Hale Magna Village Hall
Chairman’s Report 2021
What a difference a year makes.
Last year’s AGM was held via Zoom as we were in the midst of the worst of the Pandemic, that hit Lincolnshire hard during that time. As a Funeral Celebrant I knew that a tough period lay ahead, and so it proved with some terrible times for so many families in Lincolnshire. The Hall was closed and it was not safe for us to carry on as normal.
But over the last 12 months, restrictions were eventually eased and we are now back to some kind of new normal.
There was a possibility that the Hall would be needed for the Covid response but ultimately this was not to be and we were not called upon to play our part.
I am proud of the fact that this committee kept the Hall in good condition through the lock downs and we paid our dues accordingly and that we especially paid our dedicated caretaker Margaret throughout.
Applications for the Government’s Covid grants made by myself and Chris proved very fruitful and literally saved the Hall. We were quick to apply for funding and we got it.
And this funding proved essential when possibly the biggest crisis ever to hit the Hall occurred earlier this year in June. A leaking roof and subsequent investigations revealed the need for a whole new roof for the Hall. Thanks to our prudent management of the Hall’s finances, grants and fundraising that had previously been achieved, we were able to meet the almost £25,000 bill that resulted. An extra ordinary meeting was convened, the works agreed and everything was done in a matter of a few weeks. The Hall was saved.
I wish to pay particular tribute to Dean Baumber, our local roofing expert, who stepped in to do all the work so wonderfully, at such short notice. We owe him a great debt of gratitude. Thank you so much Dean.
Our Raise the Roof appeal has brought in much needed donations that have contributed to the huge costs involved.
And since late summer, things have been getting back to normal at our Hall, with bingo starting again in August and gradually building in numbers until we are almost now at pre pandemic levels. We held our nerve, when we were making a loss at bingo, unheard of before, and this courage is now paying off.
Similarly with Soup and Bingo, Table Top Sales and other events, people are gradually having the courage to come back out and join in.
We now have our own functioning bar under the leadership of Bar Manager Amanda. This is already bringing in much needed monies for us and will be further developed as we go along. Thank you Amanda and team.
The hall now has WiFi and is therefore able to accommodate bookings where internet access is required.
We are rebuilding our finances and the future of the Hall is once again bright. We continue to apply for grants and have recently been accepted as a Community Champion for the Co-op and will be taking part in the North Kesteven lottery. Do buy your lottery tickets through our page.
Sadly we have lost some much loved faces from our community over the last year, not least of all our fellow Trustee Simon Needham, who did so much to make the village what it was. We can only hope to continue our work in the way that he would have wanted and to build on all his achievements.
The Trustees have continued to offer the Hall for the funeral wakes of village residents free of charge. This is, of course, subject to the Hall being available and it is important that for those families who want the Hall for the gathering afterwards, funeral services and arrangements are not confirmed until the Hall availability is known.
Coming up we have a wonderful Murder Mystery Christmas event in December and our first ever Wedding Fair in January,
when the Hall will be on show at its best, fitted with a marquee lining to show what we can offer prospective wedding couples.
I would like to thank all the many people who have supported the Trustees over this last, difficult year. Especially John Cope for the hedge and grass cutting and Johnny Gower for all his handiwork as always; those who have helped with catering at events and regular activities; those who have helped staff the bar and the many people involved in running the weekly bingo.
Finally, I would like to thank Margaret, our caretaker for all her work and also my fellow Trustees, who have knuckled down and ploughed on through all the last year has thrown at us. And especially Chris Gower and Rachel Cope, our dedicated Secretary and Treasurer. But everyone has played their part in so many ways.
Here’s to a happy, safe and prosperous twelve months for the Hall and all of us.
Andrew Key, 17.11.21
HALE MAGNA VILLAGE HALL
INCOME AND EXPENDITURE - YEAR ENDING 31 OCTOBER 2021
| 2019/2020 23,842.47 7,902.50 5,242.21 19,658.15 2,360.10 7,649.10 1,910.01 2,100.99 884.55 363.28 6,760.00 187.29 15,207.41 -4,619.87 19,222.60 18,103.25 624.35 19,222.60 495.00 |
General Fund as at 1 November 2020 ADD INCOME Hire of Hall Bingo Bar Proft Fund Raising Roof Donations Donation from Village Newsletter Donations From NKDC LESS EXPENDITURE Utilities Maintenance Cleaning Licences Insurance (Less claim of £722) Bar Loss Caretaker Admin & Misc Expenditure Capital Expenditure - ROOF General Fund as at 31 October 2021 Represented by: Bank Current Account Cash Floats Bar Stock ExcessExpenditureover Income |
2020/2021 6,823.50 1,389.25 2,121.54 1,728.87 2,011.45 600.00 18,359.21 33,033.82 1,598.64 8,382.20 559.13 359.04 265.75 6,700.00 295.11 19,740.00 37,899.87 |
2020/2021 19,222.60 4,866.05 14,356.55 |
|---|---|---|---|
| 12,721.11 574.60 1,060.84 |
|||
| 14,356.55 |
INDEPENDENT EXAMINER'S REPORT
I have examined the accounts and supporting documents for Hale Magna Village Hall and have recieved satisfactory answers from the Treasuer to all queries raised from that examination.
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with Section 41 of the 1993 Charity Commission Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requireme of the 1993 Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable proper understanding of the accoun reached.
A Broom Independent Examiner
/11/2021
ents ts
tHARTrY MMISSION Independent Examiner's Repoit on the Accounts tlTrdepwNlent Examlnef's Report5 Repoii io the 11u5tee5/ffj•F>of On account5 lot ihe yea¥ ended EJUUDFJU Set out on pages itWshtetsi Respective fesp0•5ibilities ol trnstoes and examiner The charity's trustees are responsible for the prepafation of the ac(ouTrlS. The dwrity's Itustees ionstder thal an wdit 15 noi leqled lor ihis yeai under sectlon 144 01 the Chaiilies Acl 2011 {Ihe Chaiilies A<il and Ihèl an independent exèminaiion Is needed. li is my le4nsibil1Y lo= exarnine the atcounts uftdeT section 145 91 Chafilles A(1. to lollow the 0(edureS laid down in the gefteial Directions given by the Charbty Commi55ion Ivndei se(iion 145ISI(bl ol ihe Chaiitie5 A(t), and 10 state wheiher Pailitular mairs have ccrfne to my altenllon. 84$1$ Of IePendeI eJtJrninerfs Slaternent My examination was canied out in a¢cordJftce v•ilh general Direclions given by the (haiily C(¥nmis5A)n_ An examination include5 a ievsew of the accounting recoids kepi by the Iharity and a comparison ol the accounls piesented wilh those records. 11 also indudes con5Mleiaiion ol a)y unusual ilems oi disclosures in the accounts, and seeking explanaiion5 Iiom the trustees concefniTrg any such matters_ The pioceduies undeiiaken do not piovide all the evidenie Ihal would be required in an 3udil, ond coftseqvendy no opinion is given as io wheiher Ihe accotsnts present a 'irue and laii, vw and rem is limited to tkne maiter5 Set out in the slatemeni below. Independenl examiner's 5t•trmeAt In conneition wilh my tIlatIon. no rnaiter has coffle io my atniion (olke (i) whiih g'ves me ieas(Ywble cause to bElieve that iry any material iespecl. the iequirement&' to keep accountirty re(¢Kts in ac(tydance with 5e(tioft 130 01 the chille5 A(L to wepaie (Qu[S whith accord wilh Ihe ac(otsnltng tecords and comply wilh the accouniin9 fequwemenis ol the Charitses Aci have noi been rneL or {2) whl(ty in my opinlm. atieniion should be drawft in ordw kn enable a wopef derstanding ol ihe accounls to be reached. "Aeose delete I1 wordsin Ihe biockets il they do nol opply. Slgned Date . //. 2/ Name kelevani pfolessional qualificaiionts) or body {il any) Addre55 iu¢ Alaith 2012
Sttllbn 8l•iiiwfol1cI0sUte. Ofily cofflplele il ihe exafftirbef netd5 lo h*gthli9hi maieiial pioblerns Givo here brief dclails ol iiems Ihal Ihe exafflinei wishe5 10 disclose IER Marth 2012