Trustees Annual Report April 2020 to March 2021 – Seghill Colliery Institute
May 2020 – Proposed Annual General Meeting unable to hold due to Covid 19 restrictions
We have had an eventual time over the past year and in March 2020 we had to close down the centre due to the National Lockdown, which resulted that we could not hold our Proposed Annual General Meeting in May 2020.
However, prior to the Lockdown we had been able to complete the refurbishment of our kitchen and thanks go to Banks Community Fund and the National Lottery who gave us grants together with our own fund raising to complete the refurbishment.
We still need to keep fund raising and obtaining grants and the next item on our list will be to replace the main hallway at the entrance of the building, as the flooring has also got wood worm and weevil damage and needs to be replaced to keep our residents and hirers safe.
During the Lockdown we were able to renew the large hall exit doors into an entrance door with a keypad opening to avoid users going through the small hall to gain access to the large hall.
The centre had increased our lettings during 2019 - 2020 and we now have no possible days available for hire in the evenings, but do have spaces during the day time. Unfortunately, due to the National Lockdown our centre had to close and it was not until Easter 2021 that we were able to welcome back our groups which catered for our younger members.
We were informed at our 2019 AGM that we would require a new treasurer from the May 2020 AGM and we have been trying to find a suitable person to take over, however, due to the Covid 19 restrictions and the National Lockdown we were unable to achieve this and since the beginning of the 2020 (April), I myself has been keeping track of our finances and paying the necessary bills. We did have a small hiccup with obtaining our financial paperwork from the treasurer and it was not until December 2020 that we were able to have the accounts audited for 2019/2020 and uploaded to the Charity Commission.
As mentioned above, I have taken over the treasurer’s role together with my secretarial role and although I am not an accountant, I have managed to keep our finances on a Excel spreadsheet showing our income and expenditure and these have been audited for the current year.
We wish to thank our granters who have donated monies to enable us to continue with the repairs to our building and also thanks to everyone who has contributed towards the fundraising and keeping the centre open for the benefit of the residents of Seghill.
Trustees Report 2021 pg. 1
Heather Johnson Secretary & Trustee September 2021
Trustees Report 2021 pg. 2
| Income opening balance 31/03/20 - 01/04/2021 | Fareshare | Tute | RTF | Treats | |
|---|---|---|---|---|---|
| £0.00 | £0.00 | -£1,218.70 | £11,113.19 | ||
| Income | £3,980.00 | £12,245.97 | £21,858.35 | £560.00 | |
| Expenditure | £200.00 | £8,066.01 | £4,157.27 | £2,408.01 | |
| Balance | £3,780.00 | £4,179.96 | £16,482.38 | £9,265.18 |
| Income | Date PO deposit |
**Hirer Charges ** | Raise the Roof |
|---|---|---|---|
| HMCTS | 2nd April | £1.11 | |
| Irish Dancing | 2nd April | £159.00 | |
| Zumba | 4th April | £68.00 | |
| Pilates | 7th April | £40.00 | |
| Accounts payable Coop | 9th April | £3,202.85 | |
| Ecclesiastical Insurance | 20th April | £429.00 | |
| HMCTS | 5th May | £1.00 | |
| Northumberland CC | 6th May | £10,000.00 | |
| Pilates | 12th May | £40.00 | |
| St Mary's dogs | 13th May | £30.00 | |
| Amazon interest | £5.00 | ||
| HMCTS | 3rd June | £1.69 | |
| Krazee Krafters | 10th June | £32.00 | |
| Pilates | 16th June | £40.00 | |
| St Mary's dogs | 3rd July | £30.00 | |
| Pilates | 4th July | £40.00 | |
| North East Plumbing hire hall | 17th July | £34.00 | |
| Diddicks | 21st July | £72.00 |
| HMCTS 5th August Revolution Fitness 16th Aug Legacy Dance 25th Aug G & D Shar Private hire 26th Aug HMCTS 3rd Sep St Mary's dogs 4th Sep Revolution Fitness 4th Sep Irish Dancing 8th Sep Legacy Dance 9th sep |
£1.69 £81.00 £244.50 £25.50 £2.36 £90.00 £90.00 £389.00 £333.00 £66.50 £9.00 £74.00 £70.00 £180.00 £250.50 £126.00 £2.04 £379.00 £68.00 £172.51 £112.50 £45.00 £109.00 £2.04 £76.50 |
|
|---|---|---|
| Kettlebell 14th Sept Karate 14th Sept Pilates 14th Sept Cash in hand 14th Sept |
****#42.5 | |
| £31.50 | ||
| £9.00 | ||
| £13.50 | ||
| A grant 15th Sept |
||
| Kettlebell (march payment) 17th Sept Karate 17th Sept Pilates 17th Sept |
£42.50 | |
| £22.50 | ||
| £9.00 | ||
| Raise the roof 17th Sept |
||
| Diddicks 19th sep Legacy Dance 1st Oct Revolution Fitness 1st Oct HMCTS 5th Oct Irish Dancing 9th Oct Zumba 11th Oct |
||
| Karat 14th Oct Pilates 14th Oct Kettlebells 14th Oct |
**67.5 | |
| £44.00 | ||
| £68.00 | ||
| St Mary's dogs 16th Oct Seghill Hiistep 26th Oct |
||
| Karate 2nd Nov Pilates 2nd Nov |
£81.00 | |
| £28.00 | ||
| HMCTS 3rd Nov Zumba 3rd Nov |
||
| Cooperative fund raising 6th Nov Diddicks 12th Nov Heather iou payment - Makro 21st Nov Refund Christmas Hamper 24th Nov Grant Fareshare 27th Nov HMCTS 2nd Dec Legacy Dance 2nd Dec |
£2,580.20 £288.00 £33.54 £2.04 £389.50 £40.50 £90.00 £1,334.00 £780.00 £400.00 £180.00 £166.00 £2.04 £1,634.50 £112.50 £6,239.21 £2.25 £6.80 £500.00 £1.95 £2,096.00 |
|
|---|---|---|
| Karate 2nd Dec Donation Treats 2nd Dec |
||
| St Mary's dogs 2nd Dec Northumberland CC 11th Dec CVA Blyth Valley grant for fareshare rent 16th Dec Unity Trust ** |
||
| Treats lunches & spar boxes 19th Dec |
£260.00 | |
| Walton Brown donation 19th Dec Irish Dancing 20th Dec Treats cash received 2019/2020 *** Dogs Trust 24th Dec Legacy Dance 4th Jan HMCTS 6th Jan NCC grant 7th Jan St Mary's dogs 14th Jan NCC grant 27th Jan HMCTS 2nd Feb Amazon interest 11th Feb Lakes and Dales donation 23rd Feb HMCTS 2nd Mar NCC grant 8th Mar |
||
| £2,555.00 | ||
£12,245.97 £21,858.35 £424.11
Unity Trust money was mentioned in last year's account, therefore removed from income received £424.11 - £37.09 Cash mentioned in last year's account, therefore removed from income received £2555 - £101.03 difference Difference from money in HSBC will be the money in the Cooperative Bank account
| Balance £9,894.49 £38,644.32 £14,831.29 £33,707.52 Treats |
HSBC £3,604.19 Cleaner Sundry Goods £75.00 £19.20 £2.50 £15.00 £174.01 £19.20 £2.50 £1.54 £120.00 £104.85 £111.78 £19.20 £2.50 |
|||
|---|---|---|---|---|
| HSBC £30,613.79 |
Coop | |||
| £3,093.73 | ||||
| Fareshare | Expenditure | Date | ||
| Auger Claims | 3rd April | |||
| Jasmin Gadema | 6th April | |||
| Plus net | 8th April | |||
| Bank Charges | 10th April | |||
| Jasmine Gadema | 13th April | |||
| CNG | 20th April | |||
| Plusnet | 11th May | |||
| Bank Charges | 11th May | |||
| CNG | 20th May | |||
| Gary Walton drawings | 28th May | |||
| Applyby Environment | 29th May | |||
| Carl - Fire Doors | 5th Jun | |||
| Covex gel | 5th Jun | |||
| APT Solutions | 5th Jun | |||
| Plusnet | 8th Jun | |||
| Bank Charges | 10th Jun |
| Techtron | 11th Jun | £54.25 £34.24 £1.54 £112.93 £51.28 £19.20 £2.50 £251.54 £102.00 £19.20 £2.50 £17.35 £3.57 £335.49 £100.00 £19.20 £2.50 £100.00 £100.00 £200.00 £200.00 £8.19 £150.00 £39.78 £19.20 £26.82 |
|---|---|---|
| Amazon (cleaning) | 12th June | |
| CNG Energy | 22nd Jun | |
| Wave | 29th Jun | |
| makro | 3rd July | |
| Plusnet | 8th July | |
| Bank Charges | 11th July | |
| Total gas & Power | 17th July | |
| Standard Security | 30th July | |
| Plus net | 10th Aug | |
| Bank Charges | 10th Aug | |
| makro | 14th Aug | |
| CNG Energy | 20th Aug | |
| Total gas & Power | 20th Aug | |
| Carl - Fire Doors (Howden | 28th Aug | |
| Carl - Fire Doors | 1st Sept | |
| Carl material fre doors | 2nd Sept | |
| Bank Charges | 3rd Sept | |
| Carl - Fire Doors | 4th Sept | |
| Nyangass - apprentice | 4th Sept | |
| Jasmin Gadema | 7th Sept | |
| Plusnet | 8th Sept | |
| Bank Charges | 10th Sept | |
| Jasmin Gadema | 11th Sept | |
| Jasmin Gadema | 14th Sept | |
| Jasmin Gadema | 17th Sept | |
| Jasmin Gadema | 20th Sept | |
| CNG Energy | 21st Sept | |
| Jasmin Gadema | 27th Sept | |
| Heather (web page) | 27th Sept | |
| Plus net | 8th Oct | |
| makro | 8th Oct |
| £150.00 £10.00 £260.00 £140.00 |
£3,980.00 | Jasmin Gadema | 8th Oct | £150.00 £2.50 £49.99 £150.00 £19.20 £2.50 £190.13 £150.00 £106.69 £58.73 £10.67 £300.00 £19.20 £2.50 £150.00 £100.00 £1,112.50 £125.23 £217.46 £168.20 £156.89 |
|---|---|---|---|---|
| poppy wreath | 8th Oct | |||
| Bank Charges | 11th Oct | |||
| Carl (fre doors) | 20th Oct | |||
| CNG Energy | 20th Oct | |||
| Scott & Neave | 21st Oct | |||
| Jasmin Gadema | 29th Oct | |||
| Plusnet | 9th Nov | |||
| Bank Charges | 10th Nov | |||
| PPL PRS | 17th Dec | |||
| George Arnott | 12th Nov | |||
| Jasmin Gadema | 112th Nov | |||
| M&S Christmas Hamper | 19th Nov | |||
| CNG Energy | 20th Nov | |||
| M&S Christmas Hamper | 23rd Nov | |||
| makro Christmas Hamper | 23rd Nov | |||
| Makro | 23rd Nov | |||
| Total gas & Power | 24th Nov | |||
| Jasmin Gadema | 3rd Dec | |||
| Marks & Spencer | 7th Dec | |||
| Plusnet | 8th Dec | |||
| Bank Charges | 11th Dec | |||
| Jasmine Gadema | 17th Dec | |||
| Club Insure | 11th Dec | |||
| Club Insure | 19th Dec | |||
| CNG Energy | 21st Dec | |||
| Wave | 21st Dec | |||
| CVA Rent paid to centre | 22nd Dec | |||
| Firepoint | 22nd Dec | |||
| Carl Large hall door | 24th Dec | |||
| Adobe | 24th Dec | |||
| Michael Ritchie | 26th Dec |
| £560.00 £2,555.00 diference |
£3,980.00 | Jasmine Gadema | 4th Jan | £30.00 £2.50 £19.20 £53.61 £30.00 £432.00 £30.00 £19.20 £2.50 £96.33 £147.64 £30.00 £327.38 £70.00 £646.62 £30.00 £19.20 £2.50 £30.00 £134.38 £30.00 £2,020.00 £6,046.01 £8,066.01 |
|---|---|---|---|---|
| Bank Charges | 10th Jan | |||
| Plusnet | 11th Jan | |||
| CNG Energy | 20th Jan | |||
| Ace Joinery | 21st Jan | |||
| Jasmine Gadema | 26th Jan | |||
| NCC pest control | 27th Jan | |||
| FareShare | 3rd Feb | |||
| Jasmine Gadema | 5th Feb | |||
| Plusnet | 8th Feb | |||
| Bank Charges | 10th feb | |||
| CNG Energy | 22nd Feb | |||
| Total gas & Power | 23rd Feb | |||
| Jasmine Gadema | 26th Feb | |||
| Firepoint | 4th Mar | |||
| Hollie Milburn refund | 4th Mar | |||
| Anglian Water - Wave | 8th Mar | |||
| Jasmine Gadema | 8th Mar | |||
| Plusnet | 9th Mar | |||
| Bank Charges | 13th Mar | |||
| Jasmine Gadema | 19th Mar | |||
| CNG Energy | 22nd Mar | |||
| Cash (Window Cleaner) | 31st Mar | |||
2020 Unity Trust Coop Cash £461.20 £3,173.07 £2,656.03 £9,894.49
rec'd £424.11 rec'd £2555.00 difference -£37.09 difference - £101.03
Raise the Roof Treats Fareshare
£250.00
£100.00 £55.00
£118.33 £467.91 £318.14 £95.00 £40.00
£21.98
£145.00
£80.40
£190.13 £79.29 £300.00 £300.00 £248.40 £135.00 £100.00 £1,112.50
£240.00 £160.00
£2,008.20 £200.00 £4,157.27 £2,408.01 £200.00
Seghill Colliery Institute - Income and Expenditure from 1st A
| Income | Centre Income | Improvement Fund |
|---|---|---|
| B/F 2020 income | £0.00 | -£1,218.70 |
| Income | £12,245.97 | £21,858.35 |
| Expenditure | £8,066.01 | £4,157.27 |
| Balance | £4,179.96 | £16,482.38 |
Notes:
Last year's accounts:
There was money in three accounts at the end of March 2020
| HSBC | £3,604.19 |
|---|---|
| Unity Trust | £461.20 |
| Cooperative | £3,173.07 |
| Cash | £2,656.03 |
Money received from Unity Trust on closure of this account was £424.1 Cash money received from Treasurer was £2555.00 Difference £138.08
Over the Covid 19 Pandemic we have received from Northumberland C I have placed £6,239.21 of this money into the every day account for t The remainder has gone into the improvement fund
We also received from the Cooperative £5,783.05 grant for the replace Lakes and Dale also send us a grant of £500.
A grant from Blyth Valley CAB for £3,980 towards the FareShare Food i towards the upkeep of this venture and also pay for the monthly cost o Also a grant from Blyth Valley for the hire of the hall for the FareShare into the general account.
April 2020 to 31st March 2021
| Treats | FareShare |
|---|---|
| £11,113.19 | £0.00 |
| £560.00 | £3,980.00 |
| £2,404.01 | £200.00 |
| £9,269.18 | £3,780.00 |
11
County Council grants for £21,303.71. the centre to pay for our bills
ement of the large hall doors
is for any items we need to obtain of £100. distribution of £780 which was placed
Independent examiner’s report to the trustees of Seghill Community Centre
I report to the trustees on my examination of the accounts of Seghill Community centre for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable
Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report, in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Amanda G Gadema
Relevant professional qualification or membership of professional bodies (if any):
Address:
40 St. Ronans Drive Seaton Sluice Whitley Bay NE26 4JQ
Date:
16[TH] May 2021