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← Martin Village Hall

2025-04-05-accounts

MARTIN VILLAGE HALL

TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2025

MARTIN VILLAGE HALL

CONTENTS

Page
Charity Information 1
Annual Report of the Trustees 2 - 3
Independent Examiner’s Report 4
Receipts and Payments Account 5
Statement of Assets and Liabilities 6
Notes to the Accounts 7

MARTIN VILLAGE HALL

CHARITY INFORMATION FOR THE YEAR ENDED 5 APRIL 2025

Trustees: Craig Garner-Smith (Chairperson) Kevin Garner-Smith (Treasurer) Carl Ullyatt Address: Martin Village Hall High Street Martin Lincoln LN4 3QT Bankers: Lloyds Bank Charity Number: 521854 Independent examiner: Mrs Nicola Lenton FCCA Dexter and Sharpe Chartered Certified Accountants The Old Vicarage Church Close Boston, Lincolnshire PE21 6NA

MARTIN VILLAGE HALL

ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5 APRIL 2025

Objectives of the Charity

Martin Village Hall is located in Martin, a deprived area in rural Lincolnshire. Due to its rural location, loneliness and isolation are of particular concern. The Charity aims to bring the local community together by way of free clubs and activities.

Martin Village Hall is a registered charity (No 521854).

In setting our objectives and planning our activities our trustees have given careful consideration to the Charity Commission’s general guidance on public benefit.

Financial Position and Reserves

The Charity relies mainly on the revenue from the hire of the village hall; it also holds fundraising events throughout the year to top up the income. In addition to this, during the year, grant income was received totalling £19,900.

£
Figures for 2024-2025: Total receipts 45,672
Total payments (32,775)
Capital Expenditure (1,585)
_______
Increase in cash funds 11,312
═══════
Total Reserves 45,789
═══════

The trustees consider that the reserves are adequate to continue the charity’s current level of activity.

Risk Management

The trustees have undertaken a review of the major risks to which the charity is exposed, and systems to mitigate those risks have been considered and are adequate.

Trustees

There have been no new Trustees this year, all are playing an active part in ensuring the future of Martin Village Hall.

Review

During the year to 5[th] April 2025 the Charity continued to provide regular activities for the local community including the Warm Hub, Coffee and Cake Mornings, Martin Youth Hub and many more to help bring the community of Martin together.

Grant money was received to enable the Charity to provide a weekly Warm Hub where members of the public can come to the hall for a free drink and something to eat.

MARTIN VILLAGE HALL

ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5 APRIL 2025 Cont

Volunteers

Martin Village Hall relies on its committee and ‘Friends of Martin’ to act as unpaid volunteers. During the year, 6 committee members each gave up approximately 150 - 500 hours of their time to help run and manage the hall, along with several other volunteers who gave approximately 2,000 hours. In total, over 3,000 hours a year are freely given by the trustees, the committee and its volunteers.

Trustees' Responsibilities

The trustees are required under the Charities Act 2011 to prepare financial statements for each year, selecting an appropriate consistent basis for preparation.

The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ensure that the financial statements comply with applicable law and regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Requirement for Audit

There is no requirement in the constitution for the accounts to be audited. The Charities Act 2011 obliges the Trustees to have the financial statements independently examined. A copy of the examiner's report is attached to the accounts.

The report was approved by the trustees on 17[th] February 2026 and signed on their behalf.

Craig Garner-Smith (Chairperson)

MARTIN VILLAGE HALL

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF MARTIN VILLAGE HALL

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 5 April 2025, which are set out on pages 5 to 7.

Responsibilities and basis of report

As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

MRS NICOLA LENTON FCCA Independent Examiner Dexter & Sharpe Chartered Certified Accountants The Old Vicarage Church Close Boston Lincolnshire PE21 6NA

17[th] February 2026

MARTIN VILLAGE HALL

RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 5 APRIL 2025

Restricted General Total Total
Funds Funds 2025 2024
RECEIPTS £ £ £ £
Grants, Donations and Offerings:
Grants 19,900 - 19,900 36,580
Donations 3,035 1,577 4,612 400
Fundraising Activities:
Fundraising - 11,608
11,608		 11,135
Village hall events - 5,360 5,360 5,268
Other Income:
Advertising income - - - 54
Hall hire - 4,192 4,192 3,034
_______ _______ _______ _______
Total Receipts: 22,935 22,737 45,672 56,471
═══════ ═══════ ═══════ ═══════
PAYMENTS
Direct Charitable Expenditure:
Postage and printing - 20 20 11
Insurance 1,262 - 1,262 1,223
Water 663 - 663 482
Lighting, power & heating 4,508 - 4,508 3,194
Repairs and maintenance 5,495 - 5,495 630
Donations 314 559 873 360
Warm hub 1,251 - 1,251 255
MYHub 2,400 - 2,400 641
Community hub 3,000 - 3,000 -
Phone & internet 717 - 717 441
Baby & toddlers - - - 624
Training 355 305 660 -
Fundraising Costs:
Bingo books and prizes - 3,059 3,059 -
Purchases for events 3,460 2,230 5,690 16,785
Licenses - 478 478 416
Governance Costs:
Xero fees - 457 457 420
Accountancy - 996 996 -
Finance Charges:
SumUp fees - 142 142 182
Other Expenditure:
Printing costs 443 - 443 204
Professional & legal fees - 84 84 1,175
General expenses 80 497 577 660
_______ _______ _______ _______
Total Payments: 23,948 8,827 32,775 27,703
═══════ ═══════ ═══════ ═══════
NET (DEFICIT) / SURPLUS FOR THE YEAR (1,013) 13,910 12,897 28,768
Capital Expenditure:
Kitchen refurbishment - - - (46,959)
Various light installations (1,585) - (1,585) -
_______ _______ _______ _______
(2,598) 13,910 (11,312) (18,191)
Transfers Between Funds (14,887) 14,887 - -
Cash Funds Brought Forward 31,705 2,772 34,477 52,668
__ __ _ _
_
Cash Funds Carried Forward 14,220 31,569 45,789 34,477
═══════ ═══════ ═══════ ═══════

MARTIN VILLAGE HALL

STATEMENT OF ASSETS AND LIABILITIES AS AT 5 APRIL 2025

2025 2024
£ £
Cash Funds
Cash at Bank and In Hand 45,789 34,477
_ _
Total cash funds 45,789 34,477
═══════ ═══════
Other Assets and Liabilities
Fixed Assets
Leasehold improvements 53,786 53,786
Plant and machinery 464 619
Fixtures and fittings 1,189 -
_ _
55,439 54,405
═══════ ═══════
Current Assets
Stocks 1,890 -
Donations - 1,000
Hall hire 268 130
SumUp payout 43 -
_ _
2,201 1,130
═══════ ═══════
Liabilities
General expenses 94 -
Accountancy 564 996
_ _
658 996
═══════ ═══════

Approved for and on behalf of the charity on 17[th] February 2026 by:

Craig Garner -Smith Craig Garner-Smith (Chairperson)

MARTIN VILLAGE HALL

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2025

1. ACCOUNTING POLICIES

Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charity Commission requirements on the Receipts and Payments Basis and are compliant with the Charities Act 2011.