Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 01 04 2022 To 31 03 2023
Section A Reference and administration details
Charity name BEESTON YOUTH AND COMMUNITY CENTRE
Other names charity is known by None
Registered charity number (if any) 522181
Charity's principal address West End, Beeston, Nottingham
Postcode NG9 1GL
Names of the charity trustees who manage the charity
1
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Nottinghamshire
County Council
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document (eg. trust deed, constitution)
How the charity is constituted
(eg. trust, association, company)
Beeston Youth and Community Centre is a registered charity regulated by a Scheme of the Charity Commission dated 26[th] September 1975 as amended by Scheme dated 30[th] July 1985. The premises was originally included in a Will and was conveyed to the original trustees by a conveyance and trust deed from 1949.
The Scheme dated 30[th] July 1985 appointed Nottinghamshire County Council as trustees of the Charity.
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Trustee selection methods
(eg. appointed by, elected by)
Elected. Nottinghamshire County Council elections are held every four years. Councillors are elected to represent each division, ensuring that the Council is accountable to local people. The next elections will take place in 2025.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The object of the Charity, as stated in the 1975 Scheme, is as follows:
Summary of the objects of the charity set out in its governing document
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(1) The object of the Charity shall be the provision and maintenance of a youth and community centre for the use of the inhabitants of the area of the former Urban District of Beeston and Stapleford (hereinafter called “the area of benefit”) without distinction of political, religious and other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.
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(2) The said land and building shall be held upon trust for the purposes of a youth and community centre as foresaid.
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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
A range of activities are on offer to benefit a cross-section of the community including children and young people, the elderly, people with disabilities, and people from different ethnic groups. Activities include a youth club, fitness classes, martial arts, self-defence classes, parent and toddler groups, dance classes, HAF team, presentation evenings, music events, bowls, dog training, satellite church, sports and recreation. The venue is also available to hire for family functions and community events. This includes regular usage from NHS Blood Donors and specific health focus groups, and as a Polling Station for local and national elections. Girl Guides lease within the grounds. We are currently developing links with community groups with an aim to focus on some community development work particularly supporting existing groups including young people/adults with learning difficulties and disabilities.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
A summary of the main achievements includes the maintenance Summary of the main and development of a range of activities for the local community. achievements of the charity during the year This involves a diverse programme on offer at Beeston Young People’s Centre and a broader range of activities and events for the local community to participate in. Completed developments during this period included. · Continued issue with Japanese knotweed, ongoing program of treatment within the grounds. · We are currently focusing green initiatives and ways to make the centre more energy efficient. This is ongoing work and included changing most of the light bulbs and reducing the use of paper etc. · Climbing wall – work to include neon graffiti on the walls and lighting to allow the climbing wall to be utilised. Inspections completed for H&S. Trained staff from NCC Outdoor Education have been using the space with more plans in the pipeline. Tunnel system to be removed and funding being applied for to redevelop the ground to be an allotment and sensory garden for all user groups. We are again completing a needs analysis survey to assess the possibility of changing the MUGA from concrete to 3G. · The Scoping to refurbish toilets within the centre, to incorporate gender neutral and accessibility for all is still a consideration. However due to loss of income during lockdown and covid restrictions this has not been achievable. Funds and reserves will continue to be monitored with view to progressing this works when financially able. · Scope options for installation of air conditioning to enhance setting and assist with the adherence of licence requirements. This is still being considered but no decision has been made. . Opportunities to increase usage and maximise hiring spaces. . Increase partnership links and focus on local community groups. . Work within everchanging Government Guidance to safeguard · The Charity and Community Centre during Covid 19 restrictions. · Introduction of card payment ability for bar takings. Some of these works have started and will be completed during the 2023/24 financial period, this includes· Tidying and clear defining of site boundary · Resurfacing of MUGA, scoping and sourcing of funding in order to support and enhance facilities for use by Young People’s Centre and hirers. · Scoping and sourcing of funding for creation of Community Allotment and Sensory Garden with seating to come together and enjoy. Develop plans and begin process. · Ability to issue Bond refunds by bank transfer while adhering to Charity banking regulations. · Explore options regarding alternative heating system for aging gas boilers, and possibility of incorporating air cooling/circulation system as a more green option to air conditioning. · Revisit toilet refurbishment with view to complete in 2024/2025 · Dedicated Community Development worker has been linking with lots of local groups and working in partnership in order to deliver
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Section D Achievements and performance
Events and Awareness Raising Days to further promote our service to targeted and under represented groups.
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Section E Financial review
We used our £60,000 reserves during Covid lockdown and have rebuild Brief statement of the this fund for precisely the reasons it was used for. It is a priority for the charity’s policy on reserves centre to ensure the continued growth of this fund as protection from financial crisis.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including Look to explore new ways of generating income. any fundraising); Reviewing our pricing structure.
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how expenditure has supported the key objectives Maintain the centre and staffing kit.
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of the charity;
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investment policy and objectives including any ethical investment policy Rebuild the reserves. adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
A.C. Allsopp |
|---|---|
| Pramjit Bhogal Andrew Allsopp |
|
Chair Secretary |
|
| 30thJanuary 2024 | |
| 30thJanuary 2024 |
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Base:
FTW/ Named Person for the account: Locality Manager:
Children, Families & Cultural Services
Beeston Youth & Community Centre Ian Hayes Pom Bhogal
CERTIFIED SUMMARY OF TRANSACTIONS RELATING TO THE YEAR ENDING
| 31 MARCH 2023 | 31 MARCH 2023 | ||||
|---|---|---|---|---|---|
| 21/22 | 22/23 | 21/22 | 22/23 | ||
| £ | Receipts | £p | £ | Payments | £p |
| 90858.90 | Total receipts as below | 158,006.27 £ |
£82,843.09 | Total payments below | 92,912.06 £ |
| 38141.94 | Balance at beginningofyear | 46,157.75 £ |
£46,157.75 | Balance at end of year* | 111,251.96 £ |
| 129000.84 | Total | 204,164.02 £ |
£129,000.84 | Total | 204,164.02 £ |
| Certificate of Treasurer | Statement of Balances | ||||
| I certifythat the above is a complete summary of the transactions incorporated within the base account and that no activities which should be properly dealt with through the account are excluded. I n v a l i d s i g n a t u r e X T r e a s u r e r S i g n e d b y : I a n H a y e s |
Current Account at: Lloyds | 37,214.75 £ |
|||
| Savings Account at : Lloyds | 75,000.00 £ |
||||
| Credit not yet on BS | |||||
| Petty Cash Account |
314.49 £ |
||||
| Bar Float | - £ |
||||
| Sub Total | 112,529.24 £ |
||||
| Less Unrep'd Cheques | 1,277.28 £ |
||||
| Total at 31/03/2023* | 111,251.96 £ |
||||
| *Amounts MUST agree | |||||
For CountyTreasurer's Use |
|||||
| Audit Certificate | For SAO / SW Use | ||||
| I certify that the above summery of receipt and payments relating to the year are in accordance with the books and voucher presented to me and with information and explanations given by the Full Time Worker. The statement of year end balances has been verified I n v a l i d s i g n a t u r e X A u t h o r i s e d A u d i t o r S i g n e d b y : W a d e A n d r e w L o w t h e r |
Date Received | ||||
| Opening Balance Verified | |||||
| Additions Checked | |||||
| Signature SAO / SW |
Bar Profit and Loss ANNUAL PROFIT/LOSS ON BAR 18.75% The following have been taken into account in arriving at this figure:£ p BAR STOCK AT 31/03/23 (at Cost) £1,719.73 (Inc VAT £) AMOUNTS OWED TO SUPPLIES AT 31/03/23 ASD Wholesale Ltd £1,986.97 NOTES
N.B. Bought forward balances should be ignored.
| 21/22 | 22/23 | 21/22 | 22/23 | ||
|---|---|---|---|---|---|
| £ | Receipts | £p | £ | Payments | £p |
| 7,355 | Bar Sales | 22,010.96 £ |
3,087 | Bar Purchases | 10,150.37 £ |
| Event Charges with Bar | 22,328.91 £ |
288 | Ground Maintenance | 2,426.14 £ |
|
| Event Charges without Bar | 17,475.00 £ |
Recharge Centre Wages | 14,407.02 £ |
||
| Hospitality/Coffee Bar | - £ |
22,437 | Recharge Assistant Bar Wages | 13,870.97 £ |
|
| 58 | Youth Club / Centre Equipment | - £ |
2 | Hospitality/Coffee Bar | 173.60 £ |
| 100 | BuildingWorks / Maintenance | 235.00 £ |
1,149 | Youth Club / Centre Equipment | 101.25 £ |
| 437 | Sportspitch/Climbing/Tubing | 288.00 £ |
2,690 | BuildingWorks / Maintenance | 2,366.40 £ |
| 50,112 | Lettings CC | 47,199.65 £ |
Sports Pitch / Climbing/ Tubing | - £ |
|
| 9,011 | Lettings Dojo | 20,868.59 £ |
574 | CountySupplies NCC recharge | 959.97 £ |
| 15,967 | Lettings YW | 13,400.16 £ |
33,496 | Contract CleaningNCC | 19,574.92 £ |
| 6,225 | Hire Bond | 12,925.00 £ |
3,745 | Hire Bonds - Returned | 10,461.00 £ |
| Miscellaneous | 441.00 £ |
14,579 | Utilities / NCC Re-charge | 18,190.78 £ |
|
| 1,234 | Storage | 834.00 £ |
|||
| 250 | Bar Float | - £ |
16 | ||
| Miscellaneous(NCC credit) | 718 | Miscellaneous | |||
| Bank Interest | Office / Stamps | 38.08 £ |
|||
| 110 | Donations | Centre Sundries / Materials | 121.99 £ |
||
| 62 | Pettycash spent | ||||
| Taxi Services | 69.57 £ |
||||
| 90,859 | TOTAL C/FWD(ABOVE) | 158,006.27 £ |
82,843 | TOTAL C/FWD(ABOVE) | 92,912.06 £ |
Base:
FTW/ Named Person for the account: Locality Manager:
Children, Families & Cultural Services
Beeston Youth & Community Centre Ian Hayes Pom Bhogal
CERTIFIED SUMMARY OF TRANSACTIONS RELATING TO THE YEAR ENDING
| 31 MARCH 2023 | 31 MARCH 2023 | ||||
|---|---|---|---|---|---|
| 21/22 | 22/23 | 21/22 | 22/23 | ||
| £ | Receipts | £p | £ | Payments | £p |
| 90858.90 | Total receipts as below | 158,006.27 £ |
£82,843.09 | Total payments below | 92,912.06 £ |
| 38141.94 | Balance at beginningofyear | 46,157.75 £ |
£46,157.75 | Balance at end of year* | 111,251.96 £ |
| 129000.84 | Total | 204,164.02 £ |
£129,000.84 | Total | 204,164.02 £ |
| Certificate of Treasurer | Statement of Balances | ||||
| I certifythat the above is a complete summary of the transactions incorporated within the base account and that no activities which should be properly dealt with through the account are excluded. I n v a l i d s i g n a t u r e X T r e a s u r e r S i g n e d b y : I a n H a y e s |
Current Account at: Lloyds | 37,214.75 £ |
|||
| Savings Account at : Lloyds | 75,000.00 £ |
||||
| Credit not yet on BS | |||||
| Petty Cash Account |
314.49 £ |
||||
| Bar Float | - £ |
||||
| Sub Total | 112,529.24 £ |
||||
| Less Unrep'd Cheques | 1,277.28 £ |
||||
| Total at 31/03/2023* | 111,251.96 £ |
||||
| *Amounts MUST agree | |||||
For CountyTreasurer's Use |
|||||
| Audit Certificate | For SAO / SW Use | ||||
| I certify that the above summery of receipt and payments relating to the year are in accordance with the books and voucher presented to me and with information and explanations given by the Full Time Worker. The statement of year end balances has been verified I n v a l i d s i g n a t u r e X A u t h o r i s e d A u d i t o r S i g n e d b y : W a d e A n d r e w L o w t h e r |
Date Received | ||||
| Opening Balance Verified | |||||
| Additions Checked | |||||
| Signature SAO / SW |
Bar Profit and Loss ANNUAL PROFIT/LOSS ON BAR 18.75% The following have been taken into account in arriving at this figure:£ p BAR STOCK AT 31/03/23 (at Cost) £1,719.73 (Inc VAT £) AMOUNTS OWED TO SUPPLIES AT 31/03/23 ASD Wholesale Ltd £1,986.97 NOTES
N.B. Bought forward balances should be ignored.
| 21/22 | 22/23 | 21/22 | 22/23 | ||
|---|---|---|---|---|---|
| £ | Receipts | £p | £ | Payments | £p |
| 7,355 | Bar Sales | 22,010.96 £ |
3,087 | Bar Purchases | 10,150.37 £ |
| Event Charges with Bar | 22,328.91 £ |
288 | Ground Maintenance | 2,426.14 £ |
|
| Event Charges without Bar | 17,475.00 £ |
Recharge Centre Wages | 14,407.02 £ |
||
| Hospitality/Coffee Bar | - £ |
22,437 | Recharge Assistant Bar Wages | 13,870.97 £ |
|
| 58 | Youth Club / Centre Equipment | - £ |
2 | Hospitality/Coffee Bar | 173.60 £ |
| 100 | BuildingWorks / Maintenance | 235.00 £ |
1,149 | Youth Club / Centre Equipment | 101.25 £ |
| 437 | Sportspitch/Climbing/Tubing | 288.00 £ |
2,690 | BuildingWorks / Maintenance | 2,366.40 £ |
| 50,112 | Lettings CC | 47,199.65 £ |
Sports Pitch / Climbing/ Tubing | - £ |
|
| 9,011 | Lettings Dojo | 20,868.59 £ |
574 | CountySupplies NCC recharge | 959.97 £ |
| 15,967 | Lettings YW | 13,400.16 £ |
33,496 | Contract CleaningNCC | 19,574.92 £ |
| 6,225 | Hire Bond | 12,925.00 £ |
3,745 | Hire Bonds - Returned | 10,461.00 £ |
| Miscellaneous | 441.00 £ |
14,579 | Utilities / NCC Re-charge | 18,190.78 £ |
|
| 1,234 | Storage | 834.00 £ |
|||
| 250 | Bar Float | - £ |
16 | ||
| Miscellaneous(NCC credit) | 718 | Miscellaneous | |||
| Bank Interest | Office / Stamps | 38.08 £ |
|||
| 110 | Donations | Centre Sundries / Materials | 121.99 £ |
||
| 62 | Pettycash spent | ||||
| Taxi Services | 69.57 £ |
||||
| 90,859 | TOTAL C/FWD(ABOVE) | 158,006.27 £ |
82,843 | TOTAL C/FWD(ABOVE) | 92,912.06 £ |