**REGISTERED CHARITY NUMBER: 521781**
**Unaudited Financial Statements for the Year Ended 31 December 2024**
**for**
**The Guide Association - Midlands Known as Girlguiding Midlands**
The Rowleys Partnership Ltd Chartered Accountants Charnwood House Harcourt Way Meridian Business Park Leicester Leicestershire LE19 1WP
**The Guide Association - Midlands Known as Girlguiding Midlands**
**Contents of the Financial Statements for the Year Ended 31 December 2024**
|||**Page**||
|---|---|---|---|
|**Reference and Administrative Details**||1||
|**Report of the Trustees**|2|to|7|
|**Independent Examiner's Report**||8||
|**Statement of Financial Activities**||9||
|**Balance Sheet**|10|to|11|
|**Cash Flow Statement**||12||
|**Notes to the Cash Flow Statement**||13||
|**Notes to the Financial Statements**|14|to|27|
**The Guide Association - Midlands Known as Girlguiding Midlands**
**Reference and Administrative Details for the Year Ended 31 December 2024**
|**TRUSTEES**|A Llywelyn-Jones|
|---|---|
||C Shinton|
||S Myers (resigned 13.7.24)|
||C Kerr (resigned 13.7.24)|
||N Lomas (resigned 13.7.24)|
||A Cooney (resigned 13.7.24)|
||S Harrold|
||K Pogson|
||S Bucknell (resigned 13.7.24)|
||J Long (resigned 13.7.24)|
||K Belcher (resigned 13.7.24)|
||J Price (resigned 13.7.24)|
||A Arter (resigned 13.7.24)|
||S Davies-Vollum (appointed 1.12.24)|
||C Goodhead (appointed 13.7.24)|
||D Sargeant (appointed 13.7.24)|
||C Bampton (appointed 13.7.24)|
||K Jennings (appointed 13.7.24)|
||S Patamia (appointed 13.7.24)|
||J Mackin (appointed 13.7.24)|
|**CHIEF COMMISSIONER **|C Shinton|
|**DEPUTY CHIEF COMMISSIONER**|A Llywelyn-Jones|
|**CHAIR OF FINANCE**
|J Mackin|
|**PRINCIPAL ADDRESS**|21 Lower Church Street|
||Ashby de la Zouch|
||Leicestershire|
||LE65 1AB|
|**REGISTERED CHARITY NUMBER**|521781|
|**INDEPENDENT EXAMINER**|The Rowleys Partnership Ltd|
||Chartered Accountants|
||Charnwood House|
||Harcourt Way|
||Meridian Business Park|
||Leicester|
||Leicestershire|
||LE19 1WP|
|**BANKERS**|Lloyds Bank plc|
||1 Marlborough Square|
||Coalville|
||Leicestershire|
||LE67 3WD|
Page 1
**The Guide Association - Midlands Known as Girlguiding Midlands Report of the Trustees for the Year Ended 31 December 2024**
The trustees present their report with the financial statements of the charity for the year ended 31 December 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
## **Statement of purpose**
Girlguiding promotes the well-being of girls and young women to help them develop emotionally, mentally, physically and spiritually so they can make a positive contribution to their community and the wider world.
## **Constitution**
The Guide Association Midlands (known as Girlguiding Midlands) is a registered charity which administers guiding in the Midlands Region of the United Kingdom on behalf of The Guide Association (known as Girlguiding). The latter is a separately registered charity and is incorporated by Royal Charter. The region Constitution was last updated and approved by the Girlguiding Board of Trustees on 3 April 2024.
## **Organisation Structure**
During 2024 The Guide Association Midlands updated its governance structure. At the start of the year it was governed by an Executive Committee. From July 2024 a Trustee Board was formed.
There are eleven counties in the Midlands Region, each having a county commissioner, who is appointed by the chief commissioner, in consultation with the county executive committee. The county commissioner is responsible for the governance within their county.
The trustees of the region are the Chief Commissioner, the Deputy Chief Commissioner, the Chair of Finance, two county commissioner representatives, three adult members of the region and two external trustees recruited by a panel. A full list of trustees is given on page 1.
Page 2
**The Guide Association - Midlands Known as Girlguiding Midlands**
**Report of the Trustees for the Year Ended 31 December 2024**
## **OBJECTIVES AND ACTIVITIES Objectives and aims**
Girlguiding Midlands is part of Girlguiding, the leading charity for girls and young women in the UK. We build girls' confidence and raise their aspirations; give them a chance to discover their potential and encourage them to be a powerful force for good. We give them a space to have fun.
Our leaders run Rainbows (4 to 7 years), Brownies (7 to 10 years), Guides (10 to 14 years) and Rangers (14 to 18 years). Girlguiding also has a community called Inspire for members aged 18-30.
We enable girls and young women to be the best they can be, whatever their ability or background. We offer new opportunities to girls in a broad diversity of communities through our network of volunteers.
Our Strategic Plan focuses on supporting volunteers to enable them to be inspirational leaders and offering every girl the chance to be her best and to have her voice heard.
We aim to maintain a large membership of girls who benefit from guiding and to strengthen the support to our volunteers across the region.
The Board of Trustees thanks every volunteer for enabling our charity and our girls to thrive.
At the start of 2024 the Trustees and other representatives of Girlguiding Midlands updated the region's Strategic Plan which was aligned with Girlguiding's aims and objectives.
The Trustees are delighted to present this report according to the themes of the 2024 Strategic Plan:
**1. Exceptional Experiences for Girls 2. Rewarding Volunteer Experience**
**3. Inclusive and Impactful Organisation 4. Brilliant Basics**
Girlguiding's membership continues to be impacted by the increased cost of living affecting everyone in the U.K., retaining and recruiting volunteers and competition from other youth activities. Some groups have found it challenging to keep guiding as an affordable activity for its young members as meeting place availability has reduced.
The region was able to deliver activities for girls and for volunteers as well as provide training and support for adults and commissioners (managers).
Page 3
**The Guide Association - Midlands Known as Girlguiding Midlands**
**Report of the Trustees for the Year Ended 31 December 2024**
## **OBJECTIVES AND ACTIVITIES Significant activities THEME 1: Exceptional Experiences for Girls**
The region was delighted to offer experiences for all girls and young women. Over 2,000 Rainbows took part in a Super Sleepover event which was administered locally; Rainbow and Brownie groups visited Legoland Birmingham as part of our Bridges themed events. Brownies and Guides went to Legoland Windsor; Guides will take part in a trip to Legoland Denmark in 2025. Guides and Rangers took part in wide game challenges to 'Race to Edinburgh Castle' and 'Capture the Castle'.
Selected leaders have led trips for older Guides and Rangers to Scotland and to Norway.
Adult leaders visited Pax Lodge in London (one of the guiding World Centres) and the Inspire community (1830) took part in an overnight stay at the National Justice Museum in Nottingham.
To enable international to be accessible to everyone, a challenge pack was published to encourage units to Give International a Go.
Plans were made for the 2025 events which will include another Rainbow and Brownie Big Sleepover, days out at Chester Zoo with an international theme, while older Guides and Rangers will be able to take part in wide game adventures around Cardiff.
The region's main event will take place on 12 July 2025 which is currently in the planning stage. Magical Midlands will be held at Uttoxeter Racecourse for all sections accompanied by their leaders. We are aiming for 10,000 to 12,000 of our members taking part in this very large-scale event to celebrate all things great about Girlguiding.
Region advisers met in person in September to network with county representatives and review the 2025 plans.
## **THEME 2: Rewarding Volunteer Experience**
A key purpose of the region is to support the adult volunteers, and this is also shared with the counties. Regular meetings of the region's team leaders were held to monitor and record progress against the region plan.
Training continued throughout the year delivered by the region trainers. Courses were offered in Safeguarding and First Response and bespoke topics as requested, including opportunities for training in outdoor first aid and water safety, as well as a social walking weekend. A weekend conference was held in May for 100 commissioners (lead volunteers who look after groups of other volunteers at a local level) to support them in their role and encourage networking and engagement between teams. An additional weekend was held for new commissioners in September.
'Chat with Confidence' our online drop-in sessions for commissioners have continued and we have successfully adopted a network approach for assistant county commissioners to discuss priority topics and support each other.
A property conference took place in March to help those who are responsible for managing and maintaining properties locally. This was well attended and well received.
Page 4
**The Guide Association - Midlands Known as Girlguiding Midlands**
**Report of the Trustees for the Year Ended 31 December 2024**
## **OBJECTIVES AND ACTIVITIES (CONTINUED)**
Thanking our volunteers is recognised as being important and the region continues to hold regular Awards meetings. A Thanks Event took place at Sandon Hall in April for volunteers who have given 50 or 60 years service to Girlguiding. It was a lovely event that was well received by the volunteers and their guest. All adult members were thanked for their volunteering during Volunteers' Week in June.
The next Chief Commissioner's Awards event will take place in March 2025.
Girlguiding's Laurel award was presented to Jane Bennett (Warwickshire) in February, and to Pat Whitfield (Shropshire) in November in recognition of their outstanding service.
## **THEME 3: Inclusive and Impactful Organisation**
Subscriptions were paid by 50,988 members in 2024 (51,317 in 2023). The annual trend for membership has followed the usual pattern throughout the year. New enquiries for girl members still remain high, though lower for adult volunteers.
Get Out And Listen (GOAL) whereby the region team invites grass roots leaders and their girls to have a say on specific subjects, continued with valuable feedback. This enables the region lead volunteers to really hear what our members want.
The social action project in partnership with Dogs for Good and Young Minds raised awareness of these charities.
Details of online events and opportunities were regularly added to the region's website and promoted on social media. Regular e-newsletters were sent to volunteers containing key news items.
The volunteer group supporting Equity, Diversity and Inclusion have been involved with events to ensure the needs of the region's members are met.
## **THEME 4: Brilliant Basics**
The region's lead volunteer team has regularly recruited subject matter advisers. The Finance committee held regular meetings through 2024 and provided input to the governance meetings.
The Risk and Compliance committee has met during the year, though it lacks a lead volunteer and a specific staff member to support this.
One member of staff resigned in February, another in September. Replacements are being recruited having reviewed the region's needs with the trustees.
Maintenance of the office fittings was carried out as required and the proposal to purchase a new building was agreed by the trustees in the locality of our current office.
## **Public benefit**
The Charity's aims and objectives reflect those of The Guide Association which are described in the Royal Charter. The Trustees confirm that they have complied with the duty of section 17 of the Charities Act 2011 in that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives and in planning future activities.
Page 5
**The Guide Association - Midlands Known as Girlguiding Midlands**
**Report of the Trustees for the Year Ended 31 December 2024**
## **FINANCIAL REVIEW**
## **Financial position**
The charity is heavily reliant on its main income from subscriptions.
The charity aims to operate at a small loss or break even with the organisation of events for members. In 2024, a surplus of £4,546 (2023: £13,299 deficit) was generated from these activities.
The finances of Girlguiding Midlands are governed by two basic principles:
- Financial resources should be used for the benefit of members.
- Financial resources should be managed prudently having regard to both current and future members.
## **Investment policy and objectives**
The investment policy is governed by the Reserves policy as stated below and in particular the aims and objectives of the organisation. Other than amounts agreed by the Board of Trustees to be used for specifically designated projects, surplus Reserves may be invested primarily to generate income. Such income helps to cover annual costs and thus keeps members subscriptions lower than they would otherwise be. Work was carried out with the Investment Managers to ensure that only ethical investments were procured.
## **Reserves policy**
For this purpose, Reserves are defined as Free Reserves i.e. the liquid resources available to the Trustees to spend at their discretion to achieve the objectives of the organisation.
Free Reserves in Girlguiding Midlands are the Unrestricted Funds less the Tangible Fixed Assets.
Girlguiding Midlands retains adequate Free Reserves as working capital to meet its day to day needs and safeguard against unexpected deficits of income against expenditure. Reserves will be sufficient to cover such deficits and also allow enough headroom to deal with an uneven cash flow throughout the year. The minimum Free Reserves figure required is an amount equal to the organisation's annual expenditure and is reviewed annually in the light of changes to expenditure levels and the pattern of cash flows.
Any Reserves held by the organisation over and above that figure are at the disposal of the trustees to meet their longer term strategic objectives. To the extent that these involve capital projects the estimated amounts will be designated for those purposes in the financial statements.
The free reserves as calculated above, represent about £5.78 per member (2023: £3.13).
The balance of restricted funds at the year end was £3,762 (2023: £3,675).
## **FUTURE PLANS**
Groups of key volunteers have met and prepared plans for 2025. The plan is presented to the trustees for approval. This process enables the region to make sure that its plan and subsequent actions and activities reflect the needs of the charity and the voice of its members.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by a governing document, its Constitution and is an unincorporated charity. Girlguiding Midlands updated its governance structure and established a Trustee Board during 2024.
Page 6
**The Guide Association - Midlands Known as Girlguiding Midlands**
**Report of the Trustees for the Year Ended 31 December 2024**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Trustees Induction and Training**
Trustee training has been carried out to support volunteers and all trustees sign an annual declaration to confirm their ability to be a region Trustee.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The major risks facing Girlguiding Midlands are reviewed by the Risk and Compliance committee which makes recommendations to the Trustee Board.
Approved by order of the board of trustees on 19 May 2025 and signed on its behalf by:
...................................................
C Shinton - Trustee
Page 7
**Independent Examiner's Report to the Trustees of The Guide Association - Midlands**
## **Independent examiner's report to the trustees of The Guide Association - Midlands**
I report to the charity trustees on my examination of the accounts of The Guide Association - Midlands (the Trust) for the year ended 31 December 2024.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent examiner's statement**
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs P Swann-Jones FCA
The Rowleys Partnership Ltd Chartered Accountants Charnwood House Harcourt Way Meridian Business Park Leicester Leicestershire LE19 1WP
Date: 3 June 2025
Page 8
**The Guide Association - Midlands Known as Girlguiding Midlands**
## **Statement of Financial Activities for the Year Ended 31 December 2024**
|Notes
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
3
**Charitable activities**
5
Guiding activities
Investment income
4
**Total**
**EXPENDITURE ON**
**Charitable activities**
6
Guiding activities
Management support costs
Direct costs
**Total**
Net gains on investments
**NET INCOME**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
funds
£
229,870
510,746
29,595
770,211
357,957
72,029
200,384
630,370
48,636
188,477
1,279,485
1,467,962|Restricted
funds
£
253
-
-
253
-
166
-
166
-
87
3,675
3,762|2024
Total
funds
£
230,123
510,746
29,595
770,464
357,957
72,195
200,384
630,536
48,636
188,564
1,283,160
1,471,724|2023
Total
funds
£
160,261
684,655
25,938|
|---|---|---|---|---|
|||||870,854|
|||||576,444
85,660
188,928|
|||||851,032|
|||||57,606|
|||||77,428
1,205,732|
|||||1,283,160|
The notes form part of these financial statements
Page 9
**The Guide Association - Midlands Known as Girlguiding Midlands**
## **Balance Sheet 31 December 2024**
|Notes
**FIXED ASSETS**
Tangible assets
12
Investments
13
**CURRENT ASSETS**
Stocks
14
Debtors: amounts falling due within one year
15
Cash at bank
**CREDITORS**
Amounts falling due within one year
16
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**|Unrestricted
funds
£
28,808
1,144,461
1,173,269
15,729
84,303
460,516
560,548
(265,855)
294,693
1,467,962
1,467,962|Restricted
funds
£
-
-
-
-
-
3,762
3,762
-
3,762
3,762
3,762|2024
Total
funds
£
28,808
1,144,461
1,173,269
15,729
84,303
464,278
564,310
(265,855)
298,455
1,471,724
1,471,724|2023
Total
funds
£
31,372
1,087,259
1,118,631
22,257
62,785
155,590
240,632
(76,103)
164,529
1,283,160
1,283,160|
|---|---|---|---|---|
The notes form part of these financial statements
continued...
Page 10
## **The Guide Association - Midlands Known as Girlguiding Midlands**
## **Balance Sheet - continued 31 December 2024**
|**FUNDS**
17
Unrestricted funds:
General Fund
Capital Fund
Restricted funds:
D H Marshall
Buchanan Legacy Fund
**TOTAL FUNDS**|2024
£
323,501
1,144,461
1,467,962
2,987
775
3,762
1,471,724|2023
£
192,226
1,087,259|
|---|---|---|
|||1,279,485|
|||3,153
522|
|||3,675|
||||
|||1,283,160|
The financial statements were approved by the Board of Trustees and authorised for issue on 19 May 2025 and were signed on its behalf by:
............................................. C Shinton - Trustee
The notes form part of these financial statements
Page 11
**The Guide Association - Midlands Known as Girlguiding Midlands**
## **Cash Flow Statement for the Year Ended 31 December 2024**
|Notes
**Cash flows from operating activities**
Cash generated from operations
1
Net cash provided by/(used in) operating activities
**Cash flows from investing activities**
Purchase of tangible fixed assets
Purchase of fixed asset investments
Sale of fixed asset investments
Movement in cash investments
Interest received
Dividends received
Net cash provided by investing activities
**Change in cash and cash equivalents in**
**the reporting period**
**Cash and cash equivalents at the**
**beginning of the reporting period**
**Cash and cash equivalents at the end**
**of the reporting period**|2024
2023
£
£
288,439
(86,283)
288,439
(86,283)
(780)
(342)
(45,928)
(825,594)
91,984
763,713
(54,622)
54,233
3,561
2,911
26,034
23,027
20,249
17,948
308,688
(68,335)
155,590
223,925
464,278
155,590|
|---|---|
The notes form part of these financial statements
Page 12
**The Guide Association - Midlands Known as Girlguiding Midlands**
## **Notes to the Cash Flow Statement for the Year Ended 31 December 2024**
|**1.**|**RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING**|**RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING**|**RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING**|**ACTIVITIES**||
|---|---|---|---|---|---|
|||||2024|2023|
|||||£|£|
||**Net income for the reporting period (as per the Statement of**|||||
||**Financial Activities)**|||188,564|77,428|
||**Adjustments for:**|||||
||Depreciation charges|||3,344|3,970|
||Gain on investments|||(48,636)|(57,606)|
||Loss on disposal of fixed assets|||-|60|
||Interest received|||(3,561)|(2,911)|
||Dividends received|||(26,034)|(23,027)|
||Decrease/(increase) in stocks|||6,528|(7,906)|
||Increase in debtors|||(21,518)|(24,406)|
||Increase/(decrease) in creditors|||189,752|(51,885)|
||**Net cash provided by/(used in) operations**|||288,439|(86,283)|
|**2.**|**ANALYSIS OF CHANGES IN NET FUNDS**|||||
|||At|1.1.24|Cash flow|At 31.12.24|
||||£|£|£|
||**Net cash**|||||
||Cash at bank|155,590||308,688|464,278|
||**Total**|155,590||308,688|464,278|
The notes form part of these financial statements
Page 13
**The Guide Association - Midlands Known as Girlguiding Midlands Notes to the Financial Statements for the Year Ended 31 December 2024**
## **1. CHARITY INFORMATION**
The Guide Association - Midlands is an unincorporated charity registered with the Charity Commission for England and Wales. The contact address is 21 Lower Church Street, Ashby de la Zouch, Leicestershire, LE65 1AB.
## **2. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Donations, grants, legacies, subscriptions and dividend income are included in the year in which they are receivable, which is when the charity becomes entitled to the resource. Bank interest received on deposits is accounted for on an accruals basis.
For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised. On occasion legacies will be notified to the charity however it is not possible to measure the amount expected to be distributed. On these occasions, the legacy is treated as a contingent asset and disclosed.
Income from events is recognised at the point of delivery of the event.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs, administrative payroll costs. They are incurred directly in support of expenditure on the objects of the charity and include management costs. Where support costs cannot be directly attributed to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources.
continued...
Page 14
**The Guide Association - Midlands Known as Girlguiding Midlands**
**Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
## **2. ACCOUNTING POLICIES - continued**
## **Expenditure (continued)**
Expenditure on events is recognised at the point of delivery of the event.
## **Charitable activities**
The charity has met its charitable purpose by undertaking training and education programmes on a weekly basis to girls and young women across the Midland Region. In addition the charity has provided support and grants to individuals to allow them to attend events.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
- Freehold property 0% depreciation Plant and machinery - 33% on cost Fixtures and fittings - 20% on cost
Freehold property is maintained to such a standard that the residual value is at least equal to the book value at any given time. Consequently no depreciation has been provided and any provision that would otherwise be required under FRS102 is not considered to be material.
Fixed assets are reviewed for impairment if events or changes in circumstances indicate that the carrying amount may not be recoverable or as otherwise required by relevant accounting standards.
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Taxation**
The charity is exempt from tax on its charitable activities. Expenses are inclusive of VAT where applicable.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Donated services**
A large number of training and education programmes have been taken and supervised by volunteers. These are not valued in the accounts in accordance with FRS 102 due to the difficulty in ascertaining the hours involved and a reliable cost figure.
continued...
Page 15
**The Guide Association - Midlands Known as Girlguiding Midlands**
**Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
## **2. ACCOUNTING POLICIES - continued**
## **Fixed assets investments**
Investments are recognised initially at fair value which is normally the transaction price excluding transaction costs. Subsequently, they are measured at fair value with changes recognised in 'net gains / (losses) on investments' in the SoFA if the shares are publicly traded or their fair value can otherwise be measured reliably. Other investments are measured at cost less impairment.
## **Cash and cash equivalents**
Cash and cash equivalents includes cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts.
## **Basic financial assets**
Basic financial assets, which include debtors and cash and bank balances are initially measured at transaction price including transaction costs and subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
## **Basic financial liabilities**
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
## **Employee benefits**
The cost of short-term employee benefits are recognised as a liability and an expense. The cost of any unused holiday entitlement is recognised in the period in which the employees' services are received. Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
## **Pension costs and other post- retirement benefits**
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statements of Financial Activities in the period to which they relate.
## **Leasing commitments**
Operating leases and the payments made under them are charged to the Statement of Financial Activities on a straight line basis over the lease term.
## **Going concern**
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from the date of approving these financial statements. The budgeted income and expenditure is sufficient with the level of reserves, for the charity to be able to continue as a going concern.
continued...
Page 16
**The Guide Association - Midlands Known as Girlguiding Midlands**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
## **3. DONATIONS AND LEGACIES**
|HQ new unit grant
Buchanan Legacy Fund
HQ King George A
HQ King George B
HQ Adventure Fund
Cost of Living Grant
DCMS Uniformed
Youth Fund
HQ Subs Alleviation
Fund
UYF Claim
Children in Need
Grant
Donations & other
income|Unrestricted
Funds
£
-
-
984
127
50,500
47,000
726
-
122,124
1,111
7,298
229,870|Restricted
Funds
£
-
253
-
-
-
-
-
-
-
-
-
253|Total
31.12.24
£
-
253
984
127
50,500
47,000
726
-
122,124
1,111
7,298
230,123|Unrestricted
Funds
£
1,243
-
1,159
149
-
-
32,788
47,000
66,498
4,431
6,697
159,965|Restricted
Funds
£
-
296
-
-
-
-
-
-
-
-
-
296|Total
31.12.23
£
1,243
296
1,159
149
-
-
32,788
47,000
66,498
4,431
6,697|
|---|---|---|---|---|---|---|
|||||||160,261|
## **4. INVESTMENT INCOME**
|Bank deposit
interest
Interest on
investments
Dividends|Unrestricted
£
2,880
681
26,034
29,595|Restricted
£
-
-
-
-|Total
31.12.24
£
2,880
681
26,034
29,595|Unrestricted
£
1,392
1,519
23,027
25,938|Restricted
£
-
-
-
-|Total
31.12.23
£
1,392
1,519
23,027|
|---|---|---|---|---|---|---|
|||||||25,938|
continued...
Page 17
**The Guide Association - Midlands Known as Girlguiding Midlands**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
## **5. INCOME FROM CHARITABLE ACTIVITIES**
|**INCOME FROM CHARITABLE ACTIVITIES**|||
|---|---|---|
|Subscriptions
Events
Badge and books income|2024
Guiding
activities
£
407,787
78,952
24,007
510,746|2023
Total
activitie
£
307,902
346,959
29,794|
|||684,655|
Of total income from charitable activities £510,746 (2023: £684,655) was unrestricted and £Nil (2023: £Nil) was restricted.
Events income relates to camps, outings and overseas trips organised by the region for the benefit of its members.
## **6. CHARITABLE ACTIVITIES COSTS**
|**CHARITABLE ACTIVITIES COSTS**||||
|---|---|---|---|
|Guiding activities
Management support costs
Direct costs|Direct
Costs (see
note 7)
£
357,817
-
200,384
558,201|Support
costs (see
note 8)
£
140
72,195
-
72,335|Totals
£
357,957
72,195
200,384|
||||630,536|
Of total expenditure on charitable activities £630,370 (2023: £848,974) was unrestricted and £166 (2023: £2,058) was restricted.
continued...
Page 18
**The Guide Association - Midlands Known as Girlguiding Midlands**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
## **7. DIRECT COSTS OF CHARITABLE ACTIVITIES**
|**DIRECT COSTS OF CHARITABLE ACTIVITIES**|||
|---|---|---|
|Staff costs
Printing and stationery
Events
Bursaries and grants
Conferences and committees
Training and development
Badge and books cost of production|2024
£
183,562
16,822
74,406
152,340
9,577
97,955
23,539
558,201|2023
£
171,726
17,202
360,258
123,012
15,295
50,968
26,441|
|||764,902|
The region offers several events to its young members throughout the year most of which are selffunding. For some international events an agreed bursary is offered to leaders and participants.
## **8. SUPPORT COSTS**
|**SUPPORT COSTS**|||
|---|---|---|
|Guiding activities
Management support costs|Governance
Other
costs
£
£
140
-
47,219
24,976
47,359
24,976|Totals
£
140
72,195|
|||72,335|
continued...
Page 19
**The Guide Association - Midlands Known as Girlguiding Midlands**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
## **8. SUPPORT COSTS - continued**
|**Management support costs**
Water rates
Light and heat
Telephone,postage and broadband
Insurance
Accountancy
Hire of equipment
Repairs and renewals
Depreciation
Sundry expenses
Bank charges
Investment management costs
Loss on disposal of tangible fixed assets
**Governance costs**
Staff costs
Legal fees
Independent examination|31.12.24
£
369
5,803
6,955
3,033
5,370
1,941
8,003
3,344
4,450
144
7,947
-
47,359
31.12.24
£
20,396
1,220
3,360
24,976|31.12.23
£
403
4,728
15,138
3,783
5,264
1,013
18,644
3,970
3,411
131
7,304
60|
|---|---|---|
|||63,849|
|||31.12.23
£
19,081
-
3,200|
|||22,281|
## **9. INDEPENDENT EXAMINER'S REMUNERATION**
The amount payable to the independent examiner was £7,530 (2023: £7,170), including £3,360 (2023: £3,200) for independent examination services and £4,170 (2023: £3,970) for other services.
continued...
Page 20
**The Guide Association - Midlands Known as Girlguiding Midlands**
**Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
## **10. TRUSTEES' REMUNERATION AND BENEFITS**
|The average weekly number of trustees during the year|31.12.24
11|31.12.23
13|
|---|---|---|
None of the trustees received any remuneration during the current or previous year.
## **Trustees' expenses**
Expenses totalling £8,476 (2023: £8,062) were paid to 21 trustees (2023: 16) during the year for travelling expenses and administration costs.
## **11. STAFF COSTS**
|Staff costs were as follows:
Wages and salaries
Pension costs - defined contribution scheme
Social security costs|31.12.24
£
179,492
13,536
10,930
203,958|31.12.23
£
170,705
11,349
8,753|
|---|---|---|
|||190,807|
The average monthly number of employees during the year was as follows:
||2024|2023|
|---|---|---|
|Administration staff|7|8|
No employees received emoluments in excess of £60,000.
continued...
Page 21
**The Guide Association - Midlands Known as Girlguiding Midlands**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
## **12. TANGIBLE FIXED ASSETS**
|Freehold
Plant and
property
machinery
£
£
**COST**
At 1 January 2024
26,416
23,724
Additions
-
780
At 31 December 2024
26,416
24,504
**DEPRECIATION**
At 1 January 2024
-
19,054
Charge for year
-
3,276
At 31 December 2024
-
22,330
**NET BOOK VALUE**
At 31 December 2024
26,416
2,174
At 31 December 2023
26,416
4,670
**13.**
**FIXED ASSET INVESTMENTS**
Shares
Other
Additional information as follows:
**MARKET VALUE**
At 1 January 2024
Additions
Disposals
Revaluations
At 31 December 2024
**NET BOOK VALUE**
At 31 December 2024
At 31 December 2023|Fixtures
and
fittings
£
16,913
-
16,913
16,627
68
16,695
218
286
2024
£
1,073,002
71,459
1,144,461|Totals
£
67,053
780
67,833
35,681
3,344
39,025
28,808
31,372
2023
£
1,070,422
16,837
1,087,259
Listed
investments
£
1,070,422
45,928
(91,984)
48,636
1,073,002
1,073,002
1,070,422|
|---|---|---|
continued...
Page 22
**The Guide Association - Midlands Known as Girlguiding Midlands**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
## **13. FIXED ASSET INVESTMENTS - continued**
|Quilter Cheviot fixed interest investments
Quilter Cheviot UK equities
Quilter Cheviot overseas equities
Quilter Cheviot alternative investments
Investments (neither listed nor unlisted) were as follows:
Cash investments|31.12.24
£
214,894
245,429
536,925
75,754
1,073,002
2024
£
71,459|31.12.23
£
232,817
274,364
475,820
87,421|31.12.23
£
232,817
274,364
475,820
87,421|
|---|---|---|---|
|||1,070,422||
||||2023
£
16,837|
continued...
Page 23
**The Guide Association - Midlands Known as Girlguiding Midlands**
## **Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
|**14.**
**STOCKS**
Stocks
**15.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade debtors
Amounts paid in advance
Prepayments
**16.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Social security and other taxes
Other creditors
Events deferred income
Accrued expenses
**17.**
**MOVEMENT IN FUNDS**
At 1.1.24
£
**Unrestricted funds**
General Fund
192,226
Capital Fund
1,087,259
1,279,485
**Restricted funds**
D H Marshall
3,153
Buchanan Legacy Fund
522
3,675
**TOTAL FUNDS**
1,283,160|Net
movement
in funds
£
121,071
67,406
188,477
(166)
253
87
188,564||2024
£
15,729
2024
£
35,474
39,955
8,874
84,303
2024
£
1,459
5,442
-
250,459
8,495
265,855
Transfers
between
funds
£
10,204
(10,204)
-
-
-
-
-|2023
£
22,257
2023
£
27,909
29,078
5,798
62,785
2023
£
1,405
5,459
1,470
59,239
8,530
76,103
At
31.12.24
£
323,501
1,144,461
1,467,962
2,987
775
3,762
1,471,724|
|---|---|---|---|---|
||||||
||||||
||||||
continued...
Page 24
**The Guide Association - Midlands Known as Girlguiding Midlands**
**Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
## **17. MOVEMENT IN FUNDS - continued**
Net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General Fund
Capital Fund
**Restricted funds**
D H Marshall
Buchanan Legacy Fund
**TOTAL FUNDS**
**Comparatives for movement in funds**
**Unrestricted funds**
General Fund
Capital Fund
**Restricted funds**
D H Marshall
Buchanan Legacy Fund
Generation Green
**TOTAL FUNDS**|Incoming
resources
£
743,494
26,717
770,211
-
253
253
770,464
At 1.1.23
£
178,290
1,022,005
1,200,295
4,261
226
950
5,437
1,205,732||Resources
expended
£
(622,423)
(7,947)
(630,370)
(166)
-
(166)
(630,536)
Net
movement
in funds
£
4,342
74,848
79,190
(1,108)
296
(950)
(1,762)
77,428||Gains and
losses
£
-
48,636
48,636
-
-
-
48,636
Transfers
between
funds
£
9,594
(9,594)
-
-
-
-
-
-|Movement
in funds
£
121,071
67,406
188,477
(166)
253
87
188,564
At
31.12.23
£
192,226
1,087,259
1,279,485
3,153
522
-
3,675
1,283,160|
|---|---|---|---|---|---|---|
||||||||
||||||||
||||||||
continued...
Page 25
**The Guide Association - Midlands Known as Girlguiding Midlands**
**Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
## **17. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General Fund
Capital Fund
**Restricted funds**
D H Marshall
Buchanan Legacy Fund
Generation Green
**TOTAL FUNDS**|Incoming
resources
£
846,012
24,546
870,558
-
296
-
296
870,854|Resources
expended
£
(841,670)
(7,304)
(848,974)
(1,108)
-
(950)
(2,058)
(851,032)|Gains and
Movement
losses
in funds
£
£
-
4,342
57,606
74,848
57,606
79,190
-
(1,108)
-
296
-
(950)
-
(1,762)
57,606
77,428|
|---|---|---|---|
## **Restricted Funds**
## **D H Marshall**
This fund is utilised for the purchase of additional uniform as required by the current Chief and Deputy Chief Commissioners, as agreed by the Midlands Region Trustees.
## **Buchanan Legacy Fund**
This fund is available for use at the sole discretion of the Region Chief Commissioner.
## **Generation Green**
This fund is to be utilised to provide outdoor training to volunteers.
## **18. EMPLOYEE BENEFIT OBLIGATIONS**
## **Defined Contribution**
The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund.
|Contributions payable by the charity for the year|31.12.24
£
13,536|31.12.23
£
11,349|
|---|---|---|
continued...
Page 26
**The Guide Association - Midlands Known as Girlguiding Midlands**
**Notes to the Financial Statements - continued for the Year Ended 31 December 2024**
## **19. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 December 2024.
## **Connected Charities**
The Guide Association of 17/19 Buckingham Palace Road, London SW1W 0PT is the leading charity for girls and young women. Girlguiding Midlands is one of a number of charities administering guiding on behalf of the Association in the different counties and regions of the United Kingdom.
As part of a national administrative process Girlguiding Midlands subscriptions are collected on its behalf by The Guide Association and remitted back.
Page 27