Epworth War Memorial Field Trustees Annual Report January 2021 to December 2021
Registered Charity number 521918
Main address: Sports Field, Station Road, Epworth, North Lincolnshire. DN9 1JU
Correspondence address: 57 Station Road, Epworth, North Lincolnshire. DN9 1JY
Structure, governance and Management
The charity is overseen by volunteer Trustees that meet annually at an AGM. Trustees follow an indenture dated 8 April 1920 though structure and governance is reviewed annually.
Trustees
The charity shall be managed by a committee of up to 20 trustees who must be over the age of 18 and live within Epworth.
An AGM is held annually, typically in April. At least 3 trustees must be present at the meeting to be able to take decisions. Trustees may act by majority decision. Minutes shall be kept for every meeting and circulated to check for accuracy. Minutes of all Trustee meetings dating back to the foundation are kept for records and are available upon request.
New trustees can be put forward by any existing Trustee and appointed by majority vote at the Annual General Meeting (AGM) of the charity held in April.
| Name | Role |
|---|---|
| Gillian Bacon | |
| TonyBacon | |
| David Birks | |
| Frederick Brumby | Chair of Trustees |
| Kenneth Holborn | |
| Steven Holt | Secretaryof Trustees |
| Keith Johnson | |
| Steve Leggott | |
| Carys McMahon | |
| PhilipPeacock | |
| Stuart Taylor | |
| Helen Walker | |
| Rachel Whittaker | |
| Angela Young |
Sub-Committee
The permanent sub-committee known as the Field Maintenance Committee (FMC) is tasked with the day to day running of the field(s) including but not limited to maintenance, accounting, events and overall management of the site(s).
The FMC is made up from representatives from the main clubs and user groups and meet monthly. An AGM is held in February each year where they will elect a chair, treasurer and secretary. A report from the FMC is presented to Trustees annually.
| Name | Role |
|---|---|
| David Birks | |
| Katie Blackburn | Treasurer |
| Frederick Brumby | |
| Frances Glynn | Secretary |
| ChristyHolt | Bookings Secretary |
| Steven Holt | |
| Carys McMahon | Chair |
| Stuart Taylor | |
| Helen Walker |
Objectives and activities
The purpose of the charity is to hold and manage the Epworth War Memorial Field (and additional land purchased at Carr Side in 1982) – a recreational field to be enjoyed by the people of Epworth and to ‘provide a permanent memorial to the men of Epworth who fell in the Great European War (1914 – 1918)’.
In pursuance with these objects, the Trustees have made arrangements for facilities to be provided within the area available (2.35 hectares) for a tennis club, bowls club, billiards and snooker club, a children’s play area (with safety surface and play equipment) and a children’s play group.
There is also a pavilion and a large field where we support and encourage a number of local community activities for residents of all ages including but not limited to sporting sessions (fitness classes, rugby, dance, football), art classes, bridge/canasta and various activities for babies and toddlers.
We also hold a range of special ‘one off events’ including theatre, multiple music nights and other performances.
Achievements and Performance
Despite impact by Covid affecting a number of activities throughout the year we have been keen and active in opening the facilities whenever possible to try to ensure vital community building clubs and pursuits were able to safely continue.
We have worked closely with ACRE and HWRAA to seek advice to ensure we remained a Covid safe venue for activities.
Outdoor clubs and events/activities aimed at under 16’s were able to continue throughout (except in the most severe lockdowns) and indoor activities ran when permitted to do so and fully within all guidelines.
| Financial Summary | |
|---|---|
| Total income for the year: | £33,777 |
| Total outgoings for the year: | £11,871 |
| Overall profit/loss: | £21,906 |
| Cash in bank (in unrestricted funds): | £55,490 |
Despite difficult operations during Covid, the charity was able to maintain a healthy financial position, largely due to significant grant support from North Lincolnshire Council and the planned sale of some assets (namely a tractor historically used for field maintenance but no longer required).
Some bookings, especially field use for sporting activities have been able to operate when permitted to do so meaning some income has been generated by hiring of facilities. We elected to waive the annual rent to the main clubs (Billiards, Bowls, Tennis and Play Group) as their numbers were severely affected.
A number of maintenance projects made up the majority of expenditure as well as usual operating expenses for electricity, insurance, cleaning etc.
A breakdown of income and expenditure is available in Appendix 1.
Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees.
Frederick Brumby – Chair of Trustees Steve Holt – Secretary of Trustees 13[th] June 2022 13[th] June 2022
Appendix 1 – Financial Accounts (CC16a)
Epworth War Memorial Field 521918 Receipts and payments accounts CC16a Period start date Period end date For the period from To 31st December 1st January 2021 2021
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 650 1,326 5,199 19,507 1,246 - - - 27,927 |
Restricted funds to the nearest £ - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - |
Total funds to the nearest £ 650 1,326 5,199 19,507 1,246 - - - 27,927 |
Last year to the nearest £ |
|---|---|---|---|---|---|
Field Rent |
650 | - | - | 650 | 1,900 |
| Field Use | 1,326 | - | - | 1,326 | 564 |
| Pavilion Use | 5,199 | - | - | 5,199 | 3,848 |
| Grants & Donations | 19,507 | - | - | 19,507 | 16,581 |
| Other | 1,246 | - | - | 1,246 | 1,387 |
| - | - | - | - | - | |
| - | - | - | - | - | |
| - | - | - | - | - | |
| Sub total(Gross income for AR) | 27,927 | - | - | 27,927 | 24,280 |
| A2 Asset and investment sales, (see | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| table). | |||||||||
| Sale Of Tractor | 5,850 | - | - | 5,850 | |||||
| - | - | - | |||||||
| - | - | ||||||||
| Sub total | 5,850 |
- | - | 5,850 | - | ||||
| Total receipts | 33,777 | - | - | 33,777 | 24,280 | ||||
| A3 Payments | |||||||||
| Utilites | |||||||||
| 1,187 | - | - | 1,187 | 1,773 | |||||
| Insurances | |||||||||
| 2,980 | - | - | 2,980 | 1,744 | |||||
| Maintenance & Repairs | |||||||||
| 6,988 | - | - | 6,988 | 18,012 | |||||
| Other | |||||||||
| 716 | - | - | 716 | 1,185 | |||||
| - | - | - | - | ||||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| Sub total | |||||||||
| 11,871 | - | - | 11,871 | 22,713 | |||||
| A4 Asset and investment purchases, | |||||||||
| (see table) | |||||||||
| - | - | - |
| - | - | - | - | ||||||
|---|---|---|---|---|---|---|---|---|---|
| Sub total | - | - | - | - | - |
| Total payments | 11,871 | - | - | 11,871 | 22,713 | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Net of receipts/(payments) | 21,906 | - | - | 21,906 | 1,567 | ||||||||
| A5 | Transfers between funds | ||||||||||||
| - 4,000 | 4,000 | - | - | - | |||||||||
| A6 | Cash funds last year end | ||||||||||||
| 12,939 | - | - | 12,939 | - | |||||||||
| Cash funds this year end | 30,846 | 4,000 | - | 34,846 | 1,567 |
Section B Statement of assets and liabilities at the end of the period
| Details Current Account HSBC Money Manager Total cash funds |
Unrestricted funds to nearest £ 30,846 24,645 - 55,491 |
Restricted funds to nearest £ - - - - |
Endowment funds to nearest £ |
|---|---|---|---|
| 30,846 | - | - | |
| 24,645 | - | - | |
| - | - | - | |
| 55,491 | - | - |
Categories
B1 Cash funds
(agree balances with receipts and payments account(s))
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s own use
Details
Details
Details
| Unrestricted funds to nearest £ - - - - - - |
Restricted funds to nearest £ - - - - - - |
Endowment funds to nearest £ |
|---|---|---|
| - | - | - |
| - | - | - |
| - | - | - |
| - | - | - |
| - | - | - |
| - | - | - |
| Fund to which asset **belongs ** |
Cost (optional) - - - - - |
Current value (optional) |
|---|---|---|
| - | - | |
| - | - | |
| - | - | |
| - | - | |
| - | - |
| Fund to which asset **belongs ** |
Cost (optional) - - - - |
Current value (optional) |
|---|---|---|
| - | - | |
| - | - | |
| - | - | |
| - | - |
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
Fund to which Amount due When due Details liability relates (optional) (optional) - - - - -
| Signature | Print Name Frederick Brumby Steven Holt |
Date of approval |
| Frederick Brumby | 13/6/22 | |
| Steven Holt | 13/6/22 |
Appendix 2 – Confirmation of external review of finances
----- Start of picture text -----
Epwo r th Wa r M emo r ial Fiel d 521918
R eceipts an d payments accounts
Fo r the pe r io d Period start date Period end date
To
f r om 1st January 2021 31st December 2021
Section A R eceipts an d payments
Un r est r icte d R est r icte d En d owment
Total fun d s
fun d s fun d s fun d s
to the nea r est
to the nea r est £ to the nea r est £ to the nea r est £
£
A1 R eceipts
Field Rent 650 - - 650
Field Use 1,326 - - 1,326
Pavilion Use 5,199 - - 5,199
Grants & Donations 19,507 - - 19,507
Other 1,246 - - 1,246
- - - -
- - - -
- - - -
27,927 - - 27,927
Sub total (G r oss income fo r R A )
A2 Asset an d investment sales,
(see table) .
Sale Of T ractor 5,850 - - 5,850
- - - -
Sub total 5,850 - - 5,850
Total r eceipts 33,777 - - 33,777
A3 Payments
Utilites 1,187 - - 1,187
Insurances 2,980 - - 2,980
Maintenance & Repairs 6,988 - - 6,988
Other 716 - - 716
- - -
- - - -
- - - -
- - - -
- - - -
Sub total 11,871 - - 11,871
A4 Asset an d investment
pu r chases, (see table)
- - -
- - - -
Sub total - - - -
Totalpayments 11,871 - - 11,871
Net of r eceipts/(payments) 21,906 - - 21,906
A5 r T ansfe r s between fun d s - 4,000 4,000 - -
A6 Cash fun d s last yea r en d 12,939 - - 12,939
Cash fun d s this yea r en d 30,846 4,000 - 34,846
----- End of picture text -----
| Section B Statement of assets an | Section B Statement of assets an | Section B Statement of assets an | Section B Statement of assets an | Section B Statement of assets an | Section B Statement of assets an | Section B Statement of assets an | Section B Statement of assets an | Section B Statement of assets an | Section B Statement of assets an | d | **liabilities at ** | **liabilities at ** | **liabilities at ** | **the ** | **the ** | d en **of ** |
d en **of ** |
d en **of ** |
d en **of ** |
d en **of ** |
r the pe io |
r the pe io |
r the pe io |
r the pe io |
d |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| r **Un ** |
r est icte |
d | R | r d est icte |
d fun s |
||||||||||||||||||||
| r **Catego ** |
ies | D | etails | d **fun ** |
s |
||||||||||||||||||||
| **B1 Cash ** | d fun s |
rr Cu ent Account |
r **to nea ** |
est £ 30,846 |
r **to nea est ** |
£ - |
|||||||||||||||||||
| M M r HSBC oney anage |
24,645 | - | |||||||||||||||||||||||
| Total cash | d fun s |
- 55,491 |
- - |
||||||||||||||||||||||
| r (ag ee balances with |
r eceipts an |
d payments account(s)) |
r Ag eement |
rr r E o |
r rr r Ag eement E o |
||||||||||||||||||||
| r **Un ** |
r est icte |
d | R | r d est icte |
d fun s |
||||||||||||||||||||
| d **fun ** |
s |
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| **B2 Othe ** | r |
r **moneta y ** |
assets | Details | r **to nea ** |
est £ | - | r **to nea est ** |
£ - |
||||||||||||||||
| - - |
- - |
||||||||||||||||||||||||
| - | - | ||||||||||||||||||||||||
| - | - | ||||||||||||||||||||||||
| - | - | ||||||||||||||||||||||||
| Details | d Fun to which asset belongs |
Cost (optional) | |||||||||||||||||||||||
| B3 Investment assets | - - |
||||||||||||||||||||||||
| - | |||||||||||||||||||||||||
| - | |||||||||||||||||||||||||
| - | |||||||||||||||||||||||||
| r **B4 Assets ** |
d etaine |
r fo the |
Details | d Fun to which asset belongs |
Cost (optional) - |
||||||||||||||||||||
| r **cha ** |
**ity’s ** | own use | - - |
||||||||||||||||||||||
| - | |||||||||||||||||||||||||
| - | |||||||||||||||||||||||||
| - | |||||||||||||||||||||||||
| - | |||||||||||||||||||||||||
| - | |||||||||||||||||||||||||
| - | |||||||||||||||||||||||||
| Fun | d | **to ** |
which | Amount |
d | ue | |||||||||||||||||||
| Details | r liability elates |
(optional) | |||||||||||||||||||||||
| B5 Liabilities | - - |
||||||||||||||||||||||||
| - | |||||||||||||||||||||||||
| - | |||||||||||||||||||||||||
| - | |||||||||||||||||||||||||
| d r r Signe by one o two t ustees on behalf r of all the t ustees |
r Signatu e |
r P int |
Name |
----- Start of picture text -----
CC16a
----- End of picture text -----
Last yea r
to the nea r est £
----- Start of picture text -----
1,900
564
3,848
16,581
1,387
-
-
-
24,280
----- End of picture text -----
-
24,280
----- Start of picture text -----
1,773
1,744
18,012
1,185
-
-
-
-
-
22,713
----- End of picture text -----
22,713 1,567 - - 1,567
----- Start of picture text -----
En d owment
fun d s
to nea r est £
----- End of picture text -----
----- Start of picture text -----
-
-
-
-
----- End of picture text -----
OK
En d owment fun d s to nea r est £
----- Start of picture text -----
-
-
-
-
-
-
----- End of picture text -----
Cu rr ent value (optional)
----- Start of picture text -----
-
-
-
-
-
----- End of picture text -----
Cu rr ent value (optional)
-
When d ue (optional)
Date of approval
EVS BOOKKEEPING SERVICES Certified Bookkeeper
3 Westwinds Gardens Winterton Scunthorpe North Lincolnshire DN15 9RY
Mobile: 07926072800 E-mail: evsbookkeeping@gmail.com
2nd February 2022
Epworth War Memorial Field F.A.O Carys McMahon 55 Station Road Epworth Docaster South Yorkshire DN9 1JY
Dear Mrs McMahon
Re: Epworth War Memorial Field Internal Audit of Account for year ended 31st December 2021
I have completed my independent audit of the Charities accounts for the year ended 31st December 2021.
All vouchers and records of transactions including, bank statements and reconciliations were found to be in place and correct as presented.
If you need any further information please feel free to contact me.
Yours sincerely
Emma Von Sembach MICB PM Dip Certified Bookkeeper
Enc.