Charity number: 522247
MANSFIELD COLLIERY MINERS WELFARE TRUST
Annual Report and Financial Statements
For the year ended 31st March 2021
MANSFIELD COLLIERY MINERS WELFARE TRUST
ANNUAL REPORT AND FINANCIAL STATEMENTS For the year ended 31st March 2021
Contents
Trustees' Annual Report Statement of Trustees' Responsibilities Independent Examiners' Report Statement of Financial Activities Balance Sheet Accounting Policies Notes to the Financial Statements
MANSFIELD COLLIERY MINERS WELFARE TRUST
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Reference and Administration Details
Mansfield Colliery Miners Welfare Trust is a registered charity regulated by a scheme of the Charity Commissioners dated 9th July 1976. Reference CS (LIV 5) 522,247/2.
The trustees for the year ended 31st March 2021 were as follows:
B. Judson D. Nettleship H. D. Banner G. W. N. Todd
The charity operates from Mansfield Colliery Miners Welfare, Clipstone Road West, Forest Town, Mansfield, Nottinghamshire. NG19 0EE.
Advisers
Independent Examiners: Adkin Sinclair LLP, Chartered Accountants, Sterling House, 32 St John Street, Mansfield, Nottinghamshire. NG18 1QJ Bankers: NatWest Bank PLC Mansfield Branch 9 Church Street Mansfield Nottinghamshire NG18 1AF
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MANSFIELD COLLIERY MINERS WELFARE TRUST
TRUSTEES' ANNUAL REPORT Year ended 31st March 2021
The trustees present their report and the financial statements for the year ended 31st March 2021. The trustees who served during the year and up to the date of this report are set out on page 1. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" (FRS 102) in preparing the annual report and the financial statements of the charity.
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014.
Objectives and Activities
Our vision is to provide the best possible facilities for recreation, sport and social needs within the organisation of C.I.S.W.O. to ensure that a sufficiently robust financial structure is in place to enable long term security of the facilities.
Our aim is to provide a facility that is a benefit to as wide a range of the local population as possible, with particular reference to inclusivity in particular with regard to age, in that we will actively encourage the youngest members of the community, alongside the more traditional facilities associated with Miners Welfare Schemes.
In order to achieve this we will:
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Ensure the proper costs of the Charity are met and that the assets of the Charity are well managed.
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Provide the highest quality sporting facilities as possible.
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Continue to improve the internal facilities.
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Seek to improve the awareness of new inhabitants of the availability of our facilities.
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Co-operate with other charities, voluntary bodies and statutory authorities.
Public Benefit
The Trustees confirm that they have had due regard to guidance published by the Charity Commission on public benefit.
Achievement and Performance
The year was massively impacted by the Coronavirus, with unprecedented lockdowns, furloughing of staff, cancelling of functions, closure of sporting facilities and disruption to trade through various regulations. Despite all this the Trustees and staff worked hard to keep the Trust secure and ready to open when allowed. When allowed the football teams have turned out to use the facility and we are sure that when the virus is under control we will get back to a semblance of normality. The site remains extremely popular and the people cancelling bookings are already picking dates to re-arrange their events.
The project to fund major improvements to the facility, via Football Foundation with a potential £750,000 investment to provide a 5g pitch, has continued in the feasibility stage despite the pandemic, when possible, meetings have been held via Zoom or in person with the MP, CISWO, the mayor and the football foundation to gather and gauge support.
The scheme would enable a vast increase in the amount of football matches and training that could be accommodated on site. The second project is for a multi use games area on the old bowling green, this would in part be funded by Sport England via the Coalfield Support Grant, and again provide a much needed facility for use by the local community.
Community use of the facilities was in line with expectations until the pandemic started to affect attendance, we have numerous groups that use the site that cover the full spectrum of ages, and we also have many bookings for family events, social functions, fundraising events and we host the RBL Remembrance parade which is firmly fixed in our calendar as one of the stand out days, with the parade starting and finishing and then 1940’s style entertainment provided for the veterans, who all have a wonderful day.
MANSFIELD COLLIERY MINERS WELFARE TRUST TRUSTEES' ANNUAL REPORT (continued) Year ended 31st March 2021
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Achievement and Performance (continued)
Many local families use the facility for parties and celebrations with Christenings, weddings, birthday and celebration of life events held, in the many rooms made accessible for these functions. We also host educational courses with West Nottinghamshire College, the providers.
We also host many local community activities including the annual Fireworks display, summer concerts and Community litter pick run by Mansfield District Council, we have recently planted the village Christmas tree on the front of the property and a huge Christmas lights event was put on by the Community Council.
Risk Management
The Trustees are responsible for the management of all the risks faced by the Charity. These risks are identified and established systems and procedures are put in place to manage these risks.
Activities Contributing to the Achievement of Objectives
New signage and a revamped logo have been utilised to promote the activities of the Trust to the local community. A website and social media packages are being put into place to again widen the market so more people in the local area know of the resource and more importantly feel welcome to come and use the facilities.
A lot of effort has gone into maintaining and improving the facilities and a small working party has been set up to look into grants available via the F.A , such as Protecting the Sports Facility and Ground Improvement Schemes, both of which are accessible as our football partners are classed as Community Sports Clubs. Cooperation with local groups is ongoing, Forest Town Community Council hold their meetings at the Trust and we are a valued member of the committee, SureStart, Real Education, the British Legion, and local Scout Groups are all active on-site and depend heavily on the Trust for support and help in the local community.
Financial Review
There was a contribution of £25000 under the occupational licence fee from Mansfield Colliery Miners Welfare Social Club Limited this year, together with other donations amounting to £500. There has been an overall reduction of £39040 in total income in 2021 compared with 2020, whilst total expenditure during the year has reduced by £11219. Consequently, this year has returned an overall net income for the year of £1892 compared with a net income of £29713 in 2020.
Reserves
The charity's reserves at 31st March 2021 were £192902 and are held to secure the ongoing funding of the facilities. All of these funds are unrestricted.
Plans for Future Periods
The trustees will continue to improve both the internal and external facilities of the buildings and grounds for the mutual benefit of the charity and the people and organisations who use them.
Talks are on-going with the local council and Severn Trent to protect the site from localised flooding.
MANSFIELD COLLIERY MINERS WELFARE TRUST TRUSTEES' ANNUAL REPORT (continued) Year ended 31st March 2021
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Structure, Governance and Management
The charity is governed by the trustees named above, and are supported by the trust secretary.
The grounds maintenance is undertaken by one full time groundsman plus volunteers from the various user groups.
The following groups operate the varying activities:
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AFC Mansfield, operating 1 senior, 1 under 19’s and 6 junior teams
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Woodhouse Colts, operating 8 junior teams, 1 senior team, 3 girls teams and a special needs team.
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Track League, operating competitive track racing for both senior and junior riders
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Mansfield Tri-athlon - operating senior and junior competitors using the facility for training
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• Purdy School of Dance
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Indoor Games
New Trustees are sought from among the members as the need arises in order to bring appropriate experience and skills to the Board. Training is provided to Trustees by making use of the resources available from the Charity Commission.
STATEMENT OF THE TRUSTEE'S RESPONSIBILITIES
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts Reports) Regulations 2008 and trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the Board,
D. Nettleship Trustee
For and on behalf of the Trustees
31st March 2022
MANSFIELD COLLIERY MINERS WELFARE TRUST
INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF MANSFIELD COLLIERY MINERS WELFARE TRUST
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31st March 2021 which are set out on pages 6 to 13.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Christopher Adkin Chartered Accountant Adkin Sinclair LLP Sterling House 32 St John Street Mansfield
31st March 2022
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MANSFIELD COLLIERY MINERS WELFARE TRUST
STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31st March 2021
| Notes All activities are unrestricted funds Income from: Donations and legacies Notts. Miners Benevolent Fund Sports and recreational activities (sub-sections) Other donations Charitable activities: Room hire Sports ground hire Sundry and membership income Occupational licence from Mansfield Colliery Miners Welfare Social Club Limited 1 Total Income Expenditure on: Charitable activities 2 Total Expenditure Net movement in funds Total funds brought forward at 1st April 2020 Total funds carried forward at 31st March 2021 |
2021 £ - - 500 3990 1383 115 25000 __ 30988 _ 29096 29096 1892 191010 192902 ___ |
2020 £ 15508 - 6436 11976 1042 66 35000 __ 70028 _ 40315 40315 29713 161297 191010 ___ |
|---|---|---|
The statement of financial activities includes all gains and losses for the two financial years and therefore a separate statement of total recognised gains and losses has not been prepared.
All operations are continuing.
MANSFIELD COLLIERY MINERS WELFARE TRUST
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BALANCE SHEET As at 31st March 2021
| Notes £ Fixed Assets Tangible fixed assets 4 Current Assets Debtors 5 140302 Cash at bank and in hand 4045 _ 144347 Current Liabilities Creditors: amounts falling due within one year 6 7261 ___ Net Current Assets Total Assets Less Current Liabilities Creditors: amounts falling due in more than one year Net Assets 7 Represented by: Unrestricted funds 7 Accumulated Surplus - unrestricted Designated funds 10 |
2021 £ £ 55816 133210 4258 _ 137468 7964 137086 192902 - 192902 192902 - ___ 192902 |
2020 £ 61506 129504 __ 191010 - _ 191010 191010 - ___ 191010 |
|---|---|---|
The financial statements were approved and authorised for issue by the Board of Trustees on 31st March 2022 and signed on its behalf by:
D. Nettleship Trustee
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MANSFIELD COLLIERY MINERS WELFARE TRUST
ACCOUNTING POLICIES For the year ended 31st March 2021
Summary of significant accounting policies
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2020, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Practice.
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
Basis of Preparation
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are prepared in sterling which is the functional currency of the charity.
Cashflow
The charity has taken advantage of the exemption in the Charities SORP from the requirement to produce a cashflow statement on the grounds that it is applying FRS 102 Section 1A..
Unrestricted Funds
There are no restrictions on the application of funds and these can be utilised on any activity within the charity's overall objectives. Funds held on behalf of sports and recreational sub-sections are designated.
Fixed Assets and Depreciation
The Steward's bungalow is stated at cost.
No depreciation has been provided for on this expenditure, because in the opinion of the trustees, the depreciation charge and accumulated depreciation charge is not material.
Property alterations, furniture, fixtures and equipment are stated at cost less depreciation.
Grants received towards expenditure on furniture, fixtures and equipment are deducted from the expenditure incurred.
Depreciation is provided on the reducing balance basis at the rate of 10% per annum so as to write off the cost of each item over its estimated useful life.
Assets costing £100 or less are not capitalised.
Income
All incoming resources are unrestricted although those from the "Sports and Recreational activities" are designated.
Incoming resources are included in the financial statements in the year in which they are receivable.
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MANSFIELD COLLIERY MINERS WELFARE TRUST
ACCOUNTING POLICIES
For the year ended 31st March 2021
Expenditure
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Support costs are allocated on an actual basis.
Governance costs are those incurred in connection with administration of the charity and compliance with constitutional and statutory requirements. These costs are allocated on a work done or actual basis.
Taxation
The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes.
Leasing Commitments
Assets obtained under hire purchase contracts and finance leases are capitalised as tangible assets and depreciated over the shorter of the lease term and their useful lives. Obligations under such agreements are included in creditors net of the finance charge allocated to future periods. The finance element of the rental payment is charged to the profit and loss account so as to produce constant periodic rates of charge on the net obligations outstanding in each period.
Operating Leases
Rentals applicable to operating leases where substantially all of the benefits and risks of ownership remain with the lessor are charged in the profit and loss account as incurred.
MANSFIELD COLLIERY MINERS WELFARE TRUST
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NOTES TO THE FINANCIAL STATEMENTS For the year ended 31st March 2021
| 1. Mansfield Colliery Miners Welfare Social Club Limited Received under occupational licence representing contribution towards direct charitable expenditure and management and administration costs 2. Charitable Activities Direct costs:- Contributions to sports and sections expenses Sports ground maintenance - upkeep of grounds Support costs:- (actual basis) Premises costs:- Rates and water Rent payable Storage costs Lighting and heating Repairs and maintenance Loan interest Depreciation of furniture, fixtures, fittings and equipment Depreciation of property alterations and extension Governance costs (note 3) Total 3. Governance Costs Basis of apportionment Bank charges Actual Accountancy and other services Actual Legal and professional fees Actual |
2021 £ 25000 _ 2021 £ - 18064 18064 2893 312 - 887 - - 1246 4444 1250 _ 11032 29096 2021 £ - 1250 - _____ 1250 |
2020 £ 35000 _ 2020 £ - 20960 20960 3296 400 417 1168 1730 1073 5753 1246 4272 _ 19355 40315 2020 £ 22 1250 3000 _____ 4272 |
||
|---|---|---|---|---|
Employee Costs
Total remuneration for the year amounted to £16439 (2020: £18779) including national insurance contributions of £- (2020: £447) and defined contribution pension costs of £297 (2020: £449)
The average number of paid staff for the year was:- 1 (2020: 1)
Management and administration of the charity - 1 part time employee (2020: 1 part time employee). No employee earned £60000 per annum or more.
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MANSFIELD COLLIERY MINERS WELFARE TRUST
NOTES TO THE FINANCIAL STATEMENTS (continued) For the year ended 31st March 2021
4. Fixed Assets
| Steward’s Property Furniture, Bungalow alterations fixtures & & extension equipment £ £ £ Cost At 1st April 2020 4009 87456 209544 Additions - - - Disposals - - - __ _ At 31st March 2021 4009 87456 209544 Depreciation At 1st April 2020 - 76242 163261 Provision for year - 1246 4444 Eliminated on disposal - - - At 31st March 2021 - 77488 167705 Net Book Value At 31st March 2021 - 9968 41839 ___ At 31st March 2020 4009 11214 46283 |
Total £ 301009 - - __ 301009 _ 239503 5690 - 245193 ___ 55816 |
|---|---|
| ______ 61506 |
| 5. | Debtors | 2021 | 2020 |
|---|---|---|---|
| £ | £ | ||
| Mansfield Colliery Miners Welfare Social Club Limited | 136692 | 131159 | |
| Other debtors and prepayments | 3610 | 2051 | |
| _____ | _____ | ||
| 140302 | 133210 | ||
| ___ __ | _____ | ||
| 6. | Creditors: Amounts falling due within one year | 2021 | 2020 |
| £ | £ | ||
| Taxation and social security | 4211 | 4484 | |
| Other creditors and accruals | 3050 | 2199 | |
| BNP Paribas Lease | - | 1281 | |
| _____ | _____ | ||
| 7261 | 7964 | ||
| _____ | _____ |
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MANSFIELD COLLIERY MINERS WELFARE TRUST
NOTES TO THE FINANCIAL STATEMENTS (continued) For the year ended 31st March 2021
7. Analysis of Net Assets by Fund
| Unrestricted Designated Fund Funds £ £ Fixed assets 55816 - Current assets 144347 - Current liabilities (7261) - __ ____ 192902 - |
Total £ 55816 144347 (7261) ______ 192902 |
|---|---|
The unrestricted fund represents the charity's reserves held as working capital for general purposes.
The designated funds represent the bank and cash balances of the charity's subsections.
8. Related Parties
All the trustees are also directors of Mansfield Colliery Miners Welfare Social Club Limited.
Under the terms of the occupational licence entered into by the Trust and Mansfield Colliery Miners Welfare Social Club Limited the company is responsible for the payment, if demanded, of the running expenses of the Trust by way of a licence fee.
The licence fee received by the Trust from the company during the year ended 31st March 2021 amounted to £25000 (2020: £35000).
At 31st March 2021 the company owed £136692 to the trust (2020: £131159).
9. Trustees' Remuneration and Expenses
No remuneration or expenses directly or indirectly out of the funds of the charity was paid or payable for the year to any trustee or to any other person or persons known to be connected with any of them.
MANSFIELD COLLIERY MINERS WELFARE TRUST
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FINANCIAL STATEMENTS FOR THE YEAR ENDED 31st March 2021
10. Designated Funds
| Balance at | Balance at | Movement in |
Movement in |
Transfers | Balance at |
|---|---|---|---|---|---|
| 1st April | Resources | 31st March | |||
| 2020 | Incoming Outgoing | 2021 | |||
| £ | £ | £ | £ | £ |
|
| Mansfield Colliery Children’s Fund | - |
- | - | - | - |
| Forest Town Youth/Reserves Football Club - | - | - | - | - |
|
| Forest Town Welfare Football Club | - |
- | - | - | - |
| Forest Town Floodlight Fund | - | - | - | - | - |
| Mansfield Colliery Bowling Club | - | - | - | - | - |
| Forest Town Aces Track Club | - | - | - | - | - |
| _____ | _____ | _____ | _____ | _____ |
|
| - | - | - | - | - |
|
| _____ | _____ | _____ | _____ | _____ |
11. Going Concern
The trustees note the ongoing COVID-19 pandemic and the negative impact of this on the charity and voluntary sector. They are of the view at this time that there are material uncertainties as to the level of activity and cash inflows and outflows that will occur over the coming months. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted cash inflows and outflows are considered to be sufficient with the level of reserves for the charity to be able to continue as a going concern. The trustees are actively seeking all avenues of funding, this mostly relates to the maintenance and upkeep of the sports grounds and facilities they have available. The trustees are also confident that if necessary external finance would be available from the breweries. They are therefore of the view that it is appropriate for the financial statements to continue to be prepared on a going concern basis.