2024-03-31-accounts - Beeston Youth And Community Centre

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 04 2023 To 31 03 2024

Section A Reference and administration details

Charity name BEESTON YOUTH AND COMMUNITY CENTRE

Other names charity is known by None

522181 Charity's principal address West End, Beeston, Nottingham Postcode NG9 1GL ~~——~~

Registered charity number (if any) 522181

Names of the charity trustees who manage the charity

Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1[Nottinghamshire ] County Council ~~——~~ Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year ~~—— ———~~ Names and addresses of advisers (Optional information) Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information) ~~===>~~ Section B Structure, governance and management Description of the charity’s trusts Beeston Youth and Community Centre is a registered charity regulated by Type of governing document a Scheme of the Charity Commission dated 26[th] September 1975 as (eg. trust deed, constitution) amended by Scheme dated 30[th] July 1985. The premises was originally included in a Will and was conveyed to the original trustees by a conveyance and trust deed from 1949. The Scheme dated 30[th] July 1985 appointed Nottinghamshire County How the charity is constituted Council as trustees of the Charity. (eg. trust, association, company) ~~oe~~ TAR 1 March 2012

Trustee selection methods (eg. appointed by, elected by)

Elected. Nottinghamshire County Council elections are held every four years. Councillors are elected to represent each division, ensuring that the Council is accountable to local people. The next elections will take place in 2025.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

The object of the Charity, as stated in the 1975 Scheme, is as follows:

Summary of the objects of the charity set out in its governing document

(1) The object of the Charity shall be the provision and maintenance of a youth and community centre for the use of the inhabitants of the area of the former Urban District of Beeston and Stapleford (hereinafter called “the area of benefit”) without distinction of political, religious and other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.
(2) The said land and building shall be held upon trust for the purposes of a youth and community centre as foresaid.

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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

A range of activities are on offer to benefit a cross-section of the community including children and young people, the elderly, people with disabilities, and people from different ethnic groups. Activities include a youth club, fitness classes, martial arts, self-defence classes, parent and toddler groups, dance classes, HAF team, presentation evenings, music events, bowls, dog training, satellite church, sports and recreation. The venue is also available to hire for family functions and community events. This includes regular usage from NHS Blood Donors and specific health focus groups, and as a Polling Station for local and national elections. Girl Guides lease within the grounds. We are currently developing links with community groups with an aim to focus on some community development work particularly supporting existing groups including young people/adults with learning difficulties and disabilities.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

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Section D Achievements and performance

Summary of the main
achievements of the charity
during the year

A summary of the main achievements includes the maintenance
and development of a range of activities for the local community.
This involves a diverse programme on offer at Beeston Young
People’s Centre and a broader range of activities and events for
the local community to participate in. Completed developments
during this period included.
· We are currently focusing green initiatives and ways to make the
centre more energy efficient.
· Climbing wall – Trained staff from NCC Outdoor Education have
been using the space and facilitating bookings for use.
Tunnel system has been removed and looking to secure funding
for redeveloping the ground to be an allotment/sensory garden and
Forest School for user groups.
Following needs analysis survey to assess the possibility of
changing the MUGA from concrete to 3G, funding secured and
works completed. Area being well used and enjoyed.
· The Scoping to refurbish toilets within the centre carried over, to
incorporate gender neutral and accessibility for all is still a
consideration. Funds and reserves will continue to be monitored
with view to progressing this works when financially able. Costs
have increased since pre-COVID but plans to complete still on the
agenda and being discussed during Management Meeting.
· Scope options for installation of air conditioning to enhance
setting and assist with the adherence of licence requirements. This
is still being considered but no decision has been made.
. Opportunities to increase usage and maximise hiring spaces.
. Increase partnership links and focus on local community groups.
. Work within everchanging Government Guidance to safeguard
staff and visitors/users of the site.
· Ability to issue Bond refunds by bank transfer while adhering to
Charity banking regulations.
· Dedicated Community Development worker has been linking with
lots of local groups and working in partnership in order to deliver
Events and Awareness Raising Days to further promote our service
to targeted and under represented groups.
Some of these works have started and will be completed during the
2024/25 financial period, this includes-
· Continuation of tidying and clearing defining of site boundary.
· Work to commence using secured funding for creation of
Community Allotment and Sensory Garden with seating for user
groups to come together and enjoy the outside space.
- Work to commence to create a Forest School utilising the dead
space on the former site of the caving system with funding input.
· Continue to explore options regarding alternative heating system
for aging gas boilers, and possibility of incorporating air
cooling/circulation system as a more green option to air
conditioning and funding opportunities.
· Revisit toilet refurbishment with view to complete in 2025/2026.
Explore staffing and delivery model to ensure all roles and
responsibilities of the centre are met.

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Section D Achievements and performance

Scope options to improve audio equipment for customer use in the main hall.
Assess flexible staff working and expand hire opportunities with room use, better use of spaces.

March 2012

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Section E Financial review ~~eC~~

We used our £60,000 reserves during Covid lockdown and have rebuild Brief statement of the this fund for precisely the reasons it was used for. It is a priority for the charity’s policy on reserves centre to ensure the continued growth of this fund as protection from financial crisis.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including Look to explore new ways of generating income. any fundraising); Reviewing our pricing structure.
• how expenditure has supported the key objectives Maintain the centre and staffing kit.
of the charity;
investment policy and objectives including any ethical investment policy Rebuild the reserves. adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) A.C. Allsopp Andrew Allsopp Full name(s) Pramjit Bhogal ~~ee~~ Position (eg Secretary, Chair, Chair Secretary etc) ~~es~~ Date 13th December 2024 ~~Po~~

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Children, Families & Cultural Services

Beeston Youth & Community Centre Ian Hayes Pom Bhogal

Base:

FTW/ Named Person for the account: Locality Manager:

	CERTIFIED SUMMARY OF TRANSACTIONS RELATING TO THE YEAR ENDING	CERTIFIED SUMMARY OF TRANSACTIONS RELATING TO THE YEAR ENDING	CERTIFIED SUMMARY OF TRANSACTIONS RELATING TO THE YEAR ENDING
	31 MARCH 2024
22/23	23/24	22/23	23/24
£	Receipts £p	£	Payments £p
158006.27	Total receipts as below 187,235.03 £	£92,912.06	Total payments below 112,210.36 £

46157.75	Balance at beginningofyear 111,251.96 £	£111,251.96	Balance at end of year* 186,276.63 £**
204164.02	Total 298,486.99 £	£204,164.02	Total 298,486.99 £

~~a~~	Certificate of Full Time Worker ~~a~~	~~a~~	Statement of Balances ~~a~~
I certifythat the above is a complete summary of the transactions			Current Account at: Lloyds 187,093.49 £ ~~a~~
incorporated within the base account and that no activities which should be properly dealt with through the account are excluded.			Savings Account at : Lloyds - £ Credit not yet on BS Petty Cash Account 230.42 £ ~~a~~ ~~a~~
	2 6 / 1 1 / 2 0 2 4		Bar Float - £ ~~a~~

~~a~~ Certificate of Full Time Worker Statement of Balances I certify that the above is a complete summary of the transactions Current Account at: Lloyds £ 187,093.49 incorporated within the base account and that no activities which Savings Account at : Lloyds £ - should be properly dealt with through the account are excluded. Credit not yet on BS Petty Cash Account £ 230.42 2 6 / 1 1 / 2 0 2 4 Bar Float £ - Sub Total £ 187,323.91 X Less Unrep'd Cheques £ 1,047.28 T r e a s u r e r Total at 31/03/2023* £ 186,276.63 ~~TT~~ TTTTTTTTTTTTTTTTTTTTTTC=—ODa=iac<cm™~C~CONWN™S#S ~~eea~~ *Amounts MUST agree S i g n e d b y : I a n H a y e s ~~Pe~~ For County Treasurer's Use

Audit Certificate For SAO / SW Use I certify that the above summery of receipt and payments relating to the year are Date Received in accordance with the books and voucher presented to me and with information Opening Balance Verified and explanations given by the Full Time Worker. The statement of year end Additions Checked balances has been verified Signature SAO / SW 0 4 / 1 2 / 2 0 2 4 Notes £111k over reserve of £75,000. This is due to monies X W . A . L o w t h e r earmarked for the following- £26,000 for the football A u t h o r i s e d A u d i t o r court, £20k new furniture, £65k toilet refurbishment. S i g n e d b y : W a d e A n d r e w L o w t h e r Bar Profit and Loss ANNUAL PROFIT/LOSS ON BAR £6,714.01 25.85% % (on net purchases) The following have been taken into account in arriving at this figure:£ p BAR STOCK AT 31/03/24 (at Cost) £1,870.74 (Inc VAT £) AMOUNTS OWED TO SUPPLIES AT 31/03/24 ASD £670.92 NOTES ~~=~~ N.B. Bought forward balances should be ignored. ~~|~~ 22/23 ~~ee~~ 23/24 22/23 ~~Pe~~ 23/24 ~~I~~ £ ~~RQ~~ Receipts £ p £ Payments £ p ~~a~~ 22,011 ~~|~~ Bar Sales £ 25,974.89 10,150 Bar Purchases £ 12,804.48 ~~a~~ 22,329 Event Charges with Bar ~~|~~ £ 23,218.81 14,407 Recharge Centre Wages £ 29,680.28 ~~|G~~ 17,475 Event Charges without Bar £ 19,917.93 13,871 Recharge Assistant Bar Wages £ 8,175.12 ~~a~~ - Coffee Bar / Hospitality ~~|~~ £ - 19,575 Contract Cleaning NCC £ 21,435.62 ~~|G~~ - Youth Club / Centre Equipment £ - 960 County Supplies NCC recharge £ 2,320.66 ~~a~~ 235 Building Works / Maintenance ~~|~~ £ - Utilities Gas/ NCC Re-charge £ 5,367.61 288 Sports pitch/Climbing/Tubing £ 659.00 Utilities Elec/ NCC Re-charge £ 5,962.90 ~~|~~ 47,200 ~~es~~ Letting Costs Hall Regular Event £ 37 ~~|~~ ,712.52 18,191 Utilities Other/ NCC Re-charge £ 11,071.70 ~~|G~~ 20,869 Letting Costs Dojo £ 21,165.48 2,366 Building Works / Maintenance £ 1,128.84 ~~|~~ 13,400 Letting Costs Youth Wing £ 22,665.65 2,426 Ground Maintenance £ 2,549.19 ~~|~~ 12,925 Hire Bond £ 10,396.62 Waste & Refuse Collection £ - 441 Miscellaneous * £ 24,579.13 10,461 Hire Bonds - Returned £ 10,325.00 ~~es|G~~ 834 Storage £ 945.00 - Petty cash spent (Do not include) ~~eeSn nna~~ Miscellaneous £ 879.99 ~~COO~~ * Miscellaneous Includes Petty Cash ~~| Qe~~ £20,000 Lottery Grant received 122 Centre Sundries / Materials £ 55.49 ~~|~~ to improve football court ~~es~~ 70 Taxi Services £ 435.48 Bar Purchases Included above ~~| ae es es~~ Bar Sundries Included above 38 Office / Stamps £ 18.00 ~~ee ee~~ Activity Costs £ - ~~ee es ae~~ Building & Maintenance Included above ~~ee ee~~ Miscellaneous Included above ~~apf |a__t—_ GG~~ 101 Youth Club / Centre Equipment ~~a~~ Hire Bond Refunded £ - ~~DGQO~~ 174 Hospitality/Coffee Bar £ - ~~COO ReGG Re a GG Nee|~~ 158,006 TOTAL C/FWD (ABOVE) ~~a~~ £ 187,235.03 92,912** TOTAL C/FWD (ABOVE) £ 112,210.36

Children, Families & Cultural Services

Beeston Youth & Community Centre Ian Hayes Pom Bhogal

Base:

FTW/ Named Person for the account: Locality Manager:

	CERTIFIED SUMMARY OF TRANSACTIONS RELATING TO THE YEAR ENDING	CERTIFIED SUMMARY OF TRANSACTIONS RELATING TO THE YEAR ENDING	CERTIFIED SUMMARY OF TRANSACTIONS RELATING TO THE YEAR ENDING
	31 MARCH 2024
22/23	23/24	22/23	23/24
£	Receipts £p	£	Payments £p
158006.27	Total receipts as below 187,235.03 £	£92,912.06	Total payments below 112,210.36 £

46157.75	Balance at beginningofyear 111,251.96 £	£111,251.96	Balance at end of year* 186,276.63 £**
204164.02	Total 298,486.99 £	£204,164.02	Total 298,486.99 £

~~a~~	Certificate of Full Time Worker ~~a~~	~~a~~	Statement of Balances ~~a~~
I certifythat the above is a complete summary of the transactions			Current Account at: Lloyds 187,093.49 £ ~~a~~
incorporated within the base account and that no activities which should be properly dealt with through the account are excluded.			Savings Account at : Lloyds - £ Credit not yet on BS Petty Cash Account 230.42 £ ~~a~~ ~~a~~
	2 6 / 1 1 / 2 0 2 4		Bar Float - £ ~~a~~