2024-12-31-accounts - Bentinck Miners' Welfare Trust

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BENTINCK MINERS' WELFARE TRUST (REGISTERED CHARITY NUMBER 522233)

FINANCIAL STATEMENTS AND REPORT FOR THE YEAR ENDED 31 DECEMBER 2024

BENTINCK MINERS' WELFARE TRUST

FINANCIAL STATEMENTS AND REPORT

FOR THE YEAR ENDED 31 DECEMBER 2024

CONTENTS Legal and Administrative Information Trustees' Report Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Accounts	PAGE
	1 2 - 4 5 6 7 8 - 10

BENTINCK MINERS' WELFARE TRUST

LEGAL AND ADMINISTRATIVE INFORMATION

FOR THE YEAR ENDED 31 DECEMBER 2024

Registered Charity Number : 522233 Address of Charity : 20 Sutton Road Kirkby in Ashfield Nottingham NG17 8GS Trustees : D V Bonnert FCA G Brown (appointed 21 July 2025) D M Cohen (appointed 21 July 2025, deceased 20 August 2025) J Taylor (appointed 22 August 2025) K Crumpton (resigned 21 May 2025) D V Newton (resigned 12 October 2024) D Whitton (resigned 18 July 2025) Bankers : HSBC 1 Leeming Street Mansfield Nottinghamshire NG18 1LU Independent Examiner : J Wallage FCA CISWO (Trading) Ltd The Old Rectory Rectory Drive Whiston Rotherham S60 4JG

BENTINCK MINERS' WELFARE TRUST

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024

The trustees present their report along with the financial statements of the charity for the year ended 31 December 2024. The financial statements have been prepared in accordance with the accounting policies set out in Note 1 to the accounts which can be found on page 8.

Constitution and Objects

The charity is constituted by a Scheme dated 21 June 2005 and is registered with the Charity Commission under the number 522233.

The object of the charity is to provide an institute and recreation ground for the benefit of the inhabitants of the area in and around the village of Kirkby-in-Ashfield, particularly (but not exclusively) those who are members of the mining community.

The trustees have referred to the guidance given by the Charity Commission on public benefit when reviewing the charity's aims and objectives and details of the activities that have taken place during the year can be found later in this report.

Organisational Structure

The trustees who have served the charity during the year are shown on page 1.

The charity is responsible for maintaining the premises and its contents and grounds in a suitable state of repair for use by those who live in the surrounding area. It raises income through various charitable activities, the main one being the hiring out of its facilities to the general public, but a substantial amount of its income comes from its connected trading company, Bentinck Miners Welfare Social Club Limited, which pays an annual occupational licence fee to the charity in order to run its business from the charity's premises. In addition to this, the company also transfers any profits it makes to the charity under a Gift Aid agreement so the trustees work closely with the company's directors to try and ensure the company is profitable, thus ensuring extra income for the charity. The trustees have devolved certain aspects of the day to day running of the charity to a Committee of Management with who they meet regularly.

Trustee vacancies are advertised and interested parties are asked to apply in writing. Interviews will be held and suitable candidates are then notified to their nominating body being either CISWO, Trade Union or members. The trustee board is made up of equal numbers of each nominating body.

Financial Review

The charity made a loss of £29,180 for the year as opposed the last year's loss of £7,006.

The steward's house has been standing empty for some time and was in a very poor state of repair. Monthly costs were beginning to rise and it was decided by the trustees that remedial action was necessary. The costs arising during the year amounted to £28,740 which accounts for the significant loss sustained in these accounts. There were further costs in 2025 but the property has been commercially let since May 2025.

The telephone mast contract has now expired and the Trustees are continuing negotiations to obtain a new agreement with O2 for a new 5G mast. All indications are that this will be considerably lower than the £7,769 received in 2024.

Continued…

BENTINCK MINERS' WELFARE TRUST

REPORT OF THE TRUSTEES (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

Financial Review (continued)

The welfare building needs constant attention and costs continue to rise. In 2025, some new members of the committee voluntarily undertook to refurbish the upstairs area used for weddings and the results of these improvements are very impressive. Unfortunately, one of those involved in this venture has recently passed away.

On the whole, and taking into acount the costs of repairing the dilapidations of the stewards house, the Trustees are satisfied with the results for the year. However, as in previous years, they have concerns about the connected trading company whose trading activity has not increased significantly from previous years despite ongoing efforts. There has been been some success with organising summer events and a successful association with Kirkby Colts Football Club but the poor weather in 2024 reduced possible outside activity.

The Trustees are pleased to note that the Company has once again made a modest reduction to the debt that exists between the Company and the Charity (on which the Charity is charging interest) and the Directors plan that this indebtedness will be given the utmost priority and be cleared as soon as possible.

The Charity balance sheet remains strong with overall reserves of £279,068 made up of tangible fixed assets of £194,483 and net current assets reduced from £109,089 to £84,585 following the extensive work carried out on the steward's house. Available cash remains at a reasonable level and the charity has only minimal debts.

Review of Activities

The Trustees have continued to provide an institute and recreation ground facilities to the local community in Kirkby-in-Ashfield. The community activities of the Charity are slowly returning to normal although the building remains closed on certain days of the week.

The recreation ground has returned to full activity for junior football teams. Quarrydale United FC continues to hire the facilities enabling various junior football teams to enjoy the game in a safe environment.

Vibrance Education is an educational support organisation which has taken over the former playschool area.

The charity facilities are available to provide benefit to all members of the general public. The Trustees are aware that the welfare building is sadly in need of major repairs for which funds are currently unavailable although small but steady improvements are made each year through the support of various volunteers. They will continue to concentrate on improving the inside of the building including the upstairs concert room and kitchens which have provided a steady stream of income from a variety of family functions.

The Trustees are members of the local community who provide their services on a voluntary basis. They are pleased to note that several members of the social club have also volunteered to help in the coming year.

Investment Policy

There is no specific investment policy in place as such as the charity does not have sufficient funds at this time to consider investment of any sort. The trustees will continue to monitor this situation and make relevant decisions as necessary.

Continued…

BENTINCK MINERS' WELFARE TRUST

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 (CONTINUED)

Reserves Policy

It is the policy of the trustees to maintain unrestricted funds which are the free reserves of the charity at a level to provide sufficient funds to cover anticipated administration and support costs for a period of 12 months. Any additional reserves are held to provide a capital fund for repairs required for the upkeep of the premises.

Risk Management

The trustees are aware of the operational and financial risks which the charity faces and regularly reviews those risks to mitigate against any impact that may have on the charity. The major risks facing the charity are the continued success of the social club from which it derives its main funding, the support of individuals and the community in using the facilities and the introduction of the younger generation to provide for the future. The trustees work closely with the directors and members to address these risks.

Statement of Trustees Responsibilities

Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity and of the incoming resources and application of resources of the charity for that period. In preparing those financial statements, the trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed subject to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees are also responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

……………………………………….. ……………………………………….. Signed - Trustee Print Name

…........................

Date

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BENTINCK MINERS WELFARE TRUST

I report to the Trustees on my examination of the accounts of the above named charity (registered no. 522233) for the year ended 31 December 2024 which are set out on pages 6 to 10.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).

I report in respect of my examination of the Trustees' accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

(1) accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
(2) the accounts do not accord with those records; or
(3) the accounts do not comply with the applicable accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair view" which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

………………………………………………….

J Wallage FCA

….............................

Date

On behalf of CISWO (Trading) Ltd The Old Rectory Rectory Drive Whiston Rotherham South Yorkshire S60 4JG

BENTINCK MINERS' WELFARE TRUST

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2024

Note Income and Endowments Occupational licence Hall hire and rental income Mobile phone mast Bank interest Loan interest 2 Other income Total Income Expenditure Direct Charitable Expenditure Rates and Water Service charge (share of overhead costs) Insurance Repairs, maintenance, cleaning and sundries Refurbishment of steward's house Heating and lighting Entertainment and events (net of income) Depreciation 3 Management and Administration Legal and professional fees Accountancy Bank charges Total Expenditure NET (EXPENDITURE) FOR THE YEAR BEFORE EXCEPTIONAL ITEM Unusual Item Transfer to Bentinck Miners Welfare Social Club Ltd 7 Fund balances brought forward Fund balances carried forward	Unrestricted Funds £ 7,500 17,169 7,769 1,271 1,604 4 35,317 7,607 10,744 6,798 1,953 28,740 2,050 862 2,790 369 630 68 62,611 (27,294) - 289,387 262,093	Restricted Funds £ - - - - - - - - - - - - - - 1,886 - - - 1,886 (1,886) - 18,861 16,975

BENTINCK MINERS' WELFARE TRUST

BALANCE SHEET

AS AT 31 DECEMBER 2024

Note Fixed Assets Tangible assets 3 Current Assets Debtors and prepayments 4 Cash at bank and in hand 5 Less: Current Liabilities Creditors falling due within one year 6 Net Current Assets Total Assets less Current Liabilities Total Net Assets REPRESENTED BY:- Accumulated Funds Unrestricted funds Restricted funds	£ £ £ £ 194,483 199,159 28,582 31,727 60,399 81,199 88,981 112,926 (4,396) (3,837) 84,585 109,089 279,068 308,248 279,068 308,248 262,093 289,387 16,975 18,861 279,068 308,248 2023 2024	£ £ £ £ 194,483 199,159 28,582 31,727 60,399 81,199 88,981 112,926 (4,396) (3,837) 84,585 109,089 279,068 308,248 279,068 308,248 262,093 289,387 16,975 18,861 279,068 308,248 2023 2024
		308,248
		308,248
		289,387 18,861
		308,248

The Financial Statements were approved by the Trustees on and signed on their behalf by:

………………………………………..

Signed - Trustee

……………………………………….. Print Name

…................... Date

NOTES TO THE FINANCIAL STATEMENTS

BENTINCK MINERS' WELFARE TRUST

FOR THE YEAR ENDED 31 DECEMBER 2024

1. ACCOUNTING POLICIES

a. Basis of preparation and assessment of going concern

The financial statements have been prepared under the historical cost convention unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (FRS 102), the Financial Reporting Standard (FRS 102) and the Charities Act 2011.

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern. The trustees have a reasonable expectation that the charity has adequate reserves to continue in operational existence for the foreseeable future. Accordingly the trustees continue to adopt the going concern basis in the preparation of the accounts.

b. Income Recognition

Income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Donations are recognised when they are received.

c. Expenditure recognition

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on an accruals basis.

d. Depreciation

It is the policy of the trustees to maintain the charity's freehold property in a continuing state of good repair and they consider that in view of the expected residual value it is not necessary to provide for depreciation of the property.

Depreciation is provided on fixed assets other than freehold property in order to write off the cost of those assets over their expected economic lives. The annual rates of depreciation applied are as follows:-

Equipment	-	25% reducing balance basis
Fixtures and fittings	-	10% reducing balance basis

BENTINCK MINERS' WELFARE TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

2. LOAN TO BENTINCK MINERS WELFARE SOCIAL CLUB LTD

The amount due from Bentinck Miners Welfare Social Club Ltd carries interest payable by the limited company to the charity at the annual rate of 1% over base rate.

The company was unable to clear the loan balance at the balance sheet date. The accounts are prepared on the basis that the company will continue to trade and the debt is repaid over the course of several years.

The balance outstanding at the balance sheet date was £27,286 (2023: £30,126).

3.	FIXED ASSETS COST or OPENING NET BOOK VALUE At 1 January 2024 Additions At 31 December 2024 DEPRECIATION At 1 January 2024 Charge for the year At 31 December 2024 NET BOOK VALUE At 31 December 2024 At 31 December 2023		Freehold Property £ 152,544 - 152,544 - - - 152,544 152,544	Equipment £ 170 - 170 74 24 98 72 96	Fixtures & Fittings £ 57,297 57,297 10,778 4,652 15,430 41,867 46,519	Total £ 210,011 -
						210,011
						10,852 4,676
						15,528
						194,483
						199,159

4.	DEBTORS AND PREPAYMENTS Prepayments and accrued income VAT Balance due from Bentinck Miners Welfare Social Club Ltd		2024 £ 1,094 202 27,286 28,582		2023 £ 1,269 332 30,126
					31,727

BENTINCK MINERS' WELFARE TRUST

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 DECEMBER 2024

5. 6.	CASH AND BANK HSBC - Current account - Savings account Cash in hand CREDITORS: Amounts falling due within one year Purchase ledger balances Accruals and other creditors		2024 £ 1,463 57,586 1,350 60,399 1,960 2,436 4,396		2023 £ 1,076 80,123 -
					81,199
					2,116 1,721
					3,837

7. EXCEPTIONAL ITEM

During the previous year the trustees decided that income from bingo and membership fees should be shown in the accounts of the connected trading company, Bentinck Miners' Welfare Social Club Ltd, and that this ought to have been the case in years past. As a result, the trustees came to an agreement with the company directors that all future income of this nature would go to the company and in recognition of the fact that this should have been the case previously they offered to transfer of sum equivalent to this income for the previous five years. The amount agreed upon to settle this was £18,800.