# **Swayfield Village Hall Charity Number: 521871**
## **Trustees’ Annual Report 1[st] May 2024 – 30[th] April 2025**
## **Purpose of the Charity**
Swayfield Village Hall is primarily available for use by the village clubs and groups that meet on a regular basis as well as for community events throughout the year and private hirings. The Charity therefore supports not only the villagers but also the wider community.
## **Structure of the Charity**
The 3 Trustees are supported by a Management Committee which has 6 other members of the Village. The Committee meets regularly to oversee the maintenance and management of the facility, to review the activities that take place on a regular basis as well as individual lettings and to plan future events.
The 3 Trustees during the year were
Keith Tomlinson – Chair (appointed 7 July 2024) Simon Frere-Cook – Secretary and Treasurer (appointed 12 June 2014) Andrew Tunnicliffe (appointed 7 July 2024)
## **Activities**
The regular activities that take place in the Hall include Yoga classes, Line Dancing, Swayfield Art Group, Swayfield Indoor Bowls Club, Swayfield Handbells, Coffee Club, Café Church, Table Tennis and Functional Fitness.
Other activities include concerts that are organized through Lincolnshire Live & Local by a village group called _The Ministry of Fun_ , private parties, fund-raising band performances and Spring and Autumn Village Fairs. The Hall is made available for Elections as and when required.
## **Financial Arrangements**
The Hall has two bank accounts – a current account with Lloyds Bank, Grantham and a savings account with Cambridge & Counties Bank.
## **Income and Expenditure**
The Treasurer’s Report for the year is at the foot of this Report – this was signed off at the AGM on 23[rd] June 2025.
The item of particular significance during the year was the grant of £25,000 from South Kesteven District Council for the installation of solar panels – the installation was completed successfully and the benefits are now being seen through greatly reduced electricity bills.
## **Donations to other Charities**
At many of the Hall’s events and particularly at concerts, raffles are held and the proceeds sent directly to local charities such as Lincolnshire & Nottinghamshire Air Ambulance, St Barnabas Hospice as well as Crisis at Christmas.
## **Contact Details**
The contact for all correspondence with the Charity Commission is the Secretary & Treasurer – Simon Frere-Cook at 46 High Street, Swayfield, Grantham NG33 4LL, or 07729 241070 or simon@frerecookconsulting.co.uk
Simon Frere-Cook Secretary & Treasurer 16[th] January 2026
## **Swayfield Village Hall**
## **Treasurer’s Report for 2024-2025 (1[st] May 2024 – 30[th] April 2025)**
## **23[rd] June 2025**
## **Overview**
The balances for our two bank accounts were
|**Account**|**Opening**
**Balance**|**Closing**
**Balance**|**Remarks**|
|---|---|---|---|
|Current Account – Lloyds Bank|£8,759.45|£13,127.02||
|Savings Account – Cambridge &
Counties Bank – 31 day Notice
a/c|£23,340.24|£29,699.63|Interest Rate of
3.3%|
**Income** - A summary of the income is
||2023-2024|2024-2025|
|---|---|---|
|Regular Hire Fees|£6,593.50|£7,522.75|
|Miscellaneous Income|£3,725.65|£3,525.43|
|SumUp payments|-|£1,114.80|
|TOTAL|£10,319.15|£12,162.98|
## **Lettings** – The income from lettings is
|**Activity**|**Income**|**%age of**
**Total**
**Income**|**Remarks**|
|---|---|---|---|
|Yoga|£1,194.50|14.1|Run byRachel Metcalfe.|
|Line Dancing|£989.75|11.7|Run byDonna Lloyd.|
|Art Group|£1,700.00|20.1|Run byRichard Morgan.|
|Bowls Club|£900.00|10.7|Run byTonyShrigley.|
|Handbells|£580.50|6.9|Run byJanet Roberts.|
|Cofee Club|£405.00|4.8|Run byLouise Small.|
|Garden Club|£190.00|2.2|Run byJennyFrere-Cook.|
|Table Tennis|£1,563.00|18.4|Run byJohn Stanley.|
|Misc|£935.00|11.1|SKDC,PCC,Parish Council.|
|**TOTALS**|**£8,457.7**
**5**|**100**||
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Yoga Line Dancing Art Group Bowls Club Handbells
Coffee Club Garden Club Table Tennis Misc
**----- End of picture text -----**
## **Expenditure** - A summary of the expenditure is
|**Energy**|£1,954.32|British Gas Lite – under contract until 17 March 2025 at
costs of 40p per day for the standing charge, day
consumption at 25.92 p/kWh, night consumption at
21.04 p/kWh, and an estimated annual consumption of
10,750 kWh.|**25.9%**|
|---|---|---|---|
|**Water**|£209.78|Wave – Anglian Water Business|**2.8%**|
|**SKDC**|£608.80|Non-Domestic Rates of £63.00, Premise Licence of
£70.00 per year and Waste collection of £39.00 per
month £42.90 wef Mar 2025).|**8.0%**|
|**Internet**|£457.40|BT – monthly payments.|**6.1%**|
|**Maintenance**
**and Cleaning**|£1,377.82|This includes cleaning materials and some minor
maintenance/repair costs.|**18.2%**|
|**Insurance**|£836.49|Allied Westminster – 3 year agreement until 27 May
2025.|**11.1%**|
|**Misc**|£2,107.10|This includes the LINK magazine advertisement,
Printing, Catering etc, Crisis at Christmas (£417.90), 1st
Aid Trainingand new kit(268.17),PPL/PRS £195.11|**27.9%**|
|**TOTAL**|**£7,551.71**||**100%**|
**----- Start of picture text -----**
Energy Water SKDC Internet
Maint & Cleaning Insurance Misc
**----- End of picture text -----**
**Surplus of income over expenditure - £4,611.27**
**These figures do not include details of the solar panels that were fitted to the Hall during the year for which a Grant of £25,000 was received from SKDC – the associated costs amounted to £21,600 and the balance of £3,400 remains in the Savings Account pending a decision from SKDC about its future use.**