TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2023
THE WATMOUGH MEMORIAL HALL : ( SAXILBY VILLAGE HALL) Registered Charity number 521979
address 34 High Street Saxilby Lincoln LN1 2HA
Structure and Governance
The Charity is constituted as a Trust. Its governing documents are a conveyance dated 9 November 1937 as augmented by a Deed dated 31 August 1944- Scheme sealed 19 July 1967. The appointment of new Trustees is by nomination to and approval of the Village Hall Committee (VHC).
Objectives and Activities
The Charity's objectives are the provision of sociable and charitable facilities for the residents of Saxilby and surrounding areas without distinction of sex, colour or religious benefits. This is achieved through the provision of the facilities of Saxilby Village Hall (SVH) for the benefit of the village and the area's residents.
Achievement and Performance
Following the Covid Pandemic the Hall remains a key beneficial amenity in Saxilby and continues to be used by many Groups and Societies both from Saxilby and the surrounding area. Activities and meetings include:amateur dramatics, curling, dance, keep fit, Slimming World, WI and many u3A groups.
Letting income is very satisfactory and we continue to receive new booking requests from outside our immediate area. The Trustees will continue to strive to ensure the Hall is well maintained and its facilities adequate for modern day requirements with such improvements being made where necessary and when funds and time allow.
The Trustees are constantly monitoring costs including that of energy amd remain hopeful that there will be no significant increases that force us to review our pricing structure on a more frequent basis. The Trustees will continue to ensure SVH operates on a sound financial footing, be well kept and maintained and will hope the Hall continues to be the main focal point for meetings and functions in and around Saxilby.
Finance and Reserves
The accounts for the year ended 31 December 2023 show Income £37,774 and Expenses £43,386 Provisions of £12.500 remain in place to cover the anticipated future costs of the foyer improvements as previously reported Reserves stand at £54,497
The Trustees would like to express their grateful thanks to everyone who uses the Village Hall and contribute to its continuing operational success.
Declaration.
This report has been approved and signed by the Trustees
David Rowett Treasurer
Date 11 June 2024
Saxilby Village Hall
Registered Charity No. 521979
Statement of Accounts
For the Year Ended 31 December 2023
Saxilby Village Hall
Balance Sheet as at 31 December 2023
| 2023 £ Fixed Assets 73,185 Debtors 748 1,443 Prepayments 1,649 1,472 Cash at Bank 51,726 53,940 Cash floats/Treasurer 374 814 Total 54,497 57,669 Current Liabilities Creditors 2,465 591 Paid in advance 386 344 Provisions 12,500 12,500 Total15,351 13,435 Net Current Assets 39,146 Total Assets 112,331 Capital Account Balance brought forward 117,943 Other Income -COVID Grants Surplus for year 117,943 Less: Deficit for year 5,612 Balance carried forward 112,331 |
2022 £ 73,709 44,234 117,943 105,343 2,667 9,933 117,943 117,943 |
|---|---|
Saxilby Village Hall Schedule of Fixed Assets Year ended 31 December 2023
| Freehold | Machinery+ Furniture | Machinery+ Furniture | Total | |
|---|---|---|---|---|
| Property | Scaffold Tower Fixtures | |||
| & Fittings | ||||
| £ | £ | £ | £ | |
| Net Book Value | ||||
| As at 1 January 2023 | 68,845 |
380 | 4,484 | 73,709 |
| Additions | ||||
| less sales | ||||
| 68,845 | 380 | 4,484 | 73,709 | |
| Depreciation | ||||
| Charge for the year | 0 |
76 | 448 | 524 |
| Net Book Value | ||||
| As at 31 December 2023 | 68,845 | 304 | 4.036 | 73,185 |
Depreciation is charged at 20% (Machinery/Tower)and 10% (furniture, fixtures and fittings) on straight line basis in order to write off each asset over its estimated useful life.
No depreciation has been charged on freehold property as it is the opinion of the Trustees that with a policy of continuing maintenance the ultimate net realisable value will be in excess of the cost. A recent revaluation confirms this.
Saxilby Village Hall Profit & Loss Account For the Year ended 31 December 2023
| 2023 | 2022 | |||
|---|---|---|---|---|
| £ | £ | |||
| Income | ||||
| Ordinary Income | ||||
| Hall rents and lettings | 36,993 | 31,918 | ||
| Rent of Bar |
362 | 771 | ||
| 37,355 | 32,689 | |||
| External Fund Raising | ||||
| Coffee Mornings | 419 | 1,166 | ||
| 419 | 1,166 | |||
| Donations | ||||
| Donation |
0 | 0 | ||
| Total Income | 37,774 | 33,855 |
Saxilby Village Hall Profit & Loss Account For the Year ended 31 December 2023
2023 2022 £ £ Total Income brought forward 37,774 33,855
Expenditure
| Cleaning/Caretaking | 10,440 | 9,675 | ||
|---|---|---|---|---|
| Water Rates | 1,059 | 593 | ||
| Electricity | 1,846 | 1,663 | ||
| Gas | 3.447 | 2,763 | ||
| WLDC Rates | 155 | 179 | ||
| Boiler Servicing & repair | 1,182 | 162 | ||
| Repairs & renewals | 12,122 | 2,165 | ||
| Cleaning | 2,677 | 621 | ||
| 5yr Electrical Test and upgrade | 3,198 | 0 | ||
| Fire Alarm Insp | 99 | 0 | ||
| Buildings Insurance | 2,664 | 2,344 | ||
| Biffa Waste | 1.156 | 968 | ||
| WLDC Licence/ | 180 | 180 | ||
| PRS for Music | 694 | 387 | ||
| Stationery | 22 | 41 | ||
| Window Cleaning | 460 | 400 | ||
| Broadband | 433 | 449 | ||
| Phone | 193 | 79 | ||
| Fire Cert | 92 | 409 | ||
| Auditor | 50 | 50 | ||
| Ink for Printers | 281 | 74 | ||
| Kitchen Imp | 146 | 70 | ||
| Planter paint/plants | 166 | 0 | ||
| Webb Site | 0 | 57 | ||
| Defib Memb Scheme | 100 | 0 | ||
| Depreciation -- |
524 | 593 | ||
| Total Expenditure | 43,386 |
23,922 | ||
| Surplus for the year | (5,612) | 9.933 |
Saxilby Village Hall
Registered Charity No. 521979
Statement of Accounts
For the Year Ended 31 December 2023
Auditors report and certification
I have examined the books and records of Saxilby Village Hall for the year ended 31 December 2023. I confirm that these accounts are in accordance with the records presented to me. I have nothing else to add or report to the Trustees other than comments of a general nature regarding cost percentage increases.
Signed Christopher L Hewis ACMA
Date 22 April 2024
Saxilby Village Hall
Registered Charity No. 521979
Statement of Accounts
For the Year Ended 31 December 2023
Saxilby Village Hall
Balance Sheet as at 31 December 2023
| 2023 £ Fixed Assets 73,185 Debtors 748 1,443 Prepayments 1,649 1,472 Cash at Bank 51,726 53,940 Cash floats/Treasurer 374 814 Total 54,497 57,669 Current Liabilities Creditors 2,465 591 Paid in advance 386 344 Provisions 12,500 12,500 Total15,351 13,435 Net Current Assets 39,146 Total Assets 112,331 Capital Account Balance brought forward 117,943 Other Income -COVID Grants Surplus for year 117,943 Less: Deficit for year 5,612 Balance carried forward 112,331 |
2022 £ 73,709 44,234 117,943 105,343 2,667 9,933 117,943 117,943 |
|---|---|
Saxilby Village Hall Schedule of Fixed Assets Year ended 31 December 2023
| Freehold | Machinery+ Furniture | Machinery+ Furniture | Total | |
|---|---|---|---|---|
| Property | Scaffold Tower Fixtures | |||
| & Fittings | ||||
| £ | £ | £ | £ | |
| Net Book Value | ||||
| As at 1 January 2023 | 68,845 |
380 | 4,484 | 73,709 |
| Additions | ||||
| less sales | ||||
| 68,845 | 380 | 4,484 | 73,709 | |
| Depreciation | ||||
| Charge for the year | 0 |
76 | 448 | 524 |
| Net Book Value | ||||
| As at 31 December 2023 | 68,845 | 304 | 4.036 | 73,185 |
Depreciation is charged at 20% (Machinery/Tower)and 10% (furniture, fixtures and fittings) on straight line basis in order to write off each asset over its estimated useful life.
No depreciation has been charged on freehold property as it is the opinion of the Trustees that with a policy of continuing maintenance the ultimate net realisable value will be in excess of the cost. A recent revaluation confirms this.
Saxilby Village Hall Profit & Loss Account For the Year ended 31 December 2023
| 2023 | 2022 | |||
|---|---|---|---|---|
| £ | £ | |||
| Income | ||||
| Ordinary Income | ||||
| Hall rents and lettings | 36,993 | 31,918 | ||
| Rent of Bar |
362 | 771 | ||
| 37,355 | 32,689 | |||
| External Fund Raising | ||||
| Coffee Mornings | 419 | 1,166 | ||
| 419 | 1,166 | |||
| Donations | ||||
| Donation |
0 | 0 | ||
| Total Income | 37,774 | 33,855 |
Saxilby Village Hall Profit & Loss Account For the Year ended 31 December 2023
2023 2022 £ £ Total Income brought forward 37,774 33,855
Expenditure
| Cleaning/Caretaking | 10,440 | 9,675 | ||
|---|---|---|---|---|
| Water Rates | 1,059 | 593 | ||
| Electricity | 1,846 | 1,663 | ||
| Gas | 3.447 | 2,763 | ||
| WLDC Rates | 155 | 179 | ||
| Boiler Servicing & repair | 1,182 | 162 | ||
| Repairs & renewals | 12,122 | 2,165 | ||
| Cleaning | 2,677 | 621 | ||
| 5yr Electrical Test and upgrade | 3,198 | 0 | ||
| Fire Alarm Insp | 99 | 0 | ||
| Buildings Insurance | 2,664 | 2,344 | ||
| Biffa Waste | 1.156 | 968 | ||
| WLDC Licence/ | 180 | 180 | ||
| PRS for Music | 694 | 387 | ||
| Stationery | 22 | 41 | ||
| Window Cleaning | 460 | 400 | ||
| Broadband | 433 | 449 | ||
| Phone | 193 | 79 | ||
| Fire Cert | 92 | 409 | ||
| Auditor | 50 | 50 | ||
| Ink for Printers | 281 | 74 | ||
| Kitchen Imp | 146 | 70 | ||
| Planter paint/plants | 166 | 0 | ||
| Webb Site | 0 | 57 | ||
| Defib Memb Scheme | 100 | 0 | ||
| Depreciation -- |
524 | 593 | ||
| Total Expenditure | 43,386 |
23,922 | ||
| Surplus for the year | (5,612) | 9.933 |
Saxilby Village Hall
Registered Charity No. 521979
Statement of Accounts
For the Year Ended 31 December 2023
Auditors report and certification
I have examined the books and records of Saxilby Village Hall for the year ended 31 December 2023. I confirm that these accounts are in accordance with the records presented to me. I have nothing else to add or report to the Trustees other than comments of a general nature regarding cost percentage increases.
Signed Christopher L Hewis ACMA
Date 22 April 2024