## **Minutes of Management Committee Meeting** |**Item**|**Meeting Minute**|**Action By**| |---|---|---| |**1.0**|**Apologies**|| |1.1|Apologies were received from Joanne Scrivins, Chrisi Neeson and Trevor Davy
(U3A).|| |||| |**2.0**|**Opening remarks and welcome from Chairman**|| |2.1|Hugh Stoddart, Chairman, welcomed everyone to the meeting and thanked them for
attending. The purpose of the AGM is to present and adopt the report and financial
accounts for the last financial year.|| |||| |**3.0**|**Minutes of previous AGM held on 7-May-24**|| |3.1|Copies of the previous AGM minutes, dated 7-May-24, were available at this AGM
and had previously been emailed to all committee members on 7-Jun-24.|| |3.2|The 7-May-24 AGM meeting minutes were agreed to be a true and accurate record
by those members who were present. Proposed by Chris Wagstaff and Seconded
by Steve Reddish.|| |||| |**4.0**|**Treasurer’s Annual Report and adoption of audited accounts to 31-Dec-24**|| |4.1|This year General Operations has shown a profit of £2,600. The rent charged to
Abbey Gates School for 15 car park spaces was increased to £2,331.
There was an overall increase in expenditure of £2,766. Utilities were up by £4,621
but repairs/renewals were down by £4,714. Cleaning (including waste removal) was
up by £566 and Insurance was also up by £976, partly due to an additional amount
of £414 for 2023 charges in January.|| |**Item**|**Meeting Minute**|**Action By**| |---|---|---| ||Work done to the hall includes electrical testing and compliance works of £1,909 and
roof repairs of £940.
The bar made a profit of £15,310.
In relation to fund raising we were given donations of £193 and we raised £792 from
two fundraising events.
Capital expenditure includes: haze machine for the stage of £462; stage equipment
of £479 and gardening equipment of £135.
The Hall made an overall profit of £17,639.|| |4.2|The financial accounts were adopted by those present. Proposed by Rob Hurst and
Seconded by Robert Stevenson.|| |4.3|Hugh Stoddart, Chairman, thanked Glenis Wyatt for her hard work and diligence in
producing the financial accounts.|| |||| |**5.0**|**Chairman’s Annual Report**|| |5.1|I am pleased to present this annual report which is complementary to the financial
statements that you have already seen and approved. This will, however, be my last
report as I stand down as Chairman after eight years. As usual, the committee has
worked hard over the past year to ensure that the Village Hall continues to be run in
an efficient manner to provide a facility which is truly at the heart of the village.
In many communities the village hall is run and owned by the Parish Council, but not
in our case. The PC has the Leisure Centre under its ownership and as we are a
registered charity there would be problems with the Hall coming under the PC's
control. We do however work closely with the PC and are particularly proud to be
involved in joint ventures. We host the annual Armistice Day event which is very well
attended and last Christmas’ village lights switch on event had perhaps the most
people ever in attendance. A fantastic afternoon for all the villagers who turned up.
We also held our first Family Halloween Disco and my thanks go to Steve Reddish,
Tony Stephens and Marie Eynon-Freeman for dressing inside and outside the hall
with ghosts and ghouls. A fantastic event which was very well received by all present.
Next year will be a notable anniversary of the adoption of the name ‘Ravenshead’ for
the village and I hope we can hold an event at the hall to celebrate the 60th
anniversary. We shall, of course, be celebrating our own Diamond Anniversary in
2028, which will soon be upon us, and I am sure that we can celebrate in style and
will have by then achieved then some of the necessary upgrades to the hall.
We joined the Rural Community Action Nottinghamshire (RCAN) group a year ago
and this has proved to be extremely useful in terms of knowledge and assistance in|| |**Item**|**Meeting Minute**|**Action By**| |---|---|---| ||running a Village Hall which has helped to improve and add to our policies. This is
also a great source of funding which we are exploring on a regular basis.
A big thank you to Glenis Wyatt for all her work as Treasurer. As you have heard, we
continue to be in a healthy financial position. However, grant applications will need
to be made as we progress plans to improve the heating, ventilating and cooling
systems in the hall. The boiler is 22 years old and the heating infrastructure is the
original dating back to 1968. The roof will also need replacing at some point too.
Thank you to Tony Stephens who does a fantastic job in maintaining the hall and
doing the small ‘handyman’ jobs we would otherwise need to pay someone to do. It
is much appreciated.
The Hall is well used and my thanks go to Robert Stevenson for all the hard work he
does as the Booking Secretary and subsequent invoicing, an essential role making
sure the hall has the required income. His Music at the Hall events are also a key
aspect of bringing in income through the raffle and bar sales.
Our running costs continue to increase, in particular the gas and electricity costs, but
we are still able to provide a valuable village facility at a reasonable price. We
continue to monitor the markets for the best prices and strive to keep any cost
increases as low as possible. We have no external funding and so, as a registered
charity, we need to operate the Village Hall as a business and make a profit to enable
us to continue investing in the building and services we provide.
My particular thanks go to Iain Walton, our secretary. His predecessor, Karen
Goodwin did a very good job in tabulating our procedures etc, and Iain has taken
that to the next level with the implementation of procedures / policies, etc., which are
so essential to the day to day operation of a facility such as this. Iain, along with the
current Vice Chairman, Chris Wagstaff, have also been responsible for our
involvement with RCAN and for researching possible sources of funding and the
options available which we will very definitely need at some stage in the future.
Despite including regular requests in the Ravenshead Newsletter for villagers to
come forward to help run the hall and volunteer only a couple have come forward
this year. I can only assume that the village is happy with the way the current
committee runs the hall.
We are only the current custodians of the hall, and I thank the current committee for
all your time you give so freely to help run the hall for the benefit of the village. When
I was appointed chairman in 2017 my aim was to form a sustainable, workable and
efficient body which would meet the statutory requirements of a registered charity
but at the same time that group would work together collectively and with enjoyment
on the tasks ahead of us and I hope that I have been able to achieve that. It is a very|| |**Item**|**Meeting Minute**|**Action By**| |---|---|---| ||rewarding experience to volunteer and I hope that in the coming years more
volunteers come forward.
Thank you.|| |5.2|On behalf of the committee, Robert Stevenson thanked Hugh for his time and
commitment over the past eight years in his role as Chairman…and hopes he enjoys
his leaving gift.|| |5.3|Martin Smith (Chair, RPC) thanked Hugh personally for his eight years as Chairman
in guiding the RVH Committee and providing a very well used facility for the village.|| |||| |**6.0**|**Election of Trustees and Honorary Officers**|| |6.1|The following nominations were received by the deadline of 30-Apr-25:
Chairman - Chris Wagstaff
Vice Chair – Suzanne Goss
Treasurer - Glenis Wyatt
Booking Secretary - Robert Stevenson
Secretary - Iain Walton|| |6.2|All present agreed that the Honorary Officers be elected in the positions stated above
for the period to the 2026 AGM. There were no objections.|| |6.3|All present agreed that the Trustees shall be: Hugh Stoddart, Chris Wagstaff, Glenis
Wyatt, Robert Stevenson, Iain Walton and Marjorie Eyre for the period to the 2026
AGM. There were no objections.|| |||| |**7.0**|**Election of Committee Members**|| |7.1|The following nominations were received by the deadline of 30-Apr-25:
Joanne Scrivins
Tony Stephens
Steve Reddish
Chrisi Neeson
Joanna Storr
Geoff Storr|| |7.2|All present agreed that the nominees above be elected as Committee Members for
the period to the 2026 AGM. There were no objections.|| |**Item**|**Meeting Minute**|**Action By**| |---|---|---| |7.3|Hugh Stoddart thanked previous committee members for all their hard work and
welcomed them to continue as volunteers on the bar as and when their time allows.|| |||| |**8.0**|**User Group Remarks**|| |8.1|Chris Wagstaff explained that there were plans to improve the building over the
coming years. The heating system is the original dating back to 1968 and a new
heating/ventilation/air-conditioning system is required. The roof, toilets and theatre
lighting also needs upgrading. Further asbestos removal is required to enable further
works to be carried out, such as works to the domestic water system to mitigate
legionella, new entrance doors and works in the boiler room.|| |8.2|Chris Wagstaff advised he had attended a seminar on grants etc. and the committee
will be making submissions to help with funding the required upgrades.|| |8.3|Martin Smith (Chair, RPC) stated that solar panels on the Leisure Centre are hoping
to be installed and will provide feedback to RVH.|| |8.4|Martin Smith (Chair, RPC) was keen to join forces with RVH to celebrate the 60th
anniversary of the naming of Ravenshead, in June 2026. Martin Smith suggested
that this would be a big celebration.|| |8.5|Patricia Harman (Flower Club) thanked the committee for all their hard work and said
that the majority of the village don’t know how much time is put in to run a hall like
this. Having volunteered herself it is very evident that it is a very time intensive role.|| |8.6|Martin Smith (Chair, RPC) thanked Steve Reddish and Marie Eynon-Freeman for
their time in planting the flowers in the pots around the Village Hall and said they
looked superb and very colourful. Martin Smith offered to provide some bulbs from
the Parish Council to be planted in the hall grounds.|| ## **RAVENSHEAD VILLAGE HALL** ## **REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024** Treasurer: Mrs G Wyatt 5 Tideswell Close Ravenshead Nottingham NG15 9EX Tel: 01623 796851 Page 1 of 6 ## **RAVENSHEAD VILLAGE HALL** ## **REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024** |_CONTENTS_|_PAGE_| |---|---| |Accountants report|3| |Treasurers report|4| |Income & expenditure account|5| |Statement of assets & liabilities|6| Page 2 of 6 ## **ACCOUNTANTS REPORT ON THE UNAUDITED FINANCIAL STATEMENTS OF THE RAVENSHEAD VILLAGE HALL** We have examined the Income and Expenditure Account for the year ended 31st December 2024 and Statement of Assets and Liabilities as at that date. In our opinion, these properly present the receipts and payments for the year and the assets and liabilities at the year end. ## **WATSON KNIPE** 10 Milton Court Ravenshead Nottinghamshire NG15 9BD Date: ……………………………………. Page 3 of 6 ## **THE RAVENSHEAD VILLAGE HALL** ## **TREASURERS REPORT FOR THE YEAR ENDED 31ST DECEMBER 2024** This year General Operations has shown a profit of £2,600. The rent charged to Abbey Gates School was increased to £2,331. There was an overall increase in Expenditure of £2,766. Utilities up by £4,621. Repairs/Renewals down by £4,714. Cleaning (including Waste removal) up by £566. Insurance up by £976- partly due to an additional amount of £414 for 2023 charges in January. Work done in the Hall includes the following:Electrical work £1,909 Roof repairs £940 The Bar made a profit of £15,130. - Fund Raising We were given donations of £193 and we raised £792 from two fundraising events. - Capital Expenditure Includes the following:Haze machine £462 Gardening equipment Stage equipment £479 Therefore the Hall made a profit of £17,639. 135 ______________________ Mrs G Wyatt Treasurer Date: ……………………………………. Page 4 of 6 **THE RAVENSHEAD VILLAGE HALL** ## **INCOME & EXPENDIURE ACCOUNT FOR YEAR ENDED 31ST DECEMBER 2024** ## **GENERAL OPERATIONS** |**INCOME**
Hall lettings
Bank interest
Rent - car park
Raffle from Music at the Hall
Misc
**EXPENDITURE**
Cleaning
Light, heat & water
Repairs & renewals
Insurance
General expenditure
Gardening
Phone/wifi/website
Raffle
Misc
Card charges
**OPERATING PROFIT/(LOSS)**
**BAR TRADING**
Takings
Less; purchases
**Surplus on bar trading**
**DONATIONS & FUND RAISING (Defib)**
Donation
Fundraising
Less; Fundraising expenses
**SUMMARY OF INCOME & EXPENDITURE**
General operations
Bar trading
Donations & fund raising
**SURPLUS/(DEFICIT) FOR THE YEAR**
**CAPITAL EXPENDITURE**
Kitchen refurbishment
Haze machine
Hedge trimmer
Stage equipment|**2024**
30,055
580
2,331
2,615
0
35,581
8,751
11,236
2,732
4,258
3,243
895
1,032
549
24
261
32,981
**2,600**
30,017
-14,887
**15,130**
193
1,108
-316
**985**
**2024**
2,600
15,130
985
**18,715**
0
462
135
479
**1,076**|**2023**
30,689
435
2,193
1,972
62
35,351
8,185
6,615
7,446
3,282
1,946
785
996
437
340
183
30,215
**5,136**
31,958
-15,715
**16,243**
10,000
2,004
-195
**11,809**
**2023**
5,136
16,243
11,809
**33,188**
16,423
0
0
0
**16,423**| |---|---|---| Page 5 of 6 ## **THE RAVENSHEAD VILLAGE HALL** ## **STATEMENT OF ASSETS & LIABILITIES AT 31ST DECEMBER 2024** |Total bank balances at 31st December 2023
Overall surplus/(deficit) for the year
Less: capital expenditure
Bank balances as at 31st December 2024:-
Current account
Savings account
Misc account
Cheques not cashed
Cash in hand (bar)
**OTHER ASSETS**
Amounts due from lettings (debtors)
Stock of drinks in bar
Bar float
Raffle stock
Land and buildings at cost
(For insurance purposes the buildings are valued
at £1,300,000).
Stage lighting and PA sound equipment
(For insurance purposes the lighting and sound
equipment together with other contents of the hall
are valued at £150,000).
**OTHER LIABILITIES**
Accounts payable (creditors)|**2024**
118,204
18,715
136,919
-1,076
135,843
99,068
41,045
18
-4,288
0
135,843
1,418
1,500
600
80
29,520
21,000
0|**2023**
101,439
33,188
134,627
-16,423
118,204
80,959
40,465
18
-3,282
44
118,204
3,236
2,485
600
200
29,520
21,000
0| |---|---|---| Page 6 of 6 ## **RAVENSHEAD VILLAGE HALL** ## **REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024** Treasurer: Mrs G Wyatt 5 Tideswell Close Ravenshead Nottingham NG15 9EX Tel: 01623 796851 Page 1 of 6 ## **RAVENSHEAD VILLAGE HALL** ## **REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024** |_CONTENTS_|_PAGE_| |---|---| |Accountants report|3| |Treasurers report|4| |Income & expenditure account|5| |Statement of assets & liabilities|6| Page 2 of 6 ## **ACCOUNTANTS REPORT ON THE UNAUDITED FINANCIAL STATEMENTS OF THE RAVENSHEAD VILLAGE HALL** We have examined the Income and Expenditure Account for the year ended 31st December 2024 and Statement of Assets and Liabilities as at that date. In our opinion, these properly present the receipts and payments for the year and the assets and liabilities at the year end. ## **WATSON KNIPE** 10 Milton Court Ravenshead Nottinghamshire NG15 9BD Date: ……………………………………. Page 3 of 6 ## **THE RAVENSHEAD VILLAGE HALL** ## **TREASURERS REPORT FOR THE YEAR ENDED 31ST DECEMBER 2024** This year General Operations has shown a profit of £2,600. The rent charged to Abbey Gates School was increased to £2,331. There was an overall increase in Expenditure of £2,766. Utilities up by £4,621. Repairs/Renewals down by £4,714. Cleaning (including Waste removal) up by £566. Insurance up by £976- partly due to an additional amount of £414 for 2023 charges in January. Work done in the Hall includes the following:Electrical work £1,909 Roof repairs £940 The Bar made a profit of £15,130. - Fund Raising We were given donations of £193 and we raised £792 from two fundraising events. - Capital Expenditure Includes the following:Haze machine £462 Gardening equipment Stage equipment £479 Therefore the Hall made a profit of £17,639. 135 ______________________ Mrs G Wyatt Treasurer Date: ……………………………………. Page 4 of 6 **THE RAVENSHEAD VILLAGE HALL** ## **INCOME & EXPENDIURE ACCOUNT FOR YEAR ENDED 31ST DECEMBER 2024** ## **GENERAL OPERATIONS** |**INCOME**
Hall lettings
Bank interest
Rent - car park
Raffle from Music at the Hall
Misc
**EXPENDITURE**
Cleaning
Light, heat & water
Repairs & renewals
Insurance
General expenditure
Gardening
Phone/wifi/website
Raffle
Misc
Card charges
**OPERATING PROFIT/(LOSS)**
**BAR TRADING**
Takings
Less; purchases
**Surplus on bar trading**
**DONATIONS & FUND RAISING (Defib)**
Donation
Fundraising
Less; Fundraising expenses
**SUMMARY OF INCOME & EXPENDITURE**
General operations
Bar trading
Donations & fund raising
**SURPLUS/(DEFICIT) FOR THE YEAR**
**CAPITAL EXPENDITURE**
Kitchen refurbishment
Haze machine
Hedge trimmer
Stage equipment|**2024**
30,055
580
2,331
2,615
0
35,581
8,751
11,236
2,732
4,258
3,243
895
1,032
549
24
261
32,981
**2,600**
30,017
-14,887
**15,130**
193
1,108
-316
**985**
**2024**
2,600
15,130
985
**18,715**
0
462
135
479
**1,076**|**2023**
30,689
435
2,193
1,972
62
35,351
8,185
6,615
7,446
3,282
1,946
785
996
437
340
183
30,215
**5,136**
31,958
-15,715
**16,243**
10,000
2,004
-195
**11,809**
**2023**
5,136
16,243
11,809
**33,188**
16,423
0
0
0
**16,423**| |---|---|---| Page 5 of 6 ## **THE RAVENSHEAD VILLAGE HALL** ## **STATEMENT OF ASSETS & LIABILITIES AT 31ST DECEMBER 2024** |Total bank balances at 31st December 2023
Overall surplus/(deficit) for the year
Less: capital expenditure
Bank balances as at 31st December 2024:-
Current account
Savings account
Misc account
Cheques not cashed
Cash in hand (bar)
**OTHER ASSETS**
Amounts due from lettings (debtors)
Stock of drinks in bar
Bar float
Raffle stock
Land and buildings at cost
(For insurance purposes the buildings are valued
at £1,300,000).
Stage lighting and PA sound equipment
(For insurance purposes the lighting and sound
equipment together with other contents of the hall
are valued at £150,000).
**OTHER LIABILITIES**
Accounts payable (creditors)|**2024**
118,204
18,715
136,919
-1,076
135,843
99,068
41,045
18
-4,288
0
135,843
1,418
1,500
600
80
29,520
21,000
0|**2023**
101,439
33,188
134,627
-16,423
118,204
80,959
40,465
18
-3,282
44
118,204
3,236
2,485
600
200
29,520
21,000
0| |---|---|---| Page 6 of 6