CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110412022 Period end date Period Start dats To 3110312023 Charity name: Calstor Town Hall Management Committee Charfty reglstratlon number: 521906 Objectives and Actlvltles Summary of the purposes of the charity as set out in its goveming document Pwa 1.17 The provision and maintenance of the Town Hall for the use of all rosldents in Caistor and surrounding villages to provide avallability of a wide range of activities for all aL. . Tho prlme aim of the Committee is to provido is to provide a Comfortable, economical and local faclllty for varlou8 80cietS8s, group5 and iTrdlvlduals to U80. We have rooms for moetings but U8age of the building covers a far wlder 8pectrum of a¢llvrtles. The89 Include Childron's 8ervl¢o$ Including health and advl¢o, exercise for all ages. amateur dramatlc8, film club, dance ￿$son3 and many othor group•. Our usèrs are encouraged to Sond representstlvos to the open mootings that the Management Committee hold regularly to hdp provldo conllnuous feedback to qul¢kly identlfy and resofve an roblems that arise. We ¢onfinn that the Trust¢es havo taken regard of tho guidance issuad by thè Charity CommiBsion on publk ben•fiL Summary of the main activities in reLation to those purposes for Ihe public benefit. in particular. the activtiies, projects or ser¥￿e$ identified in th& accounls. Pwa 1.17 aTrJ 1.19 st8tement ￿nfinning whether the trustees ha had regard to Ihe guKlance issued by the Charity Commission on public benefit P••118 Addltional information (optional) You ma choose to include further ststements vh*re relevant at￿ul.. SORP ¢e*r Pn1.38 Policy on grant making P¥8 1.38 Policy on social invethient includin ram related investment The Town Hall is by volunteers in all rnatters except for cleaning which 18 contracted out to a local ￿Mpany. Tho Trustees acknowledge the immense Contributions made by volunteers without whose help It M>uld be extremely difficult to provlde the facilities we aro able to Pwa 1.36 ContribUt￿n by volunteers Other Achievements and Performance There has been a recovery of the usage of the hall ba¢k to the levels were experloncing prlor to the COVID pandeml¢. Nearly all group• have now relurned and neKomers ￿ve accounted for those * lost The harnh economical realities that face nearly everyono these days means VA have to very carefully con$lder our pricing Structure and keep any Increaso to tho absolutg rnlnlmum. Fortunately n•gotiatsd new Energy contracts befor• the large Increases came into being allowlng us to hold our hiring charges at a very reasonabl• rate and thu8 benefitting all of our users. The Tru8teM are pleasod to rnport that the building conllnues to be kept in good repair allowlng us to offer a warm. ¢omfortabl¢ facility for all our usern. Summary ofthe main achievements ofthe tharity, identifying the difference tp Charity's WO￿ has made lo the circumstances of its beneficiaTies and any wider benefits to SOLaety as 8 whole. Pwg 1.20 Additional infomiatlon (optional) You ma choose to indude further statements where relevant about: Achievements against objectives set Perf0m18n￿ of fvndraising activities against objecbves Pw8 1.41 ', Inveslment rforynance Pwa141 8g8inst objectives Other Financial Review Review of the charity's financial position at the end of the period P*a121 The financial stabifity of the charity is ar￿a￿ carefully monitored by all Trustees and committee members. Regularfinanclal reports are given by the Treasurer and ￿ are pleased to report a healthy financial position wlth no tssues for concem. Our policy is to hold a minimum of £5,000 in reJerye at all times to meet any unex ted maintenance costs. Statement explaining the policy for holding reserves slatin wh the are held Amount of reserves held Reasons for hokling zero reseNes Details of fund materolty in deficit Explanation of any uncertainttes a￿ul the charty rxsntinuing as a gO￿g cOn￿M P43122 P¥a 1.22 £5,000 Not appll¢4blo Pw8 1.22 P*•124 Not applicablo Pw• 1.23 Not appll¢able Additlonal Inforniation (optional) You may choose to include further statements where relevant a￿ut.. The prlncipal source of income for the charlty are hire chargos and fund raising events. The charity's principal I sour￿9 of funds {including any fundraising) P¥a 1.47 1.46 Rl•lng costs many of aro outsld• our control and keeping our Incomo flow at least at the current level. As already ststed, hovmver, our finan¢g5 are in very good ord•r. A d8SCriPtKin of the principal ri$k$ facing the charity P•8 1.46 Other structure, Governance and Management Descriptrsn of chaiity's trusts.. Type of goveming document Paa125 ConSti￿tion adopt￿ 1510811969 and amended 05r2011. Unincorporated Association How is the charity constrtuted? Pwa125 orated Trustee selecti)n methots includ#ig details of any | constitulKsnal provisions e.g. ! election to wst Of name of any person or body enIrt￿d to appoint on8 or more trustees P** 125 Elected by membership Of appointed by existing Trustees and revle￿*d annually. Additional infomiation (optional) You may choose to indude further ststebrnnts where relevant about: Pollcies and procedures adopted for the inductim and tralnlng of Injstees PWD 1.s1 The charity's organisational structure and any wider nelwork wilh yth￿h the charty works P¥• 1.51 Relatlonship with any related parties P¥a 1.51 Other Reference and Administrative details Chan name Other name the cha . uses Re istered cha number Charty's principal address Caistor Villa Hall Caislor Town Hall Man ernent Committee 14 H¥Jh Street Caistor LincLJhshire LN7 srx Names of the charity trustees vtho manage the charity Dates acted rf notforw1￿le Tnmtse narne Ollke any) Narne of person lor body) entllled oint truBtse Ifan Rulh Smith Michael Broster Chair Chair Michael John Grant Treasurer Alan Garry Crookes 22.5.22- 31.3.23 Martin Stephen Gaughan Jacqueline Sandra Hughes Richard John Merrall Christopher Andrew Morgan 22.5.22- 31.3.23 22.5.22- 31.3.23 22.5.22- 31.3.23 22.5.22- 31.3.23 10 12 13 14 15 16 17 18 19 20 orale INstees- names of the directwJ at the date the Dlr•etor nam• rtwasa Name of trustees holdiTVJ trtle to proFety LEbngng to the chanty Trnits• nam• pa￿ iet¢d If fi0tforwl￿I• y•ar Funds held as custodian trustees on behalf of others Description of the assets Not appli12 held in this capacty Name and obJ￿ts of the charty on whose behaif the assets are hekl and how this falls within the custodian charty's objects Not applicable Details of arrangements fDr safè custody and segregation of such assets from the charrty's own asgets Not appfi(zble Additlonal Inforn￿tiOn (optional) Narnes and addro8808 of advls•rs (op￿onal infonnation) Type of Namo Address advl8er Name of chlef execullv• or names of senlor staff meM￿rn (Optional informotlonl Exemptlons from dlsclosure Reason for non-dlsclosure of k Tsonnel detsils Other o tional information Declarations The tntstees declare that they have approved the trustees, roport above. Signed on behalf of the charity's I1￿$t￿5 Signatuvels) Full namds),, Michael Position (eg Secretsry, Treasurer Chair, etcl ohn Grant Date 30101124 ## **CAISTOR TOWN HALL MANAGEMENT COMMITTEE** **Income and Expediture Account for Year ending 31/03/2023** |**Income**
£
Meetings
Dance Group
Fitness Groups
Lions
Town Council
Children's Services
Blood Donors
Caistor Cinema Group
Private Parties
Retail
Childrens Health Clinic
Weddings
Art Classes
Supa Strikers
Arts & Crafts event
Caistor Grammar School
Shows & Fayres
Caistor Parish Church
CATs
W.I.
Miscellaneous
**Sub Total**
Bar Takings
**Sub Total**
Bank balance at 31/03/2022
**Total**
**Additional Assets**
Cash in hand Bar Float)|2534.50
1254.00
2355.00
922.50
553.00
2065.00
366.00
398.00
3422.50
151.00
880.00
499.20
950.00
259.00
100.00
1257.00
540.00
55.00
1614.00
226.00
40.00
**20441.70**
10585.22
**31026.92**
33744.66
**64771.58**
500.00|**Expenditure**
£
A Hand Cleaning Services
Booking Expenses
Gas
Electricity
Water
Insurance
Repairs & Replacements
General Maintenance
Miscellaneous
Laundry
Refunds
Donations
New water boiler
**Sub Total**
Bar stock
Bar Licence / repairs
**Sub Total**
Bank balance at 31/03/2023
**Total**|5414.50
628.37
1812.16
1846.83
610.67
346.89
1951.34
976.54
973.48
75.00
250.00
220.00
825.97
**15931.75**
4800.60
643.75
**21376.10**
43395.48| |---|---|---|---| ||||**64771.58**| Accounts completed by Mike Grant ……………………….. 01/04/2023 Accounts audited by Mary Taylor ……………………….. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteos N4S G41SYoR AALL M On accounts for the y•ar ended Charlty no (If any) 5219DL Set out on pages I report to the trustees on my examination of the account$ of the above charity 1.the Trust") for the year ended 3 1 0 3 20 Responslbllltles and basls of report As th& charitys trustees. you are responsible for the prep8r8tion of the ac¢￿Int$ in acaxdance wf(h the requirements of the Charities Act 2011 1.the knri. I report in respecl crf my examination of the Trust's accounts carried out under section 145 of th8 2011 Act and in carying out my examinats'on, I have followed all the appAi(xble Directions giv8n by th8 Charlty Commission under section 14515Mb} of the Act. Independent tThe charity's gross income exceeded £250,000 and l am qualified lo examinerfs statement undertake the examination by being a qualffied member of linsert name of applicable listed btsdyll. Dèlete l ] Mnol 8pplicable. I have ¢omtht8d my examinats'on. I confimi that no material matters have come to my attention in conneth.on wth the examination (other than that disdosed below") which gives me cause to believe that in, any matenal respect: Ihe accountirrfJ recnrds were not kept in aCcOrdar￿ wtth sectlon 130 of the Charilies Act,. or the accounts did not accord wth the accounting ￿cOrds.. or the accounts did not comply wilh the applicable requirements conceming the fom and conlent of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other Ihan any requirement that the accounts give a Irue and fairf view which is not a matter ¢onsKlered as part of an independent examination. I have no concems and have (xxne a(xos$ no other matters in connection wilh the examinatron to vthich attenb'on should be drawn in this report in order to enable a proper understanding of Ihe accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Slgnod: 71skJtsit 20Z£+ Name: N*R rftYLO Relevant professional qualification(sl or body CÉRL EP. CANsRIO&E ftQVrtNCED ftIAI THS. Oct 2018 IER (If any): Address: Section B Disclosure Only complete It the examiner needs lo highlight malerial mallers ol conGern (see CC32. Independent examination of charity afxounls.. directKsns and guidance for examiners). Give here brief details of any Items that the examiner wishes to disclose. IER Oct 2018