Attenborough Village Hall - Chair Report for AGM, Monday 4th December 2023
A warm welcome to everyone to our AGM 2023 and a special welcome to the Holding Trustees: Jane Ray, Michael Hammond, Jim Crabtree and Martyn Porter.
A review of the year from September 2022 - August 2023.
We have had another successful year with bookings, private bookings are returning but the economy issues are affecting everyone including some of our charity groups and rent income is down, mainly from Pre-School who have also had lower numbers.
Anne Hallam, Treasurer and Chris Lawrence, Hall Manager continue to work closely together and Tim Orton, Vice Chair is supporting Chris Lawrence with the HallMaster Booking system when he is away. Going electronic is certainly beneficial.
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Thanks to Jayne Heal for monitoring the Village Hall Facebook page alongside Tim Orton, Vice Chair. This directs people to the website booking page.
The cleaning team, Debby and Erica, are both flexible and do an excellent job to keep the Hall looking clean and report any immediate issues to Chris and/or myself.
We have continued with planning refurbishments and garden work, mainly tree work. New blinds were fitted throughout the Hall during the summer. all through the Hall.
Plans were sent to Broxtowe Borough Council to alter the Main Hall entrance but the whole project was too costly, so it was agreed to go ahead with the toilet refurbishment only. This is now complete, but expenditure comes into the new 2023/2024 Financial Year.
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We will carry on with the refurbishment of the lobby and both the Main Hall and Douglas Taylor entrance doors to make them more secure and we are looking into a system to ensure the doors are locked electronically after bookings. The Hall also needs a full decoration which will be planned in during term holidays.
I am pleased to say that we have now hung the embroidery/mural in the Main Hall. This project was started by Paula Hammond who sadly passed away, but Angela Clarke was determined to complete it in Paula’s honour. It’s an embroidery of the Village. Angela Clarke and Micheal Michael Hammond had it framed on our request and now it’s on show in the Deleted: Main Hall.
We have an experienced Management Committee, who give their time voluntarily and work quietly behind the scenes to keep this Hall available to all the local communities. Jayne Heal is working alongside Anne, Treasurer to apply for local grants, time consuming work but hopefully worthwhile. Andy Barker has been a valuable new member of the team, offering his expertise to the Buildings Sub Committee. I would like to express my thanks to the whole Buildings Sub Committee, it’s been an extremely stressful time, in particular for Tim, Chris and myself juggling the bookings and liaising with the plumber because the work wasn’t completed when expected to. As Chair, I am fully supported by all the Committee. I work closely with Tim, Yvonne, Anne and Chris. We all have specific roles, but I know I rely on you all and greatly appreciate everything you all do.
We would be very happy to welcome any prospective new Committee members to join us to keep our fantastic Hall run to the standard that is expected, please speak to any of us for more information.
Joan Kolomyjec, Chair, December 2023
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Lucy and Vincent Brown Village Hall Receipts and Payments account Year ended 31st August 2023
| RECEIPTS £ £ Rent 44,158.82 Grants from from Local and National Government - Donations 883.33 Interest received 952.09 Other income - 45,994.24 PAYMENTS Bank Charges 50.00 Insurance 2,045.85 Legal and professional 316.60 Hallmaster software - Licenses 1,310.52 Repairs and maintenance 10,381.10 Office Expenses 405.57 Ground Rent 200.00 Utilities 9,539.55 Wages 19,568.31 43,817.50 Surplus 2,176.74 Accumulated Fund 2023 Balances at end of year: £ Lloyds Bank current account 2,944.27 Lloyds Bank savings account 55,232.15 CAF Bank - Shawbrook bank 35,369.83 Float 100.00 93,646.25 Represented by: Accumulated fund opening balance 91,469.51 Surplus on receipts and payments account 2,176.74 93,646.25 2023 |
£ £ 48,397.00 2,667.00 472.11 29.51 - 51,565.62 60.00 1,930.72 - 224.40 570.04 10,627.66 137.28 - 9,491.13 18,648.98 41,690.21 9,875.41 2022 £ 12,337.40 - 44,029.80 35,002.31 100.00 91,469.51 81,594.10 9,875.41 91,469.51 2022 |
£ £ 48,397.00 2,667.00 472.11 29.51 - 51,565.62 60.00 1,930.72 - 224.40 570.04 10,627.66 137.28 - 9,491.13 18,648.98 41,690.21 9,875.41 2022 £ 12,337.40 - 44,029.80 35,002.31 100.00 91,469.51 81,594.10 9,875.41 91,469.51 2022 |
|---|---|---|
| 51,565.62 41,690.21 |
||
| 2022 £ 12,337.40 - 44,029.80 35,002.31 100.00 |
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| 9,875.41 | ||
| 91,469.51 | ||
| 81,594.10 9,875.41 |
||
| 91,469.51 |
INDEPENDENT EXAMINER'S REPORT TO THE TRusfEES OF LUCY & VINCENT BROWN VILLAGE HALL I report to the trustees on my examination of the receipts and payments account of the Lucy & Vincent Brown Village Hall for the year ended 31st August 2023 together with the Accumulated Fund as at 31st August 2023. Responslbllities and basis of report As the charity's trustees you are responslble for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the 2011 Act). I report in respect of my examination of the trustee's accounts carrled out under section 145 of the 2011 Act and In carrylng out my examination I have followed all the applicable directions given by the Charity Commission under section 14515llb} of the 2011 Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 130 of the 2011 Art: or the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examlnatlon to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Michael Luckin8 C. J. Lucking & Co. Chartered Accountants 34 Cross Street Long Eaton Nottlngham NGIO IHD 3rd December 2023