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2024-03-31-accounts

The Hindmarsh Hall

Chair’s Annual Report for the Financial Year 1[st] April 2023 – 31[st] March 2024

At every AGM, for many years now, the Hindmarsh Hall Chair has reported on major fundraising initiatives and building projects either in the planning stage or finally completed. This year my report is by contrast, very pedestrian. 2023/24 has been a year of consolidation, and I am pleased to say that the Hall has been doing what village halls should do, providing a popular community venue for activities, entertainment, meetings and private parties. There are very few days when the Hall is unused and often there are 2 or 3 events on in a day. Bookings show that, on average, the Hall is used 6 times a week. In the last 12 months our footfall has been well over 10,000 – that’s the equivalent of almost 30 people a day, every single day of the year.

The mix of activities continues with exercise classes, concerts, talks, wine and cheese events, WI, three different Scout groups, bridge sessions, Barn Dancing etc, etc. As always we welcome new ideas for classes or activities.

Having said that the year has been one of consolidation, there has been one major event with a number of aftershocks. That was Storm Babet in October. The heavy rain accompanied by strong easterly winds caused water ingress both in the new store and through the east windows here upstairs, running down behind the wainscoting and pooling on the new oak floor. Downstairs, the sealant between the store roof and the existing wall was found to be faulty and has been replaced. It is also planned to install some flashing along the joint.

As we all know this was not an isolated weather incident and we’ve all witnessed many periods of torrential rain and wind through the winter. Trustees have regularly been on full alert whenever weather warnings for wind and rain from the east have been issued, having to come to the Hall last thing at night and first thing in the morning to mop up. So our big plan for 2024/5 is to protect and possibly repair the east windows at the very least. We are in the process of getting quotes for this work and will then go to funders to help us achieve it. Some take a view that the Hindmarsh Hall is a money pit. And so it is. But it is also a big success story and for the last five years the Trustees have run the building and its activities and finished the refurbishments and upgrades without any direct appeal to the village for funds. Money pit or no, it is surely all worth it. In a sense the village really has got something for nothing.

1

Looking at other developments during 2023/4, we trialled and then adopted an online booking system called Hallmaster. This streamlines both bookings and the invoicing process – vital if anything were to happen to Sally – but it is also statisticians’ delight. Already, in just 8 months almost 70 hirers have registered on the system, 222 bookings have been made and over £8,500 has been invoiced. It is working for us and we hope, if you are a hirer, it is working for you too.

Last spring we applied for and obtained a permanent alcohol license which allows both the Trustees and hirers to sell alcohol without needing to apply for a license each time. Hirers are charged for this at a discount over a temporary license and the income generated has covered the costs of the application. Everyone wins.

We have kitted out the store with lockable cupboards which are used by the Scout groups and Christmas Lights. This has freed up further storage space in the lower hall for the WI and Brushstrokes. We are very grateful to the Burgage Holders for funding towards both these and new tables and trolleys, and to the Scouts who funded one of their storage cupboards. Our own fundraising efforts of Secret Gardens, the Produce Stall and Art at the Hindmarsh have been very successful and brought in much needed funds to help cover unexpected bills, particularly the sharp rise in fuel costs, and extras like the smart new noticeboard at the top of Northumberland Street. Speaking about publicity for a moment, in total I think we use at least 5 different locations for posters, we have our website, and use Facebook, Instagram, the village newsletter and our own email newsletter to keep everyone informed. We may not be Heineken but we certainly make every effort to refresh the parts . . . . . sorry , to reach all villagers and interested visitors.

Throughout last year our Heritage group of Bill Bourne, Sean Hammill and former trustee Hilda Blythe worked on the history of this building as a village hall. This was part of Community Action Northumberland’s Village Hall Project. The group received some funding and training in archiving and oral history and all this culminated with a wonderful display at an open day in March. The information panels created are available for other events and our intention is to purchase display boards for the walls in the lower wall on which these panels or other media can be displayed easily for other events.

Our being able to report such a successful and solvent year is largely due to the wonderful events team led by Maureen Bickerdike and involving many volunteers. They have put together a regular, varied and popular calendar of events that has both helped to pay for all the things we have done and entertained us through the year. We can’t thank them enough.

Earlier this year we launched the ‘Be a Friend of the Hindmarsh Hall’. Running and maintaining the building takes a lot of man power and we’re trying to share the load. We do need more trustees and please do think about that role, but if you only have limited time any help you can give is a bonus. Volunteering should be enjoyable so tell us what you like doing – whether that’s baking, serving refreshments, building maintenance or pouring over spreadsheets, or perhaps digital media is your thing.

2

Whatever they are, your talents are valuable. Even better, volunteer with a friend – that way you’ll combine companionship and helping out. If you’re interested, please fill in one of the little forms on the tables or speak to a Trustee.

Our current Trustees deserve a big vote of thanks. Sally Wilson is vice-chair and deals with the bookings and hirers generally, Maureen Bickerdike plans and manages events with a small team of volunteers, including another Trustee Nikki Brierley. Bill Bourne and David Denton look after the building assisted by Graeme Popay. Jonathan Letchfield helps with financial planning and Sean Hammill works on publicity among many other things. Judy Woodford is our wonderful Treasurer, and having concluded my own report I will now hand over to her for the Treasurer’s report.

3

REGISTERED CHARITY NUMBER: 522021

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

FOR

THE HINDMARSH VILLAGE HALL

Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA

THE HINDMARSH VILLAGE HALL

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

Page
Report of the Trustees 1
Statement of Trustees' Responsibilities 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the Financial Statements 6 to 13
Detailed Statement of Financial Activities 14 to 16

THE HINDMARSH VILLAGE HALL

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

The trustees present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

522021

Principal address Northumberland Street Alnmouth Alnwick Northumberland NE66 2RA

Trustees William Bourne Judith Ann Woodford David Denton Sally Wilson Maureen Bickerdike Margaret Elaine Stead Nicola Brierley Jonathan Letchfield

Independent Examiner Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

............................................................ Margaret Elaine Stead - Trustee

Page 1

THE HINDMARSH VILLAGE HALL

STATEMENT OF TRUSTEES' RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2024

The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".

The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity's website.

Page 2

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE HINDMARSH VILLAGE HALL

Independent examiner's report to the trustees of The Hindmarsh Village Hall

I report to the charity trustees on my examination of the accounts of The Hindmarsh Village Hall (the Trust) for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jane Harvey

The Institute of Chartered Accountants in England and Wales

Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA

Date: .............................................

Page 3

THE HINDMARSH VILLAGE HALL

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
8,129
Charitable activities
5
Regular rents
11,638
Fund raising events
-
Hall running costs
-
Refurbishment expenditure
-
Notice boards
-
Replacement lift
-
Other activities
3
19,004
Investment income
4
138
Other income
239
Total
39,148
EXPENDITURE ON
Raising funds
6
7,820
Charitable activities
7
Hall running costs
4,089
Other
26,628
Total
38,537
NET INCOME/(EXPENDITURE)
611
RECONCILIATION OF FUNDS
Total funds brought forward
1,255
TOTAL FUNDS CARRIED FORWARD
1,866		 Restricted
funds
£
-
-
-
-
-
300
-
-
-
60
360
530
-
300
830
(470)
546
76		 2024
Total
funds
£
8,129
11,638
-
-
-
300
-
19,004
138
299
39,508
8,350
4,089
26,928
39,367
141
1,801
1,942		 2023
Total
funds
£
3,415
9,132
3,033
236
41,249
-
12,000
14,335
73
5
83,478
85,822
11,323
4,319
101,464
(17,986)
19,787
1,801

The notes form part of these financial statements

Page 4

THE HINDMARSH VILLAGE HALL

BALANCE SHEET 31 MARCH 2024

Unrestricted
Restricted
fund
funds
Notes
£
£
CURRENT ASSETS
Cash at bank
15,685
76
CREDITORS
Amounts falling due within one year
11
(2,490)
-
NET CURRENT ASSETS
13,195
76
TOTAL ASSETS LESS CURRENT
LIABILITIES
13,195
76
CREDITORS
Amounts falling due after more than one
year
12
(11,329)
-
NET ASSETS
1,866
76
FUNDS
14
Unrestricted funds:
General fund
Restricted funds:
Brushstrokes art group
Bridge group
TOTAL FUNDS		 2024
Total
funds
£
15,761
(2,490)
13,271
13,271
(11,329)
1,942
1,866
26
50
76
1,942		 2023
Total
funds
£
18,097
(2,477)
15,620
15,620
(13,819)
1,801
1,255
546
-
546
1,801

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. Margaret Elaine Stead - Trustee

The notes form part of these financial statements

Page 5

THE HINDMARSH VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. DONATIONS AND LEGACIES


Unrestricted
Restricted
funds
funds
£
£
Donations
5,769
-
Gift aid
2,360
-
8,129
-		 2024

Total
funds
£
5,769
2,360
8,129		 2023
Total
funds
£
3,415
-
3,415

continued...

Page 6

THE HINDMARSH VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

3. OTHER ACTIVITIES

Unrestricted
Restricted
funds
funds
£
£
Fundraising events
6,857
-
Art events
270
-
Burns night
-
-
Northumberland theatre company
838
-
Produce stall
2,978
-
Quiz night
-
-
Fairs
759
-
Women's institute
53
-
Weddings
4,350
-
Non regular
2,899
-
19,004
-
4.
INVESTMENT INCOME
Unrestricted
Restricted
funds
funds
£
£
Interest received
138
-
5.
INCOME FROM ACTIVITIES
Activity
Grants
Regular rents
Barn dance
Regular rents
Alnmouth parish council
Regular rents
Alnmouth arts festival
Regular rents
Phoenix club
Regular rents
Coffee mornings
Regular rents
Dance dynamics
Regular rents
Keep fit
Regular rents
Line dancing
Regular rents
Brushstrokes art group
Regular rents
Scout group
Regular rents
Film nights
Regular rents
Christmas lights
Regular rents
Women's institute
Regular rents
Private parties
Regular rents
Lunches
Regular rents
Yoga
Regular rents
Other local activities
Regular rents
Produce stall
Fund raising events
Fairs
Fund raising events
Brushstrokes art group
Hall running costs
Carried forward		 2024
Total
funds
£
6,857
270
-
838
2,978
-
759
53
4,350
2,899
19,004
2024
Total
funds
£
138
2024
£
-
397
266
1,039
-
102
604
519
165
740
991
535
162
710
400
401
390
4,227
-
-
-
11,648		 2023
Total
funds
£
2,315
-
156
762
-
417
2,269
-
1,020
7,396
14,335
2023
Total
funds
£
73
2023
£
500
76
131
150
500
51
524
728
595
544
1,035
228
377
471
536
-
417
2,269
2,699
334
236
12,401

continued...

Page 7

THE HINDMARSH VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

5. INCOME FROM ACTIVITIES - continued

Brought forward
Grants
Refurbishment expenditure
Grants
Notice boards
Grants
Replacement lift
Grants received, included in the above, are as follows:
Northumberland County Council
Garfield Trust
The Burgage Holders of Alnmouth Common
Bernard Sunley
Foyle Foundation
Freemasons
Hadrian Trust
Northumberland Estates
Zedra Trust co
Joicy Trust
Barbour Foundation
James Knott Trust		 2024
£
11,648
-
300
-
11,948
2024
£
-
-
-
-
-
-
-
-
-
-
-
-
-		 2023
£
12,401
41,249
-
12,000
65,650
2023
£
5,000
10,000
7,949
5,000
5,000
2,000
500
1,000
3,000
3,300
5,000
6,000
53,749

6. RAISING FUNDS

Raising donations and legacies

Unrestricted
Restricted
funds
funds
£
£
Wine and cheese
324
-
Other local activities
748
-
1,072
-		 2024
Total
funds
£
324
748
1,072		 2023
Total
funds
£
-
-
-

continued...

Page 8

THE HINDMARSH VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

6. RAISING FUNDS - continued

Other activities

Unrestricted
Restricted
funds
funds
£
£
Craft fair
-
-
Friary day
-
-
Northumberland theatre company
540
-
Brushstrokes art group
-
530
Phoenix club
-
-
Non regular
19
-
559
530		 2024
Total
funds
£
-
-
540
530
-
19
1,089		 2023
Total
funds
£
180
272
525
874
500
599
2,950

Refurbishment costs

Unrestricted
Restricted
funds
funds
£
£
Property repairs
6,189
-
Aggregate amounts
7,820
530		 2024
Total
funds
£
6,189
8,350		 2023
Total
funds
£
82,872
85,822

7. ACTIVITIES COSTS

Support
costs (see
note 8)
£
Hall running costs 4,089

8. SUPPORT COSTS

Governance
Management
costs
£
£
Other resources expended
26,736
192
Hall running costs
4,089
-
30,825
192		 Totals
£
26,928
4,089
31,017

continued...

Page 9

THE HINDMARSH VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

9. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.

10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
1,406
Charitable activities
Regular rents
8,632
Fund raising events
2,396
Hall running costs
-
Refurbishment expenditure
-
Replacement lift
-
Other activities
14,335
Investment income
73
Other income
5
Total
26,847
EXPENDITURE ON
Raising funds
1,425
Charitable activities
Hall running costs
11,323
Other
2,535
Total
15,283
NET INCOME/(EXPENDITURE)
11,564
Transfers between funds
(16,651)
Net movement in funds
(5,087)
RECONCILIATION OF FUNDS
Total funds brought forward
6,342
TOTAL FUNDS CARRIED FORWARD
1,255		 Restricted
funds
£
2,009
500
637
236
41,249
12,000
-
-
-
56,631
84,397
-
1,784
86,181
(29,550)
16,651
(12,899)
13,445
546		 Total
funds
£
3,415
9,132
3,033
236
41,249
12,000
14,335
73
5
83,478
85,822
11,323
4,319
101,464
(17,986)
-
(17,986)
19,787
1,801

continued...

Page 10

THE HINDMARSH VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024 2023
£ £
Other creditors 2,490 2,477
12. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
2024 2023
£ £
Other creditors 11,329 13,819
13. LOANS
An analysis of the maturity of loans is given below:
2024 2023
£ £
Amounts falling due within one year on demand:
Other loans 2,490 2,477
Amounts falling due in more than five years:
Repayable by instalments:
Other loans more 5yrs instal 11,329 13,819
14. MOVEMENT IN FUNDS
Net
movement At
At 1.4.23
in funds		 31.3.24
£ £ £
Unrestricted funds
General fund 1,255 611 1,866
Restricted funds
Brushstrokes art group 546 (520) 26
Bridge group - 50 50
546 (470) 76
TOTAL FUNDS 1,801 141 1,942

continued...

Page 11

THE HINDMARSH VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

14. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 39,148 (38,537) 611
Restricted funds
Brushstrokes art group 10 (530) (520)
Community action northumberland 300 (300) -
Bridge group 50 - 50
360 (830) (470)
TOTAL FUNDS 39,508 (39,367) 141
Comparatives for movement in funds
Net Transfers
movement between At
At 1.4.22 in funds funds 31.3.23
£ £ £ £
Unrestricted funds
General fund 6,342 11,564 (16,651) 1,255
Restricted funds
Hall refurbishments 12,261 (26,416) 14,155 -
Brushstrokes art group 1,184 (638) - 546
Extension - (2,496) 2,496 -
13,445 (29,550) 16,651 546
TOTAL FUNDS 19,787 (17,986) - 1,801

continued...

Page 12

THE HINDMARSH VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

14. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Hall refurbishments
Brushstrokes art group
Replacement lift
Phoenix club
Extension
TOTAL FUNDS		 Incoming
resources
£
26,847
2,646
236
12,000
500
41,249
56,631
83,478		 Resources
Movement
expended
in funds
£
£
(15,283)
11,564
(29,062)
(26,416)
(874)
(638)
(12,000)
-
(500)
-
(43,745)
(2,496)
(86,181)
(29,550)
(101,464)
(17,986)

15. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2024.

Page 13

THE HINDMARSH VILLAGE HALL

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Gift aid
Other activities
Fundraising events
Art events
Burns night
Northumberland theatre company
Produce stall
Quiz night
Fairs
Women's institute
Weddings
Non regular
Investment income
Interest received
Charitable activities
Grants
Barn dance
Alnmouth parish council
Alnmouth arts festival
Phoenix club
Coffee mornings
Dance dynamics
Keep fit
Line dancing
Brushstrokes art group
Scout group
Film nights
Christmas lights
Produce stall
Women's institute
Fairs
Private parties
Lunches
Yoga
Other local activities		 2024
£
5,769
2,360
8,129
6,857
270
-
838
2,978
-
759
53
4,350
2,899
19,004
138
300
397
266
1,039
-
102
604
519
165
730
991
535
162
-
710
-
400
401
390
4,227
11,938		 2023
£
3,415
-
3,415
2,315
-
156
762
-
417
2,269
-
1,020
7,396
14,335
73
53,749
76
131
150
500
51
524
728
595
780
1,035
228
377
2,699
471
334
536
-
417
2,269
65,650

This page does not form part of the statutory financial statements

Page 14

THE HINDMARSH VILLAGE HALL

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024

Charitable activities
Other income
Equipment disposal
Brushstrokes art group
Contribution towards equipment
Bridge group
Total incoming resources
EXPENDITURE
Raising donations and legacies
Wine and cheese
Other local activities
Other activities
Craft fair
Friary day
Northumberland theatre company
Brushstrokes art group
Phoenix club
Non regular
Refurbishment costs
Property repairs
Support costs
Management
Rates and water
Insurance
Light and heat
Office expenses
Advertising
Sundries
Internet charges
Performing rights society
Cleaning
Equipment repairs and renewals
Maintenance renewals
Alcohol license
Subscriptions
Carried forward		 2024
£
-
10
239
50
299
39,508
324
748
1,072
-
-
540
530
-
19
1,089
6,189
486
1,801
4,203
253
-
599
560
275
4,590
16,313
1,334
-
346
30,760		 2023
£
5
-
-
5
83,478
-
-
-
180
272
525
874
500
599
2,950
82,872
294
1,565
2,654
220
100
307
769
179
5,154
2,187
1,588
391
10
15,418

This page does not form part of the statutory financial statements

Page 15

THE HINDMARSH VILLAGE HALL

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024

Management
Brought forward
Loan interest
Governance costs
Accountancy fees
Total resources expended
Net income/(expenditure)		 2024
£
30,760
65
30,825
192
39,367
141		 2023
£
15,418
68
15,486
156
101,464
(17,986)

This page does not form part of the statutory financial statements

Page 16

REGISTERED CHARITY NUMBER: 522021

REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

FOR

THE HINDMARSH VILLAGE HALL

Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA

THE HINDMARSH VILLAGE HALL

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

Page
Report of the Trustees 1
Statement of Trustees' Responsibilities 2
Independent Examiner's Report 3
Statement of Financial Activities 4
Balance Sheet 5
Notes to the Financial Statements 6 to 13
Detailed Statement of Financial Activities 14 to 16

THE HINDMARSH VILLAGE HALL

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024

The trustees present their report with the financial statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number

522021

Principal address Northumberland Street Alnmouth Alnwick Northumberland NE66 2RA

Trustees William Bourne Judith Ann Woodford David Denton Sally Wilson Maureen Bickerdike Margaret Elaine Stead Nicola Brierley Jonathan Letchfield

Independent Examiner Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA

Approved by order of the board of trustees on ............................................. and signed on its behalf by:

............................................................ Margaret Elaine Stead - Trustee

Page 1

THE HINDMARSH VILLAGE HALL

STATEMENT OF TRUSTEES' RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2024

The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland".

The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity's website.

Page 2

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE HINDMARSH VILLAGE HALL

Independent examiner's report to the trustees of The Hindmarsh Village Hall

I report to the charity trustees on my examination of the accounts of The Hindmarsh Village Hall (the Trust) for the year ended 31 March 2024.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or

  2. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Jane Harvey

The Institute of Chartered Accountants in England and Wales

Greaves Grindle Chartered Accountants Victoria House Bondgate Within Alnwick Northumberland NE66 1TA

Date: .............................................

Page 3

THE HINDMARSH VILLAGE HALL

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024

Unrestricted
fund
Notes
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
8,129
Charitable activities
5
Regular rents
11,638
Fund raising events
-
Hall running costs
-
Refurbishment expenditure
-
Notice boards
-
Replacement lift
-
Other activities
3
19,004
Investment income
4
138
Other income
239
Total
39,148
EXPENDITURE ON
Raising funds
6
7,820
Charitable activities
7
Hall running costs
4,089
Other
26,628
Total
38,537
NET INCOME/(EXPENDITURE)
611
RECONCILIATION OF FUNDS
Total funds brought forward
1,255
TOTAL FUNDS CARRIED FORWARD
1,866		 Restricted
funds
£
-
-
-
-
-
300
-
-
-
60
360
530
-
300
830
(470)
546
76		 2024
Total
funds
£
8,129
11,638
-
-
-
300
-
19,004
138
299
39,508
8,350
4,089
26,928
39,367
141
1,801
1,942		 2023
Total
funds
£
3,415
9,132
3,033
236
41,249
-
12,000
14,335
73
5
83,478
85,822
11,323
4,319
101,464
(17,986)
19,787
1,801

The notes form part of these financial statements

Page 4

THE HINDMARSH VILLAGE HALL

BALANCE SHEET 31 MARCH 2024

Unrestricted
Restricted
fund
funds
Notes
£
£
CURRENT ASSETS
Cash at bank
15,685
76
CREDITORS
Amounts falling due within one year
11
(2,490)
-
NET CURRENT ASSETS
13,195
76
TOTAL ASSETS LESS CURRENT
LIABILITIES
13,195
76
CREDITORS
Amounts falling due after more than one
year
12
(11,329)
-
NET ASSETS
1,866
76
FUNDS
14
Unrestricted funds:
General fund
Restricted funds:
Brushstrokes art group
Bridge group
TOTAL FUNDS		 2024
Total
funds
£
15,761
(2,490)
13,271
13,271
(11,329)
1,942
1,866
26
50
76
1,942		 2023
Total
funds
£
18,097
(2,477)
15,620
15,620
(13,819)
1,801
1,255
546
-
546
1,801

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:

............................................. Margaret Elaine Stead - Trustee

The notes form part of these financial statements

Page 5

THE HINDMARSH VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

2. DONATIONS AND LEGACIES


Unrestricted
Restricted
funds
funds
£
£
Donations
5,769
-
Gift aid
2,360
-
8,129
-		 2024

Total
funds
£
5,769
2,360
8,129		 2023
Total
funds
£
3,415
-
3,415

continued...

Page 6

THE HINDMARSH VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

3. OTHER ACTIVITIES

Unrestricted
Restricted
funds
funds
£
£
Fundraising events
6,857
-
Art events
270
-
Burns night
-
-
Northumberland theatre company
838
-
Produce stall
2,978
-
Quiz night
-
-
Fairs
759
-
Women's institute
53
-
Weddings
4,350
-
Non regular
2,899
-
19,004
-
4.
INVESTMENT INCOME
Unrestricted
Restricted
funds
funds
£
£
Interest received
138
-
5.
INCOME FROM ACTIVITIES
Activity
Grants
Regular rents
Barn dance
Regular rents
Alnmouth parish council
Regular rents
Alnmouth arts festival
Regular rents
Phoenix club
Regular rents
Coffee mornings
Regular rents
Dance dynamics
Regular rents
Keep fit
Regular rents
Line dancing
Regular rents
Brushstrokes art group
Regular rents
Scout group
Regular rents
Film nights
Regular rents
Christmas lights
Regular rents
Women's institute
Regular rents
Private parties
Regular rents
Lunches
Regular rents
Yoga
Regular rents
Other local activities
Regular rents
Produce stall
Fund raising events
Fairs
Fund raising events
Brushstrokes art group
Hall running costs
Carried forward		 2024
Total
funds
£
6,857
270
-
838
2,978
-
759
53
4,350
2,899
19,004
2024
Total
funds
£
138
2024
£
-
397
266
1,039
-
102
604
519
165
740
991
535
162
710
400
401
390
4,227
-
-
-
11,648		 2023
Total
funds
£
2,315
-
156
762
-
417
2,269
-
1,020
7,396
14,335
2023
Total
funds
£
73
2023
£
500
76
131
150
500
51
524
728
595
544
1,035
228
377
471
536
-
417
2,269
2,699
334
236
12,401

continued...

Page 7

THE HINDMARSH VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

5. INCOME FROM ACTIVITIES - continued

Brought forward
Grants
Refurbishment expenditure
Grants
Notice boards
Grants
Replacement lift
Grants received, included in the above, are as follows:
Northumberland County Council
Garfield Trust
The Burgage Holders of Alnmouth Common
Bernard Sunley
Foyle Foundation
Freemasons
Hadrian Trust
Northumberland Estates
Zedra Trust co
Joicy Trust
Barbour Foundation
James Knott Trust		 2024
£
11,648
-
300
-
11,948
2024
£
-
-
-
-
-
-
-
-
-
-
-
-
-		 2023
£
12,401
41,249
-
12,000
65,650
2023
£
5,000
10,000
7,949
5,000
5,000
2,000
500
1,000
3,000
3,300
5,000
6,000
53,749

6. RAISING FUNDS

Raising donations and legacies

Unrestricted
Restricted
funds
funds
£
£
Wine and cheese
324
-
Other local activities
748
-
1,072
-		 2024
Total
funds
£
324
748
1,072		 2023
Total
funds
£
-
-
-

continued...

Page 8

THE HINDMARSH VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

6. RAISING FUNDS - continued

Other activities

Unrestricted
Restricted
funds
funds
£
£
Craft fair
-
-
Friary day
-
-
Northumberland theatre company
540
-
Brushstrokes art group
-
530
Phoenix club
-
-
Non regular
19
-
559
530		 2024
Total
funds
£
-
-
540
530
-
19
1,089		 2023
Total
funds
£
180
272
525
874
500
599
2,950

Refurbishment costs

Unrestricted
Restricted
funds
funds
£
£
Property repairs
6,189
-
Aggregate amounts
7,820
530		 2024
Total
funds
£
6,189
8,350		 2023
Total
funds
£
82,872
85,822

7. ACTIVITIES COSTS

Support
costs (see
note 8)
£
Hall running costs 4,089

8. SUPPORT COSTS

Governance
Management
costs
£
£
Other resources expended
26,736
192
Hall running costs
4,089
-
30,825
192		 Totals
£
26,928
4,089
31,017

continued...

Page 9

THE HINDMARSH VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

9. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 March 2024 nor for the year ended 31 March 2023.

10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted
fund
£
INCOME AND ENDOWMENTS FROM
Donations and legacies
1,406
Charitable activities
Regular rents
8,632
Fund raising events
2,396
Hall running costs
-
Refurbishment expenditure
-
Replacement lift
-
Other activities
14,335
Investment income
73
Other income
5
Total
26,847
EXPENDITURE ON
Raising funds
1,425
Charitable activities
Hall running costs
11,323
Other
2,535
Total
15,283
NET INCOME/(EXPENDITURE)
11,564
Transfers between funds
(16,651)
Net movement in funds
(5,087)
RECONCILIATION OF FUNDS
Total funds brought forward
6,342
TOTAL FUNDS CARRIED FORWARD
1,255		 Restricted
funds
£
2,009
500
637
236
41,249
12,000
-
-
-
56,631
84,397
-
1,784
86,181
(29,550)
16,651
(12,899)
13,445
546		 Total
funds
£
3,415
9,132
3,033
236
41,249
12,000
14,335
73
5
83,478
85,822
11,323
4,319
101,464
(17,986)
-
(17,986)
19,787
1,801

continued...

Page 10

THE HINDMARSH VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

11. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
2024 2023
£ £
Other creditors 2,490 2,477
12. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR
2024 2023
£ £
Other creditors 11,329 13,819
13. LOANS
An analysis of the maturity of loans is given below:
2024 2023
£ £
Amounts falling due within one year on demand:
Other loans 2,490 2,477
Amounts falling due in more than five years:
Repayable by instalments:
Other loans more 5yrs instal 11,329 13,819
14. MOVEMENT IN FUNDS
Net
movement At
At 1.4.23
in funds		 31.3.24
£ £ £
Unrestricted funds
General fund 1,255 611 1,866
Restricted funds
Brushstrokes art group 546 (520) 26
Bridge group - 50 50
546 (470) 76
TOTAL FUNDS 1,801 141 1,942

continued...

Page 11

THE HINDMARSH VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

14. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Incoming Resources Movement
resources expended in funds
£ £ £
Unrestricted funds
General fund 39,148 (38,537) 611
Restricted funds
Brushstrokes art group 10 (530) (520)
Community action northumberland 300 (300) -
Bridge group 50 - 50
360 (830) (470)
TOTAL FUNDS 39,508 (39,367) 141
Comparatives for movement in funds
Net Transfers
movement between At
At 1.4.22 in funds funds 31.3.23
£ £ £ £
Unrestricted funds
General fund 6,342 11,564 (16,651) 1,255
Restricted funds
Hall refurbishments 12,261 (26,416) 14,155 -
Brushstrokes art group 1,184 (638) - 546
Extension - (2,496) 2,496 -
13,445 (29,550) 16,651 546
TOTAL FUNDS 19,787 (17,986) - 1,801

continued...

Page 12

THE HINDMARSH VILLAGE HALL

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024

14. MOVEMENT IN FUNDS - continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Hall refurbishments
Brushstrokes art group
Replacement lift
Phoenix club
Extension
TOTAL FUNDS		 Incoming
resources
£
26,847
2,646
236
12,000
500
41,249
56,631
83,478		 Resources
Movement
expended
in funds
£
£
(15,283)
11,564
(29,062)
(26,416)
(874)
(638)
(12,000)
-
(500)
-
(43,745)
(2,496)
(86,181)
(29,550)
(101,464)
(17,986)

15. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 March 2024.

Page 13

THE HINDMARSH VILLAGE HALL

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024

INCOME AND ENDOWMENTS
Donations and legacies
Donations
Gift aid
Other activities
Fundraising events
Art events
Burns night
Northumberland theatre company
Produce stall
Quiz night
Fairs
Women's institute
Weddings
Non regular
Investment income
Interest received
Charitable activities
Grants
Barn dance
Alnmouth parish council
Alnmouth arts festival
Phoenix club
Coffee mornings
Dance dynamics
Keep fit
Line dancing
Brushstrokes art group
Scout group
Film nights
Christmas lights
Produce stall
Women's institute
Fairs
Private parties
Lunches
Yoga
Other local activities		 2024
£
5,769
2,360
8,129
6,857
270
-
838
2,978
-
759
53
4,350
2,899
19,004
138
300
397
266
1,039
-
102
604
519
165
730
991
535
162
-
710
-
400
401
390
4,227
11,938		 2023
£
3,415
-
3,415
2,315
-
156
762
-
417
2,269
-
1,020
7,396
14,335
73
53,749
76
131
150
500
51
524
728
595
780
1,035
228
377
2,699
471
334
536
-
417
2,269
65,650

This page does not form part of the statutory financial statements

Page 14

THE HINDMARSH VILLAGE HALL

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024

Charitable activities
Other income
Equipment disposal
Brushstrokes art group
Contribution towards equipment
Bridge group
Total incoming resources
EXPENDITURE
Raising donations and legacies
Wine and cheese
Other local activities
Other activities
Craft fair
Friary day
Northumberland theatre company
Brushstrokes art group
Phoenix club
Non regular
Refurbishment costs
Property repairs
Support costs
Management
Rates and water
Insurance
Light and heat
Office expenses
Advertising
Sundries
Internet charges
Performing rights society
Cleaning
Equipment repairs and renewals
Maintenance renewals
Alcohol license
Subscriptions
Carried forward		 2024
£
-
10
239
50
299
39,508
324
748
1,072
-
-
540
530
-
19
1,089
6,189
486
1,801
4,203
253
-
599
560
275
4,590
16,313
1,334
-
346
30,760		 2023
£
5
-
-
5
83,478
-
-
-
180
272
525
874
500
599
2,950
82,872
294
1,565
2,654
220
100
307
769
179
5,154
2,187
1,588
391
10
15,418

This page does not form part of the statutory financial statements

Page 15

THE HINDMARSH VILLAGE HALL

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024

Management
Brought forward
Loan interest
Governance costs
Accountancy fees
Total resources expended
Net income/(expenditure)		 2024
£
30,760
65
30,825
192
39,367
141		 2023
£
15,418
68
15,486
156
101,464
(17,986)

This page does not form part of the statutory financial statements

Page 16