# **CHARITY KNOWN AS THE BERRY HILL WELFARE CENTRE IN THE ANCIENT PARISH OF MANSFIELD** # **ANNUAL REPORT AND STATEMENT OF ACCOUNTS 2022/23** ## REFERENCE AND ADMINISTRATIVE INFORMATION |TRUSTEES:|Mansfield District Council| |---|---| |ADDRESS OF CHARITY:|MANSFIELD DISTRICT COUNCIL| ||CIVIC CENTRE| ||CHESTERFIELD ROAD SOUTH| ||MANSFIELD| ||NG19 7BH| |CHARITY NUMBER:|522241| All professional advice is provided by Mansfield District Council’s in-house Legal and Finance teams ## THE BERRY HILL SOCIAL WELFARE CENTRE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2023 The Trustees present their report along with the financial statements of the Charity for the year ended 31 March 2023. ## Structure Governance and Management The Berry Hill Social Welfare Centre is comprised of a scheme dated 16 October 2006, which replaces the former Trust Deed dated 14 May 1954, it provides for the Union of Democratic Mineworkers, Nottingham Section, and the Coal Industry Social Welfare Organisation to be the two nominating bodies. The Trustees are shown in the reference and administrative information on page one. The Trustees meet regularly to consider financial matters and to receive reports on activities and any concerns or problems associated with the property. ## Objects and Activities The Social Welfare Centre was established for the benefit of the community of Mansfield and the neighbourhood thereof, with special reference to the members of the mining community. The objects of the charity are the provision of a social welfare centre for the benefits of the inhabitants (and in particular but not exclusively, such of the said inhabitants as are members of the mining community) of the area of benefit without distinction of political, religious or other opinions with the object of improving the conditions of life for the said inhabitants. ## Achievements and Performance ## Events There has been three large events on the park, last year the Queens Jubilee event and for the first time a Car Show and two brass band events. This year the Kings Coronation Event was well attended and the Car Show in late June again a big attraction. ## Mansfield Harriers Mansfield Harriers continue to organise and manage cross country events during the winter period including the national event the ECCA cross country event that attracts over 5,000 competitors and visitors. Harriers also hold track events throughout the year. ## Friends of Berry Hill Park Friends of Berry Hill Park are now back as an active group of volunteers who have recently been instrumental in gaining Trees for Climate funding from the Friends Group to plant and maintain a new hedgerow on the community orchard boundary. They have also had funded bee hives within the orchard area and continue to look after this area and the park in partnership with MDC ## Projects The Towns Fund funding for the park to create a destination park is moving on quickly now with plans drawn up, which will require approval from the Trust and then planning approval. We are optimistic that without any hold ups there will be a spade in the ground early 2024 and the project completed by March 2025. The project includes a new building to house a cafe/bistro, community room and public toilets, also on the plans is new play and adventure areas, wetland and boardwalk along a section of the pond and woodland footpath improvements alongside other footpath improvements and access improvements There is a project coming up this year to improve the acid grassland in sections close to the Black Scotch Lane access. We are working with Persimmons Homes who are using BHP to provide net gain benefits they cannot provide on a site they are developing. The work includes tree planting but more importantly improvements to the acid grasslands and wildflower areas in that section of the park. ## Financial Review The charity made a profit of £5,871 in the year (2021 loss of £30,502). ## Reserves Policy At the balance sheet date the Charity does not hold any reserves (2022 nil) ## Risk Assessment The major risks to which the Charity is exposed as identified by the trustees, have been reviewed and systems have been established to mitigate these risks. ## Public Benefit The Trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing its aims and objectives and in planning its future objectives. In particular, the Trustees have considered how planned activities will contribute to the aims and objectives it has set. ## Statement of Trustees' Responsibilities Charity Law requires the Trustees to prepare financial statements for each financial year which gives a true and fair view of the state of affairs of the Charity at the year end and of its incoming resources and resources expended during the year. In preparing those financial statements, the Trustees should follow best practice and: - select suitable accounting policies and then apply them consistently - make judgements and estimates that are reasonable and prudent ; - State whether applicable accounting standards and statement of recommended practice have been followed subject to any departures disclosed and explained in the financial statements - Prepare the financial statements on the going concern basis unless it is inappropriate to assume that the Charity will continue in operation. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the Trustees and signed on their behalf by: Date: |**Berry Hill Social Welfare Centre**|**Berry Hill Social Welfare Centre**| |---|---| |CONTENTS|| |Page No.|Details| |1
2
3
4|Accounting Policies
Statement of Financial Activities
Balance Sheet
Cash Flow Statement| ## **Berry Hill Social Welfare Centre** ## ACCOUNTING POLICIES ## **General Principles** The accounts have been prepared in accordance with the Charities Statement of Recommended Practice. This Code defines proper accounting practice required to show a fair view of the Charity's Statement of Accounts. ## **Debtors and Creditors** The Accounts of the Charity are maintained on an accruals basis, whereby all sums are set up in the accounts at the time they are due. ## **Valuation of Investments** The charity do not hold the freehold for the site, but essentially custodians on behalf of The Berry Hill Social Welfare Centre. ## **Berry Hill Social Welfare Centre** |**STATEMENT OF FINANCIAL ACTIVITIES2022/2023**|**STATEMENT OF FINANCIAL ACTIVITIES2022/2023**|**STATEMENT OF FINANCIAL ACTIVITIES2022/2023**|**STATEMENT OF FINANCIAL ACTIVITIES2022/2023**|**STATEMENT OF FINANCIAL ACTIVITIES2022/2023**| |---|---|---|---|---| |||**2021/22**|Unrestricted Restricted Endowment|**2022/23**| |**_INCOMING RESOURCES_**
Donations, Gifts and legacies
Grants receivable
Investment income
Deferred Income
Net income from trading activities
Other Income
**_Note 1_**
**TOTAL**
**_RESOURCES EXPENDED_**
Direct Charitable Expenditure
Grants
Other Direct expenditure on
charitable activites
**_Note 2_**
**TOTAL**||£
0
0
0
0
0
(5,860)|£
£
£
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
(29,320)
0
0|£
0
0
0
0
0
(29,320)| |||**(5,860)**
0
36,362|**(29,320)**
**0**
**0**
0
0
0
23,449
0
0|**(29,320)**
0
23,449| |||**36,362**|**23,449**
**0**
**0**|**23,449**| ||**_NET RESOURCES EXPENDED_**|**30,502**|**(5,871)**
**0**
**0**|**(5,871)**| ## **Notes to the Statement of Financial Activities** ## _**1 Other Income**_ Listed below are fees and charges raised in 2022 / 2023 |Mansfield Harriers - Lease of Berry Hill Park|£500| |---|---| |ECCA Cross Country Relays|£2,000| |Members Ward Allowance 21/22|£210| |W & S Warwick Enterprises - Café|£2,850| |Banner Fencing Credit Note|£4,000| |Electricity Recharges|£19,760| |Total|£29,320| ## _**2 Other Direct Revenue Expenditure on charitable activities**_ This is expenditure incurred by Mansfield District Council on behalf of the trust for the management of the Berry Hill Park, listed below are the significant expenditure elements. |Repair/Maintenance Buildings|£549.82| |---|---| |Electricity|£32,037.17| |Sewage/Water Rates|£411.48| |Materials Purchases|-£4,725.41| |Hired/Contracted Services|-£4,256.56| |Supp Svcs-Repairs|-£567.45| |Total|£23,449.05| ## _**Other Capital Expenditure on charitable activities**_ |Internal Fees|£2,193.62| |---|---| |External Professional Fees|£9,750.00| |External Consultancy|£1,995.00| |Contractor Payments|£47,668.74| |Total|£61,607.36| ## **Berry Hill Social Welfare Centre** ## BALANCE SHEET AS AT 31ST MARCH 2023 |||| |---|---|---| |£||£| |**2021/2**
**2**||**2022/23**| ||**Fixed Assets**|| |0|Tangible Assets|0| |||| ||Intangible Assets|| ||Investments|| |0|Permanent Endowment|0| |||| ||**Current Assets**|| |0|Stock and Work in progress|0| |0|Debtors|0| |0|Cash at bank and in hand|0| |0||0| |||| |**0**|**Total Assets**|**0**| |||| ||**Current Liabilities**|| |0|Trade creditors|0| |0|Other creditors|0| |0||0| ||**Long Term Liabilities**|| |0|
Loans and Overdrafts|0| |||| |**0**|**Total Liabilities**|**0**| |||| |---|---|---| |**0**|**Net Assets**|**0**| |||| |||| |||| |Date:|D Edwards CIPFA|Date:8/9/2
3| |||| |||| |Date:|A Pullen FCCA|Date:8/9/2
3| ||**Berry Hill Social Welfare Centre**|**Berry Hill Social Welfare Centre**||| |---|---|---|---|---| ||CASH FLOW STATEMENT 2022/2023|||| |||**2021/22**||**2022/23**| |||£||£| |**CASH OUTFLOWS**||||| |Cash paid and on behalf of employees|||0|0| |Other operating costs||36,362||23,449| |**CASH INFLOWS**||||| |Cash Received|for goods and services|(5,860)||(29,320)| |**NET CASH FLOW**||**30,502**||**(5,871)**| |**Notes to Cash Flow**|**Statement**|||| |1. Reconciliation between the net surplus or deficit on the Statement of Financial||||Activities and Net| |Net Surplus||||(5,871)| |Increase for|M.D.C borne costs|||(23,449)| |Reduce for cash income direct to M.D.C.||||29,320| |||||**0**|