EPWORTH WAR MEMORIAL FIELD MAINTENANCE COMMITTEE
CHAIR’S ANNUAL REPORT TO THE M.C. - Year ending December 31[st] 2025
Thanks given to those attending the meeting.
Significant News: At the end of the year, Fred Brumby resigned from his position on the Field Maintenance Committee. We have a great appreciation of his time given to the charity over many years in both a practical and supportive administrative role to several members of the committee.
Main Railings Project: Phase One is complete, thanks to Steve Holt, JP Haigh and Andy Dudley-Wood. The railings have been restored to preserve the original history as much as possible. Phase two remains a large financial project for the committee into 2026. North Lincs Council are supporting us with a grant and we thank members of the public who have contributed to our Crowd Source funding for the railings. Lease agreements for Shed on the Isle, Billiards, Bowls and Tennis Clubs are at an advanced stage.
New Year’s Eve 2025 was perhaps the best event held in the pavilion, the hall was transformed by Lenny Lowe and the band Rain gave a great performance to see everyone into 2026.
We have good usage across each week and continue to support charity and community events whenever possible. Donations from the advertising boards contribute well to overall income. Insurances, Music License and equipment testing are all up-to-date.
Policies Update: The following twelve adopted policies have all been reviewed, February 2026. Safeguarding Adults Safeguarding Children Equal Opportunities Complaints Procedure CCTV Policy Financial Policy Trustees Health & Safety Expenses Policy Financial Reserves Data Protection (GDPR) Conflict of Interest Internet Usage
Safeguarding – Gillian Bacon resigned as Lead Designated Person; Fran Glynn took up this position. Financial Policy Trustees – When a payment is made to a Trustee for services, we confirm that we follow best practice; we satisfy best value/sole contributor, the Trustee does not contribute to having a say and a potential conflict of interest is declared which Trustees agree upon. Next review for all policies is February 2027.
Improvements:
The play area improvement was completed late Spring 2025. Wicksteed conduct an annual check on the equipment; members of the committee do weekly checks and further checks for defects and safety concerns. Octopus Energy paid two compensation payments and backdated solar panel Export income due. We appear to have reached stability in monitoring import and export of energy with Octopus.
Thanks to active committee members, we have a maintenance programme allowing us to plan ahead on projects.
Carrside: Epworth Town Colts work on their pavilion is in full swing. The original building will be 2 changing rooms (with additional room for match officials), the new extension is a large communal space. Total cost approx. £360k raised through grant funding (Football Foundation & North Lincs). Impressively, they have also raised approx. £50k themselves. Steve Holt has already visited at an early stage of the project.
Closing Remarks:
We have been an active part of a programme from Cadent Energy as a recognition of our contribution to being local Energy Saving Experts. We also look forward to receiving the agreed North Lincolnshire Council Community Grant in 2026 towards Phase Two of our fencing project.
Once again, I would like to thank all members of the Maintenance Committee for their work as volunteers to ensure that the Charity operates safely and smoothly within the guidelines set by the Charity Commission. The MC is comprised of Trustees who actively contribute to maintenance and administrative matters that maintain and improve the facility for the community. We continue to work well as a team.
Carys McMahon
EPWORTH WAR MEMORIAL FIELD - Charity No. 521918
INCOME:
Balance Sheet for year ending 31st December 2025
EXPENDITURE:
Field Rent
| INCOME: Field Rent |
||
|---|---|---|
| Billiards Club | 300.00 | |
| Bowls Club | 300.00 | |
| Epworth Colts | 650.00 | |
| Shed On The Isle | 300.00 | |
| Tennis Club | 300.00 | |
| 1,850.00 | ||
| Field Insurance | ||
| Billiards Club | 150.00 | |
| Bowls Club | 70.00 | |
| Shed On The Isle | 97.00 | |
| Tennis Club | 33.00 | |
| 350.00 | ||
| Field Utilities | ||
| Billiards Club | 759.98 | |
| Bowls Club Electric | 257.11 | |
| Shed On The Isle | 1,000.00 | |
| 2,017.09 | ||
| Field Use | ||
| Fit 4 Rugby | 460.00 | |
| Under 12's Football | 40.00 | |
| Hoedown | 260.00 | |
| Isle Touch Rugby | 1,302.00 | |
| 2,062.00 | ||
| Pavilion Use | ||
| Canasta | 365.00 | |
| Pilates | 1,162.50 | |
| Slimming World | 3,915.00 | |
| Bridge Club | 420.00 | |
| Street Beat | 5,490.00 | |
| Art Class | 805.00 | |
| Line Dancing & Mini Movers | 1,865.00 | |
| Just Sing Choir | 440.00 | |
| Dementia Café | 390.00 | |
| J Degnan | 367.50 | |
| 15,220.00 | ||
| OAP Tea Party | 60.00 | |
| Race Night Hire | 40.00 | |
| Mens Society Dinner | 70.00 | |
| Presentation Event | 85.00 | |
| V E Day Hire | 30.00 | |
| Play Performance | 40.00 | |
| Crafters Market | 120.00 | |
| Quiz Night - Rotary Club | 30.00 | |
| Tractor Run - Christmas Fair | 110.00 | |
| Luann - Travel Angels | 37.50 | |
| HWRCC | 30.00 | |
| 652.50 | ||
| GRIMM Play | 791.00 | |
| Rain Event Tickets | 1,040.00 | |
| Brass Band Event Tickets & Raffle | 508.88 | |
| 2,339.88 | ||
| Donations | ||
| Just Giving | 373.16 | |
| Mrs Britton | 50.00 | |
| Sale of Books | 33.80 | |
| Prestige Safety - Board | 200.00 | |
| R Wallace - Board | 200.00 | |
| Travel Angels - Board | 100.00 | |
| Grice and Hunter - Board | 200.00 | |
| Puddle Ducks - Board | 100.00 | |
| Andy Jacques - Board | 100.00 | |
| Willowfield - Board | 100.00 | |
| Lyndon Systems - Board | 200.00 | |
| Wayne Dexter - Board | 100.00 | |
| Humbersie Fire - Board | 175.00 | |
| 1,931.96 | ||
| TOTAL INCOME SO FAR: | 26,423.43 | |
| Exceptional Income: | ||
| Community Vision | 1,600.00 | |
| Octopus Electric - Credit | 392.46 | |
| Wayleaves | 2.30 |
Utilities
| EXPENDITURE: Utilities |
|
|---|---|
| Gas | 886.15 |
| Electric | 1,008.30 |
| Water | 399.19 |
| Shed (HWRA) | 669.34 |
| 2,962.98 | |
| Insurance | |
| Victor Ins | 1,884.23 |
| 1,884.23 | |
| Maintenance & Repairs | |
| Cleaning Materials | 144.31 |
| General Repairs | 272.69 |
| Cleaner | 1,349.00 |
| PAT Testing & Fire Safety Inspection | 171.48 |
| Boiler Service | 65.00 |
| Grass Cutting | 1,584.00 |
| Petrol For Strimmer | 24.00 |
| Replacement of Taps | 170.78 |
| 3,781.26 | |
| Maintenance Projects | |
| Playarea - Wicksteed | 7,076.74 |
| Fencing Project | 4,850.72 |
| Electric Works to Changing Room | 400.80 |
| 12,328.26 | |
| Other Payments Out | |
| Accounts Audit | 75.00 |
| Bank Charges | 51.89 |
| ICO | 47.00 |
| Music Licence | 472.56 |
| HWRA Memb | 50.00 |
| Shed On The Isle Contribution | 50.00 |
| North Lincs - Form For New Years | 21.00 |
| Brass Band Hire | 300.00 |
| Blaize - Rain | 350.00 |
| Banner Design | 30.00 |
| Postage, Stationery & Advertising | 71.94 |
| 1,519.39 | |
| TOTAL EXPENDITURE | 22,476.12 |
| Transfer to Money Manager | 8,000.00 |
| TOTAL PAYMENTS OUT | 30,476.12 |
| HSBC Current Account: | |
| Opening Balance | 19,456.21 |
| Income | 28,418.19 |
| Transfer From Money Manager | |
| Expenditure | 30,476.12 |
| Closing Balance | 17,398.28 |
| HSBC Money Manager: | |
| Opening Balance | 56,335.23 |
| Interest | 994.25 |
| Transfer From Current Account | 8,000.00 |
| Transfer To Current Account | |
| Closing Balance | 65,329.48 |
| BALANCE YEAR END 2025 | 82,727.76 |
| Profit Year End 2025 | 6,936.32 |
Signed:
Audited By
Emma Von Sembach EVS Bookkeeping Services Date: 18/02/2026
TOTAL INCOME: 28,418.19
EVS BOOKKEEPING SERVICES Certified Bookkeeper
3 Westwinds Gardens Winterton Scunthorpe North Lincolnshire DN15 9RY
Mobile: 07926072800 E-mail: evsbookkeeping@gmail.com
18th February 2026
Epworth War Memorial Field F.A.O Katie Blackburn 55 Station Road Epworth Doncaster South Yorkshire DN9 1JY
Dear Katie
Re: Epworth War Memorial Field Internal Audit of Account for year ended 31st December 2025
I have completed my independent audit of the annual accounts for the year ended 31st December 2025.
The accounts are kept, in good order, on excel spreadsheet.
All vouchers and records of transactions including, bank statements and reconciliations, were found to be in place and correct, as presented.
If you need any further information please feel free to contact me.
Yours sincerely
Emma Von Sembach MICB PM Dip Certified Bookkeeper
Enc.