## BROUGHTON VILLAGE HALL
## ANNUAL TRUSTEES REPORT 2023/2024
Broughton Village Hall – Registered Charity number 521902 Annual report for 1[st] August 2023 to 31[st] July 2024
Trustees Management Committee members as at 31[st] July 2024 Cllr. Mr K D Portess – (Broughton Town Council) –Elected Chair Cllr. Mrs J Lee – (Broughton Town Council) – Elected Secretary Cllr. Mrs C E Ross (Broughton Town Council) – Elected Treasurer Cllr. Mrs V Harness (Broughton Town Council) Appointed Cllr. Mrs S Carter (Broughton Town Council) Appointed
Mrs A Smith – Village Hall Wednesday Pensioners Group – Appointed Mrs R Watchorn – Village Hall Parent and Toddlers Group – Appointed Mr R Blackburn – Village Hall Dance Group – Appointed
Miss S Ibbottson – Amateur Dramatic Group – Appointed
Mrs C Whyatt – Friday Dance Class – Appointed
Mr J Easton – Village Hall Indoor Kurling Group – Appointed
Mrs T Mountrie – Broughton Womens Institute – Appointed
General Email: broughton_villagehall@outlook.com
Bookings Officer: Mrs Rachael Watchorn
Bookings Telephone Number 07712 165637
Bookings Email: broughton_villagehall59@outlook.com
Broughton Village Hall was established as a Charitable Incorporated Organisation and is registered as such with the Charities Commission under number 521902
The operating name of the CIO is: Broughton Village Hall
## **Land and building**
The hall was built in 1959 and on completion was conveyed to be held in trust by the Official Trustee of the Charity namely Broughton Parish Council (now known as Broughton Town Council.
## **Appointment of Trustees**
The Constitution governs the appointment of Trustees and the management of the charity. Under the constitution there are nine Elected Members and nine Appointed Members,
The Appointed Members must be representatives of one of the following organisations:-
The Parish Council (Broughton Town Council)
The Committee of the Royal British Legion
The Trustees of the Methodist Church
The Parochial Church Council
The Committee of the Youth Organisation
The Committee of the Cricket Club
The Committee of the Football Club
The Committee of the Amateur Dramatic Group
The committee of Broughton Womens Institute
The number of Members that shall form a quorum at meetings of the Committee shall never be less that one third of the total number of members registered at that time.
Village Trustees are Elected at the Annual General Meeting usually held in /September of each year : each Trustee serves for one year and can stand for re-election at the AGM. The Trustees form the Management Committee of the Village Hall which has the power to co-opt further Trustees on an annual basis to fill vacancies.
## **Policies and Procedures**
To guide the Trustees Management Committee in carrying out its duty of care to members, employees and users of the hall, the following Policy Statements have been agreed and adopted:
Health and Safety Policy
Childrens Safeguarding Policy
Young Persons and Vulnerable Adults Safeguarding Policy
Equal Opportunities Policy
Data Safeguard Policy
Financial Policy
## **Hiring Agreement**
The use of the Village Hall by non-regular groups is now strictly subject to a formal Hiring agreement which must be signed by the hirer at the time of booking
Contact details of all regular user groups are now held by the Bookings Officer and kept private and secure in a locked cabinet.
## **Insurance**
The Hall is insured with respect to property damage (building insurance) by Allied Westminster Insurance. The Management recognises that it is under a legal obligation to protect the building, its employees and users through adequate and appropriate insurance and in this respect both Public Liability and Employee Insurance is also provided by Allied Westminster Insurance.
## **Building and land issues**
All gas appliances and all portable electrical appliances kept in the hall are tested by a qualified engineer annually or three yearly as required (this also includes any electrical equipment stored in the hall by the various regular user groups)
The mains electrical installation is checked by a qualified engineer every 5 years and a Fire risk assessment is reviewed and a full Fire Safety Check is carried out by the company Right Action annually and all extinguishers and other equipment is checked and signed.
Water safety checks are carried out every week by North Lincolnshire Council personnel and a check list is signed and dated every week.
Other safety and maintenance checks are carried out on a regular basis by the Caretaker
## **Objectives**
The objective of the Trust is to establish and run a Village Hall, to promote it for the benefit of the residents of the parish of Broughton and its surrounding neighbourhood without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions, the provision of facilities for meetings, lectures and classes and for other forms of recreation and leisure time and occupation with the object of improving the conditions of the life of the said residents.
## **Funding Strategy**
It is the hope of the Trustees to manage the revenue budget on a selffinancing basis and the contributions made by the users of the hall are set to try to achieve this along with an annual grant from the Custodian Trustee (Broughton Town Council) the sources of income include hiring fees from users of the hall, and money raised from various fund raising activities e.g. Bingo events, Coffee mornings and any other donations which may have been given during the year.
It has been another difficult year to achieve this due to the ongoing high cost of gas and other general expenses but we have managed to keep the hall on an even keel.
We have been able to secure the expert services of Turner Warren Accountants who are now assisting with PAYE and our Annual Returns and with the submission of this report hopefully all financial matters are now up to date.
## **2023/2024 Achievements**
Due to the restricted financial climate and general increase in outgoings for the year the Hall has not been able to realise everything that was planned but we were able to secure a grant from Egdon Resources Community Fund via BCSA to enable us to upgrade the heating system in the main hall and everyone is extremely pleased with the outcome.
Various items of equipment have been purchased over the year including the replacement of one of the water boilers in the main kitchen.
## **Community Involvement and Support**
The Hall continues to be a key asset for the local community and the Trustees Management Committee work hard to ensure that it is kept available for the local people to hire and use while also taking advantage of additional hire income from people and organisations from outside the parish, but while we have been forces to increase our hire rates within the past year our charges are still very competitive and we are still attracting interest from other groups hoping to be able to become regular users and private one off hirings are on the increase.
The Trustees Management Committee give their time and effort free of charge and are grateful to all who support the Hall in terms of hiring, attending events, running events and sessions, and to the additional donations however small that we have received over the year.
Our sincere thanks go to Broughton Town Council for our annual grant and special thanks must go to our Caretaker who goes over and above her contracted hours to make sure the Hall is running smoothly and effectively.
## **Declaration**
The Trustees Management Committee declare that they have approved the above report and the accounts available to go with this declaration.
Signed on behalf of the Charity Trustees Management Committee
Cllr. Mr Keith Portess. Cllr. Carol E Ross
Chair Treasurer
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
•••
Section A
Independent Examinerfs Report
Report to the trusteesl
members of
BROUGHTON VILLAGE HALL
On accounts for the year
ended
31 JULY 2023
Charity no
(if any)
521902
Set out on pages
1T02
I report to the trustees on my examination of the accounts of the above
charity ('the Trust") for the year ended 31 JULY 2023.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 ('the Act.).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confinn that no material matters have
come to my attention (other than that disclosed below ") in connection with
the examination which gives me cause to believe that in, any material
Independent
examiner's statement
accounting records were not kept in accordan with section 130 of
the Act or
the accounts do not accord with the accounting records
I have no concems and have come across no other matters in connection
wrth the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Plea
he words in the brackets if they do not apply.
Signed:
Date:
2oZL
Name:
Relevant professional
qualification(s> or body
(if any).
Address:
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts: directions and guidance for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018
|**CC16a**
**521902**
**BROUGTON VILLAGE HALL**
**Receipts andpayments accounts**
01-Jun-23
31-Jul-24
**To**
**For the period**
**from**
~~ee ee ee ee-~~|**CC16a**
**521902**
**BROUGTON VILLAGE HALL**
**Receipts andpayments accounts**
01-Jun-23
31-Jul-24
**To**
**For the period**
**from**
~~ee ee ee ee-~~|**CC16a**
**521902**
**BROUGTON VILLAGE HALL**
**Receipts andpayments accounts**
01-Jun-23
31-Jul-24
**To**
**For the period**
**from**
~~ee ee ee ee-~~|**CC16a**
**521902**
**BROUGTON VILLAGE HALL**
**Receipts andpayments accounts**
01-Jun-23
31-Jul-24
**To**
**For the period**
**from**
~~ee ee ee ee-~~|**CC16a**
**521902**
**BROUGTON VILLAGE HALL**
**Receipts andpayments accounts**
01-Jun-23
31-Jul-24
**To**
**For the period**
**from**
~~ee ee ee ee-~~|**CC16a**
**521902**
**BROUGTON VILLAGE HALL**
**Receipts andpayments accounts**
01-Jun-23
31-Jul-24
**To**
**For the period**
**from**
~~ee ee ee ee-~~|**CC16a**
**521902**
**BROUGTON VILLAGE HALL**
**Receipts andpayments accounts**
01-Jun-23
31-Jul-24
**To**
**For the period**
**from**
~~ee ee ee ee-~~|**CC16a**
**521902**
**BROUGTON VILLAGE HALL**
**Receipts andpayments accounts**
01-Jun-23
31-Jul-24
**To**
**For the period**
**from**
~~ee ee ee ee-~~|**CC16a**
**521902**
**BROUGTON VILLAGE HALL**
**Receipts andpayments accounts**
01-Jun-23
31-Jul-24
**To**
**For the period**
**from**
~~ee ee ee ee-~~|**CC16a**
**521902**
**BROUGTON VILLAGE HALL**
**Receipts andpayments accounts**
01-Jun-23
31-Jul-24
**To**
**For the period**
**from**
~~ee ee ee ee-~~|**CC16a**
**521902**
**BROUGTON VILLAGE HALL**
**Receipts andpayments accounts**
01-Jun-23
31-Jul-24
**To**
**For the period**
**from**
~~ee ee ee ee-~~||
|---|---|---|---|---|---|---|---|---|---|---|---|
|**Section A Receipts and payments**||||||||||||
||**Unrestricted**
**funds**||**Restricted**
**funds**|**Restricted**||**Endowment**
**funds**||**Total funds**||**Last year**||
||**to the nearest**
**£**|**to the nearest**|**to the nearest £**|**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||
|**A1 Receipts**||||||||||||
|LETTINGS|**18,740**||**-**|**-**||**-**||**18,740**||**17,257**||
|GRANTS|**31,739**||**-**|**-**||**-**||**31,739**||**15,907**||
|SUNDRY INCOME|**-**||**-**|**-**||**-**||**-**||||
||**-**||**-**|**-**||**-**||**-**||**-**||
||**-**||**-**|**-**||**-**||**-**||**-**||
||**-**||**-**|**-**||**-**||**-**||**-**||
||**-**||**-**|**-**||**-**||**-**||**-**||
||**-**||**-**|**-**||**-**||**-**||**-**||
|**_Sub total_**_(Gross income for_
_AR)_|_(Gross income for_
_AR)_
**50,479**||**-**|**-**||**-**||**50,479**||**33,164**||
|**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**50,479**
**-**
**-**
**50,479**
**33,164**
~~—————~~||||||||||||
|**A3 Payments**||||||||||||
|WAGES|**14,272**||**-**|**-**||**-**||**14,272**||**12,917**||
|CLEANING|**502**||**-**|**-**||**-**||**502**||**101**||
|LIGHT AND HEAT|**15,347**||**-**|**-**||**-**||**15,347**||**13,512**||
|RATES AND WATER|**939**||**-**|**-**||**-**||**939**||**473**||
|INSURANCE|**1,303**||**-**|**-**||**-**||**1,303**||**1,674**||
|PRINTING, POSTAGE AND||||||||||||
|STATIONERY|**-**||**-**|**-**||**-**||**-**||**-**||
|REPAIRS AND RENEWALS|**23,904**||**-**|**-**||**-**||**23,904**||**7,365**||
|SUNDRY EXPENSES|**177**||**-**|**-**||**-**||**177**||**77**||
||**-**||**-**|**-**||**-**||**-**||**-**||
|**_Sub total_ **|**56,444**||**-**|**-**||**-**||**56,444**||**36,119**||
|**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**56,444**
**-**
**-**
**56,444**
**36,119**
~~——————~~||||||||||||
|**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**- 5,965**
**-**
**- - 5,965**
**- 2,955**
**-**
**- -**
**-**
**-**
**-**
**- -**
**-**
**-**
**- 5,965**
**-**
**- - 5,965**
**- 2,955**
~~SSS=~~|||||||||||
CCXX R1 accounts (SS)
12/11/2024
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
CASH AT BANK
CASH IN HAND
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
STOCK
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**3,052**
**-**
**45**
**-**
**-**
**-**
**3,097**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**50**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
CCXX R2 accounts (SS)
12/11/2024
2