REGisfERED CHARrrY NUMBER: 522205 Report of the Trustees and Unaudlted Flnandal Statements for the Year Ended 31 December 2024 Cotgrave Soclal Welfare Scheme & Instltute Clayton & Brewill Chartered Accountants Cawley House 149-155 Canal Street NottFngham Nottinghamshire NGI 7HR
Cotgrnve Social Welfare Scheme & Institute Contents of the Finandal Statements for the year ended 31 December 1024 Page Report of the Trustees Indep•nd•nt Examlnevs Report Statement of Financial Activities Balance Sheet Notes to the Financlal Ststernents 6 to 12 Detailed Ststement of Financial Actlvities 13
Cot9rnve S•xtal Welfare Stheme & Institute Report of the Trustees for the ya4r ended 31 December 2024 The trustees present thelr report wrth the financial statements of the charity for the year ended 31 Dember 2024, The tru5tee5 have adopted the provisions of Accounting and Reporting by Charities: statement of Recommended practi applicable to charlties preparing their accounts in accortlance with the Financial Reporting Stsndard appllcable in the UK and Republic of Ireland (FRS 102) Ceffectlve I January 2019). OBJECTIVES AND AcfIvzTIES The charitable artivities of the Cotgrave Social Welfare Stheme and Institute are to provide a welfare Institute and recreational ground for the beneflt of the parish of Cotgrave and the neighbourhood, In partlcular the mining community. for the purpose of improving the conditions of life and for the promotion of the education of younger members of the community. ACHIEVEMENT AND PERFORMANCE In the year ended 31 December 2024 the main Income of the charity has been an occupatlonal licence fee of £47,208 (2023 £43,959) from the Cotgrave Welfare Scheme Social Club Limited for rental of the premises and room hire and car park income of £45.143 (2023 - £34,701). FINANCIAL REVIEW Financial position The results for the year show a surplus of £48,786 (2023 £64,973). Overall, the Trustees are happy with the current financial position of the Charlty. The Trustees were awa that the last financial year brought tvs own challenges with higher inflation and general economic conditions. They are constantly updating/renovating the prernises to keep the building up to a rtain standard so they can continue for many years to come. Solar pane15 have now been Installed to try and redu running costs. The trustees believe the next f5nancial year following additional corporate booklngs will increase their revenue and therefore improve things further for their customers and members, however they appreciate that the next year will be the most challenging due to impact of tax increases across our supply chaln. The Trustees continue to work their hardest to fijrther solidify the future of the club. Reservos poII¢y The trustees have considered the level of reserves held by the Cotgrnve Social Welfare Scheme and Institute as at 31st December 2024 The charity need5 reserves to enable it to continue its current activities. Totsl unrestrlcted reser4ves at the year end were £611,003 (2023 £559,803) withln which £291,851 (2023 £289,915) was representeil by net current assets and not tied up in fixed assets. It is the trustees long tem intention to establish a free resee$ level equal to one years expenditure on charitable activities . currently £65,304 (2023 £31,060). srRucfuR¢ GOVERNANCE AND MANAGEMENT Governlng document The charity is controlled by its goveming document, a deed of trust and constitutes an unlncorporated charlty. The trust deed was set up on 23rd April 1966. There are three trustees. The trustees are appointed for a period of four years. The chair of trustees rotates on an annual basis between a CISWO trustee and a Unlon trustee. Trustees meet on a monthty basis. The trustees have examined the prindpal area5 of the charity's operation5 and considered the major risks faced in each of these areas. In the opinion of the trustees the charity has established resources and control systems whlch under normal conditions, should allow these risks to be Tnitigated to an acceptsble level In its day to day operations. REFERENCE AND ADMINIsfRATIVE DEfAILS Reglstered Charity number 522205 Page I
Cotgrave Social Welfare Scheme & Instltute Report of tho Trustees for the yaar ended 31 December 2024 Prlncipal address Woodview Cotgrave Nottlngham Nottinghamshire NG12 3PJ Trustees J RGill M Brown M Warner J Hoare (resigned 5.9.24) D Moulds (appolnted 12.10.24) Independent Examiner Yvonne Jackson Bsc FCA Clayton & Brewill Chartered Accountants Cawley House 149-155 Canal Street Nottingham Nottinghamshlre NGI 7HR The Cotgrave Social Welfare Scheme and Institute is reglstered wlth the Chaiity Commission under the name Cotgrave Social Welfare Centre. Approved by order of the board of trustees on .2 G Plf Ri L It• IS....... by: and slgned on its behalf M Brown - Trustee Page 2
Independent Examiner's Report to the Trustees of Cotgrave Social Welfare Scherne & Instltute Independent examlner's report to the trustets of Cotgrave Soaal Welfare Scheme & Institute I report to the charity trustees on my examination of the accounts of Cotgrave Social Welfare Scheme & Institute (the Trust) for the year ended 31 December 2024. Rasponslbilltles and basis of report As the charity trustees of the Tst you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Trusvs accounts Caled out under Section 145 of the Act and In carrying out my examination I have followed all applicable Direttions glven by the Charty Commission under Settlon 145{5)(b) of the Art. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attLtIOn in connection with the examination giving me cause to believe that in any material respect: accountlng records were not kept in respe(t of the Trust as reqUId by Sectlon 130 of the Act; or the accounts do not accord with those records. or the accounts do not comply with the applicable requirements ConMIng the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any fEquirement that the accounts give a true and fair view whlch is not a matter considered as part of an independent examlnation. I have no conMS and have come across no other matters in connection with the examinatlon to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Yvonne Jackson Bsc FCA Clayton & Brewill Chartered Accountants Cawley House 149-155 Canal Street Nottingham Nottinghamshire NGI 7HR Date: Page 3
Cotgrave Soclal Welfarn Scheme & Institute Statement of Financial Actlvities for the year ended 31 December 2024 2024 Total funds 2023 Total funds Unrestricted Restricted funds funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 11.310 11.310 8,445 Other tradlng actlvlties Investment income 98,818 3,962 98.818 85,410 Total 114 090 EXPENDITURE ON Charltsble activltl Charitable activitles NEf INCOME/(EXPENDrruRE) 51,200 (2.414) 48,786 64,973 RECONCILIATION OF FUNDS Total funds brought forward 559,803 174,691 734,494 669,521 TOTAL FUNDS CARRIED FORWARD 611003 172 277 734 494 The notes fom part of these financial statements Page 4
Cotgrave Social Welfare Scheme & Institute Balance Sheet 31 December 2024 Unrestritted Restrirted funds funds 2024 Total funds 2023 TDtsI nds FIXED ASSETS Tangible assets CURREKf ASSErs Debtors Cash at bank Notes 319.152 160,000 479,152 429,888 6,487 291,992 6,487 304 269 61,108 254,606 298,479 12,277 CREDITORS Amounts falling due within one year 310,756 315,714 io (6,628) (6.628) (11,108) NET CURRENT ASSErs 291,851 304,128 TOTAL ASSETS LESS CURRENT LIABILITIES 611.003 172,277 783.280 734,494 NET ASSETS 611 003 172 277 783 280 734 494 FUNDS Unrestrlcted fund5 Restrtcted funds li 611,003 172 277 559,803 174 691 TOTAL FUNDS 783 280 734 494 The financial sta ements re approved by the Board of Trustees and authorised for issue on and were signed on its behalf by: M Brown - Trustee M Warner - Trustee / D Moulds - Tnjstee The notes form part of these financial ststernents Page 5
Cotgrave Sodal Welfare Scheme & Institute Notes to the Flnandal Statements for the yur ended 31 December 2024 ACCOUNTING POLICIES Basis of preparlng the flnanclal ststennts The financial statements of the charity, which is a public benefit entrty under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charitles preparing their accounts In accordance with the Financial Reporting Standard applicable In the UK and Republic of Ireland (FRS 102) (effettive l January 2019),, Flnancial Reporttng Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. Incom• All income is recognised In the Ststement of Financial Actlvltie5 once the charity has entitlement to the fund5. it is probable that the income will be re1Ve and the amount can be measured reliably. Expendlture Liabllities are recognlsed as expenditure as soon as there is a legal or constructive obligation tommitting the charity to that expenditure. it is probable that a transfer of economic benefits wlll be required in 5ettfement and the amount of the obligation can be measured reliably. Expendlture Is accounted for on an accruals basis and has been classlfied under headings that aggregate all cost related to the category. Where costs cannot be directly attrfbuted to particular headlngs they have been allocated to attivities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted a5 a commltment but not accrued as expendrture. Tanglble fixed assets Depreciatlon is provided at the following annual rates in order to write off each asset over its estimated useful lrfe. Long leasehold Ftxtures, flttEngs and equipment not provlded equlp 25% reduang balance Taxation The charity is exempt from tax on its charitable activities. Fund accountlng Unrestrlcted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restrlcted funds can only be used for particular restricted purposes wlthln the objects of the charity. Restrittions arlse when specified by the donor or when funds are ralsed for particular restricted purposes. Further explanation of the nature and purpose of each fund Is Included in the notes to the financial statements. Pension costs and other posbretlrernent benefits The charity operates a defined contribution pension stheme. Contributions payable to the charity's penslon scheme are charged to the Statement of Financial Activitles in the perlod to which they relate. Page 6 continued...
Cotgrave Sodal Welfare Scheme & Institut• Notes to the Flnancial Statements - eontlnued for the year ended 31 December 2024 OTHER TRADING AcrivrriES 2024 2023 Raffles Occupab'onal lintr fee Membership fees oom hlre 4,102 47,208 2,365 4,403 43,959 2,347 INVEsfMENT INCOMe 2024 2023 Bank interest received GRAKfs PAYABLE 2024 2023 Charitable actlvlties 678 The total grants pald to IrKlividuals during the year was as follows: 2024 2023 Other Donations Selection Boxes Mobility Scooter Football Trophies Camera 170 loo 83 495 678 TRUSTEES, REMUNERATION AND BENEFrrs There were no trustees, remuneration or other benefits for the year ended 31 December 2024 nor for the year ended 31 December 2023. Trust•as' expenses There were no trustees, expenses paid ft>r the year ended 31 December 2024 nor fpr the year ended 31 December 2023. STAFF cosrs The average monthly number of employees during the year was as follows: 2024 2023 Malntenance staff No employees received emoluments In excess of £60,000. Page 7 continued...
Cotgrave Soclal Welfare Scheme Institute Notes to the Financial Statements - contlnu•d for the y••r ended 31 December 2024 COMPARAllvES FOR THE sfATEMEKf OF FINANCIAL AcfIvrnES Unrestricted Restricted funds funds Total nds INCOME AND ENDOWMEKfs FROM Donations and legacies 8,445 8,H5 Other trading actlvltles Investment income 85,410 85,410 Total EXPENDITURE ON Charttable actlvities Charitable activities 940 NET INCOME/(EXPENDrruRE) 65.913 (940) 64,973 RECONCIUATION OF FUNDS Total funds brought forward 493,890 175,631 669,521 TOTAL FUNDS CARRIED FORWARD 559 803 174 691 TANGIBLE FIXED ASSErs Fixtures, flttlngs and equipment Long .leasehold Totals cosr At l January 2024 Addltions 377,631 643,512 1,021,143 At 31 December 2024 377 631 705 974 1 083 605 DEPRECIATION At I january 2024 Charge for year 591,255 591,255 At 3 1 December 2024 NET BOOK VALUE At 31 Dernber 2024 377 631 101 521 479 152 At 31 December 2023 377 631 429 888 Page 8 continued...
Cot9rnve Sodal Welfare $cme & Institute Notss to the Flnandal Statements - contlnuad for the year ended 31 December 2024 DEBTORS: AMouKfs FALUNG DUE wrrHIN ONE YEAR 2024 2023 Trade debtors Prepayments and acuued income 6,122 365 60,820 288 10. CREDrroRS: AMOUNTS FALLING DUE wmiIN ONE YEAR 2024 2023 Trade creditor5 Taxation and 50cial security Other creditors 96 3,748 207 7,760 11. MOVEMEWT IN FUNDS Net movement In funds At 31.12.24 At 1.1.24 Unrestricted funds General fund 559.803 51.200 611,003 Restricted funds Coal industry soaal welfare organlsation Toilet renovations Millenium Fund Cotgrave welfare day centre Youth Club Co-op donatlons 160,000 3,853 2,975 I,oii 6.768 160,000 2,232 2,975 302 6,768 (1,621) (709) 84) 174 691 172 277 TOTAL FUNDS 783 280 Page 9 continued...
Cotgrnve Soclal Welfare S(*wne & Institute Notes to the Financial Statements - continued for the year ended 31 De¢ember 2024 11. MOVEMENT IN FUNDS- contlnued Net movement in funds, Included in the above are as follows: Incoming re50urces Resourtrs expended Movement in fijnds Unrestricted funds General fund 114,090 (62,890) 51.200 Restricted funds Toilet renovations Cotgrave welfare day centre Co-op donations (1,621) (709) 84) (1,621) (709) 84) TOTAL FUNDS 114 090 65 304) Comparatives for movement In fiinds Net movement In funds At 31.12.23 At 1.1.23 Unrestrlcted funds General fund 493,890 65,913 559,803 Restrirted funds Coal industry social welfare organisation Toilet renovations Millenium Fund Floodlights Cotgrave welfare day cent Youth Club Co-op donations 160.000 4,401 2,975 392 I,oii 6.768 84 160,000 3,853 2,975 (548) (392) i.oii 6,768 84 175 631 940 174 691 TOTAL FUNDS 669 521 734 494 Page 10 continued.
Cotgrave Soclal Welfare Scheme & Xnstithte Notes to the Flnancial Statements - ntInUed for the year ended 31 December Z024 11. MOVEMEMT IN FUNDS - contlnued Comparative net movement in funds. induded in the above are a5 follows: Incoming resource5 Resources expended Movement in funds Unrestrlcted funds General fund 96,033 (30,120) 65,913 Restricted funds Toilet renovations Floodlights (548) (548) 940 TOTAL FUNDS 31 060) A current year 12 months and prior year 12 months combined position 15 as follows: Net movement in funds At 31.12.24 At 1.1.23 Unrestricted funds General fund 493.890 117.113 611,003 Restricted funds Coal Industry soaal welfare organisation Toilet renovatlons Millenium Fund Floodlights Cotgrave welfare day ntre Youth Club Co-op donations 160,000 4,401 2.975 392 i.oii 6,768 160,000 2,232 2,975 (2,169) (392) (709) 302 6,768 175 631 172 277 TOTAL FUNDS 669 521 113 759 783 280 Page 11 continued...
Cotgrave Social Welfare Scheme Notes to the Flnancial Statsments - contlnued for the year ended 31 December 2024 11. MOVEMENT IN FUNDS - continu A current year 12 months and prior year 12 months combined net movement in funds, Included in the above are as follows: Incoming resources Resources expended Movement in funds Unrestrlcted funds General fund 210,123 (93.010) 117,113 Restrlctod funds Toilet n0VatIonS Flix)dlights Cotgrave welfare day centre Co-op donatsons (2,169) (392) (709) (2,169) (392) (709) 84) TOTAL FUNDS 210 123 113 759 The Coal Industry Soclal Welfare Organisation fund of £160,000 comprise5 the initial funds introduced to enable the fonnation of the Welfare Instltute and the construction of the leasehold property. Toilet n0vationS comprises ortginal grants totalling £18,700 towards the cost of refvrblshing the toilets The cost of renovations in the year of £1.621 is Induded in resources expended.The balance is now £2.232. The grant to the rnillennlum ftind comprises £2,975 from the single Regeneratlon budget towards the productlon costs of a millennium book. The Cotgrave Welfare Day Centre deposrted £2,035 of surplus fvnds wtth the Welfare Scheme. Subsequently the centre has withdrawn £1.733 towards the c05t of its attlvlties of which £709 has been spent In the year leaving a balan of £302. The Cotgrave Welfare Youth Club ceased to operate and its fijnds were tranSferd to the Charity. Part of these funds were previously used to purchase three inflatables and a communlty soft play area.The balan of the fund of £6,768 15 being retsined for future costs of youth facillties. £454 was received In 2019 in relatlon to the Co-op Communlty Fund. This fund 15 to be used to to help those in need, support the mental and physical health of others through comrnunty wellbeing activities and to enable people to develop or share their skills to foster community spirit and bulld reslllent communities for the ftjture. The balan remaining of £84 has been spent in the year. 12. RELATED PARTY DISCLOSURES The Cotgrave Social Welfare Scheme and Institute is controlle(I by the board of trustees. The trustees are a150 dlrectors of Cotgrave Welfare Stheme Social Club Ltmited, a company Ilmlted by guarantee. The only transactions wlth the company is the charge for the occupatlonal licen fee which amounted to £47,208 (2023 £49,959). At 31st December 2024 the company owed the charity £5,086 {2023 £58,436). Page 12
Cotgrave Social Welfare Scheme & Institute Detalled Statement of Flnancial Activlti for the year ended 31 December 2024 2024 2023 INCOME AND ENDOWMENTS Donatlons and legacles Donations 11.310 8.445 Other tradlng activltles Raffles Occupational lin fee Membership fees Room hlre 4,102 47,208 2,365 4,403 43.959 2.347 98,818 85,410 Investment income Bank InteSt received Total Incoming resources 114,090 96,033 EXPENDITURE Charftable actlvlties Wages Pensions Rfites Insurance Postage and stationery Sundries Repairs and maintenance Fixtures and fittlngs depreciation Profit on sale of tangible fixed a55ets Grants paid 7,578 226 900 6,711 206 851 434 87 865 34,055 13,198 (192) 851 9,450 9,221 678 62,977 28,410 Support costs Flnance Bank charyes 32 Governan costs Accountancy and professional fees Total resources expended Net Income Thls page does not forni part of the statutory financlal statements Page 13