## **WELTON VILLAGE HALL** Ryland Road, Welton, Lincs., LN2 3LU Chair/Secretary: Graham Nicholls 59 Eastfield Lane Welton LN2 3ND Treasurer: Terry Peachman 28 The Hardings Welton ## **ANNUAL REPORT 2024-25** This report summarises the work of the trust in the financial year March 2024 to February 2025. Activity in the hall continued at a high level, with a wide range of users from individual family events, small-scale commercial bookings such as various forms of fitness activity, one-off community events, such as the annual pantomime, and regular not-for-profit activities, for example u3a, Tuesday well-being group, Threshold church, Patient and Doctor Association lunches and the monthly farmers’ market. Busy Hands pre-school continues to operate five days a week in the Moncé Room. In July 2024 the hall also provided the main venue for the Welton Arts and Music Festival, a new venture which it is hoped will be repeated in 2025. The state of the building has continued to cause concern, particularly the roof over the bar store, but all the flat roofs are coming to the stage where repair is not an economic option. An initial quote for the replacement of all roofs was found to be too expensive to progress at present. Some repairs were done to the bar store roof but this is most urgently in need of replacement. It is likely that this will have to be undertaken from reserves in the coming year. A fire safety inspection revealed some defects that could be remedied relatively easily but others that would require considerable sums. Those measures that could be achieved have been progressed while others await funding. With the help of a contribution from the pantomime committee a new lighting bar was installed in the main hall. A grant of £20,000 from WLDC also enabled the installation of solar panels on the main roof and batteries to store the generated power. This was a significant first step towards the trust’s aim of energy self-sufficiency. The main roof was found to be in good enough condition to support the solar panels. Although the grant covered a significant proportion of the costs, the trust also contributed from reserves. The Sports & Social Club has continued to manage the bar and this arrangement is working satisfactorily for both organisations. Throughout the year work has continued on the village hall development project, although it has become increasingly clear that funding sources are under increasing pressure and Welton has few of the social and economic features that would raise it to the top of the queue. However, discussions have continued with Welton Parish Council to create a strong working partnership. The council is committed in principle to moving its administration and the library to the village hall site and has committed £20,000, with a further £5,000 from the trust, to engage an organisation or individuals to move the project forward. Architecturally, the trust paid for a preapplication to ensure that its building plans are likely to be acceptable. We hope that we can move things forward substantially in the coming year. The annual audited accounts show that trust income from bookings rose by 11.5% but this was more than offset by a rise in utility and cleaning costs of 15.6%. The trust income also included £15,000 grant for WLDC, which was committed to the installation of solar panels. These, in turn, are expected to reduce net utility costs in future years. The overall financial position of the trust remains positive, although considerable sums have been earmarked from reserves for expenditure in 2025-26 for roof repairs, other renewals and potential preparatory costs arising from the development project. As usual, I must record my thanks to all members of the management committee for their work during the year and, in particular, Terry Peachman for his work as Treasurer and many other things besides. Bob Phillips has provided invaluable help making regular fire and emergency lighting checks among other things and I am sorry that he is unable to continue in that role. We wish him well. Marie-Claire Holman has continued to provide a very efficient cleaning service but I would also like to thank all our regular contractors who come in to do the necessary checks and, often at short notice, to do repairs when they are needed. Graham Nicholls Chair 21 May 2025 **Welton Village Hall Trust Registered Charity Number 522006/1 Annual Accounts** **For the year ending 28th February 2025** ## **Welton Village Hall Trust - Registered Charity Number 522006/1 Balance Sheet** **----- Start of picture text -----**
As at 28th February 2025
**----- End of picture text -----**
**----- Start of picture text -----**
2025 2024
£ £
Fixed Assets
Village Hall 22�,��� 21�,�0�
Fixtures and Fittings �,��� �,���
Bar Fittings 1�� 20�
Total Fixed Assets 232,002 218,384
Current Assets
Bar Stock At Cost - -
Premium Account �1,��2 �0,20�
Current Account �,1�� 2,��1
Bar Current Account - -
Debtors 2,�1� 1,�2�
Total Current Assets 99,475 83,861
Cash Account
Bar Cash in Hand - -
Village Hall Cash in Hand ��� ���
Total Cash Account 443 378
Total Assets 331,920 302,623
Current Liabilities
Trade Creditors ��� ��
Accruals ��0 ��0
Client Trust Account 2,�0� -
Refundable Deposits ��0 ��0
Total Current Liabilities 4,614 1,026
Total Liabilities 4,614 1,026
Total Assets less Total Liabilities 327,306 301,597
Represented by:
Unrestricted Funds
Unrestricted Funds B.fwd 1��,�0� 1��,�10
Surplus 2�,�0� 2��
Total Unrestricted Funds 210,317 184,608
Restricted Funds
Asset Revaluation �2,��1 �2,��1
Contingent Fund 1,��0 1,��0
Grant Applied 10,12� 10,12�
Loans Applied 1,�00 1,�00
Fabric Fund 11,1�� 11,1��
Total Restricted Funds 116,989 116,989
Total Unrestricted and Restricted Funds 327,306 301,597
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## **Welton Village Hall Trust** ## **- Registered Charity Number 522006/1 Fixed Assets As at 28th February 2025** ## **Cost** Additions Disposals **As at 28th February 2025** ## **Depreciation** Charge for the year Eliminated on disposals **As at 28th February 2025** ||**Fixtures and**||| |---|---|---|---| |**Village Hall**|**Fittings**|**Bar**|**Total**| |213,604|46,486|9,324|269,414| |12,855|1,980|-|14,835| |-|-|-|-| |226,459|48,466|9,324|284,249| |-|41,912|9,118|51,030| |-|1,180|37|1,217| |-|-|-|-| |-|43,092|9,155|52,247| **Net Book Value As at 28th February 2025 As at 29th February 2024** ## **Welton Village Hall Trust - Registered Charity Number 522006/1 Income and Expenditure As at 28th February 2025** **----- Start of picture text -----**
2025 2024
£ £
Income
Direct Charity Income
Hire of Village Hall
Village Hall Hire ��,2�� �2,�0�
Less Discounts Given - 1�,0�2 - 1�,10�
Total Hire of Village Hall 42,172 37,800
Wi-Fi
WLDC Income - �1�
Less Expenditure - - ���
Total Wi-Fi - 41
Investments
Deposit Account Interest 1,��� 1,2�2
Total Investments 1,556 1,272
Total Direct Charity Income 43,728 39,113
Non-Charity Income
Bar Sales - -
Grants from WLDC 1�,000 -
- -
Project Funding Grants
- -
Donations (Police Mutuals, Welton News and Co-op)
Total Non-Charity Income 15,000 -
Total Income 58,728 39,113
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## **Welton Village Hall Trust Registered Charity Number - 522006/1** ## **Income and Expenditure As at 28th February 2025** **----- Start of picture text -----**
2025 2024
£ £
Expenditure
Services Expenditure
Gas and Electricity �,11� �,�0�
Water Rates 1,��� ���
Insurance 2,��� 2,���
Cleaning and waste disposal 12,��� 10,�2�
Total Services Expenditure 23,101 19,987
Repairs and Maintenance
Building and Decoration �,��1 �,��1
Depreciation 1,21� 1,0��
Total Repairs and Maintenance 8,168 10,680
Administration Expenses
Accountancy ��0 ��0
Professional fees ��� �,��0
Honorariums and Gifts 11� 2�0
Bank charges �2 ��
Office Expenses 1�� �02
Total Administration Expenses 1,212 7,636
Licences and Subscriptions
Performing Rights Society (2 Years) �0� 2��
YMCA �� ��
WLDC 1�0 1�0
Total Licences and Subscriptions 538 512
Non Charity Event Expenses
- -
Bar Stock (Adjusted)
- -
Bar Wages and PAYE
Accountancy - -
- -
Other Bar Expenses
- -
Depreciation
- -
Total Licences and Subscriptions
Total Expenditure 33,019 38,815
Net Revenue for the Year 25,709 298
Capital Account B.fwd 301,597 301,299
Capital Account C.fwd 327,306 301,597
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## **Welton Village Hall Trust - Registered Charity Number 522006/1 Bar Trading Account As at 28th February 2025** |**Sales**
**Cost of Sales**
Opening Stock
Purchases (including stock write down)
Closing Stock
**Gross Profit**
**Expenditure**
**Wages**
Net Pay
**Other Bar Expenses**
Equipment Repairs
Gas Cylinders
WLDC Licensing Fee
Accountancy
Other
**Total Expenditure**
**Net Trading Profit/(Loss)**|-
-
-
-
-
-
**-**
-
-
-
-
-
-
-
**-**
**-**
**£**
**2025**|-
-
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-
-
-
**-**
-
-
-
-
-
-
-
-
**-**
**-**
**£**
**2024**| |---|---|---| ## **Welton Village Hall Trust - Registered Charity Number 522006/1 As at 28th February 2025** ## **Independent Examiner's Report** ## **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). ## **Independent examiner's statement** I have completed my examination and I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: · the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed : Date :** 19th May 2025 **Name :** Jessica Melton, on behalf of Seven Accounting Limited **Relevant professional body :** ACCA **Address :** 6 Goltho View, Goltho, Market Rasen, LN8 5AE ## **Welton Village Hall Trust** ## **- Registered Charity Number 522006/1 For the year ending 28th February 2025** ## **Notes to the financial accounts for the year ending 28th February 2025** ## **Note 1** a) Refundable deposits have been reallocated from income and included within current liabilities. b) It may be a good idea to get a simple valuation to see if the Village Hall is worth more now. It has been � years since a valuation was done and property valuations have gone up considerably since then. ## **Note 2** With the exception of the Village Hall, real property (which is recorded in the 1��� Balance Sheet at Open Market Valuation) in the annexed accounts has been prepared under the historic cost convention. ## **Note 3** Depreciation is provided on the estimated useful life of the assets and anticipated residual value at 1�� pa reducing balance. ## **Note 4** Fixed asset additions during the year were as follows:- |**Village Hall**
�1/0�/202�Potential expansion of the property
21/01/202�Solar Panel deposit
**Fixtures and Fittings**
0�/0�/202�Fridge Freezer
0�/0�/202�Polar G-Series Back Bar Cooler with triple sliding doors
11/0�/202�HOST floor standing wine fridge - 2� bottle
0�/0�/202�Village Hall fridge
20/01/202�Telescopic and Industrial platform ladders|�,�00.00
£
�,���.00
£
12,���.00
£
�0.00
£
1,1��.��
£
1�0.12
£
220.00
£
�2�.��
£
1,��0.0�
£| |---|---| ## **Note 5** Restricted funds are: **----- Start of picture text -----**
Fund Type Reason
Asset Revaluation Unrealised appreciation of Fixed Assets
Contingency Unrestricted Capital Donation
Grants Applied Restricted Capital Grant
Loan Applied Restricted Capital Receipt
Special Fund from realised capital receipt (restricted
Fabric Fund from use of Village Hall premises)
**----- End of picture text -----**
**Welton Village Hall Trust Registered Charity Number 522006/1 Annual Accounts** **For the year ending 28th February 2025** ## **Welton Village Hall Trust - Registered Charity Number 522006/1 Balance Sheet** **----- Start of picture text -----**
As at 28th February 2025
**----- End of picture text -----**
**----- Start of picture text -----**
2025 2024
£ £
Fixed Assets
Village Hall 22�,��� 21�,�0�
Fixtures and Fittings �,��� �,���
Bar Fittings 1�� 20�
Total Fixed Assets 232,002 218,384
Current Assets
Bar Stock At Cost - -
Premium Account �1,��2 �0,20�
Current Account �,1�� 2,��1
Bar Current Account - -
Debtors 2,�1� 1,�2�
Total Current Assets 99,475 83,861
Cash Account
Bar Cash in Hand - -
Village Hall Cash in Hand ��� ���
Total Cash Account 443 378
Total Assets 331,920 302,623
Current Liabilities
Trade Creditors ��� ��
Accruals ��0 ��0
Client Trust Account 2,�0� -
Refundable Deposits ��0 ��0
Total Current Liabilities 4,614 1,026
Total Liabilities 4,614 1,026
Total Assets less Total Liabilities 327,306 301,597
Represented by:
Unrestricted Funds
Unrestricted Funds B.fwd 1��,�0� 1��,�10
Surplus 2�,�0� 2��
Total Unrestricted Funds 210,317 184,608
Restricted Funds
Asset Revaluation �2,��1 �2,��1
Contingent Fund 1,��0 1,��0
Grant Applied 10,12� 10,12�
Loans Applied 1,�00 1,�00
Fabric Fund 11,1�� 11,1��
Total Restricted Funds 116,989 116,989
Total Unrestricted and Restricted Funds 327,306 301,597
**----- End of picture text -----**
## **Welton Village Hall Trust** ## **- Registered Charity Number 522006/1 Fixed Assets As at 28th February 2025** ## **Cost** Additions Disposals **As at 28th February 2025** ## **Depreciation** Charge for the year Eliminated on disposals **As at 28th February 2025** ||**Fixtures and**||| |---|---|---|---| |**Village Hall**|**Fittings**|**Bar**|**Total**| |213,604|46,486|9,324|269,414| |12,855|1,980|-|14,835| |-|-|-|-| |226,459|48,466|9,324|284,249| |-|41,912|9,118|51,030| |-|1,180|37|1,217| |-|-|-|-| |-|43,092|9,155|52,247| **Net Book Value As at 28th February 2025 As at 29th February 2024** ## **Welton Village Hall Trust - Registered Charity Number 522006/1 Income and Expenditure As at 28th February 2025** **----- Start of picture text -----**
2025 2024
£ £
Income
Direct Charity Income
Hire of Village Hall
Village Hall Hire ��,2�� �2,�0�
Less Discounts Given - 1�,0�2 - 1�,10�
Total Hire of Village Hall 42,172 37,800
Wi-Fi
WLDC Income - �1�
Less Expenditure - - ���
Total Wi-Fi - 41
Investments
Deposit Account Interest 1,��� 1,2�2
Total Investments 1,556 1,272
Total Direct Charity Income 43,728 39,113
Non-Charity Income
Bar Sales - -
Grants from WLDC 1�,000 -
- -
Project Funding Grants
- -
Donations (Police Mutuals, Welton News and Co-op)
Total Non-Charity Income 15,000 -
Total Income 58,728 39,113
**----- End of picture text -----**
## **Welton Village Hall Trust Registered Charity Number - 522006/1** ## **Income and Expenditure As at 28th February 2025** **----- Start of picture text -----**
2025 2024
£ £
Expenditure
Services Expenditure
Gas and Electricity �,11� �,�0�
Water Rates 1,��� ���
Insurance 2,��� 2,���
Cleaning and waste disposal 12,��� 10,�2�
Total Services Expenditure 23,101 19,987
Repairs and Maintenance
Building and Decoration �,��1 �,��1
Depreciation 1,21� 1,0��
Total Repairs and Maintenance 8,168 10,680
Administration Expenses
Accountancy ��0 ��0
Professional fees ��� �,��0
Honorariums and Gifts 11� 2�0
Bank charges �2 ��
Office Expenses 1�� �02
Total Administration Expenses 1,212 7,636
Licences and Subscriptions
Performing Rights Society (2 Years) �0� 2��
YMCA �� ��
WLDC 1�0 1�0
Total Licences and Subscriptions 538 512
Non Charity Event Expenses
- -
Bar Stock (Adjusted)
- -
Bar Wages and PAYE
Accountancy - -
- -
Other Bar Expenses
- -
Depreciation
- -
Total Licences and Subscriptions
Total Expenditure 33,019 38,815
Net Revenue for the Year 25,709 298
Capital Account B.fwd 301,597 301,299
Capital Account C.fwd 327,306 301,597
**----- End of picture text -----**
## **Welton Village Hall Trust - Registered Charity Number 522006/1 Bar Trading Account As at 28th February 2025** |**Sales**
**Cost of Sales**
Opening Stock
Purchases (including stock write down)
Closing Stock
**Gross Profit**
**Expenditure**
**Wages**
Net Pay
**Other Bar Expenses**
Equipment Repairs
Gas Cylinders
WLDC Licensing Fee
Accountancy
Other
**Total Expenditure**
**Net Trading Profit/(Loss)**|-
-
-
-
-
-
**-**
-
-
-
-
-
-
-
**-**
**-**
**£**
**2025**|-
-
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���
-
-
-
**-**
-
-
-
-
-
-
-
-
**-**
**-**
**£**
**2024**| |---|---|---| ## **Welton Village Hall Trust - Registered Charity Number 522006/1 As at 28th February 2025** ## **Independent Examiner's Report** ## **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). ## **Independent examiner's statement** I have completed my examination and I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: · the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed : Date :** 19th May 2025 **Name :** Jessica Melton, on behalf of Seven Accounting Limited **Relevant professional body :** ACCA **Address :** 6 Goltho View, Goltho, Market Rasen, LN8 5AE ## **Welton Village Hall Trust** ## **- Registered Charity Number 522006/1 For the year ending 28th February 2025** ## **Notes to the financial accounts for the year ending 28th February 2025** ## **Note 1** a) Refundable deposits have been reallocated from income and included within current liabilities. b) It may be a good idea to get a simple valuation to see if the Village Hall is worth more now. It has been � years since a valuation was done and property valuations have gone up considerably since then. ## **Note 2** With the exception of the Village Hall, real property (which is recorded in the 1��� Balance Sheet at Open Market Valuation) in the annexed accounts has been prepared under the historic cost convention. ## **Note 3** Depreciation is provided on the estimated useful life of the assets and anticipated residual value at 1�� pa reducing balance. ## **Note 4** Fixed asset additions during the year were as follows:- |**Village Hall**
�1/0�/202�Potential expansion of the property
21/01/202�Solar Panel deposit
**Fixtures and Fittings**
0�/0�/202�Fridge Freezer
0�/0�/202�Polar G-Series Back Bar Cooler with triple sliding doors
11/0�/202�HOST floor standing wine fridge - 2� bottle
0�/0�/202�Village Hall fridge
20/01/202�Telescopic and Industrial platform ladders|�,�00.00
£
�,���.00
£
12,���.00
£
�0.00
£
1,1��.��
£
1�0.12
£
220.00
£
�2�.��
£
1,��0.0�
£| |---|---| ## **Note 5** Restricted funds are: **----- Start of picture text -----**
Fund Type Reason
Asset Revaluation Unrealised appreciation of Fixed Assets
Contingency Unrestricted Capital Donation
Grants Applied Restricted Capital Grant
Loan Applied Restricted Capital Receipt
Special Fund from realised capital receipt (restricted
Fabric Fund from use of Village Hall premises)
**----- End of picture text -----**