CHARITY COMMISSION FOR ENGLAND ANO WALES Trustees, Annual Report for the period From 01J0412021 Period end date Period start date To 3110312022 Charity name: Caistor Town Hall Management Commlttse Charity registration number. 521906 Objectives and Activiti08 SORP P¥• 1.17 Summary of the purposes of the charity as set out in its goveming document Tho provision and maintenance of the Town Hall for the ust of all residents in Calstor and surrounding villages to provide the availabilty of a wide range of a¢tivitios for all a 08. The prlme aim of the Committee Is to pmvide a comfortable. economical and local facility for varlous societies, group8 and individual8 to Use. We havo room8 for mgeting8 but tho usage of thè building covers a far wlder spe¢trum of activities. These include Childrfrn's services Including hèalth and advlce, exercise for all agos. amateur dramatics, film club, dan¢o1ossons and varlou8 other groups. Our users are oncouraged to send representatlves to the open meètlngs that the Management Committee hold rogularly to help provide a continuous feedback to quickly identlfy and solve any problems that ar13e. We Confinn that the Trust￿• have taken regard of the guidance issued by the Charity Comrnission on public benf Summary ofthe main activities in relation lo those purposes for the public benefrt, in part￿ular. the activities, projects or sefvrces identrfied in the ac¢ourrts. Parn 1.17 a￿1 Statement confimiing whether the truslees have had regard to the guidan issued by the Charty Commission on publ benefrt Parn118 Addltlonal infom)atlon (optional) You ma choose lo include further slaternents b¥the￿ ra￿vant afx)ut: Para 1.38 Polry on grant making P¥a 1.38 PoI￿Y on socral investrnent includin ram r￿at￿l investment Once again thg Tmst¢e5 wish to acknowledge the immense contributions made by a group of volunteers without whose h¢lp it would be extremely difficult to provide the facilities we are able to offer. Contribution made by volunteers Other Achlevements and Perforniance Th13 has been a difficuft year as the hall was alrèady in lockdown due to the COVID pandemic a8 the financial yèar began. This second lockdown was finally lifted on 19" April 2021 but the return to full hall usage has boon slow with many poople. particularly the elderly, belng very nervous al>out retumlng and in somo never dolng so. We have received a Bu$in•88 Restsrt Grant and an Omicron Grant which have bèen extremely helpful as we recover wlth reduced income reflecting fewer people uslng the hall. However. as we approachod the end of the financial yèar an upturn In numbers including new groups using the hall ha8 been very encouraging. The feeling of the Trustees Is that we aro now on an upward curye and wlth so many plans and improvwnents having to be delayed our greatest achievement thls year must ￿ surrflval. The hall Is now functioning woll and we are looking for¥vard to the next 12 month8. Summary of the main achievements of the charity, identifying the drfference Ihe charity's work has made to the circumstances of rts beneficiaries and any wider benefits to sc¢iety as a whole. Ptn 1.20 Addllional Inforniation (optional) You ma choose to include further statements where relevant al)OLrt'. Achievements against objeclives set P￿1.41 Porfom)ance of fundratsing activities against objecttves P•r4 1.41 Investment performan against objectives P¥a 1.41 Other Financial Review Review of the,charl￿$ rinancial posrtK)n at the end of the period Para 1.21 The financial position of the charity is Carefully monitored by the Treasurer, Trustees and committe• members particularly with the pandemic in mind. We are pleased to report a healthy financial position with no issues for concarn. Our policy 1$ to hold a minimum of £5.000 in reserve at all times to meot any unex octed ￿￿IntenanCe costs. £5,000 Not applicable Statement explaining the policy for holding reserves ststin are held Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit ExplanatK)n of any uncertainlies about the charity continuing as a going concern Paa 1.22 P¥a 1.22 Pwa 1.22 Parn124 Not appllcable Not applicable. Additlonal inforn￿tion (optionall You ma chwse to include further Statements where relevant about.. The principal source of funds for the charlty are hire charges and fuTrd raising events. The charty's principal sources of funds {including any fundraising) P¥•147 Investment policy and objectives including any social investment policy adopted Pw• 1.46 We have Vie*￿ the reduced numbers of hirers because of Covld restrictions as our maln concern but as already mentioned there is a significant upturn In usage of the hall and our flnancial osition remains health A descriptKJn of th8 principal risks facing Ihe chanty P*a 1.48 Other Structure, Governance and Management Description of Fharitys trusts.. Type of goveming d￿Urnent P*a 115 Constitsrtion adopted 1510811969 and amended 0512011. Unincorporatod Association How is the charity onstituted? le g unincorporaled Para 125 Trustee SeleCt￿n methods induding details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Pwa125 Elected by membership or appointed by existlng Trustees and reviowed annually. Addftlonal Infonnation loptional) You ma choose lo include further statements bthere relevant atouL" Policies and procedures adopted for the induction and training of trustees Pwa 1.51 The charW$ organisational structure and any wider ne￿ork wrth which the charity works Pwa 1.51 Relationship wrth any related parties 1.51 Other Reference and Administrative detsils Char name Other name the cha istered cha number Charivs principal add￿$$ Caistor Villa e Hall Caistor Trywn Hall Mana 521906 14 High Street Caistor LIn￿1nshire LN& 6TX ent Commrttee Namos of the charlty Inotees Mtho manage the charity Dates a¢l¢d if Dotforwhol Tru8tse name Offic• lif Namo of person lor body) •ntitl8d toa int tntstre rfan Rulh Smtlh Chair Michael Broster Mich￿1 John Grant Cath Hand Vice Chair Treasurer Secretary Chartotte Linsell William Smrth Steven Webster Ralph Albert Rodwell 10 11 12 13 14 15 16 17 18 19 20 Corporate trustees - names of the directors at the date the re Dlr•¢tor n4m• Nota licabl• Name of trustees hokling title to propety belonging to the charity Tru$t8e name Oat•s •¢l•d 11 not lorT*hol• Nota licable Funds held as custodian trustees on behalf of others Description of the assets Not applicable held in this capacty Name and objects of the charity on whose behalf the assets are held and h¢)w this falls within the custodian charity's objects Not applKable Details of arrangements for safe custody and segregation of such assets from th8 chanty's ¢)wn assets Not applicable Additional inf0m￿tIon {optlonal) Names and addresses of advi8evs (Optional Infornbatlon} Typo of Name Address advlser Narne of chief executive or names of senior staff membern {Optional Infom)atlon) Exemptions from disclosure Reason for non4isclosure of ke Not appllcable nnel details Other o tional inforniation Declarations The trustees declaro that thoy havo approved the trustees. report above. Signod on bohalf of the ¢harity's truste85 Signaturels) Full name(s) Position (eg Secretary, Chair, etc) Michael John Grant 3010112023 ## **CAISTOR TOWN HALL MANAGEMENT COMMITTEE** ## **Income and Expediture Account for Year ending 31/03/2022** |**Income**
£
Meetings
Dance Group
Fitness Groups
Lions
Town Council
Children's Services
Blood Donors
Caistor Cinema Group
Private Parties
Retail
Elections
Weddings
Art Classes
Supa Strikers
Arts & Crafts event
Caistor Grammar School
Shows & Fayres
Caistor Parish Church
**Sub Total**
Bar Takings
**Sub Total**
Business Restart Grant
Omicron Grant
**Sub Total**
Bank balance at 31/03/2021
**Total**
**Additional Assets**
Cash in hand (Bar Float)|1287.00
1156.00
1629.00
413.00
390.00
2030.00
354.00
185.00
1591.50
244.00
180.00
1050.00
532.00
544.00
372.00
878.00
1318.63
50.00
**14204.13**
5784.17
**19988.30**
8000.00
2667.00
**30655.30**
22860.57
**53515.87**
500.00|**Expenditure**
£
A Hand Cleaning Services
Booking Expenses
Gas
Electricity
Water
Insurance
Repairs & Replacements
General Maintenance
Miscellaneous
Laundry
Refunds
New chairs / Fire equipment
**Sub Total**
Bar stock
Bar Licence / repairs
**Sub Total**
Bank balance at 31/03/2022
**Total**|2517.50
415.54
1662.52
1332.41
417.02
330.20
2404.79
3116.13
1029.07
180.00
75.00
1508.40
**14988.58**
4492.64
289.99
**19771.21**
33744.66|2517.50
415.54
1662.52
1332.41
417.02
330.20
2404.79
3116.13
1029.07
180.00
75.00
1508.40| |---|---|---|---|---| ||||**53515.87**|| Accounts completed by Mike Grant ………………………… 07/04/2022 Accounts audited by Mary Taylor ……………………….. CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trustsesl members of CA I SfoK i4ALU PILSO KAIowhl AS I STOK +IA£L MWII4£MEK4f e•Mfvlirr&£ On accounts for the year ended Charity no {if any) 190 Set out on pages I report to the trustees on my examination of the accounts of the above Charity ('the Trust.) for year ended Respon$lbllitlos and basls of report As the charty's trustees, you a￿ responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {-the Acr). l ￿port in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Ad and in carying out my examination, I have followed all the applicable Directions gNen by the Charrty Commission under section 145(5)(b) of the Act. Independont ￿he charity's gross income exceeded £250,000 and l am qualified to examinerfs statement undertake the examination by being a qualified member of linsèrt name of applicable listed bcrfJyl]. Delete l ] rfnot applicable. I have completed my examination. I corfim that no material matters have Come to my attents'on in connects'on with the examination (other than that disclosed below ') ￿lch gives m8 cause to believe that in, any matenal respect.. the accounting records were not kept in accordance with section 130 of the Charities Act,. or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the fonm and content of accounts set OLrt in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to b8 reached. . Please delete the words in the brackets rfthey do not apply. Signed: le Date: Name: Relevant professional qualification(sl or body CWZ p HAI ￿MArIcS/1vAl1y fjjl HAin/ Oct 2018 IER lif any}: Address: Section B Disclosure Only complele if the examiner needs to highlight material matters of concern {see CC32, Independent examination of chartty accounts.. directions and guidanc8 for examiners). Givo hera briaf details of any items that tho examiner Wish￿ to disclose. IER Oct 2018