**REGISTERED CHARITY NUMBER: 521779** **Unaudited Financial Statements for the Year Ended 31 December 2023** **for** **The Guide Association - Leicestershire Operating as Girlguiding Leicestershire** The Rowleys Partnership Ltd Chartered Accountants Charnwood House Harcourt Way Meridian Business Park Leicester Leicestershire LE19 1WP **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** **Contents of the Financial Statements for the Year Ended 31 December 2023** ||**Page**| |---|---| |**Reference and Administrative Details**|1 to 2| |**Report of the Trustees**|3 to 7| |**Independent Examiner's Report**|8| |**Statement of Financial Activities**|9| |**Balance Sheet**|10| |**Notes to the Financial Statements**|11 to 21| |**Detailed Statement of Financial Activities**|22| **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** ## **Reference and Administrative Details for the Year Ended 31 December 2023** ## **TRUSTEES** |**TRUSTEES**|| |---|---| |The County Commissioner (the Chair)|Samantha Harrold| |The Assistant County Commissioner|Laura Clarke| |The Assistant County Commissioner|Janet Gelsthorpe - appointed 17/04/23| |The Assistant County Commissioner|Megan Thomas - resigned 30/06/23| |The Honorary Treasurer|Helen Monk| |The Division Commissioners of the following:|| |Ashby|Michelle Fretwell - appointed 01/01/23| |Bardon|Katrina Rodgers - resigned 30/09/23| |Bardon|Jenny Crane - appointed 04/07/23| |Blaby and Lutterworth|Anna Ranson| |Charnwood|Gillian Biffen - resigned 27/07/23| |Charnwood|Linda Vesty - resigned 27/07/23| |Charnwood|Rachel Skyes - appointed 31/08/23| |Market Harborough|Denise Cannadine| |Leicester City|Gillian Gates - resigned 27/07/23| |Leicester City|Victoria Toach - appointed 19/10/23| |Loughborough|Sally Illsley - resigned 31/05/23| |Melton Mowbray|Helen Stribblehill (formerly Kerr)| |Oadby & Wigston|Tracey Ball| |Rutland|Helen Swift| |Watermead|Victoria Garratt - resigned 31/12/23| There were no other trustees during the year. |Chief Executive Officer:|Samantha Harrold (County Commissioner)| |---|---| |**PRINCIPAL ADDRESS**|97 Princess Road East| ||Leicester| ||Leicestershire| ||LE1 7DW| **REGISTERED CHARITY NUMBER** 521779 Page 1 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** ## **Reference and Administrative Details for the Year Ended 31 December 2023** ## **INDEPENDENT EXAMINER** ## **BANKERS** The Rowleys Partnership Ltd Chartered Accountants Charnwood House Harcourt Way Meridian Business Park Leicester Leicestershire LE19 1WP HSBC Bank plc 6-8 Gallowtree Gate Leicester LE1 6DA Page 2 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** **Report of the Trustees for the Year Ended 31 December 2023** The trustees present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019. ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** To promote the education of girls and young women to help them develop emotionally, mentally, physically and spiritually so that they can make a positive contribution to their community and the wider world. ## **Public benefit** The trustees have had due regard to the Charity Commission guidance on public benefit. Girlguiding Leicestershire is a branch of Girlguiding, which with its branches forms the United Kingdom's largest voluntary organisation for girls and young women. A report on Girlguiding public benefit activities during the previous year can be found in its latest Annual Report. Girlguiding Leicestershire has continued to provide its own public benefit activities in particular by providing organisational and administrative support and training to subsidiary branches of Girlguiding within the County, and organising activities principally for the benefit of those branches, and also promoting more broadly the charitable objects of Girlguiding for the benefit of girls and young women. ## **Grantmaking** It is the policy of the charity to make small grants to any new Rainbow, Brownie, Guide or Ranger unit set up within the county to assist with start up costs. The charity also makes grants to representatives and accompanying volunteer leaders who have been selected to travel abroad to international Scouting and Guiding events. ## **Volunteers** Volunteers inspire and support girls to share their voice and grow in confidence, giving them a space where they can be themselves, have fun, build new friendships, gain valuable life skills and make a positive difference to their lives and their communities. Page 3 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** **Report of the Trustees for the Year Ended 31 December 2023** ## **ACHIEVEMENT AND PERFORMANCE Charitable activities** Review of Activities during the year given by Samantha Harrold 2023 County Commissioners Report Girlguiding Leicestershire is part of the leading charity for women and girls in the UK. With over 6,618 members across Leicester, Leicestershire and Rutland, the impact of our work can be seen within the weekly unit meetings, camps and outdoor adventure and beyond, through social action projects and awareness raising campaigns locally and wider a field. The annual subscription count in February 2023 saw membership figures unfortunately decline but by the end of the year numbers had increased. Since covid young members numbers have steadily increased whilst it remains increasingly harder to get adult volunteers to stay with guiding. To help volunteers plan their programme and ease the organisation of planning events, Girlguiding Leicestershire have organised events for all sections with Water Weekend for Guide units taking place in May, Disneyland Paris in the summer, Twinlakes for Brownies in September and Winter Wonderland in November for Rainbows. Cross sectionally there was a multisport event which got everyone active and also grew our public face as we partnered with a variety of sports clubs including Leicester ladies football. These events allowed for low-cost trips for all members when they might not have experiences otherwise. For the second year a small number of volunteers took part in Leicester Pride promoting guiding inclusively across the city. Training and support for volunteers continued throughout 2023 with trainings online and face-to-face. These sessions included 1st Response, a safe space and programme sessions for the new Leader Development Programme LDP. This is replacing the leadership qualification which has now come to an end. Leaders in training on the LQ were supported to complete the qualification and become leaders of units. Training regularly took place for young leaders including patrol leaders and sixers through the Learning to Lead programme. Support for commissioners continues with termly commissioner evenings on specific topics including finance and safeguarding. In June we focused on growing our membership by holding a conference for division teams to come together to discuss ways to build numbers of girls and volunteers. In September the county team joined commissioners to look at structure changes and how to work together to improve communication. To recognise our volunteers, we presented many awards during 2023. One Hero Award and many long service awards, including 13 40-year awards. All recognising our commitment to the retention of members. Former county commissioner, Abi Salter was also presented with the Silver Fish Award by Chief Guide Tracy Foster - very well deserved. The equipment store continued to provide badges and goods to units and parents by continuing their click and collect service. The store pops up regularly at events making the most of sales opportunities but always with support for volunteers at the centre of their offer. The store was recognised as the top store by Girlguiding trading for 2023. Page 4 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** **Report of the Trustees for the Year Ended 31 December 2023** The key property assets 97 Princess Road East and Topstones Activity Centre continue to be maintained well by volunteers for the benefit of members having memorable opportunities, and places to meet and be trained. Some changes in legislation has meant additional spending has taken place within these buildings during 2023, this will continue into 2024. Girlguiding in Leicestershire has continued to make a positive impact on our local communities and on the lives of girls. Recognition must go to the tremendous efforts of the amazing volunteers who gave their time freely to ensure girls and young women could benefit from lots of exciting opportunities and great challenges. Sam Harrold County Commissioner ## **FINANCIAL REVIEW** ## **Financial position** This year a surplus of £11,969 was made, in comparison with a deficit of £32,187 for last year. ## **Investment policy and objectives** The policy for investments is to maintain the value of the investment portfolio and to realise a modest income with minimum risk. Investment advice is provided by Cazenove Investment Fund Management Ltd. Investments relating to the Topstones site continue to be managed by Cazenove Capital Management Ltd. All other investments are now held with CCLA Fund Managers Limited as recommended by The Guide Association Trust Corporation. ## **Reserves policy** Free reserves (unrestricted, non-designated funds) represent the working capital of the charity available to support short and medium term plans and objectives and to safeguard against unexpected decreases in income or increases in expenditure. During the year the designated rolling maintenance programme for Princess Road East has continued. The programme is within budget and as such the trustees continue to designate £5,000 annually towards this programme. At the year end the balance of the unrestricted funds was £929,560, the designated fund was £60,392 and restricted funds was £18,488. ## **FUTURE PLANS** The trustees are investigating the possibility of moving the headquarters to a different premises, but to date have not found anything suitable. In the meantime maintenance of the existing building will continue. Page 5 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** **Report of the Trustees for the Year Ended 31 December 2023** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is governed by the Constitution of the Executive Committee of the Guide Association - Leicestershire. ## **Constitution of the Charity** The Executive Committee for Leicestershire was established in accordance with Bye-Law 9.2 (c) of the Royal Charter of the Guide Association by the Committee of the Council of the Guide Association. The purpose of the Executive Committee for Leicestershire is to manage the Association's affairs in the county and to be responsible to The Guide Association for the direction and development of the principles aims, policy organisation and rules of the Association as set out in the Guiding Manual. The voting members of the Executive Committee - Leicestershire are the county commissioner for Leicestershire (in the Chair), one assistant county commissioner for Leicestershire (Vice Chair), the division commissioners for Leicestershire and the treasurer for the Guide Association - Leicestershire. Non-voting members are such other advisers as deemed necessary by the committee. ## **Recruitment and appointment of new trustees** Girlguiding Leicestershire is part of Girlguiding Midlands and Girlguiding. Although it operates independently of these bodies, there are links to these bodies via meetings and guidelines. The county commissioner is appointed by the chief commissioner of Girlguiding Midlands. All other members of the Executive Committee are appointed by the county commissioner. ## **Organisational structure** As per the constitution of the charity, the Executive Committee manages the association affairs with the Executive making key operational decisions. Once decisions are made the county commissioner is responsible for disseminating information to staff and ensuring that decisions made by the Executive are implemented. ## **Induction and training of new trustees** All new trustees participate in commissioner training. This contains a separate section that details the roles and responsibilities of trustees of a charity. ## **Risk management** The trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity. There does not appear to be significant financial fraud risk. The most significant risk to the charity is that in the future it will not be able to recruit and retain sufficient adult leaders to continue its operation. DBS policy - in addition trustees recognise that all members working with young people could attract risk and are therefore DBS checked in line with Girlguiding policy. Page 6 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** ## **Report of the Trustees for the Year Ended 31 December 2023** ## `24/06/2024` Approved by order of the board of trustees on ............................................. and signed on its behalf by: ## _S Harrold_ signed on 24/06/2024, 18:04:06 BST .................................................. Ms S Harrold - Trustee Page 7 **Independent Examiner's Report to the Trustees of The Guide Association - Leicestershire** ## **Independent examiner's report to the trustees of The Guide Association - Leicestershire** I report to the charity trustees on my examination of the accounts of The Guide Association - Leicestershire (the Trust) for the year ended 31 December 2023. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## _Paula Swann-Jones_ signed on 25/06/2024, 09:41:45 BST Paula Swann Jones FCA The Rowleys Partnership Ltd Chartered Accountants Charnwood House Harcourt Way Meridian Business Park Leicester Leicestershire LE19 1WP `25/06/2024` Date: ............................................. Page 8 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** ## **Statement of Financial Activities for the Year Ended 31 December 2023** |Notes
**INCOME AND ENDOWMENTS FROM**
Donations and grants
2
**Charitable activities**
5
General activities
Activities to generate funds
3
Investment income
4
Membership subscriptions
6
**Total**
**EXPENDITURE ON**
Raising funds
7
**Charitable activities**
8
General activities
Other
9
**Total**
Net gains/(losses) on investments
**NET INCOME/(EXPENDITURE)**
**RECONCILIATION OF FUNDS**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
funds
£
11,840
134,892
11,360
9,784
77,904
245,780
4,598
157,104
93,187
254,889
19,969
10,860
979,092
989,952|Restricted
funds
£
-
-
-
-
-
-
-
-
-
-
1,109
1,109
17,379
18,488|2023
Total
funds
£
11,840
134,892
11,360
9,784
77,904
245,780
4,598
157,104
93,187
254,889
21,078
11,969
996,471
1,008,440|2022
Total
funds
£
7,310
140,043
8,623
11,697
69,106
236,779
6,319
171,820
78,103
256,242
(12,724)
(32,187)
1,028,658
996,471| |---|---|---|---|---| The notes form part of these financial statements Page 9 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** ## **Balance Sheet 31 December 2023** |Notes
**FIXED ASSETS**
Tangible assets
13
Investments
14
**CURRENT ASSETS**
Stocks
15
Debtors
16
Cash at bank
**CREDITORS**
Amounts falling due within one year
17
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**FUNDS**
19
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|2023
£
379,532
399,687
779,219
2,245
28,429
260,825
291,499
(62,278)
229,221
1,008,440
1,008,440
989,952
18,488
1,008,440|2022
£
340,932
328,609
669,541
3,106
7,262
323,376
333,744
(6,814)
326,930
996,471
996,471
979,092
17,379
996,471| |---|---|---| The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: `24/06/2024` ## _S Harrold_ .. ~~.......................................~~ signed on 24/06/2024, 18:04:06 BST .... S Harrold - Trustee ## _Helen Monk_ ............................................. signed on 22/06/2024, 12:10:40 BST H Monk (Honorary Treasurer) - Trustee The notes form part of these financial statements Page 10 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire Notes to the Financial Statements for the Year Ended 31 December 2023** ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The Guide Association - Leicestershire is an unincorporated charity registered in England and Wales. The address of the charity is given in the charity information on page 1 of these financial statements. The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Accounting Practice. The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest pound. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. ## **Financial reporting standard 102 - reduced disclosure exemptions** The charity has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland': - the requirements of Section 7 Statement of Cash Flows. ## **Income (continued)** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Income to fund the general running costs of the charity is raised from member subscriptions. Each member contributes a levy which is paid at unit level to Girlguiding, Girlguiding then distributes the agreed element to the County. Grants received are treated in accordance with the terms of the grant. Where grants have been received for capital purchases, these are treated as deferred assets, a proportion being released annually to the SOFA over the expected useful life of the corresponding asset. continued... Page 11 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire Notes to the Financial Statements - continued for the Year Ended 31 December 2023** ## **1. ACCOUNTING POLICIES - continued** ## **Income (continued)** Investment income is earned through holding assets for investment purposes such as shares. It includes dividends and interest. Where it is not practicable to identify investment management costs incurred within a scheme with reasonable accuracy the investment income is reported net of these costs. It is included when the amount can be measured reliably. Interest income is recognised using the effective interest method and dividend income is recognised as the charity's right to receive payment is established. For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised. On occasion legacies will be notified to the charity however it is not possible to measure the amount expected to be distributed. On these occasions, the legacy is treated as a contingent asset and disclosed. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. |Freehold property|-|2% on cost| |---|---|---| |Topstones Freehold Property|-|at varying rates on cost| |Motor vehicles|-|20% on cost| Tangible fixed assets are stated at cost less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended. The depreciation policy adopted by the charity with regards to plant and machinery is to write off by 100%. For camping pods, where the cost has been covered by donations these have been matched and written off in the year of acquisition. Otherwise these have been capitalised and depreciated over 10 years. ## **Stocks** Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell. Cost includes all costs of purchase, costs of conversion and other costs incurred in bringing stock to its present location and condition. Cost is calculated using the first-in, first-out formula. Provision is made for damaged, obsolete and slow-moving stock where appropriate. ## **Taxation** The charity is exempt from tax on its charitable activities. Expenses are inclusive of VAT where applicable. continued... Page 12 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** **Notes to the Financial Statements - continued for the Year Ended 31 December 2023** ## **1. ACCOUNTING POLICIES - continued** ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. The designated funds are unrestricted funds which have been set aside for specific purposes by the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Funds restricted at point of donation linked to capital expenditure cease to be restricted if funds are expended in line with the restrictions per the donation/funding. By consequence any resulting assets are not restricted. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **Investments** Investments are recognised initially at fair value which is normally the transaction price excluding transaction costs. Subsequently, they are measured at fair value with changes recognised in 'net gains/(losses) on investments' in the SoFA if the shares are publicly traded or their fair value can otherwise be measured reliably. Other investments are measured at cost less impairment. ## **Debtors and creditors receivable/payable within one year** Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure. ## **Cash and cash equivalents** Cash and cash equivalents comprise cash in hand and cash on deposit. ## **Going Concern** The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern. ## **Pensions and other post-retirement benefits** ## **Defined contribution pension plans** The charity operates a defined contribution pension plan for its employees. The amount recognised as an expense in the year was £869 (2022 - £834). ## **Leases** Rentals payable and receivable under operating leases are charged to the SoFA on a straight line basis over the period of the lease. continued... Page 13 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** ## **Notes to the Financial Statements - continued for the Year Ended 31 December 2023** ## **2. DONATIONS AND GRANTS** |Unrestricted
2023
£
Donations
11,840
Grant - The Guide Association -
Midlands
-
Deferred grant release
-
11,840
**3.**
**ACTIVITIES TO GENERATE FUNDS**
Equipment store & Topstones Souvenir income
**4.**
**INVESTMENT INCOME**
Investment income
Deposit account interest
**5.**
**INCOME FROM CHARITABLE ACTIVITIES**
**General Activities Summary:**
Outdoor Account Income
Topstones income
Duke of Edinburgh income
Other income
Special Event income
International Guides income
County weekend|Unrestricted
2022
£
6,850
450
10
7,310||Restricted
2023
£
-
-
-
-
2023
£
11,360
2023
£
9,326
458
9,784
2023
£
220
43,539
1,001
3,945
85,920
267
-
134,892|Restricted
2022
£
-
-
-
-
2022
£
8,623
2022
£
11,485
212
11,697
2022
£
639
32,378
2,317
1,099
68,929
30,986
3,695
140,043| |---|---|---|---|---| |||||| |||||| continued... Page 14 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** ## **Notes to the Financial Statements - continued for the Year Ended 31 December 2023** |**6.**
**MEMBERSHIP SUBSCRIPTIONS**
Membership subscriptions
Number of Members
**7.**
**RAISING FUNDS**
**Other trading activities**
Topstones shop expenditure
**8.**
**CHARITABLE ACTIVITIES COSTS**
**General Activities Summary:**
Subscriptions paid over
County Day and Weekend
Topstones expenditure
International Guides costs and grants
Training
Sundry expenses
Duke of Edinburgh expenditure
Special Events expenditure
Depreciation Topstones
Publicity and recruitment costs
First response books and supplies
LQ Book costs and Badges cost
Awards and presentations||2023
£
77,904
5,992
2023
£
4,598
2023
£
797
1,608
27,354
3,963
5,357
1,858
1,264
90,308
10,325
7,659
103
357
6,151
157,104|| |---|---|---|---| ||||| continued... Page 15 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** ## **Notes to the Financial Statements - continued for the Year Ended 31 December 2023** ## **9. OTHER** |**Administration expenses summary:**
Staff Salaries
Rates - business & water
General insurance
Light & heat
Fire/Intruder Alarm Rental & Costs
Refuse collection
Property improvements & repairs
Equipment improvements & repairs
Depreciation - 97 Princess Road
Executive Committee expenses
Independent Examination fee & accountancy
Office administration expenses|2023
£
49,782
2,266
2,042
4,564
1,059
814
2,286
3,028
1,500
1,834
5,478
18,534
93,187|2022
£
43.156
1,969
1,975
3,873
1,388
616
1,142
3,832
1,500
698
5,196
12,758
78,103| |---|---|---| ## **10. TRUSTEES' REMUNERATION AND BENEFITS** There was no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the year ended 31 December 2022. ## **Trustees' expenses** The aggregate amount of expenses reimbursed to 19 (2022: 16) trustees during the year was £1,635 (2022: £641). These expenses reimburse travel, telephone and postage costs together with minor out of pocket expenses. ## **11. STAFF COSTS** |Gross wages
Pension costs|2023
£
48,913
869
49,782|2022
£
42,322
834
43,156| |---|---|---| The average monthly number of employees during the year was as follows: |Average Employees Numbers|2023
3|2022
3| |---|---|---| No employees received emoluments in excess of £60,000. continued... Page 16 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** **Notes to the Financial Statements - continued for the Year Ended 31 December 2023** ## **12. INDEPENDENT EXAMINATION** The total fee paid to the independent examiner was £5,478 including VAT (2022: £5,196 including VAT) which was for the independent examination and accountancy. ## **13. TANGIBLE FIXED ASSETS** |97 Princess
Road East
£
**COST**
At 1 January 2023
225,000
Additions
-
At 31 December 2023
225,000
**DEPRECIATION**
At 1 January 2023
34,500
Charge for year
1,500
At 31 December 2023
36,000
**NET BOOK VALUE**
At 31 December 2023
189,000
At 31 December 2022
190,500|97 Princess
Road East
£
**COST**
At 1 January 2023
225,000
Additions
-
At 31 December 2023
225,000
**DEPRECIATION**
At 1 January 2023
34,500
Charge for year
1,500
At 31 December 2023
36,000
**NET BOOK VALUE**
At 31 December 2023
189,000
At 31 December 2022
190,500|Topstones
structures
£
359,939
50,425
410,364|Motor
vehicles
£
16,745
-
16,745|Totals
£
601,684
50,425| |---|---|---|---|---| |||||652,109| ||34,500
1,500
36,000
189,000
190,500|209,507
10,325
219,832
190,532
150,432|16,745
-
16,745
-
-|260,752
11,825| |||||272,577| |||||379,532| |||||340,932| Included in the cost or valuation of 97 Princess Road East property is freehold land of £150,000 (2022 - £150,000) which is not depreciated. ## **14. FIXED ASSET INVESTMENTS** ||Listed| |---|---| ||investments| ||£| |**MARKET VALUE**|| |At 1 January 2023|328,609| |Additions|294,695| |Disposals|(244,560)| |Change in market value|20,943| |At 31 December 2023|399,687| |**NET BOOK VALUE**|| |At 31 December 2023|399,687| |At 31 December 2022|328,609| There were no investment assets outside the UK. continued... Page 17 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** **Notes to the Financial Statements - continued for the Year Ended 31 December 2023** ## **14. FIXED ASSET INVESTMENTS - continued** The historical cost of investments is £364,695 (2022 - £300,000). Equity Income Trust Accumulation units, included in the above and valued at £18,488 are held as a restricted fund representing a maintenance fund for Topstones. ## **15. STOCKS** |Stock
**16.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other debtors
Equipment store service charge & surplus
International event in advance
Other events deposit paid in a
Prepayments - Insurance
**17.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other creditors
International events advance
Other events advance
Independent examination & accountancy|2023
£
2,245
2023
£
1,000
1,379
10,809
9,062
6,179
28,429|2023
£
2,245||2022
£
3,106
2022
£
-
-
-
-
7,262
7,262
2022
£
1,834
-
-
4,980
6,814| |---|---|---|---|---| |||||| |||||| ||2023
£
6,114
15,514
35,172
5,478
62,278|||| |||||| ## **18. ANALYSIS OF NET ASSETS BETWEEN FUNDS** |Fixed assets
Investments
Current assets
Current liabilities|Unrestricted
funds
£
379,532
381,199
291,499
(62,278)|Restricted
funds
£
-
18,488
-
-|2023
Total
funds
£
379,532
399,687
291,499
(62,278)|2022
Total
funds
£
340,932
328,609
333,744
(6,814)
996,471| |---|---|---|---|---| ||989,952|18,488|1,008,440|| continued... Page 18 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** ## **Notes to the Financial Statements - continued for the Year Ended 31 December 2023** ## **19. MOVEMENT IN FUNDS** |**Unrestricted funds**
General fund
Designated fund - Rolling Maintenance
Programme
**Restricted funds**
Donation for providing a maintenance
fund
**TOTAL FUNDS**|At 1.1.23
£
923,700
55,392
979,092
17,379
996,471|Net
movement
in funds
£
10,860
-
10,860
1,109
11,969|Transfers
between
At
funds
31.12.23
£
£
(5,000)
929,560
5,000
60,392
-
989,952
-
18,488
-
1,008,440| |---|---|---|---| continued... Page 19 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** **Notes to the Financial Statements - continued for the Year Ended 31 December 2023** ## **19. MOVEMENT IN FUNDS - continued** Net movement in funds, included in the above are as follows: ||Incoming|Resources|Gains and|Movement| |---|---|---|---|---| ||resources|expended|losses|in funds| ||£|£|£|£| |**Unrestricted funds**||||| |General fund|245,780|(254,889)|19,969|10,860| |**Restricted funds**||||| |Donation for providing a maintenance||||| |fund|-|-|1,109|1,109| |**TOTAL FUNDS**|245,780|(254,889)|21,078|11,969| |**Comparatives for movement in funds**||||| |||Net|Transfers|| |||movement|between|At| ||At 1.1.22|in funds|funds|31.12.22| ||£|£|£|£| |**Unrestricted funds**||||| |General fund|930,747|(2,047)|(5,000)|923,700| |Designated fund - Rolling Maintenance||||| |Programme|50,392|-|5,000|55,392| ||981,139|(2,047)|-|979,092| |**Restricted funds**||||| |Donation for providing a maintenance||||| |fund|16,269|1,110|-|17,379| |Donation for future Topstones project|31,250|(31,250)|-|-| ||47,519|(30,140)|-|17,379| |**TOTAL FUNDS**|1,028,658|(32,187)|-|996,471| continued... Page 20 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** **Notes to the Financial Statements - continued for the Year Ended 31 December 2023** ## **19. MOVEMENT IN FUNDS - continued** Comparative net movement in funds, included in the above are as follows: |**Unrestricted funds**
General fund
**Restricted funds**
Donation for providing a maintenance
fund
Donation for future Topstones project
**TOTAL FUNDS**|Incoming
resources
£
236,779
-
-
-
236,779|Resources
expended
£
(224,992)
-
(31,250)
(31,250)
(256,242)|Gains and
Movement
losses
in funds
£
£
(13,834)
(2,047)
1,110
1,110
-
(31,250)
1,110
(30,140)
(12,724)
(32,187)| |---|---|---|---| ## **Restricted funds** The restricted fund is made up an original donation of £10,000 for the upkeep of Topstones invested in accumulation units which are now valued at £18,488. ## **Designated Funds** The rolling maintenance programme is for Princess Road East into which is put £5,000 a year. ## **Transfers between funds** Transfers are made between the funds to bring them in line with the expenditure that is transferred between the general and the designated funds during the year. ## **20. FINANCIAL COMMITMENTS** The Association had total guarantees and commitments at the balance sheet date of £2,399 (2022 - £594). ## **21. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 December 2023 and 31 December 2022. Page 21 **The Guide Association - Leicestershire Trading as Girlguiding Leicestershire** ## **Detailed Statement of Financial Activities for the Year Ended 31 December 2023** |**INCOME AND ENDOWMENTS**
**Donations and grants**
Donations, grants & legacy
**Activities to generate funds**
Equipment store & Topstones Souvenir
income
**Investment income**
Investment income
Deposit account interest
**Charitable activities**
Charitable activities
**Membership subscriptions**
Membership subscriptions
**Total incoming resources**
**EXPENDITURE**
**Other trading activities**
Topstones shop expenditure
**Charitable activities**
Charitable activities
**Other**
Administration expenses
Total resources expended
**Net expenditure**|2023
£
11,840
11,360
9,326
458
9,784
134,892
77,904
245,780
4,598
157,104
93,187
254,889
(9,109)|2022
£
7,310
8,623
11,485
212
11,697
140,043
69,106
236,779
6,319
171,820
78,103
256,242
(19,463)| |---|---|---| This page does not form part of the statutory financial statements Page 22