EPWORTH WAR MEMORIAL FIELD MAINTENANCE COMMITTEE CHAIR’S ANNUAL REPORT - Year ending December 31[st] 2023
Financial Report:
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The annual accounts for the year end 31st December 2023, have been audited and approved.
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Total income for the year was £50,186 which is heavily weighted this year with grants from NLC (totalling £12,935) and a grant of £6,443 from NFU Mutual. Total expenditure for the year was £36,626 but some costs are to follow which could not be completed within the year – notably the refurbishment of the play area.
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Rental to the permanent clubs remains at £300, Carrside field rent at £650, Pavilion use and Field use as per stated user agreements.
Significant News: We continue to gain several new users and one-off events using our facility, including two groups supporting dementia within our community. Music nights are a success. Our finances are healthy. Shed on the Isle opened officially in February 2023 and has quickly established itself as a much needed, local charity for persons of all ages across the Isle.
Policies Update: The following adopted policies have all been reviewed, February 2024.
Safeguarding – Overseen by Grants’ team at NLC, next review is February 2025. Gillian Bacon remains as Lead designated person on safeguarding and Helen Walker steps down as Deputy designated person, Fran Glynn steps into this role.
Equal Opportunities – Next review February 2025. Financial Controls – Next review February 2025. Financial Reserves – Next review February 2025. Expenses & Reimbursement – Next review February 2025. Conflict of Interest – Next review February 2025. Complaints Procedure – Next review February 2025. Health & Safety – Next review February 2025. Data Protection (GDPR) – Next review February 2025.
Improvements: The new metal railings at the edge of the playing field are mostly taken with advertising boards from local companies who sponsor the boards on sections of this and are a good boost to our income. CCTV has helped to follow up on anti-social behaviour and we have liaised with the police to work positively with local teenagers. Plans are in place to replace the main railings on Station Road, this will be a large financial project for the committee in 2024.
Thanks to active committee members, we have a maintenance programme allowing us to plan ahead on projects.
Carrside: Epworth Town Colts have had their building development plans passed by NLC Planning and now await confirmation of finances to proceed with the project.
Closing Remarks: We are grateful for the Epworth Town Council grant towards our Coronation celebration event and the grant from North Lincolnshire Council allowing us to fit solar panels and upgrade floodlights. The NFU grant received will be put towards improvements at the play area in 2024.
Once again, I would like to thank all members of the Maintenance Committee who work as volunteers to ensure that the Charity operates well. The MC is comprised of Trustees who actively contribute to maintenance and administrative matters that maintain and improve the facility for the community. Special thanks go to Steve Holt whose determined work on grant applications, technical initiatives and the advertising boards is much appreciated. We continue to work well as a team.
EPWORTH WAR MEMORIAL FIELD - Charity No. 521918
Balance Sheet for year ending 31st December 2023
| INCOME: | EXPENDITURE: | EXPENDITURE: | |||
|---|---|---|---|---|---|
| Field Rent | Utilities | ||||
| Billiards Club | 300.00 | Gas | 1736.64 | ||
| Bowls Club | 300.00 | Electric | 1836.47 | ||
| Epworth Colts | 650.00 | Water | 250.15 | ||
| Shed On The Isle | 300.00 | Shed (HWRA) | 725.42 | ||
| Tennis Club | 300.00 | 4548.68 | |||
| 1850.00 | |||||
| Insurance | |||||
| Field Insurance | Victor Ins | 1641.67 | |||
| Billiards Club | 130.00 | 1641.67 | |||
| Bowls Club | 61.00 | ||||
| Shed On The Isle | 100.00 | Maintenance & Repairs | |||
| Tennis Club | 29.00 | Playground Inspection | 302.40 | ||
| 320.00 | Cleaning Materials | 196.95 | |||
| General Repairs | 1565.72 | ||||
| PAT Testing & Fire Safety Inspection | 318.00 | ||||
| Drains Unblocked | 180.00 | ||||
| Field Utilities | Grass Cutting | 1080.00 | |||
| Billiards Club | 667.52 | Tree Cutting | 450.00 | ||
| Shed On The Isle | 1300.00 | Cleaner | 1136.00 | ||
| 1967.52 | Boiler Service | 128.73 | |||
| 5357.80 | |||||
| Field Use | |||||
| Fit 4 Rugby | 1930.00 | Maintenance Projects | |||
| Isle Touch Rugby | 1094.50 | Advertising Boards | 2758.27 | ||
| 3024.50 | Store Room | 109.77 | |||
| ROLEC - Solar Panels | 16440.00 | ||||
| Billiards Corridor Lights | 203.30 | ||||
| Fridge & Electrics | 315.00 | ||||
| Pavilion Use | New Door | 2144.12 | |||
| Canasta | 475.00 | 21970.46 | |||
| Pilates | 1135.00 | ||||
| Slimming World | 3793.50 | Other Payments Out | |||
| Bridge Club | 1586.00 | Accounts Audit | 75.00 | ||
| Street Beat | 4531.00 | Bank Charges | 96.16 | ||
| Rural Day Centre | 1413.00 | Domain Renewal | 28.78 | ||
| Line Dancing | 588.00 | Music Licence | 154.80 | ||
| Just Sing Choir | 360.00 | HWRA Memb | 50.00 | ||
| Dementia Café | 270.00 | Kettle | 17.99 | ||
| Dementia Friends - SAGP | 35.00 | Music Event: RAIN | 300.00 | ||
| Art Class | 952.50 | Music Event: OFTEN HERD | 305.00 | ||
| Band Practice | 382.00 | Music Event: POLKA DOTS | 317.79 | ||
| Body Fit | 70.00 | Music Event: Brass Band | 348.48 | ||
| Mini Movers | 82.50 | Coronation Expenses | 650.98 | ||
| Isle Be Fit | 530.00 | Ticket Refund for Xmas Disco | 77.00 | ||
| 16203.50 | New Speaker | 233.98 | |||
| Postage & Stationery | 52.88 | ||||
| Isle Choral Society | 45.00 | Christmas Tree & Decorations | 355.65 | ||
| Rotary - Ceilidh | 50.00 | Gifts | 7.98 | ||
| Scunthorpe Diabetes Group | 25.00 | Data Protection Fee | 35.00 | ||
| HWRA | 30.00 | 3107.47 | |||
| Isle Of Axholme Physically H. | 234.00 | ||||
| M Leggott - Ceilidh | 115.00 | TOTAL EXPENDITURE | 36626.08 | ||
| OAP Tea Party | 37.00 | ||||
| Hockey Club - Race Night | 75.00 | Transfer to Money Manager | Transfer to Money Manager | 60000.00 | |
| Bowls Club Meeting | 65.00 | ||||
| Vintage Sale | 90.00 | TOTAL PAYMENTS OUT | 96626.08 | ||
| 766.00 | |||||
| Music Event: RAIN | 610.00 | HSBC Current Account: | |||
| Music Event: Ceilidh | 383.00 | ||||
| Music Event: Brass Band | 427.00 | ||||
| Music Event: Often Herd | 653.00 | Opening Balance | 10425.42 | ||
| Music Event: Polka Dots | 647.00 | Income | 50136.27 | ||
| 2720.00 | Transfer From Money Manager | 65031.73 | |||
| Donations | Expenditure | 96626.08 | |||
| Alan Foster - R Wallace | 429.50 | ||||
| J Whittaker | 60.00 | Closing Balance | 28967.34 | ||
| Amazon Smile | 13.41 | ||||
| Signage - R Wallace | 275.00 | HSBC Money Manager: | |||
| Signage - HSR Law | 375.00 | Opening Balance | 49729.69 | ||
| Signage - MJN Auto | 175.00 | Interest | 682.78 | ||
| Signage - Lyndon Systems | 275.00 | Compensation | 50.00 | ||
| Signage - Tutor Doctor | 175.00 | Transfer From Current Account | 60000.00 | ||
| Signage - Mariner Gas | 375.00 | Transfer To Current Account | 65031.73 | ||
| Signage - Sam Jacobs | 275.00 | Closing Balance | 45430.74 | ||
| Signage - Axholme T/ Wayne | 175.00 | ||||
| Signage - Jaques Build | 175.00 | ||||
| Signage - Misson Gates | 175.00 | BALANCE YEAR END 2023 | 74398.08 | ||
| Signage - Travel Angels | 175.00 | ||||
| Signage - Prestige Safety | 350.00 | Profit Year End 2023 | 14242.97 | ||
| Signage - Grice & Hunter | 275.00 | ||||
| Books | 45.50 | ||||
| 3798.41 | |||||
| Signed: | Signed: Date: 26/01/2024 |
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| TOTAL INCOME SO FAR: | 30649.93 | Audited By Emma Von Sembach T/as EVS Bookkeeping Services | Audited By Emma Von Sembach T/as EVS Bookkeeping Services | ||
| Exceptional Income: | |||||
| Wayleaves | 2.30 | ||||
| Compensation | HSBC | 50.00 | |||
| Refund For Keysafe | 105.94 | ||||
| Grants: | Coronation Grant - NLC | 250.00 | |||
| NFU Funding | 6443.00 | ||||
| North Lincs Council | 12685.10 | ||||
| TOTAL INCOME: | 50186.27 |
EVS BOOKKEEPING SERVICES Certified Bookkeeper
3 Westwinds Gardens Winterton Scunthorpe North Lincolnshire DN15 9RY
Mobile: 07926072800 E-mail: evsbookkeeping@gmail.com
24th January 2024
Epworth War Memorial Field F.A.O Katie Blackburn 55 Station Road Epworth Docaster South Yorkshire DN9 1JY
Dear Mrs McMahon
Re: Epworth War Memorial Field Internal Audit of Account for year ended 31st December 2023
I have completed my independent audit of the Charities accounts for the year ended 31st December 2023.
All vouchers and records of transactions including, bank statements and reconciliations were found to be in place and correct as presented.
If you need any further information please feel free to contact me.
Yours sincerely
Emma Von Sembach MICB PM Dip Certified Bookkeeper
Enc.