facility and
services we provide.
**Ravenshead Parish Council**
We continue to work in close collaboration with RPC for the benefit of the residents
of Ravenshead. Once again, we saw large crowds at the Christmas lights switch on.
Planning is crucial to such events and this year saw a detailed events plan generated
with past learning incorporated. This is vital when considering safety of those
attending in such large numbers.
Armistice Day was also well attended despite the low temperatures. Local children
laid crosses remembering those who had fallen before treating us to some songs
from that era.
On June 20th we will celebrate the 60th Anniversary of the naming of Ravenshead
with a village picnic at the hall.
**Bar**
Our bar is staffed by non-paid committee members and volunteers. I would like to
express my gratitude to each and everyone involved.
There is no doubt that what separates us from other similar venues / halls is our bar
facility. Whilst the hall is well used during the day it is the evening functions with bar
that significantly enhance our finances.
As our staff are unpaid volunteers it is vital we protect them at all times. With this in
mind, Iain has introduced revised policies and procedures. These must be clearly
understood and signed to comply with legislation.
Bar Rotas continue to be regularly circulated and I am pleased to say we are always
able to adequately provide staff as required.|| |**Item**|**Meeting Minute**|**Action By**| |---|---|---| ||Prices have been reviewed during the year but due to superb procurement increases
have been kept to a minimum thus ensuring we are extremely competitively priced.
**Legal compliance**
Our Secretary, Iain, has been updating / introducing policies and procedures. This
includes COSHH register, Risk assessments (insurance requirements) and
licensing. He has also updated our website giving ease of information and simple
navigation. We are members of RCAN (Rural Community Action Nottingham). This
provides support and guidance for our hall.
**Chairman’s personal note**
Twelve months ago both my wife and I applied to become members of the
management committee. As a result of unforeseen circumstances we have become
much more actively involved than we initially envisaged. These last 12 months have
proved challenging for all of us for various reasons. Joanne and Suzanne both lost
parents. We have experienced resignations and changes in operations. I would like
to personally thank all committee members for their hard work, dedication and
support in helping me in the role of Chairman.
Finally, it is with great sadness that we saw the passing of Marjorie Eyre. Marjorie
had been a committee member and was still a Trustee. She was instrumental in the
development of the Hall during the 1960s.
Geoff Storr
Chairman of Ravenshead Village Hall|| |||| |**6.0**|**Election of Trustees and Honorary Officers**|| |6.1|The following nominations were received by the deadline of 30-Apr-26:
Chairman – Geoff Storr
Vice Chair – Suzanne Goss
Treasurer - Glenis Wyatt
Booking Secretary – Joanna Storr
Secretary - Iain Walton|| |6.2|All present agreed that the Honorary Officers be elected in the positions stated above
for the period to the 2027 AGM. There were no objections.|| |6.3|All present agreed that the Trustees shall be: Geoff Storr, Suzanne Goss, Glenis
Wyatt, Joanna Storr, Iain Walton and Robert Stevenson for the period to the 2027
AGM. There were no objections.|| |**Item**|**Meeting Minute**|**Action By**| |---|---|---| |**7.0**|**Election of Committee Members**|| |7.1|The following nominations were received by the deadline of 30-Apr-26:
Joanne Scrivins
Tony Stephens
Mike Collier
Rob Hurst
Nicola Devine
Steve Reddish
Chrisi Neeson
Robert Stevenson
Peter Johnson|| |7.2|However, since Joanne Scrivins’ nomination, her circumstances had changed and
she is now moving out of the village and stated that she would find it difficult to
commit as much time. Accordingly, Joanne Scrivins withdrew her nomination for the
committee.|| |7.3|All present agreed that the nominees above except Joanne Scrivins be elected as
Committee Members for the period to the 2027 AGM. There were no objections.|| |7.4|Geoff Storr thanked committee members for all their hard work.|| |||| |**8.0**|**Election of One Co-Opted Trustee**|| |8.1|The following nominations were received by the deadline of 30-Apr-26:
Rob Hurst
Robert Stevenson|| |8.2|Rob Hurst withdrew his nomination and Robert Stevenson was elected as the Co-
Opted Trustee.|| |||| |**9.0**|**User Group Remarks**|| |9.1|Martin Smith thanked all the committee for their co-operation with Ravenshead
Parish Council events at the Village Hall such as Armistice Day, Christmas Lights
Switch-On, the Sherwood Forest Day on 20-Feb-26, plus the forthcoming village
picnic to celebrate the 60thAnniversary of Ravenshead.|| |**Item**|**Meeting Minute**|**Action By**| |---|---|---| |9.2|Martin Smith responded to Geoff Storr’s remarks on future works at RVH including
electronic access and extolled the virtues of electronic access as this is something
they have implemented at the Leisure Centre which is working well.|| |9.3|Tricia Harman (Flower Club) thanked RVH committee for all their hard work and, in
particular, the provision of the new air-conditioning system which Flower Club
members were enjoying.|| |9.4|Mick Lee (Rotary) stated that recent visitors to their events had let them know how
much they enjoyed the venue.|| |9.5|Geoff Storr confirmed the toilet refurbishment is being progressed and three quotes
should be obtained by the end of next week.|| |9.6|The first committee meeting will be Tuesday, 23-Jun-26, 1930hrs, in the Brammer
Room.|| RAVENSHEAD VILLAGE HALL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR EiNDED 31 DECEMBF.R 2025 Treasurer.. Mrs G Wyatt 5 TidLsw¢ll C105e Ravenshead Nottingham NG15 9EX Tel.. 01623 796851 Pwitst6 RAVEN EAD I'ILLA E HAI,L REPORT A)D FifiAYCIAI. STATEMEf*TS FOR THE YEAR EYDF.D JI DFCEMBFR 2025 CONTEN75 PAGE Accountanis TLVOrt Treasurers repull Tncom¢& ￿NdiTuTe aceount Statcmtnt of ￿$Se¢S& liabililies ACCOUNTANTS RFPORT 0% THE UPIAUDJTED FIliAYCIAI. sTATEmE￿Ts OFTHF. RAVF.YSHEAD VII.I.AGE HA Wt have examined thr Income and EKp¥ndiiure Account forthe ye4Tendtd 31* D￿ember 2025 Statem¢DI of Assets And LiabilitiesASat that dale. ]n our0p1￿lOn, these propwlypresent the r#¢iw5 and pAJrynents f(rih¢ year and tbe assets and liAbiliti¢5 01 ihe year ¢Trd. WAT50N KNIPE 10 Milton Court R2vensheod Noiiin¥hamshire NG159BD l¢yo 3of6 THE RAVF SHEAD VII.I.AGF. HALL EASURER RF.PORT FOR THE YEAR ENDED 31 T DECEMBER 2025 This ye8TGen¢ral OperaEi4JnS h4$ showi a JDS$ of £133. Th¢ rent charged io Abbey Ga*s School JncTe8sed to£2,413. The￿ was an OYet*ll in¢rYa5e in Exptndilure of £3.143. by £2.845. ir￿RLTh wals by £_I,443. lintluding Wastr rttnovall up by £302. 5urunce up by £559. IEX ineltsdts the following".- £1.120 MI￿phoneS 252 £3.76] lincltsdeg £2,220 foT&ifeondiiionin81. £290 Hot w&iercylinder E1￿MCal wtrk pl￿MbIng work The Bar madea wfitof£23.076. un - We were giYÈn thaEiOft£ of £S(K) and we rai5ui £1.148 from Ime fundrnisiftg event. £wLknitu Tncludes the follo¥44ng."- Airconditionin8 £16.48A Warming ov¢n £SfJO TheTefireth¢ Hall made a p￿ffi1 of£7,60J. Mrs G Wyatt Trfasurer Dale.. P4E4oF6 THE RAVEliSHEAD VILLACF. HALL IN OME & F.XPFNDI RF. ACCO NT FOR YEAR EP4DED 31 TDF. BER 202 GF.NERAI. PERATION 20 H*ll IEttinys Bank inierest R¥nl car park Raffle from Music ai the Hall Misc 29,753 30.055 580 2,331 2,615 3.642 50 35.991 35,581 ITURE Cleanin¥ Light, hLkl & wa*r R¢pairs & rertcwals 9,053 8.391 6.175 4.K17 3.869 1.()94 1,050 1,209 466 2,732 4.258 3.243 895 .032 549 24 Generdl txwdiwTe Gard¢ni118 Phon@wfiJw¢bsit¢ R3ffte M15 Card ehar¥ets 36,124 32.981 OFITI MART Takings L¢55'. purch3SQS s￿rp1￿9 on bartrMdln¥ 40.884 30,017 -14.887 23,076 TIONS ND RAISING Dtll Donation i*ss. Fundraising expenses 202 2024 MIIARY INCOMF EXPEN ITLIRE General operaEIODS Bar ttading Donasi0rt5 & fund r&i5in8 RPI. $1 DEFI TT FOR T 2,6 2.1,076 l.(A8 24591 9S5 1&715 EYEA AP AL EXP .NDIT Haze maehine HYdg¢ irimmer St88e¢quipment W8rn1in¥ oven Aircondiiioning 462 479 500 16.48X 16.981 1.076 P4E5016 THE RAVENSHEAD VtLLAGE HALL TATF.MEliTOFA5SETS& LIABILITIE AT31ST DF. EMBER 202$ 2025 Total bank balances *131$1 December2024 Overnll surplU￿(dQfi¢1lI for ihe year 135.843 24.591 I1￿,434 -10.9X¥ 118,204 LLs$." upital exr*nditwe -1,076 135.843 Bank balances a5 ai J1* DeeLMhb¢r 2025:. Current ar¢ount Sasings acciwni Misc account ChLNues notcashed Cash in hand Ibarl 45,402 99.068 41.045 -5.037 a.288 141,446 135.843 OTHER ASSETS Ar￿llllts due fiDin lettihg5 {dcbtor51 Siock ofdrinks im baT Bar flwdi Rame stock t￿lld nnd buildin¥5 al cost (For InSun￿re purposes ihE buildingg&r¢ valued 4,072 3.5ao 600 fjo 29.520 1.5(X) 6(K> 80 29.520 Siw li¥hiin¥ and PA equipm¢ni (FOT Ill5urancc PUTPOSCS thL lighiing and sound equipML￿1 ioyahcrwith 4xher Contcnts ofthc hall ar¢ valuLal at £172,443). 21,000 21,(KK> OTHER LIABILITIE Atcounts payable Icredikn)rsl P4E6ofÉ RAVENSHEAD VILLAGE HALL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR EiNDED 31 DECEMBF.R 2025 Treasurer.. Mrs G Wyatt 5 TidLsw¢ll C105e Ravenshead Nottingham NG15 9EX Tel.. 01623 796851 Pwitst6 RAVEN EAD I'ILLA E HAI,L REPORT A)D FifiAYCIAI. STATEMEf*TS FOR THE YEAR EYDF.D JI DFCEMBFR 2025 CONTEN75 PAGE Accountanis TLVOrt Treasurers repull Tncom¢& ￿NdiTuTe aceount Statcmtnt of ￿$Se¢S& liabililies ACCOUNTANTS RFPORT 0% THE UPIAUDJTED FIliAYCIAI. sTATEmE￿Ts OFTHF. RAVF.YSHEAD VII.I.AGE HA Wt have examined thr Income and EKp¥ndiiure Account forthe ye4Tendtd 31* D￿ember 2025 Statem¢DI of Assets And LiabilitiesASat that dale. ]n our0p1￿lOn, these propwlypresent the r#¢iw5 and pAJrynents f(rih¢ year and tbe assets and liAbiliti¢5 01 ihe year ¢Trd. WAT50N KNIPE 10 Milton Court R2vensheod Noiiin¥hamshire NG159BD l¢yo 3of6 THE RAVF SHEAD VII.I.AGF. HALL EASURER RF.PORT FOR THE YEAR ENDED 31 T DECEMBER 2025 This ye8TGen¢ral OperaEi4JnS h4$ showi a JDS$ of £133. Th¢ rent charged io Abbey Ga*s School JncTe8sed to£2,413. The￿ was an OYet*ll in¢rYa5e in Exptndilure of £3.143. by £2.845. ir￿RLTh wals by £_I,443. lintluding Wastr rttnovall up by £302. 5urunce up by £559. IEX ineltsdts the following".- £1.120 MI￿phoneS 252 £3.76] lincltsdeg £2,220 foT&ifeondiiionin81. £290 Hot w&iercylinder E1￿MCal wtrk pl￿MbIng work The Bar madea wfitof£23.076. un - We were giYÈn thaEiOft£ of £S(K) and we rai5ui £1.148 from Ime fundrnisiftg event. £wLknitu Tncludes the follo¥44ng."- Airconditionin8 £16.48A Warming ov¢n £SfJO TheTefireth¢ Hall made a p￿ffi1 of£7,60J. Mrs G Wyatt Trfasurer Dale.. P4E4oF6 THE RAVEliSHEAD VILLACF. HALL IN OME & F.XPFNDI RF. ACCO NT FOR YEAR EP4DED 31 TDF. BER 202 GF.NERAI. PERATION 20 H*ll IEttinys Bank inierest R¥nl car park Raffle from Music ai the Hall Misc 29,753 30.055 580 2,331 2,615 3.642 50 35.991 35,581 ITURE Cleanin¥ Light, hLkl & wa*r R¢pairs & rertcwals 9,053 8.391 6.175 4.K17 3.869 1.()94 1,050 1,209 466 2,732 4.258 3.243 895 .032 549 24 Generdl txwdiwTe Gard¢ni118 Phon@wfiJw¢bsit¢ R3ffte M15 Card ehar¥ets 36,124 32.981 OFITI MART Takings L¢55'. purch3SQS s￿rp1￿9 on bartrMdln¥ 40.884 30,017 -14.887 23,076 TIONS ND RAISING Dtll Donation i*ss. Fundraising expenses 202 2024 MIIARY INCOMF EXPEN ITLIRE General operaEIODS Bar ttading Donasi0rt5 & fund r&i5in8 RPI. $1 DEFI TT FOR T 2,6 2.1,076 l.(A8 24591 9S5 1&715 EYEA AP AL EXP .NDIT Haze maehine HYdg¢ irimmer St88e¢quipment W8rn1in¥ oven Aircondiiioning 462 479 500 16.48X 16.981 1.076 P4E5016 THE RAVENSHEAD VtLLAGE HALL TATF.MEliTOFA5SETS& LIABILITIE AT31ST DF. EMBER 202$ 2025 Total bank balances *131$1 December2024 Overnll surplU￿(dQfi¢1lI for ihe year 135.843 24.591 I1￿,434 -10.9X¥ 118,204 LLs$." upital exr*nditwe -1,076 135.843 Bank balances a5 ai J1* DeeLMhb¢r 2025:. Current ar¢ount Sasings acciwni Misc account ChLNues notcashed Cash in hand Ibarl 45,402 99.068 41.045 -5.037 a.288 141,446 135.843 OTHER ASSETS Ar￿llllts due fiDin lettihg5 {dcbtor51 Siock ofdrinks im baT Bar flwdi Rame stock t￿lld nnd buildin¥5 al cost (For InSun￿re purposes ihE buildingg&r¢ valued 4,072 3.5ao 600 fjo 29.520 1.5(X) 6(K> 80 29.520 Siw li¥hiin¥ and PA equipm¢ni (FOT Ill5urancc PUTPOSCS thL lighiing and sound equipML￿1 ioyahcrwith 4xher Contcnts ofthc hall ar¢ valuLal at £172,443). 21,000 21,(KK> OTHER LIABILITIE Atcounts payable Icredikn)rsl P4E6ofÉ