MARTIN VILLAGE HALL
TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2024
MARTIN VILLAGE HALL
CONTENTS
| Page | |
|---|---|
| Charity Information | 1 |
| Annual Report of the Trustees | 2 - 3 |
| Independent Examiner’s Report | 4 |
| Receipts and Payments Account | 5 |
| Statement of Assets and Liabilities | 6 |
| Notes to the Accounts | 7 |
MARTIN VILLAGE HALL
CHARITY INFORMATION FOR THE YEAR ENDED 5 APRIL 2024
Trustees: Craig Garner-Smith (Chairperson) Kevin Garner-Smith (Treasurer) Carl Ullyatt Address: Martin Village Hall High Street Martin Lincoln LN4 3QT Bankers: Lloyds Bank Charity Number: 521854 Independent examiner: Mrs Nicola Lenton FCCA Dexter and Sharpe Chartered Certified Accountants The Old Vicarage Church Close Boston, Lincolnshire PE21 6NA
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MARTIN VILLAGE HALL
ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5 APRIL 2024
Objectives of the Charity
Martin Village Hall is located in Martin, a deprived area in rural Lincolnshire. Due to its rural location, loneliness and isolation are of particular concern. The Charity aims to bring the local community together by way of free clubs and activities.
Martin Village Hall is a registered charity (No 521854).
In setting our objectives and planning our activities our trustees have given careful consideration to the Charity Commission’s general guidance on public benefit.
Financial Position and Reserves
The Charity relies mainly on the revenue from the hire of the village hall, it also holds fundraising events throughout the year to top up the income. During the year grant income was received totalling £36,580 of which £31,705 was still in reserves at the year end.
| £ | |||
|---|---|---|---|
| Figures for | 2023-2024: | Total receipts | 56,471 |
| Total payments | (27,703) | ||
| Capital Expenditure | (46,959) | ||
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| Decrease in cash funds | 18,191 | ||
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| Total Reserves | 34,477 | ||
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The trustees consider that the reserves are adequate to continue the charity’s current level of activity.
Risk Management
The trustees have undertaken a review of the major risks to which the charity is exposed, and systems to mitigate those risks have been considered and are adequate.
Trustees
There have been no new Trustees this year, all are playing an active part in ensuring the future of Martin Village Hall.
Review
During the year to 5[th] April 2024 the Charity continued to provide regular activities for the local community including the Warm Hub, Coffee and Cake Mornings, Baby and Toddler Group and many more to help bring the community of Martin together.
A grant was received in the year of £20,433 for the Martin Heritage Society, to fund the writing of a book about the history of Martin.
Grant money was also received to enable the Charity to provide a weekly Warm Hub where members of the public can come to the hall for a free drink and something to eat.
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MARTIN VILLAGE HALL
ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 5 APRIL 2024 Cont
Volunteers
Martin Village Hall relies on its committee and ‘Friends of Martin’ to act as unpaid volunteers. During the year 5 committee members each gave up approximately 150 hours of their time to help run and manage the hall, along with several other volunteers who gave approximately 2,000 hours. In total, over 3,000 hours a year are freely given by the trustees, the committee and its volunteers.
Trustees' Responsibilities
The trustees are required under the Charities Act 2011 to prepare financial statements for each year, selecting an appropriate consistent basis for preparation.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ensure that the financial statements comply with applicable law and regulations. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Requirement for Audit
There is no requirement in the constitution for the accounts to be audited. The Charities Act 2011 obliges the Trustees to have the financial statements independently examined. A copy of the examiner's report is attached to the accounts.
The report was approved by the trustees on 5[th] February 2025 and signed on their behalf.
Craig Garner-Smith (Chairperson)
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MARTIN VILLAGE HALL
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF MARTIN VILLAGE HALL
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 5 April 2024, which are set out on pages 5 to 7.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
MRS NICOLA LENTON FCCA
Independent Examiner Dexter & Sharpe Chartered Certified Accountants The Old Vicarage Church Close Boston Lincolnshire PE21 6NA
5[th] February 2025
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MARTIN VILLAGE HALL
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 5 APRIL 2024
| Restricted | General | Total | Total | |
|---|---|---|---|---|
| Funds | Funds | 2024 | 2023 | |
| RECEIPTS | £ | £ | £ | £ |
| Grants, Donations and Offerings: | ||||
| Grants | 36,580 | - | 36,580 | 50,597 |
| Donations | 100 | 300 | 400 | 8,100 |
| Fundraising Activities: | ||||
| Fundraising | - | 11,135 | 11,135 |
18,094 |
| Village hall events | - | 5,268 | 5,268 | - |
| Other Income: | ||||
| Advertising income | - | 54 | 54 | 1,783 |
| Hall hire | - | 3,034 | 3,034 | 3,085 |
| Litter picking | - | - | - | 960 |
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| Total Receipts: | 36,680 | 19,791 | 56,471 | 82,619 |
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| PAYMENTS | ||||
| Direct Charitable Expenditure: | ||||
| Postage and printing | - | 11 | 11 | 71 |
| Insurance | 1,000 | 223 | 1,223 | 1,467 |
| Water | - | 482 | 482 | 310 |
| Lighting, power & heating | 3,194 | - | 3,194 | 922 |
| Repairs and maintenance | - | 630 | 630 |
2,297 |
| Donations | - | 360 | 360 | 900 |
| Warm hub | 255 | - | 255 | 3,210 |
| Performing arts summer camp | - | - | - | 4,530 |
| MYHub | 641 | - | 641 | - |
| Phone & internet | 441 | - | 441 | - |
| Baby & toddlers | - | 624 | 624 | - |
| Fundraising Costs: | ||||
| Bingo books and prizes | - | - | - | 2,529 |
| Purchases for events | - | 16,785 | 16,785 | 8,064 |
| Licenses | - | 416 | 416 | 298 |
| Governance Costs: | ||||
| Xero fees | - | 420 | 420 | 293 |
| Finance Charges: | ||||
| SumUp fees | - | 182 | 182 | 109 |
| Other Expenditure: | ||||
| Printing costs | 204 | - | 204 | 1,668 |
| Library book club | - | - | - | 35 |
| T-shirts | - | - | - | 103 |
| Professional & legal fees | 1,175 | - | 1,175 | - |
| General expenses | - | 660 | 660 | - |
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| Total Payments: | 6,910 | 20,793 | 27,703 | 26,806 |
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| NET SURPLUS FOR THE YEAR | 29,770 | (1,002) | 28,768 | 55,813 |
| Capital Expenditure: | ||||
| Kitchen refurbishment | (33,174) | (13,785) | (46,959) | (6,826) |
| New Tables | - | - | - | (1,102) |
| Cash Funds Brought Forward | 35,109 | 17,559 | 52,668 | 4,783 |
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| Cash Funds Carried Forward | 31,705 | 2,772 | 34,477 | 52,668 |
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MARTIN VILLAGE HALL
STATEMENT OF ASSETS AND LIABILITIES AS AT 5 APRIL 2024
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Cash Funds | ||
| Cash at Bank and In Hand | 34,477 | 52,668 |
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| Total cash funds | 34,477 | 52,668 |
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| Other Assets and Liabilities | ||
| Fixed Assets | ||
| Leasehold improvements | 53,786 | 6,826 |
| Plant and machinery | 619 | 826 |
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| 54,405 | 7,652 | |
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| Current Assets | ||
| Donations | 1,000 | - |
| Hall hire | 130 | - |
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| 1,130 | - | |
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| Liabilities | ||
| Accountancy | 996 | 480 |
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| 996 | 480 | |
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Approved for and on behalf of the charity on 5[th] February 2025 by:
Craig Garner-Smith (Chairperson)
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MARTIN VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 5 APRIL 2024
1. ACCOUNTING POLICIES
Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charity Commission requirements on the Receipts and Payments Basis and are compliant with the Charities Act 2011.
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