**MELTON MOWBRAY AND DISTRICT SCOUT COUNCIL**
**TRUSTEES REPORT FOR THE YEAR ENDED 28[TH] FEBRUARY 2022**
**Financial Statements for the Year Ended 28[th] February 2022**
1
**MELTON MOWBRAY AND DISTRICT SCOUT COUNCIL**
**TRUSTEES REPORT FOR THE YEAR ENDED 28[TH] FEBRUARY 2022**
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CONTENTS
Trustees Report 3 - 5
Financial Statements 6 – 12
Accounts Examiner’s Report 13
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**MELTON MOWBRAY AND DISTRICT SCOUT COUNCIL**
## **TRUSTEES REPORT FOR THE YEAR ENDED 28[TH] FEBRUARY 2022**
## **REFERENCE AND ADMINISTRATION DETAILS**
Charity Registration Numbers Registered as Melton Mowbray & 521768 District Scout Council Leicestershire County Scout Council 521780 Charity’s Principal Address 133 Sandy Lane Melton Mowbray Leicester LE13 0AW Administration and Treasurer’s Address 133 Sandy Lane Melton Mowbray Leicester LE13 0AW **TRUSTEES** Ex-Officio - District Chairman Chris Dalby Appointment District Commissioner Ian Cliffe District Secretary Sonia Gant District Treasurer Derek Fraser Elected – Mike Gant Lucy Sparling Appointment Charlotte Ball Lindsay Walker Nominated Sarah-Jane O’Connor Tony Daley Appointments Barbara Fraser Peter Treadwell **BANKERS** TSB Bank plc High Street Melton Mowbray, Leics
3
**MELTON MOWBRAY AND DISTRICT SCOUT COUNCIL**
## **TRUSTEES REPORT FOR THE YEAR ENDED 28[TH] FEBRUARY 2022**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing Body**
The Charity is administered and managed by the Trustees. Melton Mowbray & District Scout Council is the electoral body which supports Scouting in Melton Mowbray District and is part of the Scout Association of the UK.
The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Charity’s aims and objectives.
## **Recruitment and Appointment of Trustees**
The power to appoint new Trustees is vested in the Trustees. The Ex-Officio Trustees consist of the District Commissioner; appointed by the County Commissioner of the Leicestershire County Scout Council; The Chair; appointed by the District Commissioner; The Treasurer and Secretary; Elected members stand for election at the Annual General meeting and are elected by the \district Scout Council to take on the role; there are usually four to six in number; Nominated Members are nominated by the District Commissioner in partnership with the District Chair and approved at the Annual general meeting; there must be no more Nominated members than Elected members.
## **TRUSTEES**
The Trustees met in committee five times during the year, at 4 regular quarterly meetings.
At each meeting the Trustees were well represented.
## **RISK MANAGEMENT**
The Trustee board is aware of all risks to which the charity is exposed and these are reviewed regularly.
## **OBJECTIVES AND ACTIVITIES**
The objectives include managing the District finances, providing sufficient resources for Scouting to operate in the District, promoting the development of Scouting locally, ensuring young people are involved in decision making locally at all levels and managing and implementing the safety policy in the District
.
4
**MELTON MOWBRAY AND DISTRICT SCOUT COUNCIL**
## **TRUSTEES REPORT FOR THE YEAR ENDED 28[TH] FEBRUARY 2022**
## **ACHIEVEMENTS AND PERFORMANCE**
The Charity provides public benefit by working with all the Scout groups in the District and through its ownership and management of a 3·5 acre camp site called Holwell Pastures located just outside Melton town. The site is rented to many youth organisations including Scouts, Guides, Church groups, schools and colleges.
## **FINANCIAL REVIEW**
Attached is a Finance Report for the year, examined by the Trust’s Examiner. These have been drawn up in accordance with SORP and accounting standards. The Trust receives income by way of capitation received from District Scout Groups etc plus renting out Holwell Pastures camp site facilities
The Trustees disburse its income by way of maintaining, operating and improving Holwell Pasture camp site and by supporting the activities of the District Scout Groups The Trust maintains a policy of holding a financial reserve.
## **Details of Funds materially in deficit**
None in deficit.
## **PLANS FOR FUTURE PERIODS**
The charity plans continuing the activities outlined above in the forthcoming years subject to satisfactory funding arrangements.
Chris Dolby Chairman Date:
5
## **MELTON MOWBRAY AND DISTRICT SCOUT COUNCIL**
## **RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 28TH FEBRUARY 2022**
|**GENERAL FUND**
2022
£
**Receipts**
Membership subscriptions
17,157.00
Less paid
(13,785.80)
Net membership fees
3,371.20
Bank interest received
199.58
Agency Commission
456.04
Badges, books and certificate receipts
179.29
Donations: Melton Mowbray Rotary Club
Ida Snodin Trust
Eurojam repayment
100.00
Melton lottery
534.00
Thorpe Satchville Group Funds allocated to fund new drive at Holwell
District Cubs income
0.00
Past funds from badge sales
4,840.11|2021
£
20,839.50
(16,086.00)|
|---|---|
||4,753.50
160.60
30.32
138.10
100.00
150.00
0.00
581.00
4,243.98
0.00
97.49|
||10,254.99|
- 6 -
## **MELTON MOWBRAY AND DISTRICT SCOUT COUNCIL**
## **RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 28TH FEBRUARY 2022**
|**GENERAL FUND (CONTD)**
**Payments**
Badges, books and certificates
Admin expenses
District meeting costs
Donation in memoriam
Payment made on behalf of Long Clawson Group
Parades & Commemorations
Holwell drive and pipework
Video & DVD licence for District units
Misc expenditure
Deposit paid for work to be done on Drive/toilets at Holwell
**Total payments for the year**
**Net surplus (deficit) for the year**
**Funds brought forward**
**Funds carried forward**
**Less: Amount transferred to Building Fund**
**Funds carried forward as adjusted for transfer**|2022
255.24
137.45
106.61
444.21
30.00
4,622.34
179.77
25.50
5,801.12
(961.01)
44,687.75
43,726.74
60,000.00
(16,273.26)|2021
9.00
9.99
0.00
50.00
0.00
0.00
0.00
154.98
0.00
841.80|
|---|---|---|
|||1,065.77|
||||
|||9,189.22|
|||56,277.58|
|||65,466.80|
|||20,779.05|
|||44,687.75|
- 7 -
## **MELTON MOWBRAY AND DISTRICT SCOUT COUNCIL**
## **RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 28TH FEBRUARY 2022**
|**HOLWELL PASTURES CAMP ACCOUNT**
2022
£
**Receipts**
Holwell rents
10,079.50
Water
127.80
Shooting
172.00
Archery
260.00
Income from Zip-line
-
Climbing Tower
1,397.00
Holwell camp badge receipts
49.30
Leicester Scout Council - PPE Equipment Grant
0.00
Melton Borough Council / Scouting Covid Grants
11,717.00
Proceeds from surplus equipment to fund Wardens Cabin alterations
0.00
23,802.60
**Payments**
Water
279.88
Shooting
Archery
39.12
Badges
Climbing Tower
3,351.16
Holwell drive and pipework - balance
120.00
Grass cutting
504.00
Holwell maintenance (less income)
5,344.31
Alterations to Wardens Cabin
0.00
Service costs(Fire extinguisher, boiler/cooker & MT Hut door service
1,127.31
Insurance
933.18
Electric
1,110.61
Gas
507.94
Website
143.86
Admin expenses
17.94
Covid-19 PPE equipment costs costs
0.00
Business Rates
1,837.34
**Total payments for the year**
15,316.65
**Net Camp Site surplus (deficit) for the year**
8,485.95
Funds brought forward
5,157.93
**Funds carried forward**
13,643.88|2021
£
450.50
80.00
0.00
0.00
0.00
50.00
30.00
250.00
5,675.00
290.00
0.00|
|---|---|
||6,825.50|
||129.80
0.00
0.00
0.00
2,599.71
0.00
504.00
1,528.43
365.11
745.68
932.89
636.77
694.33
211.01
0.00
279.04|
||8,626.77|
|||
||(1,801.27)|
||6,959.20|
||5,157.93|
-8-
## **MELTON MOWBRAY AND DISTRICT SCOUT COUNCIL**
## **RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 28TH FEBRUARY 2022**
|**RESTRICTED FUNDS**
**Designated Fund - Building Fund**
Funds brought forward (Note 2)
Less costs Building costs
Less amount transferred from General Fund
**Funds carried forward**|2022
£
60,000.00
0.00
60,000.00
60,000.00
0.00|2021
£
(80,779.05)
0.00|
|---|---|---|
|||(80,779.05)
(20,779.05)|
|||(60,000.00)|
- 9 -
## **MELTON MOWBRAY AND DISTRICT SCOUT COUNCIL**
## **RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 28TH FEBRUARY 2022**
|**Beaver's Fund**
Monies held
**Scouts & Explorers Fund**
Funds brought forward
Surplus from Cardboard Camp
Monies held
**Cubs Fund**
Funds brought forward
Income: District cub activities
**Less costs**
District cub activities
Monies held
**Jamboree Fund**
Funds brought forward
Repayment
Monies held|2022
£
190.47
73.42
0.00
73.42
520.09
89.00
609.09
21.16
587.93
4,800.00
0.00
4,800.00|2021
£
190.47|
|---|---|---|
|||50.00
23.42|
|||73.42|
|||891.06
35.00|
|||926.06
405.97|
|||520.09|
|||4,800.00
0.00|
|||4,800.00|
- 10-
## **MELTON MOWBRAY AND DISTRICT SCOUT COUNCIL**
## **STATEMENT OF ASSETS AND LIABILITIES AS AT 28TH FEBRUARY 2022**
|**GENERAL FUND**
**Monetary assets**
TSB Bank current account - Holwell Pastures Camp
TSB Bank deposit account
Cambridge & Counties Bank
TSB Bank current account - General Account
TSB Bank
**Total monetary assets**
**Non-monetary assets (Note 3)**
Buildings Holwell Camp Site
Scouting equipment
Climbing Tower
Badge secretary's' stock
**Total non-monetary assets**
**FUNDS**
Building Fund
Loan - Leicester Scout Council
NOTE 1
Scouts & Explorers
Cubs
Melton District Beavers
Jamboree fund
General Fund
Holwell Pastures Camp account
**Total Funds**|2022
2021
£
£
13,643.88
5,157.93
66.34
66.23
13,999.80
13,800.33
15,305.68
16,398.43
6.74
6.74
43,022.44
35,429.66
475,000.00
475,000.00
27,400.00
27,400.00
31,000.00
31,000.00
302.50
602.25
533,702.50
534,002.25
0.00
(60,000.00)
40,000.00
40,000.00
40,000.00 (20,000.00)
73.42
73.42
587.93
520.09
190.47
190.47
4,800.00
4,800.00
45,651.82
(14,416.02)
(16,273.26)
44,687.75
13,643.88
5,157.93
43,022.44
35,429.66|2021
£
5,157.93
66.23
13,800.33
16,398.43
6.74|
|---|---|---|
|||35,429.66|
|||475,000.00
27,400.00
31,000.00
602.25|
|||534,002.25|
||||
|||(14,416.02)
44,687.75
5,157.93|
|||35,429.66|
These accounts were approved by the trustees on Signed on behalf of the Trustees: Chris Dolby
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## **MELTON MOWBRAY AND DISTRICT SCOUT COUNCIL**
## **STATEMENT OF ASSETS AND LIABILITIES AS AT 28TH FEBRUARY 2022**
## **GENERAL FUND**
## **NOTES TO ACCOUNTS**
## 1 Loan - Leics Scout Council
This is an interest free loan. Capital is not repayable until after two years after the first renting out of the new building. It is then to be repaid by annual instalments of £4,500. The date of the first repayment has been revised to March 2022
## 2. Building Fund deficit
In order to simplify the accounts, a decision has been taken to consolidate the Building Fund deficit within the General Fund
## 3. Non-monetary assets
The non-monetary assets have not been revalued
-12-
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF MELTON MOWBRAY AND DISTRICT SCOUT COUNCIL**
I report to the charity trustees on my examination of the accounts of the above charity for the year ended 28th February 2022.
## Responsibilities and the basis of my report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## Independent Examiner's Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with my examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records
I have no concerns and have come across no other matters in accordance with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to breached.
Trevor Sanders 2, Torrance Drive
Melton Mowbray Leics LE13 1HR
Date: 10th May 2022
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## **MELTON MOWBRAY AND DISTRICT SCOUT COUNCIL Charity No 521768**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF**
## **MELTON MOWBRAY AND DISTRICT SCOUT COUNCIL**
I report to the charity trustees on my examination of the accounts of the above charity for the year ended 28th February 2022.
## Responsibilities and the basis of my report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## Independent Examiner's Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with my examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records
I have no concerns and have come across no other matters in accordance with the examination to which attention should be drawn in this report in order to enable a proper understanding of the
accounts to breached.
Trevor Sanders
2, Torrance Drive Melton Mowbray Leics LE13 1HR
Date: 10th May 2022