Attenborough Village Hall - Chair Report for AGM, Monday 2nd December 2024
A warm welcome to everyone to our AGM 2024 and to the Holding Trustees: Jane Ray, Michael Hammond, Jim Crabtree and Martyn Porter
A review of the year from September 2023 - August 2024.
We continue to be busy with bookings, private bookings are still a little slow due to the economy, but we have regular church groups every weekend and mostly small birthday parties. We have 15 regular user groups weekdays and greatly appreciate their support.
Anne Hallam, Treasurer and Chris Lawrence, Hall Manager continue to work closely together and Tim Orton, Vice Chair is supporting Chris Lawrence with the HallMaster Booking system and introducing new ways to support our needs.
Jayne Heal and Tim Orton monitor the Village Hall Facebook page. This directs people to the website booking page. Thank you both.
We have a cleaning team who liaise with each other via an App and report back to Chris or myself with any problems, especially after weekend parties. We are very fortunate to have Debby and Erica, who are both flexible and do an excellent job to keep the Hall to a good standard of cleanliness.
We have had several busy months with 2 large refurbishment projects; the Main Hall toilets and 2 new exterior doors plus 2 new inner doors to both rooms. We have also introduced new locks on the doors, these are activated by pin codes or a fob, to meet Insurance requirements. Thank you to Andy Barker and Conor Musson for researching the locks and to Anne Hallam, Treasurer for liaising with our Insurance team. A very big thank you to Andy for organising the pins and fobs for the regular user groups, this is carefully monitored. There have been a few teething problems but these have now been addressed.
The Hall really needs a full decoration, inside and out, which will be planned in during holidays when funds allow. We have applied for a Local Community Council Grant for help with energy costs to release money for this project and to fully refurbish the Main Hall Lobby. Another project for the Building Sub Committee to whom I must extend my appreciation for their valued support.
Anne, Jayne and I have been working with RCAN (Rural Community Action Nottingham) and NCVS (Nottingham Community and Voluntary Service) for help and information with applying for grants. I would like to express my thanks to you both, we spend an enormous amount of time behind the scenes, which is all voluntary.
As Chair, I rely on all the Committee and Group Representatives, and greatly appreciate everything you all do, especially those of us with specific roles.
We would be very happy to welcome any prospective new Committee members to join us to keep our fantastic Hall run to the standard that is expected, please speak to any of us for more information.
I intend to step down as Chair at the AGM next year, if anyone is interested in finding out more about this role, please speak to me later.
Joan Kolomyjec, Chair, December 2024
Lucy and Vincent Brown Village Hall Receipts and Payments account Year ended 31st August 2024
| . RECEIPTS Rent Donations Interest received PAYMENTS Bank Charges Insurance Legal and professional Hallmaster software Staff gifts Licenses Repairs and maintenance Office Expenses Ground Rent Utilities Wages Deficit/Surplus Accumulated Fund Balances at end of year: Lloyds Bank current account Lloyds instant access deposit account Lloyds term deposit Shawbrook bank Float Represented by: Accumulated fund opening balance Surplus/Deficit on receipts and payments account |
£ £ 49,141.63 1,165.29 323.09 50,630.01 35.00 2,183.23 - 238.80 176.15 479.76 44,542.25 234.45 200.00 13,659.68 21,275.72 83,025.04 32,395.03 - 2024 £ 2,132.05 14,019.17 45,000.00 - 100.00 61,251.22 93,646.25 32,395.03 - 61,251.22 2024 |
£ £ 44,158.82 883.33 952.09 45,994.24 50.00 2,045.85 316.60 - 1,310.52 10,381.10 405.57 200.00 9,539.55 19,568.31 43,817.50 2,176.74 2023 £ 2,944.27 55,232.15 - 35,369.83 100.00 93,646.25 91,469.51 2,176.74 93,646.25 2023 |
£ £ 44,158.82 883.33 952.09 45,994.24 50.00 2,045.85 316.60 - 1,310.52 10,381.10 405.57 200.00 9,539.55 19,568.31 43,817.50 2,176.74 2023 £ 2,944.27 55,232.15 - 35,369.83 100.00 93,646.25 91,469.51 2,176.74 93,646.25 2023 |
|---|---|---|---|
| 45,994.24 43,817.50 |
|||
| 2024 £ 2,132.05 14,019.17 45,000.00 - 100.00 |
2023 £ 2,944.27 55,232.15 - 35,369.83 100.00 |
||
| 2,176.74 | |||
| 61,251.22 | 93,646.25 | ||
| 93,646.25 32,395.03 - |
91,469.51 2,176.74 |
||
| 61,251.22 | 93,646.25 |
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LUCY & VINCENT BROWN VILLAGE HALL I report to the trustees on my examination of the receipts and payments account of the Lucy & Vincent Brown Village Hall for the year ended 31st August 2024 together with the Accumulated Fund as at 31st August 2024. Responslbilities and basis of report As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the 2011 Act). I report in respect of my examination of the trustee's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145{5)(bl of the 2011 Act. Independent examiner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in orderto enable a proper understanding of the accounts to be reached. Michael Lucking C. J. Lucking & Co. Chartered Accountants 34 Cros5 Street Long Eaton Nottingham NGIO IHD 17th December 2024