REGISTERED CHARITY NUMBER: 521781
Audited Financial Statements for the Year Ended 31 December 2020
for
The Guide Association - Midlands Known as Girlguiding Midlands
The Rowleys Partnership Ltd Statutory Auditors Chartered Accountants Charnwood House Harcourt Way Meridian Business Park Leicester Leicestershire LE19 1WP
The Guide Association - Midlands Known as Girlguiding Midlands
Contents of the Financial Statements for the Year Ended 31 December 2020
| Page | |
|---|---|
| Reference and Administrative Details | 1 |
| Report of the Trustees | 2 to 9 |
| Report of the Independent Auditors | 10 to 13 |
| Statement of Financial Activities | 14 |
| Balance Sheet | 15 to 16 |
| Cash Flow Statement | 17 |
| Notes to the Cash Flow Statement | 18 |
| Notes to the Financial Statements | 19 to 32 |
| Detailed Statement of Financial Activities | 33 to 34 |
The Guide Association - Midlands Known as Girlguiding Midlands
Reference and Administrative Details for the Year Ended 31 December 2020
| TRUSTEES | A Salter (resigned 31.7.20) |
|---|---|
| C Shinton (appointed 1.8.20) | |
| S Kinnersley (resigned 31.7.20) | |
| J Brocklehurst | |
| J Howle | |
| M Lewis | |
| A Llywelyn-Jones (resigned 1.1.20) | |
| P Hill (resigned 1.1.20) | |
| S Bucknell (appointed 2.1.20) | |
| R Webb-Jenkins (resigned 30.6.20) | |
| S Harrold (appointed 1.7.20) | |
| J Mackin (resigned 31.10.20) | |
| A Cooney (appointed 1.11.20) | |
| K Hunt (appointed 1.8.20) | |
| K Pogson (appointed 1.8.20) | |
| S Myers | |
| A Holmes | |
| C Kerr | |
| J Bennett (resigned 17.10.20) | |
| N Lomas (appointed 18.10.20) | |
| W Cowdrey | |
| Y Eaton | |
| CHIEF COMMISSIONER | C Shinton (appointed 1.8.20) |
| **DEPUTY CHIEF COMMISSIONER ** | J Brocklehurst (appointed 1.8.20) |
| CHAIRMAN OF FINANCE |
Mr G Littlewood (resigned 30.4.21) |
| J Mackin (appointed 1.5.21) | |
| PRINCIPAL ADDRESS | 21 Lower Church Street |
| Ashby de la Zouch | |
| Leicestershire | |
| LE65 1AB | |
| REGISTERED CHARITY NUMBER | 521781 |
| INDEPENDENT AUDITORS | The Rowleys Partnership Ltd |
| Statutory Auditors | |
| Chartered Accountants | |
| Charnwood House | |
| Harcourt Way | |
| Meridian Business Park | |
| Leicester | |
| Leicestershire | |
| LE19 1WP |
Page 1
The Guide Association - Midlands Known as Girlguiding Midlands
Report of the Trustees for the Year Ended 31 December 2020
The trustees present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
Statement of purpose
Girlguiding promotes the education of girls and young women to help them develop emotionally, mentally, physically and spiritually so they can make a positive contribution to their community and the wider world.
Constitution
The Guide Association Midlands (known as Girlguiding Midlands) is a registered Charity which administers guiding in the Midlands Region of the United Kingdom on behalf of the Guide Association (known as Girlguiding). The latter is a separately registered Charity and is incorporated by Royal Charter. The Constitution has been updated in February 2021.
Organisation Structure
The Guide Association Midlands is governed by an Executive Committee.
There are eleven counties within the Midlands Region, each having a County Commissioner, who is appointed by the Chief Commissioner of The Guide Association Midlands, in consultation with the County Executive Committee, and as such they are responsible for the overseeing of administration in their County.
The Trustees of the charity are the appointed County Commissioners, the Chief Commissioner and the Deputy Chief Commissioner of The Guide Association Midlands, all being voting members* of The Guide Association Midlands Executive Committee. A full list of Trustees is given on page 1.
- where a County Commissioner's role is shared, the county is entitled to one vote. Usually only one of the job share County Commissioners represents her county at region Executive Committee meetings. However, all job share County Commissioners are listed as Trustees and reported to the Charities Commission.
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The Guide Association - Midlands Known as Girlguiding Midlands
Report of the Trustees for the Year Ended 31 December 2020
OBJECTIVES AND ACTIVITIES
Objectives and aims
The Guide Association Midlands is part of Girlguiding, the leading charity for girls and young women in the UK. We build girls' confidence and raise their aspirations. We give them a chance to discover their potential and encourage them to be a powerful force for good. We give them a space to have fun.
We run Rainbows (5 to 7 years), Brownies (7 to 10 years), Guides (10 to 14 years) and Rangers (14 to 18 years). During 2020 Girlguiding formed a community called Inspire for members aged 18-30.
We enable girls and young women to be the best they can be, whatever their ability or background. We offer new opportunities to girls in a broad diversity of communities through our network of volunteers.
Our Strategic Plan focuses on supporting volunteers to enable them to be inspirational leaders and offering every girl the chance to be her best and to have her voice heard.
We aim to maintain a large membership of girls who benefit from guiding and to strengthen the support to our volunteers to make guiding happen in the best way, across the length and breadth of our region.
The Board of Trustees warmly thanks every volunteer for enabling our charity and our girls to thrive.
At the start of 2020 the Trustees and other representatives of Girlguiding Midlands updated the last year of the region's five-year Strategic Plan, entitled "Being Our Best" and aligning it with Girlguiding's updated aims and objectives.
Our Trustees are delighted to present this report according to the themes of the 2020 Strategic Plan:
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Excellence
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Access
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Voice
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Capacity
It must be acknowledged that the pandemic Covid-19 which required the country to go into a national lockdown from 23 March 2020 has had a significant impact on the region's ability to deliver its plans.
Regular monitoring of the situation with Girlguiding nationally and regionally, the National Youth Agency, the UK Government and adaption of plans has taken place throughout the year.
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The Guide Association - Midlands Known as Girlguiding Midlands
Report of the Trustees for the Year Ended 31 December 2020
OBJECTIVES AND ACTIVITIES Significant activities THEME 1: Excellence
We will scope our adventure programme to maximise the number of participants and the impact of the experience and to develop Leadership skills.
The region was fortunate to be able to hold its World Thinking Day event 'Celebrate' at the N.E.C. Birmingham on 22 February. This was attended by over 14,000 members and supported by a service team of 200 volunteers. All other in-person events for young members had to be cancelled. However, the region launched "Celebrate! at Home", an activity pack for all members during the summer, and "12 Ways to Celebrate" for the winter period. Both packs have received excellent feedback.
Internationally, all service project trips were postponed to 2021 though online training continued (one has since been cancelled completely, three others are under review to postpone to 2022) due to the ongoing uncertainty of the pandemic. No new trips have been planned.
Groups from across the region who support Outdoor Activities and Duke of Edinburgh participants, held networking sessions virtually at the region Advisers' Day in October. Expedition events had to be cancelled.
We will support Commissioners at all levels to be the best they can to maximise their impact.
Although the region commissioners' conference had to be postponed, the event moved online in May and was well attended by 200 commissioners who completed training sessions adapted to supporting people during lockdown. A second online event was held in October. New commissioners were also invited to join online training sessions.
Networking events were held online for County and Assistant County Commissioners.
We will provide training to develop and support our leaders, making it accessible to all.
Training needs across the region are regularly reviewed and discussed by the Adult Support Team. The number of tutors, trainers, prospective trainers is monitored and remained stable during the year.
A significant training programme online was rolled out across the region to enable the volunteers achieve compliance with the relevant safeguarding modules required for their role.
| L1 L2 L3 L4 Total |
No. People 4,800 5,471 1,503 242 12,016 |
2019 Distinct No. People 4,187 4,155 1,503 242 10,087 |
Total Hours 2,104 4,035 4,509 968 11,616 |
No. People 6,865 6,471 1,860 257 15,453 |
2020 Distinct No. People 6,454 6,193 1,860 257 14,764 |
Total Hours 2,002 3,456 5,580 1,028 12,065 |
|---|---|---|---|---|---|---|
This reflects all methods of learning - e-learning, webinars, face to face.
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The Guide Association - Midlands Known as Girlguiding Midlands
Report of the Trustees for the Year Ended 31 December 2020
OBJECTIVES AND ACTIVITIES
THEME 1: Excellence - cont.
Note - there are 2 numbers for people per level - the first is the number of people who undertook different types of trainings. As some of these did more than 1 method (eg. E-learning & course) the distinct value only counts individuals once.
THEME 2: Access
We will retain and increase our membership and enable more girls and women to join Girlguiding Midlands
Membership figures continued to decline initially following similar trends to that of previous years. Subscriptions were paid by 62,227 members in February 2020. It should be noted that the pandemic has had a significant impact on membership since April 2020.
New enquiries were fewer than before for both young members and adult volunteers.
West Mercia and Derbyshire/Leicestershire areas each continued to work with a paid development worker, funded by the Pears Foundation via Girlguiding, though these workers were furloughed for 3 months during the summer. This project ends 31 March 2021.
A change of lead volunteer for Growth and Retention occurred during August following a handover period. An online event dedicated to Growth and Retention was held in September.
We will maximise opportunities to raise our profile via marketing and social media
Details of online events and opportunities were regularly updated on the region's website and promoted on social media. Regular e-newsletters were sent to volunteers containing key news items.
The volunteer structure was amended to separate communications from engagement/partnerships.
We will ensure that volunteers and units are appropriately thanked and recognised
The region holds regular Awards meetings. Volunteers nominated by their peers to receive a Chief Commissioners Award were notified however, the presentation event has been postponed to May 2021.
In June, a post card saying Thank You, was sent to all volunteers during Volunteer's Week and was well received. At Christmas, a specific e-card was sent to volunteers.
At the end of July, Abi Salter and Sandy Kinnersley completed their appointments as Chief Commissioner and Deputy respectively. The region welcomed Clare Shinton as Chief Commissioner and Jackie Brocklehurst as Deputy.
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The Guide Association - Midlands Known as Girlguiding Midlands
Report of the Trustees for the Year Ended 31 December 2020
OBJECTIVES AND ACTIVITIES THEME 3: Voice
We will promote opportunities for all members to contribute and influence at all levels of guiding
Girlguiding Midlands appointed a new Peer education coordinator and she has held online meetings with the county coordinators and open sessions for members who are interested in this topic.
We will maximise the impact of social action projects across the region
The region completed its partnership with Save The Children on 22 February 2020 with a presentation of a cheque for £32,800.56.
The region's members made donations to World Thinking Day Fund £2,154.79 and Australian Girl Guides Bush Fire Appeal £2,154.79 and a sum of £5,062.00 was paid to NHS Charities Together from the proceeds of Celebrate at Home badge sales.
THEME 4: Capacity
We will have the appropriate finance, staffing and structure in place to support guiding across the region
There were some changes to the Trustees during 2020 as shown in the Trustee list at the start of this document including a change of Chief and Deputy.
The Finance committee members also changed as the Chief and Deputy changed.
The Finance and Executive Committees held regular online meetings to review the region's financial situation and plans as the pandemic evolved.
From April most of the staff team were furloughed on a revolving 3 week period until end July. One part-time member was furloughed until October.
A part-time Senior Finance Administrator was recruited in August on a six-month fixed term contract. The Operations and Finance officer resigned to work elsewhere from early September.
Annual maintenance of the office fittings was carried out as planned.
The Trustees took the decision to not proceed with the sale of the existing office building/purchase new premises as it was felt that the timing was not appropriate when meetings could not take place. A further review will take place during 2021/2022.
We will improve our processes to enable ideas and skills to be shared
The region's Senior Management Team structure remained unchanged during 2020 - however some changes of lead volunteers occurred as mentioned previously.
Regular meetings continued between volunteers and staff.
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The Guide Association - Midlands Known as Girlguiding Midlands
Report of the Trustees for the Year Ended 31 December 2020
OBJECTIVES AND ACTIVITIES Conclusion
2020 was a particularly challenging year for Girlguiding Midlands. However, it did provide an opportunity to show just how flexible, resilient and responsive our members can be.
During national and regional lockdown periods, not all units could meet. Many units moved their meeting to online platforms or a blend of online and in person where government guidelines allowed. Leaders adapted their approach and provided many new and exciting experiences for their young members. Some areas joined together to support volunteers who are key workers, some delivered packs to young members where online was not possible. There were restrictions on Rangers (as older girls were classed as adults), preventing them from joining in.
Training for adults was quickly adapted and run as online sessions ensuring that our leaders received the support they needed to continue to run meetings and activities virtually. It was extremely fortunate that the main event for young members was held in February at the N.E.C. and fantastic to see over 14,000 members in attendance.
Trustee training was also delivered for all region trustees.
Budgets and plans were reviewed and updated frequently as the pandemic impacted what members of the region could or could not do. The revised plans enabled the region's lead volunteer and staff teams to its support members.
The formal region business plan is updated on an annual basis and progress reported at the end of every quarter. A new format of the plan is being prepared for 2021 to be aligned with Girlguiding's Strategy Today, Tomorrow, Together.
Public benefit
The Charity's aims and objectives reflect those of The Guide Association which are described in the Royal Charter. The Trustees confirm that they have complied with the duty of section 17 of the Charities Act 2011 in that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives and in planning future activities.
FINANCIAL REVIEW
Financial position
The charity is heavily reliant on its main income from subscriptions.
The charity aims to break even with the organisation of events for members. In 2020, a surplus of £417 (2019: £15,767 deficit) was generated from these activities.
The finances of Girlguiding Midlands are governed by two basic principles: - Financial resources should be used for the benefit of members - Financial resources should be managed prudently having regard to both current and future members.
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The Guide Association - Midlands Known as Girlguiding Midlands
Report of the Trustees for the Year Ended 31 December 2020
FINANCIAL REVIEW
Investment policy and objectives
The investment policy will be governed by the Reserves policy as stated below and in particular the aims and objectives of the organisation. Other than amounts agreed by the Board of Trustees to be used for specifically designated projects, surplus Reserves will be invested primarily to generate income. Such income helps to cover annual costs and thus keeps members subscriptions lower than they would otherwise be.
The trustees voted against the purchase in 2020 of a new region headquarters as an administrative office and a facility for use by members for charitable purposes. This was due to the situation resulting from Covid-19. A review will be held in 2021/2022.
Reserves policy
For this purpose, Reserves are defined as Free Reserves i.e. the liquid resources available to the trustees to spend at their discretion to achieve the objectives of the organisation.
Free Reserves in Girlguiding Midlands are the Unrestricted Funds less Fixed Assets.
Girlguiding Midlands retains adequate Free Reserves as working capital to meet its day to day needs and safeguard against unexpected deficits of income against expenditure. Reserves will be sufficient to not only cover such deficits but also allow enough headroom to deal with an uneven cash flow throughout the year. The minimum Free Reserves figure required is considered to be an amount equal to the organisation's annual expenditure and is reviewed annually in the light of changes to expenditure levels and the pattern of cash flows.
Any Reserves held by the organisation over and above that figure are at the disposal of the trustees to meet their longer term strategic objectives. To the extent that these involve capital projects the estimated amounts will be designated for those purposes in the financial statements.
The free reserves as calculated above, represent about £8.69 per member (2019: £5.61).
The balance of restricted funds at the year end was £14,286 (2019: £14,128).
FUTURE PLANS
The annual plan is updated and aligned to Girlguiding's strategy in February 2021. Groups of key volunteers reviewed plans and provided input for use by the Senior Management Team. The plan will be presented to the Trustees for approval. This is particularly significant in 2021 due to the close monitoring of membership numbers, budgets and planned activities.
This process enables the region to make sure that its plan and subsequent actions and activities reflect the needs of the charity and the voice of its members.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Girlguiding Midlands is governed by an Executive Committee.
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The Guide Association - Midlands Known as Girlguiding Midlands
Report of the Trustees for the Year Ended 31 December 2020
STRUCTURE, GOVERNANCE AND MANAGEMENT Trustees Induction and Training
Most trustees are already familiar with the practical work of the charity having undertaken similar roles within their County. Prior to appointment new trustees are provided with training as necessary to familiarise themselves with the charity and the context within which it operates.
Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The major risks facing Girlguiding Midlands are regularly reviewed. A new Risk and Compliance committee has been set up to monitor actions and make recommendations to members of the Executive Committee. Terms of reference have been established for this committee.
TRUSTEES' RESPONSIBILITY STATEMENT
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) including Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland"
The law applicable to charities in England and Wales, the Charities Act 2011, Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charity for that period. In preparing those financial statements, the trustees are required to
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charity SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the board of trustees on 16 May 2021 and signed on its behalf by:
C Shinton - Trustee
Page 9
Report of the Independent Auditors to the Trustees of The Guide Association - Midlands
Opinion
We have audited the financial statements of The Guide Association - Midlands (the 'charity') for the year ended 31 December 2020 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice), including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'.
In our opinion the financial statements:
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give a true and fair view of the state of the charity's affairs as at 31 December 2020 and of its incoming resources and application of resources, for the year then ended;
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have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice, including Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'; and
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have been prepared in accordance with the requirements of the Charities Act 2011.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditors' responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
Other information
The trustees are responsible for the other information. The other information comprises the information included in the Annual Report, other than the financial statements and our Report of the Independent Auditors thereon.
Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact. We have nothing to report in this regard.
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Report of the Independent Auditors to the Trustees of The Guide Association - Midlands
Matters on which we are required to report by exception
We have nothing to report in respect of the following matters where the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion:
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the information given in the Report of the Trustees is inconsistent in any material respect with the financial statements; or
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sufficient accounting records have not been kept; or
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the financial statements are not in agreement with the accounting records and returns; or
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we have not received all the information and explanations we require for our audit.
Responsibilities of trustees
As explained more fully in the Trustees' Responsibilities Statement, the trustees are responsible for the preparation of the financial statements which give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.
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Report of the Independent Auditors to the Trustees of The Guide Association - Midlands
Our responsibilities for the audit of the financial statements
We have been appointed as auditors under Section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue a Report of the Independent Auditors that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:
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At the planning stage we obtained an understanding of the legal and regulatory framework applicable to the charity and how the charity is complying with that framework;
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At the planning stage we obtained an understanding of the charity's policies and procedures on compliance with laws and regulations;
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At the planning stage we obtained an understanding of the charity's risk assessment process, including the risk of fraud;
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We assessed the susceptibility of the charity's financial statements to material misstatement, including how fraud might occur;
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Our testing considered unusual or unexpected journal entries on a sample basis;
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We used analytical procedures to review the client data for unusual trends/anomalies;
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We evaluated the assumptions and judgements used by management within significant accounting estimates and assessed if these indicate evidence of management bias;
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We tested significant transactions, in particular the evaluation of the business rationale for any which appear unusual or outside the charity's normal activities;
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We reviewed the financial statements and tested the disclosures against supporting documentation;
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- All relevant matters were communicated to all members of the audit team to ensure they understood the risks specific to the charity and the audit procedures planned to mitigate these.
Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.
A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our Report of the Independent Auditors.
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Report of the Independent Auditors to the Trustees of The Guide Association - Midlands
Use of our report
This report is made solely to the charity's trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for our audit work, for this report, or for the opinions we have formed.
The Rowleys Partnership Ltd
The Rowleys Partnership Ltd Statutory Auditors Chartered Accountants Eligible to act as an auditor in terms of Section 1212 of the Companies Act 2006 Charnwood House Harcourt Way Meridian Business Park Leicester Leicestershire LE19 1WP
17 May 2021
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The Guide Association - Midlands Known as Girlguiding Midlands
Statement of Financial Activities for the Year Ended 31 December 2020
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 3 (667) Charitable activities 5 Guiding activities 733,222 Investment income 4 13,231 Other income 6 10,020 Total 755,806 EXPENDITURE ON Charitable activities 7 Guiding activities 396,072 Management support costs 65,389 Direct costs 132,094 Total 593,555 Net gains on investments 6,016 NET INCOME 168,267 RECONCILIATION OF FUNDS Total funds brought forward 1,102,839 TOTAL FUNDS CARRIED FORWARD 1,271,106 |
Restricted funds £ 262 - 142 - 404 246 - - 246 - 158 14,128 14,286 |
31.12.20 Total funds £ (405) 733,222 13,373 10,020 756,210 396,318 65,389 132,094 593,801 6,016 168,425 1,116,967 1,285,392 |
31.12.19 Total funds £ 24,224 727,110 19,253 - 770,587 491,753 77,200 129,721 698,674 64,698 136,611 980,356 1,116,967 |
|---|---|---|---|
The notes form part of these financial statements
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The Guide Association - Midlands Known as Girlguiding Midlands
Balance Sheet 31 December 2020
| Unrestricted funds Notes £ FIXED ASSETS Tangible assets 13 31,987 Investments 14 698,452 730,439 CURRENT ASSETS Stocks 15 10,694 Debtors: amounts falling due within one year 16 115,005 Cash at bank 570,340 696,039 CREDITORS Amounts falling due within one year 17 (155,372) NET CURRENT ASSETS 540,667 TOTAL ASSETS LESS CURRENT LIABILITIES 1,271,106 NET ASSETS 1,271,106 |
Restricted funds £ - 4,796 4,796 - - 9,490 9,490 - 9,490 14,286 14,286 |
31.12.20 Total funds £ 31,987 703,248 735,235 10,694 115,005 579,830 705,529 (155,372) 550,157 1,285,392 1,285,392 |
31.12.19 Total funds £ 32,696 708,795 741,491 14,115 255,404 422,636 692,155 (316,679) 375,476 1,116,967 1,116,967 |
|---|---|---|---|
The notes form part of these financial statements
continued...
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The Guide Association - Midlands Known as Girlguiding Midlands
Balance Sheet - continued 31 December 2020
| FUNDS 18 Unrestricted funds: General Fund Capital Fund Restricted funds: D H Marshall Buchanan Legacy Fund TOTAL FUNDS |
572,654 698,452 1,271,106 4,796 9,490 14,286 1,285,392 |
399,044 703,795 1,102,839 5,042 9,086 14,128 1,116,967 |
|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 16 May 2021 and were signed on its behalf by:
C Shinton - Trustee
The notes form part of these financial statements
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The Guide Association - Midlands Known as Girlguiding Midlands
Cash Flow Statement for the Year Ended 31 December 2020
| Notes Cash flows from operating activities Cash generated from operations 1 Net cash provided by operating activities Cash flows from investing activities Purchase of tangible fixed assets Purchase of fixed asset investments Sale of fixed asset investments Movement in cash investments Interest received Dividends received Net cash provided by investing activities Change in cash and cash equivalents in the reporting period Cash and cash equivalents at the beginning of the reporting period Cash and cash equivalents at the end of the reporting period |
31.12.20 £ 135,503 135,503 (3,245) (6,487) 16,198 1,852 399 12,974 21,691 157,194 422,636 579,830 |
31.12.19 £ 21,319 21,319 (8,113) - - - 223 19,030 11,140 32,459 390,177 422,636 |
|---|---|---|
The notes form part of these financial statements
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The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Cash Flow Statement for the Year Ended 31 December 2020
| 1. | RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES | RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES | RECONCILIATION OF NET INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES | |
|---|---|---|---|---|
| 31.12.20 | 31.12.19 | |||
| £ | £ | |||
| Net income for the reporting period (as per the Statement of | ||||
| Financial Activities) | 168,425 | 136,611 | ||
| Adjustments for: | ||||
| Depreciation charges | 3,704 | 3,762 | ||
| Gain on investments | (6,016) | (64,698) | ||
| Loss on disposal of fixed assets | 250 | - | ||
| Interest received | (399) | (223) | ||
| Dividends received | (12,974) | (19,030) | ||
| Decrease/(increase) in stocks | 3,421 | (2,930) | ||
| Decrease/(increase) in debtors | 140,399 | (210,671) | ||
| (Decrease)/increase in creditors | (161,307) | 178,498 | ||
| Net cash provided by operations | 135,503 | 21,319 | ||
| 2. | ANALYSIS OF CHANGES IN NET FUNDS | |||
| At 1.1.20 | Cash flow | At 31.12.20 | ||
| £ | £ | £ | ||
| Net cash | ||||
| Cash at bank | 422,636 | 157,194 | 579,830 |
The notes form part of these financial statements
Page 18
The Guide Association - Midlands Known as Girlguiding Midlands Notes to the Financial Statements for the Year Ended 31 December 2020
1. CHARITY INFORMATION
The Guide Association - Midlands is an unincorporated charity registered with the Charity Commission for England and Wales. The contact address is 21 Lower Church Street, Ashby de la Zouch, Leicestershire LE65 1AB.
2. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention, with the exception of investments which are included at market value, as modified by the revaluation of certain assets.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Donations, grants, legacies, subscriptions and dividend income are included in the year in which they are receivable, which is when the charity becomes entitled to the resource. Bank interest received on deposits is accounted for on an accruals basis.
For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised. On occasion legacies will be notified to the charity however it is not possible to measure the amount expected to be distributed. On these occasions, the legacy is treated as a contingent asset and disclosed.
Income from events is recognised at the point of delivery of the event.
Government grants receivable in relation to the job retention scheme are recognised as income over the periods necessary to match them against the related costs which they are intended to compensate, on a systematic basis.
continued...
Page 19
The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
2. ACCOUNTING POLICIES - continued
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs, administrative payroll costs. They are incurred directly in support of expenditure on the objects of the charity and include management costs. Where support costs cannot be directly attributed to particular headings they have been allocated to cost of raising funds and expenditure on charitable activities on a basis consistent with use of the resources.
Expenditure on events is recognised at the point of delivery of the event.
Charitable activities
The charity has met its charitable purpose by undertaking training and education programmes on a weekly basis to girls and young women across the Midland Region. In addition the charity has provided support and grants to individuals to allow them to attend events.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
| Freehold property | - 0% depreciation |
|---|---|
| Plant and machinery | - 33% on cost |
| Fixtures and fittings | - 20% on cost |
Freehold property is maintained to such a standard that the residual value is at least equal to the book value at any given time. Consequently no depreciation has been provided and any provision that would otherwise be required under FRS102 is not considered to be material.
Fixed assets are reviewed for impairment if events or changes in circumstances indicate that the carrying amount may not be recoverable or as otherwise required by relevant accounting standards.
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities. Expenses are inclusive of VAT where applicable.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
continued...
Page 20
The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
2. ACCOUNTING POLICIES - continued
Fund accounting
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Donated services
A large number of training and education programmes have been taken and supervised by volunteers. These are not valued in the accounts in accordance with FRS 102 due to the difficulty in ascertaining the hours involved and a reliable cost figure.
Fixed assets investments
Investments are recognised initially at fair value which is normally the transaction price excluding transaction costs. Subsequently, they are measured at fair value with changes recognised in 'net gains / (losses) on investments' in the SoFA if the shares are publicly traded or their fair value can otherwise be measured reliably. Other investments are measured at cost less impairment.
Cash and cash equivalents
Cash and cash equivalents includes cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances are initially measured at transaction price including transaction costs and subsequently carried at amortised cost using effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future receipts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Employee benefits
The cost of short-term employee benefits are recognised as a liability and an expense. The cost of any unused holiday entitlement is recognised in the period in which the employees' services are received.Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
continued...
Page 21
The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
2. ACCOUNTING POLICIES - continued
Pension costs and other post- retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statements of Financial Activities in the period to which they relate.
Leasing commitments
Operating leases and the payments made under them are charged to the Statement of Financial Activities on a straight line basis over the lease term.
Going concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from the date of approving these financial statements. The budgeted income and expenditure is sufficient with the level of reserves, for the charity to be able to continue as a going concern.
3. DONATIONS AND LEGACIES
| Unrestricted | Restricted | Total Unrestricted Restricted | Total Unrestricted Restricted | Total Unrestricted Restricted | Total Unrestricted Restricted | Total | ||
|---|---|---|---|---|---|---|---|---|
| Funds | Funds | 31.12.20 | Funds | Funds | 31.12.19 | |||
| £ | £ | £ | £ | £ | £ | |||
| HQ international bursaries | - | - | - |
3,723 | - | 3,723 |
||
| HQ new unit grant | (5,069) | - | (5,069) |
10,000 | - | 10,000 |
||
| Buchanan Legacy Fund | - | 262 | 262 |
- | 267 | 267 |
||
| HQ King George A | 1,011 | - | 1,011 |
1,032 | - | 1,032 |
||
| HQ King George B | 130 | - | 130 |
133 | - | 133 |
||
| HQ Space to Grow | ||||||||
| Together New Unit Grant | (4,138) | - | (4,138) |
9,000 | - | 9,000 |
||
| Donations & other income | 7,399 | - | 7,399 | 69 | - | 69 | ||
| (667) | 262 | (405) | 23,957 | 267 | 24,224 |
continued...
Page 22
The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
4. INVESTMENT INCOME
| Bank deposit interest Interest on investments Dividends |
Unrestricted £ 74 325 12,832 13,231 |
Restricted £ - - 142 142 |
Total 31.12.20 £ 74 325 12,974 13,373 |
Unrestricted £ 223 - 18,895 19,118 |
Restricted £ - - 135 135 |
Total 31.12.19 £ 223 - 19,030 19,253 |
|---|---|---|---|---|---|---|
5. INCOME FROM CHARITABLE ACTIVITIES
| Subscriptions Events Badge and books income |
31.12.20 Guiding activities £ 373,362 346,044 13,816 733,222 |
31.12.19 Total activities £ 353,176 359,515 14,419 727,110 |
|---|---|---|
Of total income from charitable activities £733,222 (2019: £727,110) was unrestricted and £Nil (2019: £Nil) was restricted.
Events income relates to camps, outings and overseas trips organised by the region for the benefit of its members.
6. OTHER INCOME
| OTHER INCOME | ||
|---|---|---|
| 31.12.20 | 31.12.19 | |
| £ | £ | |
| Job Retention Scheme grant | 10,020 | - |
continued...
Page 23
The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
7. CHARITABLE ACTIVITIES COSTS
| Guiding activities Management support costs Direct costs |
Direct Costs (see note 8) £ 396,318 - 132,094 528,412 |
Support costs (see note 9) £ - 65,389 - 65,389 |
Totals £ 396,318 65,389 132,094 593,801 |
|---|---|---|---|
Of total expenditure on charitable activities £593,555 (2019: £698,674) was unrestricted and £246 (2019: £250) was restricted.
8. DIRECT COSTS OF CHARITABLE ACTIVITIES
| Staff costs Printing and stationery Events Bursaries and grants Conferences and committees Training and development Badge and books cost of production |
31.12.20 £ 112,667 19,427 345,627 19,636 15,121 8,498 7,436 528,412 |
31.12.19 £ 113,302 16,419 375,282 41,519 32,967 27,030 14,955 621,474 |
|---|---|---|
The region offers several events to its young members throughout the year most of which are self-funding. For some international events an agreed bursary is offered to leaders and participants.
continued...
Page 24
The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
9. SUPPORT COSTS
| Management support costs Management support costs Water rates Light and heat Telephone,postage and broadband Insurance Accountancy Hire of equipment Repairs and renewals Depreciation Loss on disposal of tangible fixed assets Sundry expenses Bank charges Investment management costs Governance costs Staff costs Auditors' remuneration Legal fees |
Other £ 48,641 48,641 |
Governance costs Totals £ £ 16,748 65,389 16,748 65,389 31.12.20 31.12.19 £ £ 820 904 3,743 2,543 17,538 12,528 2,504 2,322 5,232 4,920 3,546 2,947 3,694 18,739 3,704 3,762 250 - 2,658 12,746 90 45 4,862 - 48,641 61,456 31.12.20 31.12.19 £ £ 12,518 12,589 3,120 3,120 1,110 35 16,748 15,744 |
|---|---|---|
continued...
Page 25
The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
10. AUDITORS' REMUNERATION
The amount payable to the auditor was £6,960 (2019: £6,960), including £3,120 (2019: £3,120) for audit services and £3,840 (2019: £3,840) for other services.
11. TRUSTEES' REMUNERATION AND BENEFITS
| The average weekly number of trustees during the year | 31.12.20 15 |
31.12.19 15 |
|---|---|---|
None of the trustees received any remuneration during the current or previous year.
Trustees' expenses
Expenses totalling £5,655 (2019: £10,411) were paid to 17 trustees during the year for travelling expenses and administration costs.
12. STAFF COSTS
| Staff costs were as follows: Wages and salaries Pension costs - defined contribution scheme Social security costs |
31.12.20 £ 114,130 5,188 5,867 125,185 |
31.12.19 £ 113,763 5,105 7,023 125,891 |
|---|---|---|
The average monthly number of employees during the year was as follows:
| 31.12.20 | 31.12.19 | |
|---|---|---|
| Administration staff | 4 | 5 |
No employees received emoluments in excess of £60,000.
continued...
Page 26
The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
13. TANGIBLE FIXED ASSETS
| Freehold Plant and property machinery £ £ COST At 1 January 2020 26,416 22,220 Additions - 3,245 Disposals - (510) At 31 December 2020 26,416 24,955 DEPRECIATION At 1 January 2020 - 16,287 Charge for year - 3,608 Eliminated on disposal - (510) At 31 December 2020 - 19,385 NET BOOK VALUE At 31 December 2020 26,416 5,570 At 31 December 2019 26,416 5,933 14. FIXED ASSET INVESTMENTS Shares Other |
Fixtures and fittings £ 17,197 - (626) 16,571 16,850 96 (376) 16,570 1 347 31.12.20 £ 479,951 223,297 703,248 |
Totals £ 65,833 3,245 (1,136) 67,942 33,137 3,704 (886) 35,955 31,987 32,696 31.12.19 £ 483,646 225,149 708,795 |
|---|---|---|
continued...
Page 27
The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
14. FIXED ASSET INVESTMENTS - continued
Additional information as follows:
| MARKET VALUE At 1 January 2020 Additions Disposals Revaluations At 31 December 2020 NET BOOK VALUE At 31 December 2020 At 31 December 2019 Quilter Cheviot fixed interest investments Quilter Cheviot UK equities Quilter Cheviot overseas equities Quilter Cheviot alternative investments Investments (neither listed nor unlisted) were as follows: Cash investments |
31.12.20 £ 99,884 136,339 180,839 62,889 479,951 31.12.20 £ 223,297 |
Listed investments £ 483,646 6,487 (16,198) 6,016 479,951 479,951 483,646 31.12.19 £ 98,420 164,838 156,547 63,841 483,646 31.12.19 £ 225,149 |
|---|---|---|
continued...
Page 28
The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
| 15. STOCKS Stocks 16. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors Amounts paid in advance Prepayments 17. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Social security and other taxes Other creditors Events deferred income Accrued expenses 18. MOVEMENT IN FUNDS At 1.1.20 £ Unrestricted funds General Fund 399,044 Capital Fund 703,795 1,102,839 Restricted funds D H Marshall 5,042 Buchanan Legacy Fund 9,086 14,128 TOTAL FUNDS 1,116,967 |
Net movement in funds £ 153,956 14,311 168,267 (246) 404 158 168,425 |
31.12.20 £ 10,694 31.12.20 £ 16,419 96,701 1,885 115,005 31.12.20 £ 735 3,040 692 143,651 7,254 155,372 Transfers between funds £ 19,654 (19,654) - - - - - |
||
|---|---|---|---|---|
continued...
Page 29
The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
18. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General Fund Capital Fund Restricted funds D H Marshall Buchanan Legacy Fund TOTAL FUNDS |
Incoming resources £ 742,649 13,157 755,806 - 404 404 756,210 |
Resources expended £ (588,693) (4,862) (593,555) (246) - (246) (593,801) |
Gains and Movement losses in funds £ £ - 153,956 6,016 14,311 6,016 168,267 - (246) - 404 - 158 6,016 168,425 |
|---|---|---|---|
Comparatives for movement in funds
| Unrestricted funds General Fund Capital Fund Restricted funds D H Marshall Buchanan Legacy Fund TOTAL FUNDS |
At 1.1.19 £ 327,283 639,097 966,380 5,292 8,684 13,976 980,356 |
Net movement At in funds 31.12.19 £ £ 71,761 399,044 64,698 703,795 136,459 1,102,839 (250) 5,042 402 9,086 152 14,128 136,611 1,116,967 |
|---|---|---|
continued...
Page 30
The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
18. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General Fund Capital Fund Restricted funds D H Marshall Buchanan Legacy Fund TOTAL FUNDS |
Incoming resources £ 770,185 - 770,185 - 402 402 770,587 |
Resources expended £ (698,424) - (698,424) (250) - (250) (698,674) |
Gains and Movement losses in funds £ £ - 71,761 64,698 64,698 64,698 136,459 - (250) - 402 - 152 64,698 136,611 |
|---|---|---|---|
Restricted Funds
D H Marshall
This fund is utilised for the purchase of additional uniform as required by the current Chief and Deputy Chief Commissioners, as agreed by the Midlands Region Executive Committee.
Buchanan Legacy Fund
This fund is available for use at the sole discretion of the Region Chief Commissioner.
19. EMPLOYEE BENEFIT OBLIGATIONS
Defined Contribution
The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund. The pension cost charge represents contributions payable by the charity to the fund.
| Contributions payable by the charity for the year | 31.12.20 £ 5,188 |
31.12.19 £ 5,105 |
|---|---|---|
continued...
Page 31
The Guide Association - Midlands Known as Girlguiding Midlands
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
20. OTHER FINANCIAL COMMITMENTS
The following are the total future minimum lease payments under non-cancellable operating leases:
| Due within one year Due between one and five years |
2020 £ 960 - 960 |
2019 £ 1,354 960 2,314 |
|---|---|---|
21. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2020.
Connected Charities
The Guide Association of 17/19 Buckingham Palace Road, London SW1W 0PT is the leading charity for girls and young women. Girlguiding Midlands is one of a number of charities administering guiding on behalf of the Association in the different counties and regions of the United Kingdom.
As part of a national administrative process Girlguiding Midlands subscriptions are collected on its behalf by The Guide Association and remitted back.
Page 32
The Guide Association - Midlands Known as Girlguiding Midlands
Detailed Statement of Financial Activities for the Year Ended 31 December 2020
| 31.12.20 | 31.12.19 | |
|---|---|---|
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations & other income | 7,399 | 69 |
| HQ international bursaries | - | 3,723 |
| HQ new unit grant | (5,069) | 10,000 |
| Buchanan Legacy Fund | 262 | 267 |
| HQ King George A | 1,011 | 1,032 |
| HQ King George B | 130 | 133 |
| HQ Space to Grow Together New Unit Grant | (4,138) | 9,000 |
| (405) | 24,224 | |
| Investment income | ||
| Dividends | 12,974 | 19,030 |
| Deposit account interest | 399 | 223 |
| 13,373 | 19,253 | |
| Charitable activities | ||
| Subscriptions | 373,362 | 353,176 |
| Events | 346,044 | 359,515 |
| Badge and books income | 13,816 | 14,419 |
| 733,222 | 727,110 | |
| Other income | ||
| Job Retention Scheme grant | 10,020 | - |
| Total incoming resources | 756,210 | 770,587 |
| EXPENDITURE | ||
| Charitable activities | ||
| Wages | 112,667 | 113,302 |
| Printing and stationery | 19,427 | 16,419 |
| Events | 345,627 | 375,282 |
| Bursaries and grants | 19,636 | 41,519 |
| Conferences and committees | 15,121 | 32,967 |
| Training and development | 8,498 | 27,030 |
| Carried forward | 520,976 | 606,519 |
This page does not form part of the statutory financial statements
Page 33
The Guide Association - Midlands Known as Girlguiding Midlands
Detailed Statement of Financial Activities for the Year Ended 31 December 2020
| 31.12.20 | 31.12.19 | |
|---|---|---|
| £ | £ | |
| Charitable activities | ||
| Brought forward | 520,976 | 606,519 |
| Badge and books cost of production | 7,436 | 14,955 |
| 528,412 | 621,474 | |
| Support costs | ||
| Other | ||
| Water rates | 820 | 904 |
| Light and heat | 3,743 | 2,543 |
| Telephone, postage & broadband | 17,538 | 12,528 |
| Insurance | 2,504 | 2,322 |
| Accountancy | 5,232 | 4,920 |
| Hire of equipment | 3,546 | 2,947 |
| Repairs & renewals | 3,694 | 18,739 |
| Depreciation | 3,704 | 3,762 |
| Sundry expenses | 2,658 | 12,746 |
| Finance costs | 90 | 45 |
| Investment management fees | 4,862 | - |
| Loss on sale of tangible fixed assets | 250 | - |
| 48,641 | 61,456 | |
| Governance costs | ||
| Wages | 12,518 | 12,589 |
| Auditors' remuneration | 3,120 | 3,120 |
| Legal fees | 1,110 | 35 |
| 16,748 | 15,744 | |
| Total resources expended | 593,801 | 698,674 |
| Net income before gains and losses | 162,409 | 71,913 |
| Realised recognised gains and losses | ||
| Realised gains/(losses) on fixed asset | ||
| investments | (3,516) | - |
| Net income | 158,893 | 71,913 |
This page does not form part of the statutory financial statements
Page 34