2025-03-31-accounts - Thimbleby Village Hall

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Trustees’ Annual Report for the period

From 1/4/24 Period start date To 31/3/25 Period end date

Charity name: Thimbleby Village Hall

Charity registration number: 522000

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The assets shall be held upon trust for the purposes of a village hall, for the use of the inhabitants of Thimbleby and the neighbourhood (henceforth called “the area of benefit”). The use shall be without distinction of gender, of political, religious or other opinion and in particular for use for meetings, lectures, classes and other forms of recreation and leisure time, with the objective of improving the conditions of life for the said inhabitants. To maintain the assets and equip for use.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To hold fund raising events like coffee mornings and afternoon teas; provide space for post Church refreshments; meetings for the Parish Council, meeting venue for local Church Council, talk venue, children’s parties and use as a Polling station
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Village Hall Trustees have due regard for all Charity Commission guidance in the management of this facility for the benefit of the villagers

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment	Para 1.38
including program related
investment

Contribution made by Para 1.38 volunteers

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Village Hall provides a focal point for social activities and compliments the other two village amenities ( Church and Pub) by providing a secular and alcohol free meeting and socialising space for both the local and wider community.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	The Charity has benefited from two grants to bring the facilities up to date and give better access to all users, revamping the kitchen and bringing the all access toilet facilities indoors
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Charity holds sufficient in the bank to cover all known outgoings as well as contingent funds to cover unexpected repairs and servicing of hall facilities.
Amount of reserves held	Para 1.22	Usual level of reserve is £5,000
Reasons for holding zero reserves	Para 1.22	NA
Details of fund materially in deficit	Para 1.24	None
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	NA

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Declaration of Trust
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Updated to include reference to current legislation Oct 2023
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Election or co-option

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Thimbleby Village Hall
Other name the charity uses	NA
Registered charity number	522000
Charity’s principal address	Thimbleby Village Hall Main Road, Thimbleby Horncastle LN9 5RE

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Peter Ulyatt	Chair and joint treasurer
	Elaine Barrett	Sec and joint treasurer
	Andrew Bramley	Maintenance
	Dominic Hinkins	Publicity
	Paul Devlin
	Matthew Ulyatt	H&S
	Sarah Melton

– Corporate trustees names of the directors at the date the report was approved Director name NA

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
NA

Funds held as custodian trustees on behalf of others

Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for NA safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Elaine Barrett signed electronically Full name(s) Elaine Barrett

Position (eg Secretary, Secretary Chair, etc)

Date

30 April 2025

	Amount BF from current account 23/24	38,790.44
	Amount BF from deposit account 23/24	23.71
Date	Income		Date	Expenditure		Invoice No
04/15/24	Rent	300.00	04/22/24	Publicity printing reimburse	23.90	1
05/03/24	UKSPF GRASSroots grant award pt 1	11,108.46	04/24/24	Wave (water supplier)	389.69	2
05/07/24	Coffee morning	61.50	04/22/24	ELDC Council Tax	14.70	3
05/09/24	Friends of Thimbleby donation	1,500.00	04/23/24	British Gas (Electricity)	21.97	4
05/29/25	Transfer in of bal from HSBC dep acct	23.79	05/02/24	Abbey Joinery school house windows and door	3,456.00	5
06/13/24	ELDC Election hire	220.00	05/16/24	Hall Insurance	464.47	6
06/19/24	Rent	300.00	05/23/24	British Gas (Electricity)	26.14	7
06/27/24	Donation	20.00	06/17/24	Storage boxes reimburse	19.80	8
08/12/24	Rent	200.00	06/18/24	House insurance	545.95	9
08/30/24	Donation	10.00	06/25/24	British Gas (Electricity)	14.68	10
08/30/24	Donation	30.00	07/08/24	Greenbarnes notice board	950.81	11
08/30/24	UKSPF GRASSroots grant award bal	11,108.46	07/15/24	New hall keys cut	13.50	12
09/04/24	Rent	100.00	07/15/24	Pinkett (builder) Bldg Reg fee	600.00	13
09/07/24	Income from Lincs trail day	7.85	07/23/24	British Gas (Electricity)	34.20	14
10/14/24	Rent	100.00	07/31/24	Pinkett (builder) First invoice	22,818.48	15
10/24/24	Donation for loan of games	10.00	08/15/24	Publicity printing reimburse	19.20	16
11/05/24	Games donation	20.00	08/16/24	Letterbox from British Ironwork	45.00	17
11/15/24	Rent	100.00	08/22/24	British Gas (Electricity)	15.31	18
11/21/24	ELDC Election hire	220.00	09/24/24	British Gas (Electricity)	17.86	19
12/09/24	Donation	25.00	09/29/24	British Gas (Electricity)	3.15	20
12/13/24	Elf Hunt refreshments	24.50	10/04/24	Pinkett (builder) Toilet Block repoint with lime mortar	1,176.00	21
12/17/24	Donation	25.00	10/10/24	Chopping boards reimburse	30.00	22
01/06/25	FCC refund	335.82	10/10/24	Mugs and oven gloves reimburse	66.00	23
01/21/25	Hall hire	20.00	10/17/24	J A Fencing (to rear of hall)	1,160.00	24
01/23/25	Rent: includes £100 for Dec 24	400.00	10/25/24	ELDC fee	500.00	25
02/02/25	Rent	300.00	10/28/24	British Gas (Electricity)	28.55	26
02/18/25	Hall hire	40.00	11/04/24	Wisby Electrical – work on project	5,427.00	27
02/18/25	Proceeds from Hall Opening Event	81.05	11/25/24	Publicity printing reimburse	14.62	28
02/24/25	Hall hire	20.00	11/25/24	Pinkett (builder) Repairs to outdoor toilet roof	2,619.41	29
03/03/25	Rent	300.00	11/27/24	British Gas (Electricity)	51.24	30
03/12/25	Income from talk	63.00	12/05/24	Items required for hall and compliance reimburse	73.19	31
03/20/25	PCC Horncastle Gp hire fee	14.00	12/12/24	Magnetic noticeboard, magnets and bins reimburse	59.30	32
		27,088.43	12/12/24	Items required for hall and compliance reimburse	33.96	33
			12/13/24	Christmas tree and rising hinges reimburse	50.99	34
			12/27/24	British Gas (Electricity)	53.24	35
Cash in hand BF from 23/24		42.14	12/31/24	Studio 21 Design – architect fee Bldg Regs	395.00	36
Cash in hand: £7.85 from Lincs trail day & £63 from Mar talk		70.85	01/06/25	Toilet brush reimburse	6.99	37
		112.99	01/10/25	Rebuild assessment fee:Allied Westminster	75.00	38
			01/10/25	M J Gray Fire Assessment Fee	180.00	39
			01/21/25	Sprint Signs: wording for new notice board	36.00	40
			01/21/25	Lindum Fire Extinguisher check fee	57.60	41
			01/21/25	New vacuum cleaner reimburse	71.10	42
			01/27/25	British Gas (Electricity)	37.09	43
			01/27/25	Changing mat reimburse	9.99	44
			01/30/25	Notices/signs and new brush reimburse	37.31	45

01/31/25	Woodhall Print: Fliers	17.20	46
01/31/25	ELDC Green bin renewal for hall inc set up fee	52.50	47
02/10/25	Child’s toilet seat reimburse	14.99	48
02/10/25	Repairs and upkeep to hall by Dependable Handyman	1,287.16	49
02/17/25	Non slip mat reimburse	47.68	50
02/25/25	New mop reimburse	26.00	51
02/27/25	British Gas (Electricity)	130.96	52
03/28/25	British Gas (Electricity)	46.76	53
		43,367.64

Income by type

Income by type
House rent	2,100.00
Donations	1,555.00
Grants	22,216.92
Hall usage	534.00
Socials	237.90
Receipts from bank and FCC	359.61
Buy a Brick Donations	85.00
	27,088.43

Expenditure by type
Reg Hall running costs	2,689.67
Reg house running costs	545.95
Hall maintenance	4,968.91
House maintenance	3,456.00
Facilities refurbishment project	28,245.48
Sundry items required after completed works	628.30
Fees	1,807.60
Publicity	1,025.73
	43,367.64

Thimbleby Village Hall Accounts 2024-2025

Amount BF from current account 23/24 38,790.44 Amount transferred in from old HSBC account 23/24 23.79 *now part of income amount

		24/25	23/24		24/25	23/24
	Income by Type			Expenditure by Type
House Rent		2,100.00	3,600.00	Reg Hall running costs	2,689.67	1,408.77
Donations		1,555.00	0.00	Reg house running costs	545.95	500.31
Grants		22,216.92	0.00	Hall maintenance	4,968.91	180.00
Hall usage		534.00	275.00	House maintenance	3,456.00	2,180.50
Socials		237.90	216.50	Facilities refurbishment project	28,245.48	2,624.63
Sundry		359.61	54.14	Sundry	628.30	1,082.86
Donations	to facilities refurbishment	85.00	505.00	Fees	1,807.60	0.00
				Publicity (part of sundry 23/24)	1,025.73	0.00
				Grant requirement	0	7,847.50
	Total	27,088.43	4,650.64	Total	43,367.64	15,824.57
Cash in hand		70.85	42.14
Inc £42.14	C/F from 23/24
				Opening bank balance 25/26	22,440.38
Total income		65,878.87		Plus cash in hand	70.85
					22,511.23

I certify that I have been independently examined the annual accounts for Thimbleby Village Hall, registered charity number 522000. I found them to be a true record of the financial activity for financial year 1 Apr 24 to 31 Mar 25. Print name.. Date:.........i fs ..ao.o .a.oa?.......................