Lucy and Vincent Brown Village Hall Attenborough
2025 Annual General Meeting – Chair Report
Report for Year September 2024 to August 2025:
The Hall continues to be used by many different bookers. The regular Brazilian Church Group moved on, but we have more regular birthday parties, both adults and children every weekend. Our regular user groups continue to book the Hall and we appreciate their support. Private bookings are up.
Tim Orton took on the role of Hall Manager after Chris Lawrence’s retirement. Tim is doing an amazing job, he’s very organised and keeps everything in order regarding bookings. He shows people around and ensures they know how all the Hall equipment is used.
Anne Hallam, Treasurer and Tim Orton, Hall Manager and I continue to work closely together. We have an Officers’ WhatsApp group which enables us to keep up to date with any problems or maintenance needs easily. Andy Barker was recently elected by the Committee to become Vice Chair. Andy has a wide range of knowledge and skills that we have put to use!
Jayne Heal and Tim Orton monitor and enter appropriate posts on the Village Hall Facebook page. This directs people to the website booking page. Thank you both.
The cleaning team liaise with each other via an App and report back to Tim or myself with any problems. We are very fortunate to have Debby and Erica, who are both flexible and do an excellent job to keep the Hall to a good standard of cleanliness. Once again, we have had several busy months with two large refurbishment projects and they did a fantastic job to get the Hall functional again.
The two projects have included a full decoration inside throughout the whole Hall. The lighting in the main hall was also completely replaced, plus the old curtains and framework were removed from the stage.
We applied for a Local Community Council Grant for help with energy costs. Unfortunately, we couldn’t claim for this, but we were contacted to encourage us to apply for another project.
The Douglas Taylor Room flooring was in desperate need of replacement. Jayne Heal and I applied for a grant. Providing all the information was very time consuming but eventually we got there! We applied for new flooring at a total estimated cost of over £8,000. We agreed to partially self-fund and were awarded £5,000.
The whole Committee are extremely grateful for Jayne’s commitment to getting us through this application process. Receiving this grant enabled us to continue with the decorating refurbishment and we are very pleased with the outcome. The Hall now looks modern, welcoming and light.
The DTR kitchen was in dire need of an upgrade, needing new cabinet doors, worktops etc. Many thanks to Anne and Tim for their support in organising this. The majority of the work was completed in August. The flooring was completed in October so the costs are not included in this financial year period.
Thank you to the Building Sub Committee, once again I give my appreciation for their valued support.
Anne, Jayne, Andy and I have been working with RCAN (Rural Community Action Nottinghamshire) and NCVS (Nottingham Community and Voluntary Service) for help and information with applying for grants and our Charity status.
I greatly rely on the support of the whole Committee and Group Representatives, and appreciate everything you all do, especially those of us with specific roles. Brendan Breen is stepping down from the Committee, I thank him for his support of the Hall over the 14 years. He was Booking Secretary for many years and continued to support Tim, in his absence, with weekend bookings.
I have decided to stay on as Chair for one more year. We have been so busy with the refurbishment work, we haven’t had the time to concentrate on my replacement. We really need to recruit new Committee members to join us to keep our fantastic Hall running. My replacement most definitely needs, in my opinion, to be involved with the Hall before taking on this role. As a Committee we will continue to promote and elect new members.
Joan Kolomyjec, Chair 2024-2025
Lucy and Vincent Brown Village Hall Receipts and Payments account Year ended 31st August 2025
| . RECEIPTS Rent Donations Interest received PAYMENTS Bank Charges Insurance Accountancy and payroll Hallmaster software Staff gifts Licenses Repairs and maintenance Office Expenses Ground Rent Utilities Wages Surplus/Deficit Accumulated Fund Balances at end of year: Lloyds Bank current account Lloyds instant access savings account Lloyds term deposit Lloyds 95 Day Notice Account Float Represented by: Accumulated fund opening balance Surplus/Deficit on receipts and payments account |
£ £ 60,963.61 2,836.23 2,755.58 66,555.42 - 2,504.62 360.00 - 126.00 771.07 21,183.21 - 200.00 12,446.11 19,959.42 57,550.43 9,004.99 2025 £ 3,322.30 26,418.66 - 40,415.25 100.00 70,256.21 61,251.22 9,004.99 70,256.21 2025 |
£ £ 49,141.63 1,165.29 323.09 50,630.01 35.00 2,183.23 - 238.80 176.15 479.76 44,542.25 234.45 200.00 13,659.68 21,275.72 83,025.04 32,395.03 - 2024 £ 2,132.05 14,019.17 45,000.00 - 100.00 61,251.22 93,646.25 32,395.03 - 61,251.22 2024 |
£ £ 49,141.63 1,165.29 323.09 50,630.01 35.00 2,183.23 - 238.80 176.15 479.76 44,542.25 234.45 200.00 13,659.68 21,275.72 83,025.04 32,395.03 - 2024 £ 2,132.05 14,019.17 45,000.00 - 100.00 61,251.22 93,646.25 32,395.03 - 61,251.22 2024 |
|---|---|---|---|
| 50,630.01 83,025.04 |
|||
| 2025 £ 3,322.30 26,418.66 - 40,415.25 100.00 |
2024 £ 2,132.05 14,019.17 45,000.00 - 100.00 |
||
| 32,395.03 - |
|||
| 70,256.21 | 61,251.22 | ||
| 61,251.22 9,004.99 |
93,646.25 32,395.03 - |
||
| 70,256.21 | 61,251.22 |
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LUCY & VINCENT BROWN VILLAGE HALL I report to the trustees on my examination of the receipts and paymellt5 account of the Lucy & Vincent Brown Village Hall for the year ended 31st August 2025 together with the Accumulated Fund as at 31st August 2025. Responsibllltie5 and basis of report As the charity s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 Ithe 2011 Act). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the exarnination giving me cause to believe that, in any material respect: the accounting records were not kept in respect of the charity as required by settion 130 of the 2011 Art. or the accounts do not accord with those records. I have no concerns and have come across no other matters in connettion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Michael Lucking C. J. Lucking & Co. Chartered Accountants 34 Cross Street Long Eaton Nottingham NGIO IHD 24, February 2026