## **BMH AGM Minutes 13.06.2023** Present – Ron Glen (Chair), Dave Lancaster, Claire Morrell-Stone, Val Smith, Sheila Chambers, Karen Morley, Carol Jacques, Steve Dance, Doug Allen, Alex Taverner Apologies – David Jones, Gwen Scott, Phil Rickaby, Trish Griffiths ## **Chair’s report:** Ron welcomed everyone to the meeting. Correspondence – We have received a new valuation of the hall and are now well covered by Allied Westminster/AXA. We have also received an Employer’s Certificate. ## **Treasurer’s Report** : Val reported that revenue has increased from £36,701 to £55,209 – our best ever turnover. This is due to a combination of increased bookings, last year’s pricing review and a lack of available venues locally. Outstanding invoices £1599. ## **Administrator’s Report:** Claire reported that bookings remain very strong with little available space for further growth. Three new groups have recently started/are due to start. We have recently upgraded the WiFi and launched a new website, which has received a positive response. We now have a clothing bank in aid of Leukaemia research. ## **Hall Manager’s Report:** Dave reported that we have decided to postpone further pricing reviews in light of current turnover. The hall’s defibrillator was recently called upon and used effectively, though very sadly the man in question later died. Our hygiene contracts have been moved to City Hygiene and communication has improved as a result. Dave is hoping to organise some decorating at the hall over the summer holidays. ## **Allotments:** David Jones was absent from the meeting but it is believed the allotments are at full capacity with no pressing issues. ## **Health & Safety:** Everything is functioning well and Mark (caretaker) and the cleaning staff are meeting all the necessary requirements. David Jones and Mark undertake H&S checks on a regular basis and record the results. ## **Succession Planning:** Alex Taverner has been accepted as the new Chair of Trustees, taking over from Ron by the next committee meeting in September. Ron and Dave will continue to provide support after September. All current committee members have agreed to carry on until the AGM in 2024. Val Smith will continue as Treasurer until the AGM in 2024 when Karen Morley has agreed to take over this role. Claire has agreed to take on additional responsibilities. Dave Lancaster will continue as manager until the next AGM in June 2024 when the operational running of the hall will have to be addressed. Succession plans are currently being worked on. ## **Additions to the committee:** Phil Rickaby, who was seconded to the Committee during the financial year 20222023, was endorsed as a fully serving Commitee Member. Proposed by David Lancaster, Seconded by David Jones. Doug Allen has agreed to join the committee - this was proposed by Dave and seconded by David J. All agreed to Doug’s appointment. ## **Issues Arising/AOB:** 1. Phil Rickaby is looking into providing the hall team with dedicated email addresses. 2. No other issues at present. 3. FOR THE PURPOSES OF THE ANNUAL RETURN TO THE CHARITIES COMMISSION IT WAS NOTED THAT DURING THE FINANCIAL YEAR 20222023 THERE WERE NO SERIOUS INCIDENTS AFFECTING OUR CHARITY. **Date of next committee meeting – Tuesday 12[th] September, 4.30-5.30pm** BRAMCOTE MEMORIAL HALL MANAGEMENT COMMITTEE Financial Accounts for the year ended 318t March 2022 BRAMCOTE MEMORIAL HALL MANAGEMENT COMMITTEE FINA14CIAL ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2022 I certify to the best of my knovledge and belief, that the books, vouchers and infomialion produced to our accountsnls, from which the attached ac¢ounls have been prepared, contain a full and correct record of the Management Committee's tran$acbons. Mrsv Hon Twsuror zz Dats INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF BRAMCOTE MEMORIAL HALL MANAGEMENT COMMITTEE RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND INDEPENDENT EXAP4llNER The char¢ty's Iru51ees are responsible for the preparation of the accounts. The charity's trustee5 consider that an audit is not reqUI￿d for this year lunder sects'on 43121 of the Charities Act 2011 Ithe 2011 Act) and th81 an Independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the 2011 Act., to follow the procedures laid down in the General Directions given by the Charity Commission under section 14515llbl ofthe 2071 Act. as amended,. and to stsle whether particular matteTS have come lo my attention. BASIS OF INDEPENDENT EXAMINER'S STATEMENT My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includès a review of the accounling records kept by the charity and a comparison of the accounts presented with those records, 11 also includes consicseration ol any unusual f(ems or disclosures in the accounts, and seeking explanations from you as Iruslees con¢&ming any such mallers. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audr( opinion on whether the accounts present a 'true and fair view,. INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has Come to my attention.. 111 which gives me reasonable cause to believe that in any material respect the twstees have not mel the requirements to ensur& that.. proper accounting records are kept in accordance wlh section 130 of the Act., and accounts are prepared which agree with the accounting records and comply the accounting requirements of the 2011 Acl., or (21 to which, in my opinion, attention should be drawn in order to enable a proper undeTstsnding of the a¢counl$ to be reached. MrA West FCA ADS Accountsncy Ltrl Chartered Certified Accountants 550 Valley Road Basford Nottingham NG5 1JJ A,fvff FCA 02Z Bramcots Memorial Hall ststement of Flnancial Activities For the year endèd 31SI Ma￿h 2022 Goneral Funds 2022 Re$tricted Funds 2022 Total Total 2022 2021 Incomlng Regourceg Fees for Hire of Hall Investment Income 36,695 36.695 10,048 35 Total Incoming Resources 36,701 36,701 10,083 Resources Expanded Dlrect Charltsble Expondltur Wages Insurance Cleansng & Refuse Removal Light, Heat & Water Repairs & Renewals Postage, Phone & Stationery Sundry Expenses D&preciation Honorarium 7,128 1,811 9,676 5.310 2,638 709 1,000 254 6,610 7.128 7,128 1.885 8,793 3,808 3,567 459 9,876 5,310 2,638 709 1,000 254 .610 299 6,860 Totsl Resources Expended 35.136 35,136 32,799 Managemont & Administration Expenses 360 Accountancy Foes 360 360 360 360 360 Total Rgsource5 Expended 3S,496 35,496 33,159 Other In¢om8 Govemment Grant Incorne 10,892 10,892 25,335 10.892 10.892 25,335 Net Incoming Resources 12,097 12,097 2,259 Totsl Funds Brought Forward 446,394 446,394 444,135 Totsl Funds Carrled Forward 458,491 458,491 446.394 Bramcotg Pél&morial Hall Balance Sheet As at 315t March 2022 2022 2021 Fixed A$$ats Tangible Fixed Assets 305,070 305,324 Current Assgts Debtors and Prepayments Natwesl Bonus Saver Accounl Cash at Bank 1.842 67,961 83.978 428 61,605 73,397 153,781 141,430 LlabS1ities falling du& within ono year Creditors 360 360 360 360 Net Curr•nt Assets 153,421 141.070 Net Assels 458,491 446.394 Fund$ Unrestricted Restn"cled 458,491 446,394 458,491 446,394 Bramcote Memorfal Hall Notes to the Accounts S¢h•dul& of Flxgd Assets For tho yoar éndod 31°, March 2022 Land & Property Crockery & Bulldlngs Imps Equlpment Flxturgs & Fltting$ Totsl COST As at 1 April 2021 6.000 296,684 945 31,352 334,981 Additions Digpo8als As al 31 March 2022 6,000 2￿,684 945 31.352 334.981 DEPRECIATION As at 1 April 2021 29,657 29,657 Charge 254 254 Disposals As * 31 March 2022 29,911 29,911 NET BOOK VALUE As at 31 March 2022 6,000 296,684 1,441 305,070 Ay at 31 March 2021 6,000 296,684 945 1,695 305,324 BRAMCOTE MEMORIAL HALL MANAGEMENT COMMITTEE Financial Accounts for the year ended 318t March 2022 BRAMCOTE MEMORIAL HALL MANAGEMENT COMMITTEE FINA14CIAL ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2022 I certify to the best of my knovledge and belief, that the books, vouchers and infomialion produced to our accountsnls, from which the attached ac¢ounls have been prepared, contain a full and correct record of the Management Committee's tran$acbons. Mrsv Hon Twsuror zz Dats INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF BRAMCOTE MEMORIAL HALL MANAGEMENT COMMITTEE RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND INDEPENDENT EXAP4llNER The char¢ty's Iru51ees are responsible for the preparation of the accounts. The charity's trustee5 consider that an audit is not reqUI￿d for this year lunder sects'on 43121 of the Charities Act 2011 Ithe 2011 Act) and th81 an Independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the 2011 Act., to follow the procedures laid down in the General Directions given by the Charity Commission under section 14515llbl ofthe 2071 Act. as amended,. and to stsle whether particular matteTS have come lo my attention. BASIS OF INDEPENDENT EXAMINER'S STATEMENT My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includès a review of the accounling records kept by the charity and a comparison of the accounts presented with those records, 11 also includes consicseration ol any unusual f(ems or disclosures in the accounts, and seeking explanations from you as Iruslees con¢&ming any such mallers. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audr( opinion on whether the accounts present a 'true and fair view,. INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has Come to my attention.. 111 which gives me reasonable cause to believe that in any material respect the twstees have not mel the requirements to ensur& that.. proper accounting records are kept in accordance wlh section 130 of the Act., and accounts are prepared which agree with the accounting records and comply the accounting requirements of the 2011 Acl., or (21 to which, in my opinion, attention should be drawn in order to enable a proper undeTstsnding of the a¢counl$ to be reached. MrA West FCA ADS Accountsncy Ltrl Chartered Certified Accountants 550 Valley Road Basford Nottingham NG5 1JJ A,fvff FCA 02Z Bramcots Memorial Hall ststement of Flnancial Activities For the year endèd 31SI Ma￿h 2022 Goneral Funds 2022 Re$tricted Funds 2022 Total Total 2022 2021 Incomlng Regourceg Fees for Hire of Hall Investment Income 36,695 36.695 10,048 35 Total Incoming Resources 36,701 36,701 10,083 Resources Expanded Dlrect Charltsble Expondltur Wages Insurance Cleansng & Refuse Removal Light, Heat & Water Repairs & Renewals Postage, Phone & Stationery Sundry Expenses D&preciation Honorarium 7,128 1,811 9,676 5.310 2,638 709 1,000 254 6,610 7.128 7,128 1.885 8,793 3,808 3,567 459 9,876 5,310 2,638 709 1,000 254 .610 299 6,860 Totsl Resources Expended 35.136 35,136 32,799 Managemont & Administration Expenses 360 Accountancy Foes 360 360 360 360 360 Total Rgsource5 Expended 3S,496 35,496 33,159 Other In¢om8 Govemment Grant Incorne 10,892 10,892 25,335 10.892 10.892 25,335 Net Incoming Resources 12,097 12,097 2,259 Totsl Funds Brought Forward 446,394 446,394 444,135 Totsl Funds Carrled Forward 458,491 458,491 446.394 Bramcotg Pél&morial Hall Balance Sheet As at 315t March 2022 2022 2021 Fixed A$$ats Tangible Fixed Assets 305,070 305,324 Current Assgts Debtors and Prepayments Natwesl Bonus Saver Accounl Cash at Bank 1.842 67,961 83.978 428 61,605 73,397 153,781 141,430 LlabS1ities falling du& within ono year Creditors 360 360 360 360 Net Curr•nt Assets 153,421 141.070 Net Assels 458,491 446.394 Fund$ Unrestricted Restn"cled 458,491 446,394 458,491 446,394 Bramcote Memorfal Hall Notes to the Accounts S¢h•dul& of Flxgd Assets For tho yoar éndod 31°, March 2022 Land & Property Crockery & Bulldlngs Imps Equlpment Flxturgs & Fltting$ Totsl COST As at 1 April 2021 6.000 296,684 945 31,352 334,981 Additions Digpo8als As al 31 March 2022 6,000 2￿,684 945 31.352 334.981 DEPRECIATION As at 1 April 2021 29,657 29,657 Charge 254 254 Disposals As * 31 March 2022 29,911 29,911 NET BOOK VALUE As at 31 March 2022 6,000 296,684 1,441 305,070 Ay at 31 March 2021 6,000 296,684 945 1,695 305,324