## **Bramcote Memorial Hall AGM Tuesday 14[th] June 2022** **Present:** Val Smith Treasurer, David Jones Trustee, Gwen Scott (Art), Sheila Chambers Trustee , David Lancaster Hall Manager, Mark Bignall Caretaker, Steve Austin Probus, Carol Jacques and Karen Morely PlayGroup **Apologies:** Ron Glen, Claire Morell, Alex Taverner, ## **2021 Minutes and Matters Arising:** The 2021 minutes were distributed and it was agreed there were no outstanding matters from this meeting **Correspondence:** None received other than those associated with the day to day running of the Hall. ## **Chairman’s Report:** In the Chairmans absence his report was delivered by D Lancaster. The Trustees and Committee were thanked for their efforts over the preceding year. He also thanked the Caretaking and Cleaning Staff for keeping the Hall in good order. It was recognised there had been significant work to ensure compliance with COVID regulations. Despite the lifting of these restrictions the hall was maintaining the standards previously set although this was not mandatory. Given the increase in utility costs there was a need to review pricing and this would be dealt with at the end of the meeting. ## **Treasurers Report –** The audited accounts for 2020/2021 were made available to those present. Anyone wanting a copy of the report should contact Dave Lancaster on dave.d.lancaster@btopenworld.com The Hall is currently in a sound financial position. ## **Administrators Report** Claire was unable to attend the meeting however she reported there were no issues. Everyone who intended to return following the COVID lockdown had done so and she had reorganised the schedules to accommodate everyone. Non-regular events were very buoyant and the hall was very much in demand. ## **Operations Report** Everything is currently functioning well and th e only outstanding issue is the replacement of the Community Room floor. The flooring has now been ordered and the work will commence on the 15[th] August when the room will be closed for 5 days The ongoing programme of maintenance and decorating will resume in July/August. ## **Election of Officers –** **No change and there were no further nominations. However, it was stated the existing Committee and Trustees had been around a long time and it was becoming obvious there was a need for additions to ensure the ongoing stability of the hall management.** **Health and Safety Report –** **Ron Glen reported the Caretaker had now assumed responsibility for carrying out all H&S checks and everything was in good order. The documentation was also in place.** ## **Our Chairman retains responsibility for overall H&S issues** ## **Allotment Report –** There are no current issues. All allotments are taken and there is a waiting list. ## **AOB** Pricing 2022/23 DL opened the discussion by informing the meeting the estimated hall cost were expected to rise by approximately 20% during the next 12 months largely due to utility costs increasing by approx 8K pa. Additionally we have not given our staff a pay increase since 2019 whilst costs to our regular customers have been frozen for the last three years. It was generally understood Bramcote Memorial Hall has benefitted from its charitable status which has allowed us to charge lower rental prices over a long period of time, resulting in our prices being kept as low as possible. However, there is a reluctance on behalf of the Management Committee to make life more difficult and a lively discussion took place about what was realistic and affordable. The meeting agreed to review this issue separately via a sub-committee to meet in early July. This forum will include some Committee members and some hall users. ## **Charities’ Commission** For the purposes of the Annual Return to the Charities Commission, it was noted that there were NO SERIOUS INCIDENTS during the year in question (or to the date of this AGM 14.06.22) ## **The Next Management Committee Meeting will be on Tuesday 13[th] September at 4.30pm** **dl/rcg/2206n** BRAMCOTE MEMORIAL HALL MANAGEMENT COMMITTEE Financial Accounts for the year ended 318t March 2022 BRAMCOTE MEMORIAL HALL MANAGEMENT COMMITTEE FINA14CIAL ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2022 I certify to the best of my knovledge and belief, that the books, vouchers and infomialion produced to our accountsnls, from which the attached ac¢ounls have been prepared, contain a full and correct record of the Management Committee's tran$acbons. Mrsv Hon Twsuror zz Dats INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF BRAMCOTE MEMORIAL HALL MANAGEMENT COMMITTEE RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND INDEPENDENT EXAP4llNER The char¢ty's Iru51ees are responsible for the preparation of the accounts. The charity's trustee5 consider that an audit is not reqUI￿d for this year lunder sects'on 43121 of the Charities Act 2011 Ithe 2011 Act) and th81 an Independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the 2011 Act., to follow the procedures laid down in the General Directions given by the Charity Commission under section 14515llbl ofthe 2071 Act. as amended,. and to stsle whether particular matteTS have come lo my attention. BASIS OF INDEPENDENT EXAMINER'S STATEMENT My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includès a review of the accounling records kept by the charity and a comparison of the accounts presented with those records, 11 also includes consicseration ol any unusual f(ems or disclosures in the accounts, and seeking explanations from you as Iruslees con¢&ming any such mallers. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audr( opinion on whether the accounts present a 'true and fair view,. INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has Come to my attention.. 111 which gives me reasonable cause to believe that in any material respect the twstees have not mel the requirements to ensur& that.. proper accounting records are kept in accordance wlh section 130 of the Act., and accounts are prepared which agree with the accounting records and comply the accounting requirements of the 2011 Acl., or (21 to which, in my opinion, attention should be drawn in order to enable a proper undeTstsnding of the a¢counl$ to be reached. MrA West FCA ADS Accountsncy Ltrl Chartered Certified Accountants 550 Valley Road Basford Nottingham NG5 1JJ A,fvff FCA 02Z Bramcots Memorial Hall ststement of Flnancial Activities For the year endèd 31SI Ma￿h 2022 Goneral Funds 2022 Re$tricted Funds 2022 Total Total 2022 2021 Incomlng Regourceg Fees for Hire of Hall Investment Income 36,695 36.695 10,048 35 Total Incoming Resources 36,701 36,701 10,083 Resources Expanded Dlrect Charltsble Expondltur Wages Insurance Cleansng & Refuse Removal Light, Heat & Water Repairs & Renewals Postage, Phone & Stationery Sundry Expenses D&preciation Honorarium 7,128 1,811 9,676 5.310 2,638 709 1,000 254 6,610 7.128 7,128 1.885 8,793 3,808 3,567 459 9,876 5,310 2,638 709 1,000 254 .610 299 6,860 Totsl Resources Expended 35.136 35,136 32,799 Managemont & Administration Expenses 360 Accountancy Foes 360 360 360 360 360 Total Rgsource5 Expended 3S,496 35,496 33,159 Other In¢om8 Govemment Grant Incorne 10,892 10,892 25,335 10.892 10.892 25,335 Net Incoming Resources 12,097 12,097 2,259 Totsl Funds Brought Forward 446,394 446,394 444,135 Totsl Funds Carrled Forward 458,491 458,491 446.394 Bramcotg Pél&morial Hall Balance Sheet As at 315t March 2022 2022 2021 Fixed A$$ats Tangible Fixed Assets 305,070 305,324 Current Assgts Debtors and Prepayments Natwesl Bonus Saver Accounl Cash at Bank 1.842 67,961 83.978 428 61,605 73,397 153,781 141,430 LlabS1ities falling du& within ono year Creditors 360 360 360 360 Net Curr•nt Assets 153,421 141.070 Net Assels 458,491 446.394 Fund$ Unrestricted Restn"cled 458,491 446,394 458,491 446,394 Bramcote Memorfal Hall Notes to the Accounts S¢h•dul& of Flxgd Assets For tho yoar éndod 31°, March 2022 Land & Property Crockery & Bulldlngs Imps Equlpment Flxturgs & Fltting$ Totsl COST As at 1 April 2021 6.000 296,684 945 31,352 334,981 Additions Digpo8als As al 31 March 2022 6,000 2￿,684 945 31.352 334.981 DEPRECIATION As at 1 April 2021 29,657 29,657 Charge 254 254 Disposals As * 31 March 2022 29,911 29,911 NET BOOK VALUE As at 31 March 2022 6,000 296,684 1,441 305,070 Ay at 31 March 2021 6,000 296,684 945 1,695 305,324 BRAMCOTE MEMORIAL HALL MANAGEMENT COMMITTEE Financial Accounts for the year ended 318t March 2022 BRAMCOTE MEMORIAL HALL MANAGEMENT COMMITTEE FINA14CIAL ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2022 I certify to the best of my knovledge and belief, that the books, vouchers and infomialion produced to our accountsnls, from which the attached ac¢ounls have been prepared, contain a full and correct record of the Management Committee's tran$acbons. Mrsv Hon Twsuror zz Dats INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF BRAMCOTE MEMORIAL HALL MANAGEMENT COMMITTEE RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND INDEPENDENT EXAP4llNER The char¢ty's Iru51ees are responsible for the preparation of the accounts. The charity's trustee5 consider that an audit is not reqUI￿d for this year lunder sects'on 43121 of the Charities Act 2011 Ithe 2011 Act) and th81 an Independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the 2011 Act., to follow the procedures laid down in the General Directions given by the Charity Commission under section 14515llbl ofthe 2071 Act. as amended,. and to stsle whether particular matteTS have come lo my attention. BASIS OF INDEPENDENT EXAMINER'S STATEMENT My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includès a review of the accounling records kept by the charity and a comparison of the accounts presented with those records, 11 also includes consicseration ol any unusual f(ems or disclosures in the accounts, and seeking explanations from you as Iruslees con¢&ming any such mallers. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audr( opinion on whether the accounts present a 'true and fair view,. INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has Come to my attention.. 111 which gives me reasonable cause to believe that in any material respect the twstees have not mel the requirements to ensur& that.. proper accounting records are kept in accordance wlh section 130 of the Act., and accounts are prepared which agree with the accounting records and comply the accounting requirements of the 2011 Acl., or (21 to which, in my opinion, attention should be drawn in order to enable a proper undeTstsnding of the a¢counl$ to be reached. MrA West FCA ADS Accountsncy Ltrl Chartered Certified Accountants 550 Valley Road Basford Nottingham NG5 1JJ A,fvff FCA 02Z Bramcots Memorial Hall ststement of Flnancial Activities For the year endèd 31SI Ma￿h 2022 Goneral Funds 2022 Re$tricted Funds 2022 Total Total 2022 2021 Incomlng Regourceg Fees for Hire of Hall Investment Income 36,695 36.695 10,048 35 Total Incoming Resources 36,701 36,701 10,083 Resources Expanded Dlrect Charltsble Expondltur Wages Insurance Cleansng & Refuse Removal Light, Heat & Water Repairs & Renewals Postage, Phone & Stationery Sundry Expenses D&preciation Honorarium 7,128 1,811 9,676 5.310 2,638 709 1,000 254 6,610 7.128 7,128 1.885 8,793 3,808 3,567 459 9,876 5,310 2,638 709 1,000 254 .610 299 6,860 Totsl Resources Expended 35.136 35,136 32,799 Managemont & Administration Expenses 360 Accountancy Foes 360 360 360 360 360 Total Rgsource5 Expended 3S,496 35,496 33,159 Other In¢om8 Govemment Grant Incorne 10,892 10,892 25,335 10.892 10.892 25,335 Net Incoming Resources 12,097 12,097 2,259 Totsl Funds Brought Forward 446,394 446,394 444,135 Totsl Funds Carrled Forward 458,491 458,491 446.394 Bramcotg Pél&morial Hall Balance Sheet As at 315t March 2022 2022 2021 Fixed A$$ats Tangible Fixed Assets 305,070 305,324 Current Assgts Debtors and Prepayments Natwesl Bonus Saver Accounl Cash at Bank 1.842 67,961 83.978 428 61,605 73,397 153,781 141,430 LlabS1ities falling du& within ono year Creditors 360 360 360 360 Net Curr•nt Assets 153,421 141.070 Net Assels 458,491 446.394 Fund$ Unrestricted Restn"cled 458,491 446,394 458,491 446,394 Bramcote Memorfal Hall Notes to the Accounts S¢h•dul& of Flxgd Assets For tho yoar éndod 31°, March 2022 Land & Property Crockery & Bulldlngs Imps Equlpment Flxturgs & Fltting$ Totsl COST As at 1 April 2021 6.000 296,684 945 31,352 334,981 Additions Digpo8als As al 31 March 2022 6,000 2￿,684 945 31.352 334.981 DEPRECIATION As at 1 April 2021 29,657 29,657 Charge 254 254 Disposals As * 31 March 2022 29,911 29,911 NET BOOK VALUE As at 31 March 2022 6,000 296,684 1,441 305,070 Ay at 31 March 2021 6,000 296,684 945 1,695 305,324