Dunkirk and Old Lenton Community Association (Registered charity, number 522269) Financial statements for the year ended 30 September 2021 Page Contents Trustees, annual report Independent examiner's report Receipts & payments account Statement of assets & liabilities Notes to the accounts capLUS COMMUNITY ACCOUNTING Dunkirk and Old Lenton Community Association Trustees, annual report for the year ended 30 September 2021 Full name Dunkirk and Old Lenton Community Association Other names by which the charity is known DOLCA, Dunkirk Community Centre Registered charity number 522269 Principal address The Old School, Montpelier Road, Dunkirk. Nottingham, NG7 2JW Trustees Helen Randle, Chair Sheila Porterfield, Vice Chair Ruth Poole, Treasurer Deborah Ramage, Secretary Betty Cooper Paul Moore David Poole Janet Turton Betty Sheldon, until 21105121 Independent examiner John O'Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Noltingham, NG15GL Governance and management The charity is operated under the rules of its constitution adopted 17 December 1971 and most recently amended 27th November 2008. Trustees are elected (at the AGM) andlor co-opted under the temis of the constitution, having been recruited from volunteers, user groups and the local community. Objectives and activities The objects of the charity include to,. (a} promote the benefit of the inhabitants of Dunkirk and Old Lenton without distinction of sex. sexual orientation, race, physical and mental disabilities or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advan￿ education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants., (b) establish or secure the establishment of a community centre and to maintain and manage the same (whether alone or in co-operation with any local authority or other person or body) in furtherance of these objectives. Public benefit statement The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit.. Dunkirk and Old Lenton Community Association Summary of the main activities undertaken for the public benefit Trustees manage the centre, employ staff to ensure smooth running, manage resources and funds sufficient to run the centre to provide facilities for the whole community. The aim is to provide opportunities for training, leisure-time activities and to promote education for all kinds and all age groups. In pre-covid times, the centre has been a popular focus for the community, providing opportunities for leisure time activities. festival celebrations, training, educational facilities and as a meeting place for all, whatever age group, whatever interests. We normally host a wide variety of activities.. cultural, social, religious and fitness, and also maintain a place for local people to celebrate their lives. This year has been unlike any other and few, if any, of the above have taken place. Summary of the main achievements during the period We survivedl!!111 THIS WAS OUR PRIME MOTIVATOR. Some activities returned: UHDN Play scheme for children of key workers, First Aid training for educational and community groups started in the summer, and Alcoholics Anonymous returned in July. One Sunday Church group began meeting again and our coffee mornings re- commenced in September 2021. Financial review We were very fortunate for the whole premises lo be hired by the local school last year whilst their building was completed. This, together with the Job Retention Scheme, brought sufficient income for us to survive until Sept 2021 in a similar financial position to the start of the lockdown period. At present we have sufficient funds to cover recent redundancylstaff leaving. Future projections depend upon usergroups returning in numbers that we can manage during Covid, now and in the future. with fewer staff and resources but rising costs. particularly gaslelectricity. The charity's policy on reserves Three months running costs to ensure ability to pay any liabilities in case of closure or major difficulties. Risk analysis At present we are keeping a very close watch on our funds - reviewed at every meeting - to ensure enough funds would be available for costs (e.g. redundancies) incurred through insufficient income because of Covid. Dunkirk and Old Lenton Community Association Funds held for 3rd parties The Dunkirk & Old Lenton Community Association held funds on behalf of the Lenlon Drives project in partnership with Castle Cavendish and the University of Nottingham. The movement of funds for these are as follows: Opening Receipts (Payments) Uosing balance 3rd party funds Lenton Dri￿S 13 13 13 13 Signed on behalf of the charivs trustees: Signed H É R£LwlL Helen Randle, Trustee- Chair Lacl Date Independent examiner's report to the trustees of Dunkirk and Old Lenton Community Association for the year ended 30 September 2021 I report to the trustees on my examination of the accounts of Dunkirk and Old Lenton Community Association (the charity) for the year ended 30 September 2021. Responsibilities and basis of report As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(bl of the Act. Independent examiner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect- 1. accounting records were not kept in respect of the charity as required by section 130 of the Act., or 2. the accounts do not accord with those records. I have no COn￿rnS and have come across no other matters in connection with the examination to which attention should be drawn in Ihis report in order to enable a proper understanding of the accounts to be reached. Signed John O'Brien MSC, FCCA, FCIE Employee of Community Accounting Plus Date 24103122 Dunkirk and Old Lenton Community Association Receipts & payments account for the year ended 30 September 2021 2020 Total 2021 Total Unrastrictad Rastrictad Funds Funds Funds Funds Note Receipts Grants & donations Room hire & rents Catering income Activities & events Total receipts 19399 18145 152 158 37854 20341 26571 5143 25484 26571 46912 5143 52055 Payments Activities. events & hospitality Cateri ng Gosts Cleaning & hygiene Donations & gifts Equipment & renewals ICT support Independent examination fee Insurance Premises maintenance & security Printing, postage & siationery Staff expenses TelepFK)ne Uti lities Wages, Nl & other payroll costs Total payments 721 102 1993 87 87 822 822 2296 546 636 239 239 911 6309 57 911 6309 57 2501 85 807 3749 28618 42069 861 5109 861 5109 29630 44025 29630 38055 5970 (4215) 18537 14322 Net receiptsl{payments) Cash ftjnds at start of this period Cash funds at end of this period 8857 7166 16023 (827) 7156 6329 8030 14322 22352 Dunkirk and Old Lenton Community Association Statement of assets and liabilitles at 30 September 2021 2020 2021 Cash assets Ba￿ acco￿￿ Cash in I￿r￿j 14125 197 14322 22323 29 22352 Other monetary assets Debtors 5700 5700 4384 4384 Assets retained for the charity's own use Chairs PLrchased November2017. cost£1.210. Defibrilator p￿c￿sed July 2018, cost £1.320. CCTV s￿teM purclkgsed September 2018. cost £2234. Extractor purchased October 2018. (tjst £682. Ger*ral eqtMpmenL Liabdities Creditors Ad￿￿r￿e receipts- grant & donationg AdVarr￿ re￿ipts- roorn hire & rents (246) (1381) (789) 1375 2164 (1627) These finanaal statements are a￿pted on behalf Df the charity by: Signed Ruth Poole, Trust￿ - Treasurer Dated #l Dunkirk and Old Lenton Community Association Notes to the accounts for the year ended 30 September 2021 1. Receipts & payments accounts Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand. 2. Grants & donations Unrestrlcted Restrlcted Totsl Nottingham City Council HMRC: Job Retention Scheme Sundry grants & donations 5143 5143 20121 220 25484 20121 220 20341 5143 3. Funds analysis Opgning Receipts IPaymgntsl balance Closng balance Restricted funds Block grant Chairs Consultation fund 4348 4143 1000 (5970) 2521 1000 2808 6329 2808 7156 5143 (5970) Unrestricted funds General fvnd 7166 7166 38055 46912 ￿ 16023 The Block grant is restricted for the utilities costs of the building. The Consultation fund is to support research into the process of converting the organisation to CIO status. 4. Debtors Grants & donations Room hire & rents 4264 120 4384 Dunkirk and Old Lenton Community Association 5. Creditors Independent examination fee Utilities 648 141 789 6. Premises & staff The premises are provided by the local authority. 7. Trustees, remuneration Trustees received no expenses. remuneration or benefits in this period. 8. Related party transactions Helen Randle- during this period, Helen's son, Nicholas Randle was paid £1,934 in net wages for work as a part-time handyman. 9. Glossary of terms Advance receipts: These are amounts received by the charity in the accounting period, for use in a future period. Creditors: These are amounts owed by the charity. but not paid during the accounting period. Debtors: These are amounts owed to the charity, but not received in the accounting period. Restricted funds: These are funds given to the charity, subject to specrfic restrictions set by the donor, but still within the general objects of the charity.