REGISTERED CHARITY NUMBER: 521781
Unaudited Financial Statements for the Year Ended 31 December 2023
for
The Guide Association - Midlands Known as Girlguiding Midlands
The Rowleys Partnership Ltd Chartered Accountants Charnwood House Harcourt Way Meridian Business Park Leicester Leicestershire LE19 1WP
The Guide Association - Midlands Known as Girlguiding Midlands
Contents of the Financial Statements for the Year Ended 31 December 2023
| Page | |
|---|---|
| Reference and Administrative Details | 1 |
| Report of the Trustees | 2 to 7 |
| Independent Examiner's Report | 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 to 11 |
| Cash Flow Statement | 12 |
| Notes to the Cash Flow Statement | 13 |
| Notes to the Financial Statements | 14 to 27 |
The Guide Association - Midlands Known as Girlguiding Midlands
Reference and Administrative Details for the Year Ended 31 December 2023
| TRUSTEES | A Llywelyn-Jones (appointed 31.7.23) |
|---|---|
| J Brocklehurst (resigned 2.7.23) | |
| C Shinton | |
| M Lewis (resigned 31.8.23) | |
| S Myers | |
| C Kerr | |
| N Lomas | |
| A Cooney | |
| S Harrold | |
| K Pogson | |
| S Bucknell | |
| J Long | |
| K Belcher | |
| J Price | |
| A Arter (appointed 1.9.23) | |
| CHIEF COMMISSIONER | C Shinton |
| DEPUTY CHIEF COMMISSIONER | J Brocklehurst until 2.7.23 |
| A Llywelyn-Jones from 31.7.23 | |
| CHAIR OF FINANCE | J Mackin |
| PRINCIPAL ADDRESS | 21 Lower Church Street |
| Ashby de la Zouch | |
| Leicestershire | |
| LE65 1AB | |
| REGISTERED CHARITY NUMBER | 521781 |
| INDEPENDENT EXAMINER | The Rowleys Partnership Ltd |
| Chartered Accountants | |
| Charnwood House | |
| Harcourt Way | |
| Meridian Business Park | |
| Leicester | |
| Leicestershire | |
| LE19 1WP | |
| BANKERS | Lloyds Bank plc |
| 1 Marlborough Square | |
| Coalville | |
| Leicestershire | |
| LE67 3WD |
Page 1
The Guide Association - Midlands Known as Girlguiding Midlands
Report of the Trustees for the Year Ended 31 December 2023
The trustees present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
Statement of purpose
Girlguiding promotes the well-being of girls and young women to help them develop emotionally, mentally, physically and spiritually so they can make a positive contribution to their community and the wider world.
Constitution
The Guide Association Midlands (known as Girlguiding Midlands) is a registered charity which administers guiding in the Midlands Region of the United Kingdom on behalf of The Guide Association (known as Girlguiding). The latter is a separately registered charity and is incorporated by Royal Charter. The region Constitution was updated and approved by the Girlguiding Board of Trustees on 25 September 2021.
Organisation Structure
The Guide Association Midlands is governed by an Executive Committee.
There are eleven counties in the Midlands Region, each having a county commissioner, who is appointed by the chief commissioner, in consultation with the county executive committee, and as such they are responsible for the overseeing of administration in their county.
The trustees of the region are the chief commissioner and the deputy chief commissioner and the 11 county commissioners all of whom have voting rights. In line with Charity Commission guidance, each county has only one trustee on the Girlguiding Midlands Executive Committee. A full list of trustees is given on page 1.
Page 2
The Guide Association - Midlands Known as Girlguiding Midlands
Report of the Trustees for the Year Ended 31 December 2023
OBJECTIVES AND ACTIVITIES Objectives and aims
Girlguiding Midlands is part of Girlguiding, the leading charity for girls and young women in the UK. We build girls' confidence and raise their aspirations; give them a chance to discover their potential and encourage them to be a powerful force for good. We give them a space to have fun.
Our leaders run Rainbows (4 to 7 years), Brownies (7 to 10 years), Guides (10 to 14 years) and Rangers (14 to 18 years). Girlguiding also has a community called Inspire for members aged 18-30.
We enable girls and young women to be the best they can be, whatever their ability or background. We offer new opportunities to girls in a broad diversity of communities through our network of volunteers.
Our Strategic Plan focuses on supporting volunteers to enable them to be inspirational leaders and offering every girl the chance to be her best and to have her voice heard.
We aim to maintain a large membership of girls who benefit from guiding and to strengthen the support to our volunteers to make guiding happen in the best way, across the region.
The Board of Trustees warmly thanks every volunteer for enabling our charity and our girls to thrive.
At the start of 2023 the Trustees and other representatives of Girlguiding Midlands updated the region's Strategic Plan which was aligned with Girlguiding's updated aims and objectives.
Our Trustees are delighted to present this report according to the themes of the 2023 Strategic Plan:
1. Exceptional Experiences for Girls 2. Rewarding Volunteer Experience
3. Inclusive and Impactful Organisation 4. Brilliant Basics
Girlguiding's membership has been impacted recently by the increased cost of living affecting everyone in the U.K. Some groups have found it more challenging to secure meeting spaces and to keep guiding as an affordable activity for its young members. The region was able to deliver activities for girls and for volunteers as well as provide training.
Page 3
The Guide Association - Midlands Known as Girlguiding Midlands
Report of the Trustees for the Year Ended 31 December 2023
OBJECTIVES AND ACTIVITIES Significant activities THEME 1: Exceptional experiences for Girls
The region was delighted to continue to offer face-to-face experiences for girls and organised events for each section at venues such as a festive fun day at Lower Drayton Farm for Rainbows and Brownies, events at Drayton Manor Adventure Park for Brownies, camping and music festival for Guides and Rangers. Adult leaders had the chance to Ride around the Region using different forms of transport and collecting memorabilia. Young women (14-18) had the chance to take part in online careers chats and others (18-30) took part in camping events and days exploring Birmingham.
Plans were made for the 2024 events which will include a Rainbow Big Sleepover, Rainbow and Brownie days at Legoland Birmingham, Brownies and Guides at Legoland Windsor and older Guides and Rangers will be able to take part in adventures around Edinburgh.
International trips took place around the Adriatic and Serbia; Guide age girls enjoyed the chance to take part in an International Community Experience (ICE) on the Isle of Man.
Region advisers met in person in October to network with county representatives and collect input for the 2024 plans.
During 2023, 15 adult members and friends took part in a SkyDive and collectively raised £5,300 which will be used to enable Adventures for young members. Well done to all who took part.
THEME 2: Rewarding Volunteer experience
At the start of 2023 the region's lead volunteers held a team building day and finalised the plans for the year. In addition, regular meetings of the team leaders were held online and in person to monitor and record progress.
Training continued throughout the year delivered by the region trainers. Courses were offered in Safeguarding and First Response as well as new modules on the Girlguiding's learning and development platform topics.
Subjects were selected for 'Chat with Confidence' to support commissioners in their role.
There were also opportunities for training in outdoor first aid and water safety, as well as level 2 walking qualifications and a social walking weekend. A challenge pack to encourage all ages to get out and walk was launched, this was called Ramble around the Region.
Two weekend events were held for new commissioners so that they receive training relevant to the role.
Adult volunteers were thanked during Volunteers' Week in June.
The region continues to hold regular Awards meetings and held its Chief Commissioner's Awards event in December for 61 volunteers. Girlguiding's highest award, the Silver Fish, was presented to Abi Salter in September. A Laurel award was presented to Chris James in November. Congratulations to all the recipients in recognition of their personal contribution to guiding.
Page 4
The Guide Association - Midlands Known as Girlguiding Midlands
Report of the Trustees for the Year Ended 31 December 2023
OBJECTIVES AND ACTIVITIES THEME 3: Inclusive and Impactful organisation
Subscriptions were paid by 51,317 in 2023 (49,337 in 2022). Once again, the annual trend for membership has followed the more usual pattern than that which was seen during the pandemic years.
New enquiries for girl members still remain high, though lower for adult volunteers.
Get Out And Listen (GOAL), whereby the region team invites grass roots leaders and their girls to have a say on specific subjects, continued. This enables the region lead volunteers to really hear what our members want.
The social action project in partnership with The Trussell Trust continued until early February 2023 raising £2,047 for their charity.
Details of online events and opportunities were regularly added to the region's website and promoted on social media. Regular e-newsletters were sent to volunteers containing key news items.
Girlguiding Midlands' members took part in Birmingham PRIDE in May.
A small group of volunteer members across the region has established an Equity, Diversity and Inclusion team who are available to respond to enquiries and to support event teams to ensure that events are accessible to members.
THEME 4: Brilliant Basics
The region's lead volunteer team has adapted in response to demand for subject matter advisers and to separate roles into more manageable sizes. The Finance committee and the Risk and Compliance committee have held regular meetings throughout the year. Each committee provides input to the region's Executive Committee meetings.
One member of staff resigned in September. Her replacement has been recruited and will begin work in January 2024.
Annual maintenance of the office fittings was carried out as planned.
Public benefit
The Charity's aims and objectives reflect those of The Guide Association which are described in the Royal Charter. The Trustees confirm that they have complied with the duty of section 17 of the Charities Act 2011 in that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives and in planning future activities.
Page 5
The Guide Association - Midlands Known as Girlguiding Midlands
Report of the Trustees for the Year Ended 31 December 2023
FINANCIAL REVIEW
Financial position
The charity is heavily reliant on its main income from subscriptions.
The charity aims to operate at a small loss or break even with the organisation of events for members. In 2023, a deficit of £13,299 (2022: £18,908 deficit) was generated from these activities.
The finances of Girlguiding Midlands are governed by two basic principles: - Financial resources should be used for the benefit of members
- Financial resources should be managed prudently having regard to both current and future members.
Investment policy and objectives
The investment policy is governed by the Reserves policy as stated below and in particular the aims and objectives of the organisation. Other than amounts agreed by the Board of Trustees to be used for specifically designated projects, surplus Reserves may be invested primarily to generate income. Such income helps to cover annual costs and thus keeps members subscriptions lower than they would otherwise be. Work was carried out with the Investment Managers to ensure that only ethical investments were procured.
Reserves policy
For this purpose, Reserves are defined as Free Reserves i.e. the liquid resources available to the Trustees to spend at their discretion to achieve the objectives of the organisation.
Free Reserves in Girlguiding Midlands are the Unrestricted Funds less the Tangible Fixed Assets.
Girlguiding Midlands retains adequate Free Reserves as working capital to meet its day to day needs and safeguard against unexpected deficits of income against expenditure. Reserves will be sufficient to cover such deficits and also allow enough headroom to deal with an uneven cash flow throughout the year. The minimum Free Reserves figure required is an amount equal to the organisation's annual expenditure and is reviewed annually in the light of changes to expenditure levels and the pattern of cash flows.
Any Reserves held by the organisation over and above that figure are at the disposal of the trustees to meet their longer term strategic objectives. To the extent that these involve capital projects the estimated amounts will be designated for those purposes in the financial statements.
The free reserves as calculated above, represent about £3.13 per member (2022: £2.90).
The balance of restricted funds at the year end was £3,675 (2022: £5,437).
FUTURE PLANS
Groups of key volunteers have met and prepared plans for 2024. The plan is presented to the trustees for approval.
This process enables the region to make sure that its plan and subsequent actions and activities reflect the needs of the charity and the voice of its members.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Page 6
The Guide Association - Midlands Known as Girlguiding Midlands
Report of the Trustees for the Year Ended 31 December 2023
Girlguiding Midlands is governed by an Executive Committee.
Trustees Induction and Training
Most trustees are already familiar with the practical work of the Charity having undertaken similar roles within their County. Trustee training has been carried out to support volunteers and all Trustees sign an annual declaration to confirm their ability to be a region Trustee.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The major risks facing Girlguiding Midlands are regularly reviewed by the Risk and Compliance committee which makes recommendations to members of the Executive Committee.
Approved by order of the board of trustees on 27 April 2024 and signed on its behalf by:
...................................................
C Shinton - Trustee
Page 7
Independent Examiner's Report to the Trustees of The Guide Association - Midlands
Independent examiner's report to the trustees of The Guide Association - Midlands
I report to the charity trustees on my examination of the accounts of The Guide Association - Midlands (the Trust) for the year ended 31 December 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
Since your charity's gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs P Swann-Jones FCA
The Rowleys Partnership Ltd Chartered Accountants Charnwood House Harcourt Way Meridian Business Park Leicester Leicestershire LE19 1WP
Date: .............................................
Page 8
The Guide Association - Midlands Known as Girlguiding Midlands
Statement of Financial Activities for the Year Ended 31 December 2023
| Notes INCOME AND ENDOWMENTS FROM Donations and legacies 3 Charitable activities 5 Guiding activities Investment income 4 Total EXPENDITURE ON Charitable activities 6 Guiding activities Management support costs Direct costs Total Net gains/(losses) on investments NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted funds £ 159,965 684,655 25,938 870,558 574,943 85,103 188,928 848,974 57,606 79,190 1,200,295 1,279,485 |
Restricted funds £ 296 - - 296 1,501 557 - 2,058 - (1,762) 5,437 3,675 |
2023 Total funds £ 160,261 684,655 25,938 870,854 576,444 85,660 188,928 851,032 57,606 77,428 1,205,732 1,283,160 |
2022 Total funds £ 41,999 323,141 19,449 384,589 247,153 78,863 152,588 478,604 (107,087) (201,102) 1,406,834 1,205,732 |
|---|---|---|---|---|
The notes form part of these financial statements
Page 9
The Guide Association - Midlands Known as Girlguiding Midlands
Balance Sheet 31 December 2023
| Notes FIXED ASSETS Tangible assets 12 Investments 13 CURRENT ASSETS Stocks 14 Debtors: amounts falling due within one year 15 Cash at bank CREDITORS Amounts falling due within one year 16 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS |
Unrestricted funds £ 31,372 1,087,259 1,118,631 22,257 62,785 151,915 236,957 (76,103) 160,854 1,279,485 1,279,485 |
Restricted funds £ - - - - - 3,675 3,675 - 3,675 3,675 3,675 |
2023 Total funds £ 31,372 1,087,259 1,118,631 22,257 62,785 155,590 240,632 (76,103) 164,529 1,283,160 1,283,160 |
2022 Total funds £ 35,060 1,022,005 1,057,065 14,351 38,379 223,925 276,655 (127,988) 148,667 1,205,732 1,205,732 |
|---|---|---|---|---|
The notes form part of these financial statements
continued...
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The Guide Association - Midlands Known as Girlguiding Midlands
Balance Sheet - continued 31 December 2023
| Notes FUNDS 17 Unrestricted funds: General Fund Capital Fund Restricted funds: D H Marshall Buchanan Legacy Fund Generation Green TOTAL FUNDS |
192,226 1,087,259 1,279,485 3,153 522 - 3,675 1,283,160 |
178,290 1,022,005 1,200,295 4,261 226 950 5,437 1,205,732 |
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 27 April 2024 and were signed on its behalf by:
............................................. C Shinton - Trustee
The notes form part of these financial statements
Page 11
The Guide Association - Midlands Known as Girlguiding Midlands
Cash Flow Statement for the Year Ended 31 December 2023
| 2023 | 2022 | ||
|---|---|---|---|
| Notes | £ | £ | |
| Cash flows from operating activities | |||
| Cash generated from operations | 1 | (86,283) | (72,434) |
| Net cash used in operating activities | (86,283) | (72,434) | |
| Cash flows from investing activities | |||
| Purchase of tangible fixed assets | (342) | (6,503) | |
| Purchase of fixed asset investments | (825,594) | (373,217) | |
| Sale of fixed asset investments | 763,713 | 342,355 | |
| Movement in cash investments | 54,233 | 29,052 | |
| Interest received | 2,911 | 427 | |
| Dividends received | 23,027 | 19,022 | |
| Net cash provided by investing activities | 17,948 | 11,136 | |
| Change in cash and cash equivalents in | |||
| the reporting period | (68,335) | (61,298) | |
| Cash and cash equivalents at the | |||
| beginning of the reporting period | 223,925 | 285,223 | |
| Cash and cash equivalents at the end | |||
| of the reporting period | 155,590 | 223,925 |
The notes form part of these financial statements
Page 12
The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Cash Flow Statement for the Year Ended 31 December 2023
| 1. RECONCILIATION OF NET INCOME/(EXPENDITURE) TO NET CASH FLOW FROM OPERATING ACTIVITIES 2023 £ Net income/(expenditure) for the reporting period (as per the Statement of Financial Activities) 77,428 Adjustments for: Depreciation charges 3,970 (Gain)/losses on investments (57,606) Loss on disposal of fixed assets 60 Interest received (2,911) Dividends received (23,027) (Increase)/decrease in stocks (7,906) Increase in debtors (24,406) (Decrease)/increase in creditors (51,885) Net cash used in operations (86,283) 2. ANALYSIS OF CHANGES IN NET FUNDS |
2022 £ (201,102) 3,119 107,087 - (427) (19,022) 4,932 (26,233) 59,212 (72,434) |
|---|---|
| At 1.1.23 | Cash flow | At 31.12.23 | At 31.12.23 | |
|---|---|---|---|---|
| £ | £ | £ | ||
| Net cash | ||||
| Cash at bank | 223,925 | (68,335) | 155,590 | |
| Total | 223,925 | (68,335) | 155,590 |
The notes form part of these financial statements
Page 13
The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements for the Year Ended 31 December 2023
1. CHARITY INFORMATION
The Guide Association - Midlands is an unincorporated charity registered with the Charity Commission for England and Wales. The contact address is 21 Lower Church Street, Ashby de la Zouch, Leicestershire LE65 1AB.
2. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Donations, grants, legacies, subscriptions and dividend income are included in the year in which they are receivable, which is when the charity becomes entitled to the resource. Bank interest received on deposits is accounted for on an accruals basis.
For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised. On occasion legacies will be notified to the charity however it is not possible to measure the amount expected to be distributed. On these occasions, the legacy is treated as a contingent asset and disclosed.
Income from events is recognised at the point of delivery of the event.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs, administrative payroll costs. They are incurred directly in support of expenditure on the objects of the charity and include management costs. Where support costs cannot be directly attributed to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources.
Expenditure on events is recognised at the point of delivery of the event.
continued...
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The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
2. ACCOUNTING POLICIES - continued
Charitable activities
The charity has met its charitable purpose by undertaking training and education programmes on a weekly basis to girls and young women across the Midland Region. In addition the charity has provided support and grants to individuals to allow them to attend events.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - 0% depreciation Plant and machinery - 33% on cost Fixtures and fittings - 20% on cost
Freehold property is maintained to such a standard that the residual value is at least equal to the book value at any given time. Consequently no depreciation has been provided and any provision that would otherwise be required under FRS102 is not considered to be material.
Fixed assets are reviewed for impairment if events or changes in circumstances indicate that the carrying amount may not be recoverable or as otherwise required by relevant accounting standards.
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities. Expenses are inclusive of VAT where applicable.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Donated services
A large number of training and education programmes have been taken and supervised by volunteers. These are not valued in the accounts in accordance with FRS 102 due to the difficulty in ascertaining the hours involved and a reliable cost figure.
continued...
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The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
2. ACCOUNTING POLICIES - continued
Fixed assets investments
Investments are recognised initially at fair value which is normally the transaction price excluding transaction costs. Subsequently, they are measured at fair value with changes recognised in 'net gains / (losses) on investments' in the SoFA if the shares are publicly traded or their fair value can otherwise be measured reliably. Other investments are measured at cost less impairment.
Cash and cash equivalents
Cash and cash equivalents includes cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances are initially measured at transaction price including transaction costs and subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Employee benefits
The cost of short-term employee benefits are recognised as a liability and an expense. The cost of any unused holiday entitlement is recognised in the period in which the employees' services are received. Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
Pension costs and other post- retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statements of Financial Activities in the period to which they relate.
Leasing commitments
Operating leases and the payments made under them are charged to the Statement of Financial Activities on a straight line basis over the lease term.
Going concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from the date of approving these financial statements. The budgeted income and expenditure is sufficient with the level of reserves, for the charity to be able to continue as a going concern.
continued...
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The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
3. DONATIONS AND LEGACIES
| HQ new unit grant Buchanan Legacy Fund HQ King George A HQ King George B Unit Recovery Grant Generation Green Grant HQ First Response Training Grant DCMS Uniformed Youth Fund HQ Subs Alleviation Fund UYF Claim Children in Need Grant Donations & other income |
Unrestricted Funds £ 1,243 - 1,159 149 - - - 32,788 47,000 66,498 4,431 6,697 159,965 |
Restricted Funds £ - 296 - - - - - - - - - - 296 |
Total 31.12.23 £ 1,243 296 1,159 149 - - - 32,788 47,000 66,498 4,431 6,697 160,261 |
Unrestricted Funds £ 3,254 - 880 113 5,179 - 14,235 11,612 - - - 1,500 36,773 |
Restricted Funds £ - 226 - - - 5,000 - - - - - - 5,226 |
Total 31.12.22 £ 3,254 226 880 113 5,179 5,000 14,235 11,612 - - - 1,500 41,999 |
|---|---|---|---|---|---|---|
continued...
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The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
4. INVESTMENT INCOME
| Bank deposit interest Interest on investments Dividends |
Unrestricted £ 1,392 1,519 23,027 25,938 |
Restricted £ - - - - |
Total 31.12.23 £ 1,392 1,519 23,027 25,938 |
Unrestricted £ 18 409 19,022 19,449 |
Restricted £ - - - - |
Total 31.12.22 £ 18 409 19,022 19,449 |
|---|---|---|---|---|---|---|
5. INCOME FROM CHARITABLE ACTIVITIES
| Subscriptions Events Badge and books income |
2023 Guiding activities £ 307,902 346,959 29,794 684,655 |
2022 Total activities £ 246,695 55,608 20,838 323,141 |
|---|---|---|
Of total income from charitable activities £684,655 (2022: £323,141) was unrestricted and £Nil (2022: £Nil) was restricted.
Events income relates to camps, outings and overseas trips organised by the region for the benefit of its members.
continued...
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The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
6. CHARITABLE ACTIVITIES COSTS
| Guiding activities Management support costs Direct costs |
Direct Costs (see note 7) £ 575,974 - 188,928 764,902 |
Support costs (see note 8) £ 470 85,660 - 86,130 |
Totals £ 576,444 85,660 188,928 851,032 |
|---|---|---|---|
Of total expenditure on charitable activities £848,974 (2022: £474,057) was unrestricted and £2,058 (2022: £4,547) was restricted.
7. DIRECT COSTS OF CHARITABLE ACTIVITIES
| Staff costs Printing and stationery Events Bursaries and grants Conferences and committees Training and development Badge and books cost of production |
2023 £ 171,726 17,202 360,258 123,012 15,295 50,968 26,441 764,902 |
2022 £ 140,955 11,633 74,516 50,431 22,875 70,688 28,093 399,191 |
|---|---|---|
The region offers several events to its young members throughout the year most of which are selffunding. For some international events an agreed bursary is offered to leaders and participants.
8. SUPPORT COSTS
| Guiding activities Management support costs |
Governance Other costs £ £ 470 - 63,379 22,281 63,849 22,281 |
Totals £ 470 85,660 86,130 |
|---|---|---|
continued...
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The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
8. SUPPORT COSTS - continued
Management support costs
| Water rates Light and heat Telephone,postage and broadband Insurance Accountancy Hire of equipment Repairs and renewals Depreciation Sundry expenses Bank charges Investment management costs Loss on disposal of tangible fixed assets Governance costs Staff costs Auditors' remuneration Independent examination |
31.12.23 £ 403 4,728 15,138 3,783 5,264 1,013 18,644 3,970 3,411 131 7,304 60 63,849 31.12.23 £ 19,081 - 3,200 22,281 |
31.12.22 £ 452 2,396 15,280 2,357 5,167 1,013 19,072 3,119 3,969 105 7,621 - 60,551 31.12.22 £ 15,662 3,200 - 18,862 |
|---|---|---|
Governance costs
9. AUDITORS'/INDEPENDENT EXAMINER'S REMUNERATION
The amount payable to the auditor/independent examiner was £7,170 (2022: £7,170), including £3,200 (2022: £3,200) for audit/independent examination services and £3,970 (2022: £3,970) for other services.
continued...
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The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
10. TRUSTEES' REMUNERATION AND BENEFITS
| The average weekly number of trustees during the year | 31.12.23 13 |
31.12.22 13 |
|---|---|---|
None of the trustees received any remuneration during the current or previous year.
Trustees' expenses
Expenses totalling £8,062 (2022: £8,553) were paid to 16 trustees (2022: 13) during the year for travelling expenses and administration costs.
11. STAFF COSTS
| Staff costs were as follows: Wages and salaries Pension costs - defined contribution scheme Social security costs |
31.12.23 £ 170,705 11,349 8,753 190,807 |
31.12.22 £ 143,055 5,874 7,688 156,617 |
|---|---|---|
The average monthly number of employees during the year was as follows:
| 2023 | 2022 | |
|---|---|---|
| Administration staff | 8 | 7 |
No employees received emoluments in excess of £60,000.
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The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
12. TANGIBLE FIXED ASSETS
| Freehold Plant and property machinery £ £ COST At 1 January 2023 26,416 26,813 Additions - - Disposals - (3,089) At 31 December 2023 26,416 23,724 DEPRECIATION At 1 January 2023 - 18,170 Charge for year - 3,913 Eliminated on disposal - (3,029) At 31 December 2023 - 19,054 NET BOOK VALUE At 31 December 2023 26,416 4,670 At 31 December 2022 26,416 8,643 13. FIXED ASSET INVESTMENTS Shares Other |
Fixtures and fittings £ 16,571 342 - 16,913 16,570 57 - 16,627 286 1 2023 £ 1,070,422 16,837 1,087,259 |
Totals £ 69,800 342 (3,089) 67,053 34,740 3,970 (3,029) 35,681 31,372 35,060 2022 £ 950,935 71,070 1,022,005 |
|---|---|---|
continued...
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The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
13. FIXED ASSET INVESTMENTS - continued
Additional information as follows:
| MARKET VALUE At 1 January 2023 Additions Disposals Revaluations At 31 December 2023 NET BOOK VALUE At 31 December 2023 At 31 December 2022 Quilter Cheviot fixed interest investments Quilter Cheviot UK equities Quilter Cheviot overseas equities Quilter Cheviot alternative investments Investments (neither listed nor unlisted) were as follows: Cash investments |
31.12.23 £ 232,817 274,364 475,820 87,421 1,070,422 2023 £ 16,837 |
Listed investments £ 950,935 825,594 (763,713) 57,606 1,070,422 1,070,422 950,935 31.12.22 £ 206,475 191,150 416,330 136,980 950,935 2022 £ 71,070 |
|
|---|---|---|---|
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The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
| 14. STOCKS Stocks 15. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors Amounts paid in advance Prepayments 16. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Social security and other taxes Other creditors Events deferred income Accrued expenses |
2023 £ 22,257 2023 £ 27,909 29,078 5,798 62,785 2023 £ 1,405 5,459 1,470 59,239 8,530 76,103 |
2022 £ 14,351 2022 £ 12,082 20,436 5,861 38,379 2022 £ 6,431 3,371 815 106,538 10,833 127,988 |
|
|---|---|---|---|
continued...
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The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
17. MOVEMENT IN FUNDS
| Net movement At 1.1.23 in funds £ £ Unrestricted funds General Fund 178,290 4,342 Capital Fund 1,022,005 74,848 1,200,295 79,190 Restricted funds D H Marshall 4,261 (1,108) Buchanan Legacy Fund 226 296 Generation Green 950 (950) 5,437 (1,762) TOTAL FUNDS 1,205,732 77,428 Net movement in funds, included in the above are as follows: Incoming Resources resources expended £ £ Unrestricted funds General Fund 846,012 (841,670) Capital Fund 24,546 (7,304) 870,558 (848,974) Restricted funds D H Marshall - (1,108) Buchanan Legacy Fund 296 - Generation Green - (950) 296 (2,058) TOTAL FUNDS 870,854 (851,032) |
Transfers between funds £ 9,594 (9,594) - - - - - - Gains and losses £ - 57,606 57,606 - - - - 57,606 |
At 31.12.23 £ 192,226 1,087,259 1,279,485 3,153 522 - 3,675 1,283,160 Movement in funds £ 4,342 74,848 79,190 (1,108) 296 (950) (1,762) 77,428 |
|
|---|---|---|---|
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The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
17. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net Transfers movement between At 1.1.22 in funds funds £ £ £ Unrestricted funds General Fund 279,552 (106,504) 5,242 Capital Fund 1,122,524 (95,277) (5,242) 1,402,076 (201,781) - Restricted funds D H Marshall 4,758 (497) - Buchanan Legacy Fund - 226 - Generation Green - 950 - 4,758 679 - TOTAL FUNDS 1,406,834 (201,102) - Comparative net movement in funds, included in the above are as follows: Incoming Resources Gains and resources expended losses £ £ £ Unrestricted funds General Fund 359,932 (466,436) - Capital Fund 19,431 (7,621) (107,087) 379,363 (474,057) (107,087) Restricted funds D H Marshall - (497) - Buchanan Legacy Fund 226 - - Generation Green 5,000 (4,050) - 5,226 (4,547) - TOTAL FUNDS 384,589 (478,604) (107,087) |
At 31.12.22 £ 178,290 1,022,005 1,200,295 4,261 226 950 5,437 1,205,732 Movement in funds £ (106,504) (95,277) (201,781) (497) 226 950 679 (201,102) |
|---|---|
Restricted Funds
D H Marshall
This fund is utilised for the purchase of additional uniform as required by the current Chief and Deputy Chief Commissioners, as agreed by the Midlands Region Executive Committee.
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The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2023
17. MOVEMENT IN FUNDS - continued
Buchanan Legacy Fund
This fund is available for use at the sole discretion of the Region Chief Commissioner.
Generation Green
This fund is to be utilised to provide outdoor training to volunteers.
18. EMPLOYEE BENEFIT OBLIGATIONS
Defined Contribution
The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund.
| Contributions payable by the charity for the year | 31.12.23 £ 11,349 |
31.12.22 £ 5,874 |
|---|---|---|
19. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2023.
Connected Charities
The Guide Association of 17/19 Buckingham Palace Road, London SW1W 0PT is the leading charity for girls and young women. Girlguiding Midlands is one of a number of charities administering guiding on behalf of the Association in the different counties and regions of the United Kingdom.
As part of a national administrative process Girlguiding Midlands subscriptions are collected on its behalf by The Guide Association and remitted back.
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