OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

1

HARVEY HADDEN STADIUM TRUST

Annual Report for the year ended 31 March 2021

Registered Charity number 522271

2

CONTENTS

Page

3

REPORT OF THE TRUSTEE FOR THE YEAR ENDED 31ST MARCH 2021

The trustees present their annual report and financial statements of the charity for the year ended 31st March 2021. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.

OBJECTIVES AND ACTIVITIES FOR THE PUBLIC BENEFIT

Harvey Hadden Stadium Trust is a charity of which the Council is sole trustee and is responsible for the general control and management of the charity. These responsibilities are delegated to the Trusts and Charities Committee by full Council. The Trusts and Charities Committee give their time freely and receive no remuneration or other financial benefits.

Under the court order there is a requirement for “the Corporation” – now Nottingham City Council – to maintain the stadium built with those funds, “under the name of Harvey Hadden Stadium in good order and condition in perpetuity for the purposes of public recreation”.

Objective

The primary objective of the charity is to provide public sports and recreation for the people of the City of Nottingham forever. To achieve this, a programme of ongoing maintenance of the ground and related infrastructure is completed each year. This ensures the provision of well maintained, good quality public recreation facilities. The Trustee confirms that it has referred to the Charity Commission guidance on public benefit when reviewing the aims and objectives and when setting plans for the future. Harvey Hadden is open to the public at large on an open access basis. There are fees charged and booking arrangements in place for the use of the athletic track and sports facilities.

4

ACHIEVEMENTS AND PERFORMANCE

Harvey Hadden Stadium was built in the late 1950’s with money left in a trust by the late Harvey Hadden. The stadium originally had a 479m cycling velodrome and a seven lane synthetic athletics track. With easy access for both disabled and able-bodied customers and only a couple of miles from the M1 motorway the stadium is a well used and popular venue.

Participation Summary

During 2020/21 Harvey Hadden Stadium was used by athletic clubs and various schools offering a good range of quality activities throughout the year, which has included track, high jump, long jump, discus, javelin, shot put, winter and summer pitch facilities for football. A number of events have been hosted at the Harvey Hadden Stadium in which we received various feedback for these stating they were happy with the facilities and support provided to ensure their event ran smoothly.

Club Use

During 2020/21 the Harvey Hadden Stadium has mainly been used by Notts Athletic Club and Absolute Tri Club for weekly training. Notts Athletic Club is a well-established athletics club based at the stadium running adult and junior sessions. They train five evenings per week, Saturday morning, and some Sunday mornings. Absolute Tri Club train with their junior members on Wednesday evenings. Bilborough Town Football Club also use the stadium for League matches, approximately 25 games per year.

School Use

Local schools made a considerable amount of bookings in 2020/21 for sports days, sport-training activities like running, high jump, long jump, relay etc. GCSE moderation sessions and varsities. Many schools return yearly.

Events

The stadium hosted a number of events in 2020/21 which included the Cancer Research UK Relay for Life, Help for Heroes Training, Spring Spruce Open Track, BAL Division 2 Track & Field event and 5K track challenge. The total number of event number this year has been 31 (including 21 schools sports days) with over 300 club training sessions. This has been considerably lower than the previous years due to the COVID-19 pandemic.

Performance Report (April 2020 - March 2021)

Objective Action Outcome
Community
Access		 New key holder agreements have been completed to
comply with the new Safety Certificate requirements.
All documents are up to date and in place to support the
Health and Safety Certificate for the Regulated Stand		 Improved access for all
Well Maintained We have 2 site based gardeners presence to ensure the
Stadium and Park are well maintained at all times		 Safe, well presented and
park users have more pride
and ownership
Help to gain trust and
relationships with our
customers, Key Holders and
our Local Community.
Delivered the Iconic project improvement, including
outdoor tarmac cycle track, 8th running lane on the track
and installation of additional natural grass adult and junior
football pitches

5

----- Start of picture text -----
During the Iconic improvement works, the remaining
disability throwing circle was improved to meet the
Governing Bodies Standards, which will enable us to hold
more national and international disabled events
Carried out tarmac improvements to footpaths and access
ramps around the Stadium using FCC funding
Completed and signed off the new Safety Certificate
Improvements to the seating in the Stadium has been
carried out and row / seats are now numbered to comply
with legislation. These are upgraded as and when
needed.
New emergency lighting fitted along with fire evacuation
plans for events
Annual site safety inspections are carried out
Colleagues have worked towards NVQ Safety Steward
level 2 certification and we now have 4-trained colleagues
in place.
We also have a Regulatory Compliance Officer
overseeing the Health and Safety procedures/regulations
etc. within the Stadium.
Track and field equipment has been renewed where
required
Safety Advisory Group (SAGE) is well established.
Regular meetings are in place and all group members’
work together to ensure everything is in place to comply
with the General Safety Certificate for the Regulated
Stand at Harvey Hadden Stadium which include the
Safety of Sports Grounds Act 1975 and the Fire Safety of
Places of Sports Act 1987.
Sustainability - All green waste produced on site is recycled Improved environmental
Environmental Old bark has been recycled and used as mulch in gullies sustainability
and shrubberies to reduce the need for chemical weed
control
Sustainability - Processes in place for invoicing and ensuring all monies More financially sustainable
Financial are collected in relation to hire fees and value for money trust
accounts
Annual review carried out of fees and charges across the
service, including the stadium
----- End of picture text -----

6

FINANCIAL REVIEW

The Council provides grant monies to finance the annual operating deficit of the trust. In 2020/21 this amounted to £93,290 (2019/20 £75,412) which is an increase of £17,878 compared to the previous financial year. This grant supports the key objectives of the Trust.

All transactions relating to Harvey Hadden are subject to the same financial regulations and procedures as those relating to land and property held by the Council. Since May 2011 the Trusts and Charities Committee has replaced the Executive Board for the purpose of approving transactions.

Policy on Reserves

The Council is a key partner in delivering the objectives of the Trust and has shown a continued commitment to meet any net expenditure in the year. It is therefore not felt appropriate for the Trust to hold reserves.

Risk Management

The Harvey Hadden Stadium Trust adopts the Council’s risk management policy as appropriate.

The following statement best sums up the purpose of risk management:

“ To ensure that the Council is not risk averse and takes or faces risks knowingly and manages them appropriately.”

The Trustee is committed to a programme of risk management to protect the charity’s assets. A risk register is held which identifies the keys risks and the measures in place to mitigate such risks. Procedures are also in place to ensure that appropriate advice and support is provided to Trusts and Charities Committee as and when required.

Insurances

Harvey Hadden Stadium is covered by the Council’s insurance policy. The Council pays the premium.

7

Plans for Future Periods (April 2021 –March 2022)

----- Start of picture text -----
Objective Action Timetable for Outcome
Delivery
Sport, Recreation Continue to support a wide range Ongoing Improved physical activity
& Events of sporting events for clubs and and health and wellbeing
organisations
Community Continue to replace outdoor Ongoing Improved access for all
Access equipment as needed to ensure we
retain the events in the future
Implement pavilion improvements Ongoing
in partnership with Bilborough
Town Football Club. Including a
new licence agreement for the
pavilions use.
Well Maintained Review vehicle / car parking Ongoing Safe, well presented and
arrangements on site to minimise park users have more
damage and integrity of the site pride and ownership
Annual site safety inspection to be Ongoing
carried out
Continue to have a site based Ongoing
gardeners presence to ensure the
Stadium and Park are well
maintained at all times
Implement track repairs and Summer 2022
improvements in partnership with
Notts Athletic Club
Sustainability - Continue to recycle all green waste Ongoing Improved environmental
Environmental that is produced on site sustainability
Continue to recycle old bark, and Ongoing
use as mulch in gullies and
shrubberies to reduce the need for
chemical weed control
Feasibility of switching floodlighting Ongoing Power usage estimates
lamps to LED’s. minimal savings compared
to capital cost. Energy team
can only part fund. Shortfall
of capital.
Sustainability - Annual review of fees and charges January 2022 More financially
Financial to be carried out in time for January sustainable and value for
2022 money trust accounts
----- End of picture text -----

PLAN OF HARVEY HADDEN Tttle.. Har¥•y Nald￿ Stallwn P￿￿TtyRe(￿ Sc* i'.1.75Q

9

STRUCTURE, GOVERNANCE AND MANAGEMENT

On 18[th] July 1955 the court made a scheme and order for an athletics stadium to be erected out of the bequest of Harvey Hadden. Under the terms of the scheme Nottingham City Council was stated to be the owner of Bilborough Park and used its statutory powers to set aside part of the land for use as a stadium. Construction of the stadium began in 1955 with completion in 1960/61. The entire legacy of Harvey Hadden funded part of the cost of construction. Therefore it follows that the land on which the stadium is built is subject to the Councils obligation to make it available for the use of the stadium charity.

Under the court order there is a requirement for “the Corporation” – now Nottingham City Council – to maintain the stadium built with those funds, “under the name of Harvey Hadden Stadium in good order and condition in perpetuity for the purposes of public recreation”.

Objectives of Charity :

To ensure the provision of public sport and recreation, for the people of the City of Nottingham and visitors to the city forever.

In order to achieve this, a programme of on-going grounds maintenance and related infrastructure improvements are completed each year. This ensures that the sport and recreation provision is well maintained and provides good quality public recreation facilities.

Trustee’s selection methods

Nottingham City Council (NCC) elected members are the sole Trustees. NCC has elected members who are elected on a 4 year cycle. The following table details the councillors / trustees for the financial year 1 April 2020 to 31 March 2021 and also includes any post year trustee movements:

----- Start of picture text -----
Councillor Adele Williams Councillor Leslie Ayoola
Councillor AJ Matsiko Councillor Linda Woodings
Councillor Andrew Rule Councillor Maria Joannou
Councillor Angela Kandola Councillor Maria Watson
Councillor Angharad Roberts Councillor Merlita Bryan
Councillor Anne Peach Councillor Michael Edwards
Councillor Audra Wynter Councillor Mohammed Saghir
Councillor Audrey Dinnall Councillor Neghat Khan
Councillor Azad Choudhry Councillor Nick Raine
Councillor Carole McCulloch Councillor Nicola Heaton
Councillor Cate Woodward Councillor Patience Ifediora
Councillor Chantal Lee Councillor Pavlos Kotsonis
Councillor Cheryl Barnard Councillor Phil Jackson
Councillor Dave Liversidge Councillor Rebecca Langton
Councillor David Mellen Councillor Roger Steel
Councillor David Trimble Councillor Rosemary Healy
Councillor Ethan Radford Councillor Sajid Mohammed
Councillor Eunice Campbell-Clark Councillor Sally Longford
Councillor Georgina Power Councillor Salma Mumtaz
Councillor Graham Chapman Councillor Sam Webster
Councillor Gul Khan Councillor Samuel Gardiner
Councillor Hassan Ahmed Councillor Shuguftah Quddoos
Councillor Jane Lakey Councillor Steve Battlemuch
----- End of picture text -----

10

----- Start of picture text -----
Councillor Jawaid Khalil Councillor Sue Johnson
Councillor Jay Hayes Councillor Toby Neal
Councillor Kevin Clarke Councillor Wendy Smith
Councillor Kirsty Jones Councillor Zafran Khan
Councillor Lauren O'Grady
----- End of picture text -----

Trusts and Charities Committee Members

Councillors are appointed to membership of the Trusts and Charities Committee by full Council to fulfil the Council’s responsibilities as Trustees. The Constitution allows that where in-year changes are required to memberships, either at the request of the relevant political group or because a member has resigned or ceased to be eligible for membership, the Corporate Director of Finance and Resources has the authority to action those changes subject to political balance being preserved where applicable and to the changes made being reported to the next meeting of Council. Details of membership will be updated and published on the Council’s website on an ongoing basis. The following is the current list of the Trusts and Charities Committee appointed members who approve the Annual Report and financial statements for the financial year 1 April 2020 to 31 March 2021:

Councillor Sajid Mohammed (Chair) Councillor Sam Gardiner Councillor Rosemary Healy Councillor Sue Johnson Councillor Anne Peach Councillor Ethan Radford Councillor Angharad Roberts Councillor Audra Wynter Councillor Andrew Rule

Induction and training of Trusts and Charities Committee

Following appointment, Councillors are introduced to their new role and given a number of publications from the Charity Commission. These include guidance on charities and a document issued specific for members of Local Authorities titled ‘Councillors Guide: to a council’s role as charity trustee’. This ensures that new Councillors’ are aware of the scope of their responsibilities under the Charities Act.

11

REFERENCE AND ADMINISTRATIVE INFORMATION

Name and Address Harvey Hadden Stadium Trust,
of Charity Nottingham
Nottingham City Council
Loxley House
Station Street
Nottingham
NG2 3NG
Governing Document Creation of trust by high court order dated 18thJuly 1955.
Charity Type Service provider
Main Activity Provision of sports stadium
Charity Commission 522271
Registered Number
Name and Address of Nottingham City Council
Sole Trustee
Organisational Structure Harvey Hadden Stadium Trust, Nottingham is a charity of which
of the Charity Nottingham City Council is a sole trustee.
Recommendations on the management of the charity are delegated to
the Trusts and Charities Committee. All transactions relating to Harvey
Hadden Stadium are subject to the same financial regulations as those
relating to Council activity.
Day to Day Director of Sports & Culture
Management Hugh White
Nottingham City Council
Loxley House
Station Street
Nottingham
NG2 3NG
Name & Address Internal Audit
Of Independent Nottingham City Council
Examiners Loxley House
Station Street
Nottingham
NG2 3NG
Name & Address Lloyds Bank
Of Bankers Birmingham OSC
Ariel House
2138 Coventry Road
Sheldon
B26 3JW
Providers of Nottingham City Council Officers
Professional Advice

12

RESPONSIBILITIES OF THE TRUSTEE

The Charity Commission has introduced a new framework for accounting for charities to meet the need for public accountability for the resources held by charities. It is a combination of legislation and best practice.

The legal requirements are contained in the Charities Act 2011 which came into effect on 14 March 2012.

The accounting and reporting requirements are complemented by a revised Statements of Recommended Practice: Accounting by Charities (the Charities SORP) issued in 2005.

The Trustee is required:

In preparing these statements the trustee has ensured:

The Trustee is responsible for ensuring that proper accounting records are kept which are up to date and for maintaining a satisfactory system of control over the charity’s accounts and transactions.

The Trustee is also responsible for ensuring that arrangements are made to safeguard the assets of the charity and reasonable steps are taken for the prevention and detection of fraud and other irregularities.

The Trustee must take any steps that they ought to have taken in order to make themselves aware of any relevant independent examination information and to establish that the charity’s independent examiners are aware of any such information.

As far as the Trustee is aware there is no relevant independent examination information about which the Harvey Hadden Stadium independent examiners are unaware.

ADOPTION OF THE ANNUAL REPORT AND FINANCIAL STATEMENTS

Approved by the Trusts and Charities Committee and signed on behalf of Nottingham City Council by:

20 January 2022

__________ Date: ………………………… Clive Heaphy Corporate Director of Finance and Resources

20 January 2022 __________ Date: ……………………….. Councillor Sajid Mohammed (Chair) Signed for the Trustee

13

THE FINANCIAL STATEMENTS

The financial statements include comparative figures for the previous year and consist of the following:

The financial statements have been prepared in accordance with statutory requirements and the Statement of Recommended Practice: Accounting and Reporting by Charities (revised 2005).

----- Start of picture text -----
HARVEY HADDEN STADIUM TRUST
Statement of Financial Activities
For year ending 31 March 2021
Unrestricted Unrestricted
Funds Funds
NOTE 2020/21 2019/20
£ £
Incoming Resources
Incoming Resources from Charitable Activities 3.a) (108,569) (117,400)
Total Incoming Resources (108,569) (117,400)
Resources Expended
Charitable Activities 3.b) 108,569 117,400
Total Resources Expended 108,569 117,400
Net Incoming / (Outgoing) Resources 0 0
Fund balances brought forward as at 1 April (1) (1)
Fund balances carried forward as at 31 March (1) (1)
----- End of picture text -----

14

HARVEY HADDEN STADIUM TRUST

----- Start of picture text -----
Balance Sheet
As at 31March 2021
2020/21 2019/20
NOTE £ £
Fixed Assets
Tangible Assets:
Freehold Land & Buildings 1 1
Total Fixed Assets 1 1
Current Assets:
Cash / Bank 0 0
Liabilities:
Creditors: amounts falling due within one year
Receipts in Advance 0 0
Net Current Assets 0 0
Net Assets 1 1
Represented by:
Funds
Unrestricted Funds (1) (1)
(1) (1)
----- End of picture text -----

15

NOTES TO THE FINANCIAL STATEMENTS

1. ACCOUNTING POLICIES

General Principles

The Annual Report summarises the Harvey Hadden Stadium transactions for 2020/21 financial year together with its financial position at 31 March 2021.

This section explains the accounting policies applied in producing the Annual Report for the Harvey Hadden Stadium Trust. Accounting policies are the principles, bases, conventions and rules by which transactions are recognised, measured and presented in the accounts.

Basis of preparation and assessment of going concern

The Annual Report has been prepared in accordance with Statement of Recommended Practice: Accounting and Reporting preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and Charities Act 2011. The accounts have been prepared in accordance with the historic cost basis of accounting except for fixed assets which have been included at notional amount.

Compliance with the Charities SORP and the adoption of accounting standards and principles issued or adopted by the Accounting Standards Board ensures that the accounts show “a true and fair view” of transactions during the year and the financial position of the Harvey Hadden Stadium Trust at the year end.

The trustee consider that there are no material uncertainties about the Trust’s ability to continue as a going concern.

The trust constitutes a public benefit entity as defined by FRS102.

Incoming Resources

Income receipts are accrued and accounted for in the period to which they relate. Income received in advance is recognised as a liability on the balance sheet within creditors.

Income from Nottingham City Council funds the net expenditure of the Harvey Hadden Stadium Trust for the benefit of the citizens of Nottingham.

Resources Expended

All expenditure is accrued and accounted for in the period during which they are consumed or received. Accruals have been made for all material sums unpaid at the year end for goods or services received or work completed. Payments made in advance are recognised as an asset on the balance sheet within debtors.

Charitable Activities

These costs mainly relate to premises expenses, which includes day to day maintenance, grounds maintenance and patrol.

Governance Costs

Governance costs, including the administration of the trust are directly funded by the Council, and these costs are not shown in the trust accounts.

16

Fixed Assets

Freehold land and buildings

The valuation of assets is a notional value that reflects the trusts perpetual covenant for general public access to and use of the stadium.

As a notional value is used, depreciation and impairment reviews are not applicable.

Accruals of Expenditure and Income

The accounts of the Harvey Hadden Stadium Trust are maintained on an accruals basis. This means that sums due to or from the Harvey Hadden Stadium Trust during the year are included whether or not the cash has actually been received or paid in the year.

Where income and expenditure has been recognised but cash has not been received or paid, a debtor or creditor for the relevant amount is recorded in the balance sheet. Cash received or paid and not yet recognised as income or expenditure is shown as a creditor (receipt in advance) or debtor (payment in advance) in the balance sheet and the statement of financial activities adjusted accordingly.

Where it is doubtful that a debt will be settled, the balance of debtors is written down and a charge made to the statement of financial activities for the income that might not be collected. This bad debt provision is offset against the debtor balance on the balance sheet.

In many cases the value to be entered in respect of accrued transactions will be certain. In others, this value has to be estimated and reference is then made to past transactions and trends in order to determine the likely value.

Cash

This is represented by cash at bank which is held within the Council’s bank account on behalf of the Harvey Hadden Stadium Trust charity and cash in hand.

Funds of the Charity

Unrestricted fund

A fund held on charitable trust for a purpose within the charity’s objectives. The fund is equivalent to the notional value of the freehold land and buildings.

2. TAX STATUS

Harvey Hadden Stadium is a registered charity and is therefore exempt from income tax on income falling within S505 ICTA 1988. The Council is the sole trustee of the Harvey Hadden Stadium Trust and, in accordance with VAT notice 749, is entitled to recover VAT incurred on the expenditure of the Harvey Hadden Stadium Trust under section 33 of the VAT Act 1994.

17

3. ANALYSIS OF SOFA: INCOME AND EXPENDITURE

2020/21 2019/20
£
£
INCOME
Charitable Activities
Fees & Charges
Grant
Rents
EXPENDITURE
Charitable Activities
Premises
Supplies and Services
Support Services
Third Party Payments		 (2,838)
(75,412)
(39,150)
0
(93,290)
(15,279)
(108,569) (117,400)
17,929
181
96,305
2,985
17,746
285
73,307
17,231
108,569 117,400

4. TRANSACTIONS WITH RELATED PARTIES

The Council is the sole trustee of the Harvey Hadden Stadium Trust and any transactions between these two parties must be disclosed in accordance with the Charity SORP.

The Council gave a grant of £95,805 to the Harvey Hadden Stadium in 2020/21, which funded the net expenditure of the charity.

Other transactions between the charity and NCC are in respect of the day to day operations of the charity. The Council charged the charity £73,307 (2019/20 £96,305) in respect of grounds maintenance which is included in Resources Expended – Charitable Activities, within the Statement of Financial Activities.

Individual councillors of NCC did not receive any benefits from the Harvey Hadden Stadium Trust.

18

Independent Examiner’s report to the Trustees of the Harvey Hadden Stadium Trust

I report on the accounts of the Trust for the year ended 31[st] March 2021, which are set out on pages 1 to 17

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements:  to keep accounting records in accordance with section 130 of the Charities Act; and

  2. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or

  3. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Shail Shah
Date:
15 December 2021
Name:
Relevant professional
qualification(s) or body:		 Shail Shah, Head of Audit & Risk
FCCA
Address: Nottingham City Council,
Loxley House, Station Street, Nottingham NG2 3NG