REGISTERED CHARITY NUMBER: 521779
Unaudited Financial Statements for the Year Ended 31 December 2020
for
The Guide Association - Leicestershire Operating as Girlguiding Leicestershire
The Rowleys Partnership Ltd Chartered Accountants Charnwood House Harcourt Way Meridian Business Park Leicester Leicestershire LE19 1WP
The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Contents of the Financial Statements for the Year Ended 31 December 2020
| Page | |
|---|---|
| Reference and Administrative Details | 1 to 2 |
| Report of the Trustees | 3 to 7 |
| Independent Examiner's Report | 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 |
| Notes to the Financial Statements | 11 to 22 |
The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Reference and Administrative Details for the Year Ended 31 December 2020
TRUSTEES
The County Commissioner (the Chairman) Rachel Webb-Jenkins - resigned 30/06/20 The County Commissioner (the Chairman) Samantha Harrold - appointed 01/07/20 The Assistant County Commissioner Seonaid McPhail - resigned 30/06/20 The Assistant County Commissioner Megan Thomas - appointed 01/07/20 The Honorary Treasurer Helen Monk The Division Commissioners of the following: Ashby Dianne Letts Bardon Katrina Rodgers Blaby Lisa Birch Charnwood Gillian Biffen - appointed 27/07/20 Charnwood Linda Vesty - appointed 27/07/20 Market Harborough Denise Cannadine Hinckley Carol Lynch - resigned 31/03/21 Hinckley Tillie Graves - appointed 01/04/21 Leicester East Margaret Silver Leicester South Gillian Gates - resigned 31/12/20 Leicester South Sara Towers - appointed 01/01/21 Leicester West Eleri Williams Loughborough Sally Illsley Lutterworth Anna Ranson Melton Mowbray Helen Kerr - appointed 16/01/20 Oadby & Wigston Tracey Ball Rutland Melanie Weaver - resigned 15/03/21 Rutland Helen Swift - appointed 15/03/21 Watermead Victoria Garratt There were no other trustees during the year. Chief Executive Officer: Samantha Harrold (County Commissioner) PRINCIPAL ADDRESS 97 Princess Road East Leicester Leicestershire LE1 7DW REGISTERED CHARITY NUMBER 521779
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Reference and Administrative Details for the Year Ended 31 December 2020
INDEPENDENT EXAMINER
BANKERS
The Rowleys Partnership Ltd Chartered Accountants Charnwood House Harcourt Way Meridian Business Park Leicester Leicestershire LE19 1WP
HSBC Bank plc 9 Leicester Road Wigston Leicester LE18 1NR
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Report of the Trustees for the Year Ended 31 December 2020
The trustees present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The financial statements have been prepared in accordance with the accounting policies set out in notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objective of Girlguiding is to promote the education of girls and young women to help them develop emotionally, mentally, physically and spiritually so that they can make a positive contribution to their community and the wider world. Our vision is an equal world where all girls can make a positive difference, be happy, safe and fulfil their potential.
Public benefit
The trustees have had due regard to the Charity Commission guidance on public benefit.
Girlguiding Leicestershire is a branch of Girlguiding, which with its branches forms the United Kingdom's largest voluntary organisation for girls and young women. A report on Girlguiding public benefit activities during the previous year can be found in its latest Annual Report.
Girlguiding Leicestershire has continued to provide its own public benefit activities in particular by providing organisational and administrative support and training to subsidiary branches of Girlguiding within the County, and organising activities principally for the benefit of those branches, and also promoting more broadly the charitable objects of Girlguiding for the benefit of girls and young women.
Grantmaking
It is the policy of the charity to make small grants to any new Rainbow, Brownie, Guide or Ranger unit set up within the county to assist with start-up costs.
The charity also makes grants to representatives who have been selected to travel abroad to international Scouting and Guiding events. The accompanying volunteer leaders are offered similar grants.
Volunteers
Volunteers provide varied weekly programmes for local units. This is supplemented by additional activities e.g. camps/residentials and other exciting opportunities.
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Report of the Trustees for the Year Ended 31 December 2020
ACHIEVEMENT AND PERFORMANCE Charitable activities
Review of Activities during the year given by Samantha Harrold
Girlguiding Leicestershire is part of the leading charity for women and girls in the UK. With over 7500 members across Leicester, Leicestershire and Rutland, the impact of our work can be seen within the weekly unit meetings, camps, outdoor activities and beyond, through social action projects and awareness raising campaigns.
2020 began like any other year with plans for great events and activities across Leicestershire. In March, over 1655 Rainbows, Brownies, Guides, Rangers and leaders went to 'Celebrate', an event organised by Girlguiding Midlands which was held at the NEC. An amazing time was had with over 10,000 members from across Girlguiding Midlands attending.
In February, commissioners and growth enthusiasts came together for our county growth day, to share successes in retaining members and growing our numbers, everyone went away full of ideas.
In March 2020 guiding changed along with the rest of society as the full implications of COVID hit the country and we went into lockdown for the first time. Face-to-face guiding was halted in its tracks along with training, celebrations, camps and international trips. But, with resilience and a positive attitude 70% of units continued to provide guiding to our members.
Immediately into lockdown the Leapover challenge was created and members across the county and beyond took part in activities which included a virtual sleepover weekend. 3385 badges were sold for this event.
On the 30 June Rachel Webb-Jenkins completed her term of office as County Commissioner and handed over to Sam Harrold.
As the months moved on, more and more events moved online. All training became virtual including County Training Day, where over 100 leaders took part in sessions including keeping up to date with the programme, how to adapt it for online meetings and how to create risk assessments to help with the return of face-to-face guiding.
September saw a brief return to face-to-face for some county units, but another lockdown soon followed. Our city units were affected by COVID restrictions throughout the year due to high COVID numbers in Leicester City. However, these leaders continued virtual guiding and sending out activities in the post.
Leaders were not deterred by the lack of face-to-face and continued to shout about guiding, there were multiple articles in the press showing girls in action, taking part in the programme and fundraising for other charities including TV appearances on BBC's Children in Need.
The autumn brought another challenge for leaders as safeguarding training for all members became mandatory, the training team worked hard putting on trainings and supporting leaders to ensure they were compliant.
In December we held our first virtual Christmas Market allowing units, girls going away internationally and leaders to fundraise.
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Report of the Trustees for the Year Ended 31 December 2020
The Equipment Store continued to provide badges and goods to units by adapting to a click and collect service outside of lockdown. Payment options for leaders were enhanced to allow for payments online.
We look forward to keeping some of these new ways of working online with a blended approach to guiding in Leicestershire.
Girlguiding in Leicestershire has continued to make a positive impact on our local communities and on the lives of girls. Recognition must go to the tremendous efforts of the amazing volunteers who gave their time freely to ensure girls and young women could benefit from lots of exciting opportunities and great challenges.
Fundraising activities
Fundraising was minimal in 2020 due to the situation with COVID.
Investment performance
Our material investments continue to be managed by Cazenove Capital Management Ltd. and Mayfair Capital Investment Management Ltd.
FINANCIAL REVIEW
Financial position
This year a surplus of £32,037 was made, in comparison with a surplus of £50,335 for last year.
Investment policy and objectives
The policy for investments is to maintain the value of the investment portfolio and to realise a modest income with minimum risk. Investment advice is provided by Cazenove Investment Fund Management Ltd.
Reserves policy
Free reserves (unrestricted, non-designated funds) represent the working capital of the charity available to support short and medium term plans and objectives and to safeguard against unexpected decreases in income or increases in expenditure.
During the year the designated rolling maintenance programme for Princess Road East has continued. The programme is within budget and as such the trustees continue to designate £5,000 annually towards this programme.
At the year end the balance of the unrestricted funds was £950,257 and restricted funds was £45,425.
FUTURE PLANS
The future will see some repairs to the headquarters building.
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Report of the Trustees for the Year Ended 31 December 2020
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is governed by the Constitution of the Executive Committee of the Guide Association - Leicestershire.
Constitution of the Charity
The Executive Committee for Leicestershire was established in accordance with Bye-Law 9.2 (c) of the Royal Charter of the Guide Association by the Committee of the Council of the Guide Association.
The purpose of the Executive Committee for Leicestershire is to manage the Association's affairs in the county and to be responsible to The Guide Association for the direction and development of the principles aims, policy organisation and rules of the Association as set out in the Guiding Manual.
The voting members of the Executive Committee - Leicestershire are the county commissioner for Leicestershire (in the Chair), one assistant county commissioner for Leicestershire (Vice Chair), the division commissioners for Leicestershire and the treasurer for the Guide Association - Leicestershire. Non-voting members are such other advisers as deemed necessary by the committee.
Recruitment and appointment of new trustees
Girlguiding Leicestershire is part of Girlguiding Midlands and Girlguiding, although it operates independently of these bodies. There are links to these bodies via meetings and guidelines.
The county commissioner is appointed by the chief commissioner of Girlguiding Midlands. All other members of the Executive Committee are appointed by the county commissioner.
Organisational structure
As per the constitution of the charity, the Executive Committee manages the association affairs with the Executive making key operational decisions. Once decisions are made the county commissioner is responsible for disseminating information to staff and ensuring that decisions made by the Executive are implemented.
Induction and training of new trustees
All new trustees participate in commissioner training. This contains a separate section that details the roles and responsibilities of trustees of a charity.
Risk management
The trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity. There does not appear to be significant financial fraud risk. The most significant risk to the charity is that in the future it will not be able to recruit and retain sufficient adult leaders to continue its operation.
DBS policy - in addition trustees recognise that all members working with young people could attract risk and are therefore DBS checked in line with Girlguiding policy.
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Report of the Trustees
for the Year Ended 31 December 2020
Approved by order of the board of trustees on 7 June 2021 and signed on its behalf by:
Ms S Harrold - Trustee
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Independent Examiner's Report to the Trustees of The Guide Association - Leicestershire
Independent examiner's report to the trustees of The Guide Association - Leicestershire
I report to the charity trustees on my examination of the accounts of The Guide Association - Leicestershire (the Trust) for the year ended 31 December 2020.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
R J Radford FCA ICAEW The Rowleys Partnership Ltd Chartered Accountants Charnwood House Harcourt Way Meridian Business Park Leicester Leicestershire LE19 1WP
7 June 2021
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Statement of Financial Activities for the Year Ended 31 December 2020
| Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Donations and grants 2 27,353 Charitable activities 5 General activities 34,719 Activities to generate funds 3 2,854 Investment income 4 11,349 Membership subscriptions 6 89,461 Total 165,736 EXPENDITURE ON Raising funds 7 675 Charitable activities 8 General activities 65,563 Other 9 67,267 Total 133,505 Net gains/(losses) on investments (29,596) NET INCOME 2,635 RECONCILIATION OF FUNDS Total funds brought forward 947,622 TOTAL FUNDS CARRIED FORWARD 950,257 |
Restricted funds £ 31,250 - - - - 31,250 - - - - (1,848) 29,402 16,023 45,425 |
31.12.20 Total funds £ 58,603 34,719 2,854 11,349 89,461 196,986 675 65,563 67,267 133,505 (31,444) 32,037 963,645 995,682 |
31.12.19 Total funds £ 6,764 112,318 10,980 13,794 90,796 234,652 1,978 127,528 87,286 216,792 32,475 50,335 913,310 963,645 |
|---|---|---|---|
The notes form part of these financial statements
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Balance Sheet 31 December 2020
| Notes FIXED ASSETS Tangible assets 13 Investments 14 CURRENT ASSETS Debtors 15 Cash at bank CREDITORS Amounts falling due within one year 16 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES CREDITORS Amounts falling due after more than one year 17 NET ASSETS FUNDS Unrestricted funds Restricted funds TOTAL FUNDS 19 |
31.12.20 £ 355,859 291,598 647,457 18,515 351,995 370,510 (22,275) 348,235 995,692 (10) 995,682 950,257 45,425 995,682 |
31.12.19 £ 366,651 323,042 689,693 17,784 275,915 293,699 (16,283) 277,416 967,109 (3,464) 963,645 947,622 16,023 963,645 |
||
|---|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 7 June 2021 and were signed on its behalf by:
S Harrold - Trustee
H Monk (Honorary Treasurer) - Trustee
The notes form part of these financial statements
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Notes to the Financial Statements for the Year Ended 31 December 2020
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The Guide Association is an unincorporated charity registered in England and Wales. The address of the charity is given in the charity information on page 1 of these financial statements.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, and UK Generally Accepted Accounting Practice.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest pound.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
Financial reporting standard 102 - reduced disclosure exemptions
The charity has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':
- the requirements of Section 7 Statement of Cash Flows.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Income to fund the general running costs of the charity is raised from member subscriptions.
Each member contributes a levy which is paid at unit level to Girlguiding, Girlguiding then distributes the agreed element to the County.
Grants received are treated in accordance with the terms of the grant. Where grants have been received for capital purchases, these are treated as deferred assets, a proportion being released annually to the SOFA over the expected useful life of the corresponding asset.
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
1. ACCOUNTING POLICIES - continued
Income
Investment income is earned through holding assets for investment purposes such as shares. It includes dividends and interest. Where it is not practicable to identify investment management costs incurred within a scheme with reasonable accuracy the investment income is reported net of these costs. It is included when the amount can be measured reliably. Interest income is recognised using the effective interest method and dividend income is recognised as the charity's right to receive payment is established.
For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. At this point income is recognised. On occasion legacies will be notified to the charity however it is not possible to measure the amount expected to be distributed. On these occasions, the legacy is treated as a contingent asset and disclosed.
The charity receives government grants in respect of COVID support. Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - 2% on cost Topstones Freehold Property - at varying rates on cost Motor vehicles - 20% on cost
Tangible fixed assets are stated at cost less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended.
The depreciation policy adopted by the charity with regards plant and machinery is to write off the plant and machinery by 100%.
Taxation
The charity is exempt from tax on its charitable activities. Expenses are inclusive of VAT where applicable.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
1. ACCOUNTING POLICIES - continued
Fund accounting
The designated funds are unrestricted funds which have been set aside for specific purposes by the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Funds restricted at point of donation linked to capital expenditure cease to be restricted if funds are expended in line with the restrictions per the donation/funding. By consequence any resulting assets are not restricted.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Investments
Investments are recognised initially at fair value which is normally the transaction price excluding transaction costs. Subsequently, they are measured at fair value with changes recognised in 'net gains/ (losses) on investments' in the SoFA if the shares are publicly traded or their fair value can otherwise be measured reliably. Other investments are measured at cost less impairment.
Debtors and creditors receivable/payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
Cash and cash equivalents
Cash and cash equivalents comprise cash in hand and cash on deposit.
Going Concern
The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
The financial statements are being finalised during the period of social distancing in connection with COVID and there is therefore much uncertainty over the future.
Although all meetings have been cancelled adult leaders and staff, locally and nationally, have been busy developing programmes for girls to follow online. In the opinion of the Trustees it is imperative to try to maintain as much contact between members as is possible at this time in order that they continue to feel they have value for their subscriptions and that the organisation is continuing to operate.
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
1. ACCOUNTING POLICIES - continued
It is expected that 2021 will show a considerable deficit. Subscription income for the year will show a significant shortfall. The Association however, has always taken a very cautious approach to its finances and has sufficient reserves to withstand a crisis such as this into the medium term.
Should this event bring about a permanent reduction in numbers the Association would have to review its cost basis in the post COVID environment.
At present it is impossible to make any such predictions, but the Trustees are confident that the Association's strength in reserves and the fact that most work is done on a voluntary basis will enable it to progress into the future.
Pensions and other post-retirement benefits
Defined contribution pension plans
The charity operates a defined contribution pension plan for its employees. The amount recognised as an expense in the year was £729 (2019 - £795).
Leases
Rentals payable and receivable under operating leases are charged to the SoFA on a straight line basis over the period of the lease.
2. DONATIONS AND GRANTS
| Donations Gift Aid Legacy Government grant - Topstones Midlands Region grant Deferred grant release |
Unrestricted 2020 £ 1,270 - 9,525 13,104 - 3,454 27,353 |
Unrestricted 2019 £ 2810 - - - 500 3,454 6,764 |
Restricted 2020 £ 25,000 6,250 - - - - 31,250 |
Restricted 2019 £ - - - - - - - |
|---|---|---|---|---|
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
| 3. ACTIVITIES TO GENERATE FUNDS Equipment store & Topstones Souvenir income 4. INVESTMENT INCOME Investment income Deposit account interest 5. INCOME FROM CHARITABLE ACTIVITIES General Activities Summary: Outdoor Account Income Topstones income Duke of Edinburgh income Other income Special Event income International Guides income Celebrate 2020 income County Weekend monies 6. MEMBERSHIP SUBSCRIPTIONS Membership subscriptions Number of Members |
31.12.20 31.12.19 £ £ 2,854 10,980 31.12.20 31.12.19 £ £ 10,710 12,946 639 848 11,349 13,794 31.12.20 31.12.19 £ £ 399 7,960 8,550 43,247 752 678 8,521 6,059 12 23,181 1,210 30,063 15,275 - - 1,130 34,719 112,318 31.12.20 31.12.19 £ £ 89,461 90,796 7,099 7,482 |
|---|---|
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
| 7. RAISING FUNDS Other trading activities 31.12.20 £ Topstones shop expenditure 675 8. CHARITABLE ACTIVITIES COSTS General Activities Summary: 31.12.20 £ Subscriptions paid over 2,115 County Day and Weekend 1,860 B-P Weekend costs - Topstones expenditure 20,007 Celebrate 2020 expenditure 14,370 International Guides costs and grants 1,554 Training 1,538 Sundry expenses 581 Duke of Edinburgh expenditure 848 Outdoor Account expenditure 5,800 Special Events expenditure 248 Other activities expenditure Including badges 4,432 Depreciation Topstones 9,292 Publicity and recruitment costs 100 First response books and supplies 682 LQ Book costs and Badges cost 200 Awards and presentations 1,936 Annual review costs - 65,563 |
31.12.19 £ 1,978 31.12.19 £ 2,641 6,345 1,567 22,094 - 34,415 3,003 1,380 2,302 3,537 31,031 - 9,292 2,264 897 342 4,546 1,872 127,528 |
|---|---|
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
9. OTHER
| Administration expenses summary: Staff Salaries Rates - business & water General insurance Light & heat Fire/Intruder Alarm Rental & Costs Refuse collection Property improvements & repairs Equipment improvements & repairs Depreciation - 97 Princess Road Executive Committee expenses Independent Examination fee & accountancy Office administration expenses |
31.12.20 £ 41,141 1,935 1,893 3,180 864 740 493 1,627 1,500 638 4,314 8,942 67,267 |
31.12.19 £ 51,489 2,115 1,830 3,963 863 1,055 1,659 1,336 1,500 1,485 4,314 15,677 87,286 |
|---|---|---|
10. TRUSTEES' REMUNERATION AND BENEFITS
There was no trustees' remuneration or other benefits for the year ended 31 December 2020 nor for the year ended 31 December 2019.
Trustees' expenses
The aggregate amount of expenses reimbursed to 18 (2019: 24) trustees during the year was £638 (2019: £1,287). These expenses reimburse travel, telephone and postage costs together with minor out of pocket expenses.
11. STAFF COSTS
| Gross wages Employer's NIC Pension costs |
31.12.20 £ 40,310 102 729 41,141 |
31.12.19 £ 50,651 43 795 51,489 |
|---|---|---|
The average monthly number of employees during the year was as follows:
| 31.12.20 | 31.12.19 | |
|---|---|---|
| Average Employees Numbers | 3 | 4 |
No employees received emoluments in excess of £60,000.
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
12. INDEPENDENT EXAMINATION
The total fee paid to the independent examiner was £4,314 including VAT (2019: £4,314 including VAT) which was for the independent examination and accountancy.
13. TANGIBLE FIXED ASSETS
| 97 Princess Road East £ COST At 1 January 2020 and 31 December 2020 225,000 DEPRECIATION At 1 January 2020 30,000 Charge for year 1,500 At 31 December 2020 31,500 NET BOOK VALUE At 31 December 2020 193,500 At 31 December 2019 195,000 |
Topstones Freehold Property £ 359,939 188,288 9,292 197,580 162,359 171,651 |
Motor vehicles £ 16,745 16,745 - 16,745 - - |
Totals £ 601,684 235,033 10,792 245,825 355,859 366,651 |
|---|---|---|---|
Included in cost or valuation of land and buildings is freehold land of £150,000 (2019 - £150,000) which is not depreciated.
14. FIXED ASSET INVESTMENTS
| FIXED ASSET INVESTMENTS | |
|---|---|
| Listed | |
| Investments | |
| £ | |
| MARKET VALUE | |
| At 1 January 2020 | 323,042 |
| Change in market value | (31,444) |
| At 31 December 2020 | 291,598 |
| NET BOOK VALUE | |
| At 31 December 2020 | 291,598 |
| At 31 December 2019 | 323,042 |
There were no investment assets outside the UK.
Equity Income Trust Accumulation units, included in the above and valued at £14,175 are held as a restricted fund representing a maintenance fund for Topstones.
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
| 15. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other debtors Equipment store service charge & surplus Topstones souvenirs stock International event in advance Prepayments - Insurance 16. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other creditors Independent examination & accountancy Deferred grants 17. CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR Deferred grants 18. ANALYSIS OF NET ASSETS BETWEEN FUNDS Unrestricted Restricted funds funds £ £ Fixed assets 355,859 - Investments 277,423 14,175 Current assets 339,260 31,250 Current liabilities (22,275) - Long term liabilities (10) - 950,257 45,425 |
31.12.20 £ 100 - 7,518 6,565 4,332 18,515 31.12.20 £ 14,507 4,314 3,454 22,275 31.12.20 £ 10 31.12.20 Total funds £ 355,859 291,598 370,510 (22,275) (10) 995,682 |
31.12.19 £ - 3,538 7,239 2,800 4,207 17,784 31.12.19 £ 8,515 4,314 3,454 16,283 31.12.19 £ 3,464 31.12.19 Total funds £ 366,651 323,042 293,699 (16,283) (3,464) 963,645 |
|---|---|---|
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
19. MOVEMENT IN FUNDS
| Net movement At 1.1.20 in funds £ £ Unrestricted funds General fund 902,622 2,635 Designated fund - Rolling Maintenance Programme 45,000 - 947,622 2,635 Restricted funds Donation for providing a maintenance fund 16,023 (1,848) Donation for future Topstones project - 31,250 16,023 29,402 TOTAL FUNDS 963,645 32,037 Net movement in funds, included in the above are as follows: Incoming Resources resources expended £ £ Unrestricted funds General fund 165,736 (133,505) Restricted funds Donation for providing a maintenance fund - - Donation for future Topstones project 31,250 - 31,250 - TOTAL FUNDS 196,986 (133,505) |
Transfers between At funds 31.12.20 £ £ (5,000) 900,257 5,000 50,000 - 950,257 - 14,175 - 31,250 - 45,425 - 995,682 Gains and Movement losses in funds £ £ (29,596) 2,635 (1,848) (1,848) - 31,250 (1,848) 29,402 (31,444) 32,037 |
|---|---|
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
19. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| At 1.1.19 £ Unrestricted funds General fund 858,091 Designated fund - Rolling Maintenance Programme 40,000 Designated fund - Donation towards improvements at Princess Road East 1,957 900,048 Restricted funds Donation for providing a maintenance fund 13,262 TOTAL FUNDS 913,310 Comparative net movement in funds, included in the above Incoming resources £ Unrestricted funds General fund 234,652 Restricted funds Donation for providing a maintenance fund - TOTAL FUNDS 234,652 |
Net Transfers movement between At in funds funds 31.12.19 £ £ £ 47,574 (3,043) 902,622 - 5,000 45,000 - (1,957) - 47,574 - 947,622 2,761 - 16,023 50,335 - 963,645 are as follows: Resources Gains and Movement expended losses in funds £ £ £ (216,792) 29,714 47,574 - 2,761 2,761 (216,792) 32,475 50,335 |
|---|---|
Restricted funds
The restricted fund was originally £10,000 provided for the upkeep of Topstones. It is invested in specific units.
continued...
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The Guide Association - Leicestershire Trading as Girlguiding Leicestershire
Notes to the Financial Statements - continued for the Year Ended 31 December 2020
19. MOVEMENT IN FUNDS - continued
Designated Funds
The rolling maintenance programme is for Princess Road East into which is put £5,000 a year. This will be called upon, together with some more to repair a flat roof at the back of the building which has been under discussion for some time.
Transfers between funds
Transfers are made between the funds to bring them in line with the expenditure that is transferred between the general and the designated funds during the year.
20. FINANCIAL COMMITMENTS
The Association had total guarantees and commitments at the balance sheet date of £1,534 (2019 - £2,004).
21. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 December 2020 and 31 December 2019.
This page does not form part of the statutory financial statements
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