## **Dunkirk and Old Lenton Community Association** (Registered charity, number 522269) **Financial statements for the year ended 30 September 2022**
|**Page**|**Contents**|
|---|---|
|2 - 4|Trustees’ annual report|
|5|Independent examiner’s report|
|6|Receipts & payments account|
|7|Statement of assets & liabilities|
|8 - 9|Notes to the accounts|
# **Dunkirk and Old Lenton Community Association Trustees’ annual report for the year ended 30 September 2022**
**Full name** Dunkirk and Old Lenton Community Association
**Other names by which the charity is known** DOLCA, Dunkirk Community Centre
## **Registered charity number** 522269
## **Principal address**
The Old School, Montpelier Road, Dunkirk, Nottingham, NG7 2JW
**Trustees** Helen Randle, Chair (acting) Janet Turton Ruth Poole, Treasurer Elizabeth McGuirk, from 16/09/22 Deborah Ramage, Secretary Betty Cooper, until 31/03/21 Paul Moore Sheila Porterfield, until 16/09/22 David Poole, until 16/09/22
## **Independent examiner**
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
## **Governance and management**
The charity is operated under the rules of its constitution adopted 17 December 1971 and most recently amended 27th November 2008.
Trustees are elected (at the AGM) and/or co-opted under the terms of the constitution, having been recruited from volunteers, user groups and the local community.
## **Objectives and activities**
The objects of the charity include to; (a) promote the benefit of the inhabitants of Dunkirk and Old Lenton without distinction of sex, sexual orientation, race, physical and mental disabilities or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants; (b) establish or secure the establishment of a community centre and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objectives.
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## **Dunkirk and Old Lenton Community Association**
## **Public benefit statement**
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
## **Summary of the main activities undertaken for the public benefit**
Trustees manage the centre, employ staff to ensure its smooth running, manage resources and funds sufficient to run the centre to provide facilities for the whole community. The aim is to provide opportunities for training, leisure time activities and to promote education for all kinds and all age groups.
The centre has been a popular focus for the community, providing opportunities for leisure time activities, festival celebrations, training, educational facilities and as a meeting place for all, whatever age group, whatever interests. We normally host a wide variety of activities: cultural, social, religious and fitness, and also maintain a place for local people to celebrate their lives. This year, following the pandemic, it has taken a long time for some activities to return and some have not taken place at all.
## **Summary of the main achievements during the period**
Last year we were very pleased just to have survived. This year, more activities and groups have returned and our diary is looking better. Our quarterly returns looked fairly healthy and our bank balance stabilised. The UHDN plays cheme returned for two main holiday periods; first aid training for educational and community groups increased; Alcoholics Anonymous are still with us. Other Sunday church group began meeting again together with activities for children (dance and karate); coffee mornings recommenced in September 2021 but have not seen much growth. We have seen an increase in community bookings for parties, events and cultural gatherings which is healthy.
## **Financial review**
At the start of the year we had sufficient funds to cover recent redundancy/staff leaving and look towards the future, but rising costs, particularly gas and electricity forced us to increase prices for the next financial year from October 2022. The position at the end of Sept 2022 continues to give concern.
Restricted funds are those from NCC towards running costs (gas, electricity & telephone). They reduced this year to less than half last year's figure. This gives us great concern as prices continue to rise, particularly gas and electricity. We have been awarded £1000 by NCC to purchase new chairs.
## **The charity’s policy on reserves**
Three months running costs to ensure ability to pay any liabilities in case of closure or major difficulties.
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## **Dunkirk and Old Lenton Community Association**
## **Risk analysis**
We continue to keep a very close watch on our funds, reviewing the situation at every meeting, to ensure enough funds would be available for costs (e.g. redundancies and contractual commitments) incurred. We need to increase our income next financial year.
Signed on behalf of the charity’s trustees:
Signed _____________________________________________ Date __________ Helen Randle, Trustee
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## **Independent examiner’s report to the trustees of Dunkirk and Old Lenton Community Association for the year ended 30 September 2022**
I report to the trustees on my examination of the accounts of Dunkirk and Old Lenton Community Association (the charity) for the year ended 30 September 2022.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed _________________________ Date ______________________ John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
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## **Dunkirk and Old Lenton Community Association Receipts & payments account for the year ended 30 September 2022**
|_2021_
Total
**Unrestricted**
Funds
**Funds**
£
**Note**
**£**
**Receipts**
25484
Grants & donations
**2**
5213
26571
Room hire & rents
19105
52055
**Total receipts**
**24318**
**Payments**
87
Activities, events & hospitality
1030
822
Cleaning & hygiene
2737
-
Donations & gifts
63
-
Equipment & renewals
25
239
ICT support
475
-
Independent examination fee
648
911
Insurance
566
6309
Premises maintenance & security
1946
57
Printing, postage & stationery
48
861
Telephone
921
5109
Utilities
2229
29630
Wages, NI & other payroll costs
17217
44025
**Total payments**
**27905**
8030
**Net receipts/(payments)**
(3587)
14322
Cash funds at start of this period
16023
22352
**Cash funds at end of this period**
**12436**|**_2022_**
**Restricted**
**Total**
**Funds**
**Funds**
**£**
**£**
3373
8586
-
19105
**3373**
**27691**
-
1030
-
2737
-
63
-
25
-
475
-
648
-
566
-
1946
-
48
-
921
5894
8123
-
17217
**5894**
**33799**
(2521)
(6108)
6329
22352
**3808**
**16244**|
|---|---|
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## **Dunkirk and Old Lenton Community Association Statement of assets and liabilities at 30 September 2022**
|_2021_
**Note**
£
**Cash assets**
22323
Bank accounts
29
Cash in hand
22352
**Other monetary assets**
4384
Debtors
**4**
4384
**Assets retained for the charity’s own use**
Chairs purchased November 2017, cost £1,210.
Defibrillator purchased July 2018, cost £1,320.
CCTV system purchased September 2018, cost £2,234.
Extractor purchased October 2018, cost £682.
General equipment.
**Liabilities**
(789)
Creditors
**5**
(1375)
Advance receipts - room hire & rents
(2164)|**_2022_**
**£**
16240
4|
|---|---|
||**16244**|
||2015|
||**2015**|
||(1242)
(1283)|
||**(2525)**|
These financial statements are accepted on behalf of the charity by:
Signed ___________________________________ Dated ___________ Ruth Poole, Trustee - Treasurer
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## **Dunkirk and Old Lenton Community Association Notes to the accounts for the year ended 30 September 2022**
## **1. Receipts & payments accounts**
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
## **2. Grants & donations**
|**Grants & donations**||||
|---|---|---|---|
||**Unrestricted**|**Restricted**|**Total**|
||**£**|**£**|**£**|
|Nottingham City Council|5000|3373|8373|
|Sundry grants & donations|213|-|213|
||**5213**|**3373**|**8586**|
## **3. Funds analysis**
|**Restricted funds**
Block grant
Chairs
Consultation fund
**Unrestricted funds**
General fund|**Opening**
**balance**
**£**
2521
1000
2808
**6329**
16023
**16023**|**Receipts (Payments)**
**£**
**£**
3373
(5894)
-
-
-
-
**3373**
**(5894)**
24318
(27905)
**24318**
**(27905)**|**Closing**
**balance**
**£**
-
1000
2808
**3808**
12436
**12436**|
|---|---|---|---|
The Block grant is restricted for the utilities costs of the building. The Consultation fund is to support research into the process of converting the organisation to CIO status.
## **4. Debtors**
|Grants & donations
Room hire & rents|**£**
610
1405|
|---|---|
||**2015**|
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## **Dunkirk and Old Lenton Community Association**
## **5. Creditors**
**£** Independent examination fee 666 Utilities 536 Wages & NI 40 **1242**
## **6. Premises & staff**
The premises are provided by the local authority.
## **7. Trustees’ remuneration**
- Trustees received no expenses, remuneration or benefits in this period.
## **8. Related party transactions**
Helen Randle – during this period, Helen’s son, Nicholas Randle was paid £435 in net wages for work as a part-time handyman.
## **9. Glossary of terms**
**Advance receipts:** These are amounts received by the charity in the accounting period, for use in a future period.
**Creditors:** These are amounts owed by the charity, but not paid during the accounting period.
**Debtors:** These are amounts owed to the charity, but not received in the accounting period.
**Restricted funds:** These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
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