EPWORTH WAR MEMORIAL FIELD MAINTENANCE COMMITTEE CHAIR’S ANNUAL REPORT TO THE TRUSTEES. - Year ending December 31[st] 2024
Field Maintenance Committee (FMC) Annual Meeting February 2025:
Carys McMahon remains as Chair, Fran Glynn as Secretary, Katie Blackburn as Treasurer and Christy Holt as Bookings Secretary. Trustees Fred Brumby, Steve Holt, Helen Walker, Stuart Taylor and JP Haigh also make up the FMC.
Financial Report:
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The annual accounts for the year end 31st December 2024, have been audited and approved.
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Total income for the year was £31,846.98 (Including a grant of £3,008.21 from NLC) and the total expenditure was £32,751.47 giving us a profit of £1,393.36.
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The balances for both accounts at the end of the year were:
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Current account £19,456.21
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Savings account £56,335.23
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Thurlow Field rent to the clubs remains at £300, Carrside field rent at £650, pavilion use at £10 per hour, field use at £8 per hour, £10 with floodlights.
Significant News:
Usage across each week is consistently high, only Wednesday during the day remains free. We continue to support charity and community events whenever possible. Donations from the advertising boards contribute well to overall income.
HSBC online banking with 2-person authentication for transfers has worked smoothly this year with four signatories on the account. Telephone banking is rarely used. Insurances, Music License and equipment testing are all up-to-date.
Preparation is underway to put in place lease agreements for Shed on the Isle, Billiards, Bowls and Tennis Clubs. Replacement of the main railings on Station Road has begun and this will be a large financial project for the committee into 2025.
Policies Update: The following adopted policies have all been reviewed, February 2025. Safeguarding – Gillian Bacon remains as Lead Designated Person on safeguarding, Fran Glynn as Deputy designated person.
Equal Opportunities Conflict of Interest . Data Protection (GDPR) Financial Controls Complaints Procedure Financial Reserves . Health & Safety
The new policies covering Internet Usage and the CCTV (with additional cameras now inside the pavilion) have been created and adopted since the last AGM and will be reviewed along with all other policies. Next review for all policies is February 2026.
Improvements: The NFU grant of £6,443 received last year went to painting of all parts at the play area at a cost of £7,632. A further £7,000 is to be paid to Wicksteed Leisure for replacement panels and parts. Wicksteed conduct an annual check on the equipment and members of the committee continue to do weekly checks and further checks for defects and safety concerns.
The main pavilion now has Hive heating operated remotely, the CCTV and floodlights have been upgraded and a Defibrillator fitted outside of the main door to the pavilion. The ride-on mower used by the Bowls Club has been replaced. We continue to work with Octopus Energy to understand how we can benefit from exporting energy.
Thanks to active committee members, we have a maintenance programme allowing us to plan ahead on projects.
Carrside: Epworth Town Colts have not given any updates regarding development plans.
Closing Remarks: We are grateful for the grant from North Lincolnshire Council which was the second payment towards solar panels and upgrade of the floodlights.
I am mindful of the help from our active members of the Maintenance Committee who work as volunteers to ensure that the Charity operates well. The MC is currently comprised of Trustees who actively contribute to maintenance and administrative matters that maintain and improve the facility for the community.
We continue to work well as a team.
Carys McMahon
EPWORTH WAR MEMORIAL FIELD - Charity No. 521918
Balance Sheet for year ending 31st December 2024
INCOME:
| INCOME: | ||||
|---|---|---|---|---|
| INCOME: | EXPENDITURE: | |||
| Field Rent | Utilities | |||
| Billiards Club | 300.00 | Gas | 2,076.82 | |
| Bowls Club | 300.00 | Electric | 1,663.71 | |
| Epworth Colts | 650.00 | Water | 378.22 | |
| Shed On The Isle | 300.00 | Shed (HWRA) | 1,071.33 | |
| Tennis Club | 300.00 | 5,190.08 | ||
| 1,850.00 | ||||
| Insurance | ||||
| Field Insurance | Victor Ins | 1,772.68 | ||
| Billiards Club | 141.00 | 1,772.68 | ||
| Bowls Club | 66.00 | |||
| Shed On The Isle | 90.00 | Maintenance & Repairs | ||
| Tennis Club | 31.00 | New Hob & Disposal of Materials | 319.99 | |
| 328.00 | Cleaning Materials | 211.17 | ||
| General Repairs | 662.09 | |||
| Speaker Stands | 44.51 | |||
| PAT Testing & Fire Safety Inspection | 168.60 | |||
| Boiler Service | 65.00 | |||
| Field Utilities | Grass Cutting | 1,476.00 | ||
| Billiards Club | 964.96 | Cleaner | 1,564.00 | |
| Bowls Club Electric | 51.75 | Jet Washing | 180.00 | |
| Shed On The Isle | 1,000.00 | |||
| 2,016.71 | ||||
| 4,691.36 | ||||
| Field Use | ||||
| Fit 4 Rugby | 2,100.00 | Maintenance Projects | ||
| Isle Touch Rugby | 1,156.50 | Hive Heating Installation | 481.19 | |
| 3,256.50 | Floodlights | 3,693.31 | ||
| Advertising Boards | 526.19 | |||
| Play Area Decorating | 7,632.00 | |||
| CCTV Upgrade | 894.00 | |||
| Defibrilator Fitting | 220.80 | |||
| Pavilion Use | Fencing Project | 3,408.14 | ||
| Canasta | 695.00 | 16,855.63 | ||
| Pilates | 1,230.00 | |||
| Slimming World | 3,972.00 | Other Payments Out | ||
| Bridge Club | 1,470.00 | Accounts Audit | 75.00 | |
| Street Beat | 4,501.25 | Bank Charges | 72.58 | |
| Rural Day Centre | 600.00 | ICO | 35.00 | |
| Line Dancing & Mini Movers | 875.00 | Music Licence | 297.02 | |
| Just Sing Choir | 480.00 | HWRA Memb | 50.00 | |
| Dementia Café | 360.00 | Community Vision - DBS | 77.50 | |
| Art Class | 742.50 | Blaize | 325.00 | |
| Brass Band Hire | 300.00 | |||
| Rain - Band Hire | 300.00 | |||
| Wicksteed Inspection | 180.00 | |||
| Gift For Cleaner | 7.00 | |||
| Shed On The Isle - Bunting | 120.00 | |||
| Kettle & Teapots | 91.52 | |||
| 14,925.75 | Mower | 300.00 | ||
| Postage & Stationery | 117.74 | |||
| Shed On The Isle Contribution | 500.00 | |||
| 2,848.36 | ||||
| TOTAL EXPENDITURE | 31,358.11 | |||
| Ciar Gallagher | 80.00 | Transfer to Money Manager | 10,000.00 | |
| Peter Machin - Vintage Sale | 90.00 | |||
| OAP Tea Party | 70.00 | TOTAL PAYMENTS OUT | 41,358.11 | |
| HWRCC | 70.00 | |||
| Epworths Men Society | 80.00 | |||
| Rotary Club | 90.00 | |||
| Kath Hanson - Isle Of Axholme P.H | 220.00 | |||
| Ridings Folk Group | 270.00 | |||
| Isle Choral Singers - Quiz | 50.00 | |||
| Epworth Colts - Race Night | 85.00 | |||
| Epworth Town Council - D Day | 50.00 | |||
| Indoor Bowls | 815.00 | |||
| 1,970.00 | ||||
| HSBC Current Account: | ||||
| Graffiti Event Tickets | 765.00 | |||
| Rain Event Tickets | 740.00 | |||
| Brass Band Event Tickets & Raffle | 428.21 | Opening Balance | 28,967.34 | |
| Income | 31,846.98 | |||
| 1,933.21 | Transfer From Money Manager | |||
| Donations | Expenditure | 41,358.11 | ||
| AJP Charitable Board | 350.00 | |||
| Fred Brumby | 20.00 | Closing Balance | 19,456.21 | |
| Sale Of Books | 54.29 | |||
| Axholme Fencing - Charity Board | 375.00 | |||
| Travel Angels - Charity Board | 100.00 | |||
| Prestige Safety - Charitable Boards | 200.00 | HSBC Money Manager: | ||
| C L Caravn - Charitable Board | 275.00 | |||
| Log Cabin - Charitable Board | 375.00 | |||
| Willowfields - Charitable Board | 175.00 | Opening Balance | 45,430.74 | |
| Axholme Transformations - Board | 175.00 | Interest | 904.49 | |
| Puddle Ducks - Charitable Board | 175.00 | Compensation | ||
| MJN Auto - Charity Board | 200.00 | Transfer From Current Account | 10,000.00 | |
| 2,474.29 | Transfer To Current Account | |||
| Closing Balance | 56,335.23 | |||
| TOTAL INCOME SO FAR: | 28,754.46 | |||
| Exceptional Income: | BALANCE YEAR END 2024 | 75,791.44 | ||
| Prestige Safety Refund | 19.80 | |||
| NLC Grant | 3,008.21 | Profit Year End 2024 | 1,393.36 | |
| British Gas Credit | 62.21 | |||
| Wayleaves | 2.30 | |||
| TOTAL INCOME: | 31,846.98 | Signed: |
Signed: Emma Von Sembach EVS Bookkeeping Services Date: 18/02/2025
EVS BOOKKEEPING SERVICES Certified Bookkeeper
3 Westwinds Gardens Winterton Scunthorpe North Lincolnshire DN15 9RY
Mobile: 07926072800 E-mail: evsbookkeeping@gmail.com
18th February 2025
Epworth War Memorial Field F.A.O Katie Blackburn 55 Station Road Epworth Doncaster South Yorkshire DN9 1JY
Dear Katie
Re: Epworth War Memorial Field Internal Audit of Account for year ended 31st December 2024
I have completed my independent audit of the annual accounts for the year ended 31st December 2024.
The accounts are kept, in good order, on excel spreadsheet.
All vouchers and records of transactions including, bank statements and reconciliations, were found to be in place and correct, as presented.
If you need any further information please feel free to contact me.
Yours sincerely
Emma Von Sembach MICB PM Dip Certified Bookkeeper
Enc.