2024-03-31-accounts

From ,1 Aprfl 2023 To 31 March 2024 Section A Reference and administration details Charlty name St Aidan's Communty Centre Organisation Other names charity is known by Brunton Park Community Centre Registered charity number {if any 22040 Charity's principal address 19 Grenville Drive Brunton Park Newcastle upon Tyne Postcode NE3 SPA Names of the charity trustees who manage the charity Trusts• name Offi￿ Iir any) Dats# actsd rf not for whol• yoar Name of person (or body) entitled to appoint trustee (if an Leigh Geddes Jessica Carr Helen Watson Chair Secretary Treasurer Brian Duell Susie Coates Louise McGeary Ben Pullan David Down David Spencer Pat Spong Tracey Gasper Barrie Todd Chris Watson Julie Seaton Property Manager Bookings Secretary St Aidan's Church From June 2023 10 12 13 14 St Aidan's Church St Aidan's Church St Aidan's Church 15 Ollwyn Farrell Joanna Ferguson 16 To April 2023 Names of the trustees for the charity. if any. (for example. any custodian trustses) Tim Bates Michael Geddes

Section B Structure, overnance and mana ement Description of the charity's trusts Trust deed Type of goveming document "ils,: deen nons.: ItJi Iiop, j How the charity is constÉtuted Trust Trustee selection methods (eg. appointed by, elected by) The management committee consists of" A secretary and treasurer elected at the annual general meeting; Up to six persons appointed by St Aidan's church., Other members nominated by the affiliated organisations lelected at the annual eneral meetin Section C ectives and activities To promote the benefft of the inhabitants of Brunton Parf( and Melton Park and the neighbourhood without discrimination. To advance education and to provide facilities in the interests of social welfare for recreation and leisure tt'me occupation with the object of improving the conditions of life for the inhabitants. Summary of the objects of the charity set out in its governing document To establish, maintain arKI manage the communty centre for the activities promoted by the organisation and its constituent bodi6S, in the furtherance of the above objects. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) The Communty Centre Organisation achieves its charitable objectives through maintenance and management of the community centre. During the year the communty centre has been fully operational including welcoming ad hoc hires. We have complied with the duty in. section 4 of the Charities Act 2006 to have due regard to the Charities Commission's public benefit guidance.

Section D Achievements and performance Summary of the main achievements of the charity during the year The ￿ntre has continued to be very busy throughout the year, hosting a very wide range of regular and ad hoc user groups. We have continued to maintain the community centre to a high standard. This has included sanding and buffing the hall floor. as well as a variety of minor repairs. In September we held our Autumn Fair. As well as bringing the communrty together, the fair raised £1,437 towards repairs and improvement of the centre. Our Christmas tea party for older local residents took place in December and featured a full aftemoon tea as well as entertainment from local children. This event was supported by donation from Asda. Section E Financial review Our policy is to maintain sufficient reserves to fund repair or repla￿ment of essential rtems such as the boiler, and to continue to pay our outgoings for about six months if the centre had to dose temporarily. It is estimated that this requires a sum of £23,000. The accounts show that we held unrestricted reserves of £24,988 at the year end. Brief staternent of the charity's policy on reserves Further financial review details (Optional information) Our main Sour￿ of income is from hiring out the community centre to users. This is supplemented by income from the 500 Club, funds raised at the autumn fair. Occasionally we receive other donations and grants. This year we received £1.000 from the parish council towards sanding and polishing the hall floor and £400 from Asda towards our Christmas tea Sources of income Section F Other optional information Chan in the le al fom of the or anisation We are in the process of changing the legal form of the communty centre organisation, to become a Charitable Incorporated Organisation (CIO). CIO status allows the communty centre to have its own legal personality, separate from the management committee, similar to a limited company. The community centre will continue to be a registered charity and to operate under chanty law. The new charity, St Aidan's Communty Centre CIO, has now been established with the charity registration number 1205194. Its goveming document is a constitution that is very similar to the St Aidan's Community Centre constitution. This has been agreed at committee and approved by the Charity Commission. Next steps are to transfer the St Aidan's Communrty Centre assets and liabilities into St ￿'dan'S Community Centre CIO, and to close the old charity. Financial outlook This year has seen our bookings from hiring the centre retum to normal following the pandemic. We increased our fees in April in 2023 to help us meet cost increase in most areas due to high inflation. This, together with the 500 Club and autumn fair has led to a healthy income for the year. Our exceptional expenditure on legal fees to support our conversion to a charitable incorporated organisation (CIO) has led to a deficit of £4,400 for the year. This brings our level of reserves doser to our target level. We continue to be in a stron financial sition oin forward.

Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Leigh Geddes Helen Watson Position (eg Secretary. Chair. etc) Chair Treasurer Dat

St Aidan's Community Centre Organisation Receipts and payments accounts Reglstsred charity 522040 For the perlod from 1 Apr 2023 31 Mar 2024 Section A Receipts and payments Unrn8trlcted funds to th• near••t Restrlcted funds to th• n￿rn$t £ Total funds to th• n￿1•￿t £ Last ygar to thè nèar8St £ Receipts Affiliabon f Contract hires Gewal hires 500 Club Interest Grant Donation Autumn fair 6.013 22.813 7.934 6,013 22.813 7.934 5,272 19,994 5.670 2.250 io 1.256 1,256 2.047 ota rece 6.1 $8 43,004 36,43 Payments Rates and water Cleaning and wa*e Insurance Gas aThY dectn BuildirrtJs and grounds rr￿lntenar Equipment Consumables Fees 500 Club Auturnn frair exFenses 1,712 11425 1,fj27 &47T 1,712 12,425 1,627 5.4TI 11.121 1.203 11.381 1,481 4,681 10.153 1,350 1,229 4.733 1,245 10.111 1.245 10,111 780 720 790 33,768 615 615 963 47.404 Total payments 41.216 6.188 Net of reeeipts/(payments) Cash funds last year end Cash funds this y￿r end 4.37 29,358 30 525 2,667 27,217 29. 29,883 25.483 Page 1

Section B Statement of assets and liabilities at the end of the period Unrestricted fund8 to n•Mre#t£ Restricted funds to n•amt £ Catsgorles Detsi18 B1 Cash funds 13.706 495 Cash in hw¥l 137 rotal cash funds 24.988 495 Unre8trlcted funds to nwwt£ Restrlcted funds tt> £ Detalls B2 Other monetary assets Co•t lopt10￿1) Current value onal Details B3 Investment assets Current v•lu• lonal Details Cost loptlonall 1.165.232 B4 Assets retained for the charity's own use 101501 sum insurfl Arn¢)unt Ioption•ll When due on•1 D•tal BS Liabiliti08 Signed by one or two truste8s on beha of all the trustees Signature Date of roval so Page 2

Notes to the accounts Note 1 R8strlcted funds Restricted funds are funds that are given to the communty ￿rrtIe for a part￿Lar PUfPO8e. are accounted for $8paratety to ensure that Ihey are deployed for the purpose for whth they ¥there gNen. Monies ratsed at the autumn fair and donats'ons Icwards the autumn fair are treated as restricted. because adVert￿e that proceeds of the fair go to our rnpairs and wnpro¥effénl fund. Smilarty, 500 Club roceipts and donations towards the 500 Club are treated as restricbJ. Repairs and improvement fund Income to this fund comes from the 51XI Club aThl the OU￿Mn fair. arKI donaliMs.This year. donations induded £1,OLM) from the Parish Council towards sanding and polishing the hall floor. 500 Club eynses (cash prizes) are laken from this fvnd. and the remawthr B spent on repai￿ and improvem8nt of the communty ￿ntre. The balano remaining in the fvThJ at tho ￿ar ONI is the amount of 5(Kl Club money for ￿or 2023 stiH to be paKI out in prizes after 31 Marth 2024 ' Pfior 2022123 Ropalrn and Impro￿￿￿0￿ fvnd 2023124 OwnirvJ balance 52S 495 Income for the year Expenses.. Club pr￿eS Exrenses.. autumn fair Eynditure on repaKs aThJ ¥npYovoments 6,158 5,488 -780 -720 4.958 415 4.733 Cbosirvj balance 495 525 Tea party fund Income lo thi8 fund comes from th8 Asda Foundation'EmpmrirwJ Ictsl cJJnmunilies' in the foTh of a grant speaficalty aimed at our Christmas lea paty for okler Mernbe￿ ofthe communty. Expenditure from this fund Wds on food. drinks and sundries for the Christmas tea paty. Tea party fund 2023124""" 2022123 OpeniNJ bakn Income for the ￿ar Eyntirure: tea paty c4terirwJ balance Noto 2 Grnnts and don•tlon8 The ¢ommtsnty ￿ntro receN￿ £1,656 in grants and donatm during ￿r. This Yas made up as detai18d bel￿. Partsh Coun¢il- contribution ttywards sanding and polishir•J the hall Iloor Asda Foundation 'Empoering loc81 eommunrties. grant Snakes & Ladders pl8ygroup- CAifttribUt￿n to raffle ti¢et printing Donat￿￿5 from tea party atterth8s Miscelaneous Totsl 400 120 76 1.656 Noto 3 Expwdlturo on Ixtlldlngs and ground• The communty centre spends a sunfficant amount of its furnls on buJirys aThJ grourth rna1ntsnan￿. Tho £11.121 Shown in the aco)unts for the year made up 08 detsibj beltyaf. Sand arKI poI￿h hall lloor Safety ¢hecs and ￿rI￿￿at•S (includes gas. electric ard fire extsnguisher81 Ek8ctrical repaits and replac£ment indudw I￿￿ts Grounds maintenanr Joinery CCTV ropai ot￿r lYKluding painting. plumbing armfj a Totsl 3,702 3,099 1.481 1,265 693 317 564 11.121 Note 4 Expendlturn on f Page 3

The communty ￿ntrO has spent a S￿nIficant amount on fees thi5 ￿[. Most of this 15 related lo legal fees to support Ouf conversion to CIO Isee Note 51. This is exoptr.onal and not expected to recur to the swn8 extent in fu￿re yea￿. The £10,111 sh¢)wn in the accounts for the year is made up as detsiied beltyaf. Legal costs to support conversion to CIO PPL PRS MUS￿ li￿nCe Lotter￿ registrati Total 9,655 415 40 10,111 Nots 4 R•lat•d party transactions There were a number of transacty'ons duriry the year bgtrheen the communty ￿ntre aThl Indrvidual$ are memters of the management committee or a￿ elosety related to memters of the management ci>mmrttee. AJI such tr8nsa¢b"on$ are conducted on the communrty centre's nomlal te￿S of business, arKI hires are at the ratss published on the ￿bSIte. The communty centre rncived inc(Arn from the following organL8ations. ¥thich are consKJered to be related parlies. Communikhjs ADD Club The only payments made to ￿lated partEs during the year ￿Te to St Ajdan's church. During the year. the community centre made a regular contribubon of one third of the cost of grounds maintenance. We atso contributed £90 tOW8rds new bollards on the path ben the church and the oynmunity centre, and £60 tV￿rdS the chr￿lMaS tree. Note 5 CIO Convornion We are in the process of converting kngal fonn of the organtsation that runs the ¢¢)mrnunity ￿ntre from an unincorporatsd tharity to charitable incorporaled organi5ation, as discussed and agreed at the 2023 AGM. A tharty has been created for this purpose, with substantially the same objeth.ves as the existing unincorporated chanty, arKI this has been approved by the Charity Commission. 11 is called St A•Jan's Community Centre CIO arKI has registered charity numter 1205194. In the coming months, St Aidan's Communty Centre Organisation Ichanty 522WI *ill transfer all ts assets aThd 11a￿.1111es to the rw4¥ CIO and the unincA)rporatsd St Avjan's Commun Centre Organisation will close. PwJe 4

Independent examiner's report on the accounts

Section A	Independent Examiner’s Report	Independent Examiner’s Report
Report to the trustees		Charity Name St Aidan's Community Centre
On accounts for the year		31 March 2024	Charity no	522040
	ended		(if any)
Set out on pages	Set out on pages	1 to 3
		(remember to include the page numbers of additional sheets)		(remember to include the page numbers of additional sheets)
		I report to the trustees on my examination of the accounts of the above
		charity (“the Trust”) for the year endedDD / MM / YYYY.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

• the accounting records were not kept in accordance with section 130 of the Charities Act; or

• the accounts did not accord with the accounting records; or

• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

• Please delete the words in the brackets if they do not apply.

Signed:	Wendy Burdon	Date:	28 May 2024
Name:	Wendy Burdon
Relevant professional qualification(s) or body	FCA (ICAEW)

Oct 2018

1

IER

(if any):

Address:

3 Clayworth Road, Brunton Park, Newcastle Upon Tyne, NE3 5AB

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

The Community Centre are proposing to convert its form from an unincorporated charity to a charitable incorporated organisation (CIO) and as such have engaged with lawyers to facilitate this conversion following the year end.

This resulted in material legal costs during 2024, which have been separately disclosed in a note as they have led to a deficit during the course of the year. The treasurer is confident there is enough surplus funds from prior years to continue into foreseeable future despite these one off costs incurred.

Oct 2018

2

IER