Docusign Envelope ID: DF7B0D0E-A2AF-8B10-828C-FE99C777B0E3
## **1[ST] Bowden’s Scout Group**
Trustees’ Annual Report and Accounts
For the year ended 31 March 2025
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Docusign Envelope ID: DF7B0D0E-A2AF-8B10-828C-FE99C777B0E3
## **1[st] Bowden’s Scout Group**
|Trustees' Annual Report|3-9|
|---|---|
|Independent Examiners Report|10-11|
|Receipts and Payments Accounts|12|
|Statement of Assets and Liabilities|13|
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Docusign Envelope ID: DF7B0D0E-A2AF-8B10-828C-FE99C777B0E3
## **Trustees' Annual Report for the period**
Period start date Period end date 01 04 24 31 03 25
**From To**
## Section A Reference and administration details
**Charity name** 1st Bowden’s Scout Group
**Other names charity is known by**
**Registered charity number (if any)** 521767
**Charity's principal address** The Scout Hut, Rectory Lane
Little Bowden Market Harborough **Postcode LE16 8AS**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or
Dates acted if not for
Trustee name Office (if any) body) entitled to appoint
whole year
trustee (if any)
1 John Cooper Chairman
2 Liz McMillan Treasurer Until 28/11/25
Martyn Houghton Assistant Group Scout
3
Leader
4 Johanna Osborne Group Scout Leader
5 Elizabeth Riley Treasurer From 28/11/25
6 Chris Gilliam Elected Member
7 Ian Birch Elected Member
8 Dani Harrison Elected Member
9 Isabel Dupey Elected Member Until 28/11/25
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
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|||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|
|---|---|---|---|
|||**Name**
**Dates acted if not for whole year**||
|||||
|||||
|||||
## **Names and addresses of advisers (Optional information)**
**----- Start of picture text -----**
Type of adviser Name Address
Independent Examiner Eddie Harman 7 Coleridge Way, LE16 8FL
**----- End of picture text -----**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
The Group's governing documents are those of the The Scout Type of governing document Association. They consist of a Royal Charter, which in turn gives (eg. trust deed, constitution) authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all How the charity is constituted Scouts. (eg. trust, association, company) The Trustees are appointed in accordance with the Policy Organisation Trustee selection methods and Rules of the Scout Association.
- (eg. trust, association, company)
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity Trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and Trustees (including 5 Elected Members) and normally meets every 3 months.
Members of the Trustee Board complete a training module - _'Being a Scouts Trustee'_ within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is wellmanaged, risks are assessed and mitigated, buildings and
equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.
**Risk and Internal Control**
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The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.
The Group, through the capitation fees contribute to The Scout Association national insurance policy.
## **Section C Objectives and activities**
**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.
## **The Values of Scouting**
As Scouts we are guided by these values: **Integrity –** We act with integrity; we are honest, trustworthy and loyal. **Respect –** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief –** We explore our faiths, beliefs and attitudes. **Summary of the objects of the Co-operation –** We make a positive difference; we co-operate with **charity set out in its governing** others and make friends. **document**
## **The Scout Method**
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: -enjoy what they are doing and have fun -take part in activities indoors and outdoors -learn by doing -share in spiritual reflection -take responsibility and make choices -undertake new and challenging activities -make and live by their Promise
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A full programme of activities for all sections is implemented incorporating all aims of The Scout Association in the development of young people. The Trustees confirm that they have had regard to the Charity Commission’s guidance on public benefit.
The Group meets the Charity Commission’s public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
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## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Promoting the development of young people aged 4 to 14 years and enabling them to achieve their full potential.
We are all volunteers, both the young leaders and the adults. Each week we deliver a varied and exciting programme to scouts from the age of 4 to 14, five nights a week. These young leaders and adults serve as role models and provide life-changing opportunities to children and teens while inspiring them to become their best selves.
Our Skills for Life approach, include both physical and mental activities to help promote better well-being, as well as awareness of our community and environment. Our youth members also include vulnerable members including those with both physical and mental health challenges.
One measure of our success is the number of youth members whom then become Young Leaders and even then stay with us to become adult leaders themselves.
We have section meetings every night of the week for our 188 youth members whom range from 4 through to 14 years old, with most of these youth members living in Harborough, Little and Great Bowden. 16% of our youth members having either complex medical, mental, sensory and development needs. We also have 22 young leaders, aged 14 to 18 years old, whom have chosen to volunteer with our younger sections to help pass on their Scouting experience. Along with 60 adult volunteers.
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## **Section E Financial review**
## **Reserves Policy**
**Brief statement of the charity’s policy on reserves**
The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months average running costs, circa £10,000.
Amounts in excess of the reserves policy will be used to fund the construction of the new scout hut for which planning and development are currently being sourced.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Financial Position**
The financial results for the year are set out on the attached
## **Investment Policy**
The Group does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low-risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements.
## **Going Concern**
At the time of approving the accounts the Trustees have a reasonable expectation that the Scout Group has adequate resources to continue in operations for the foreseeable future.
## **Section F Other optional information**
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## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position**
**(eg Secretary, Chair)**
**Date**|||
|---|---|---|
||||
||John Cooper|Elizabeth Riley|
||||
||Chairman|Treasurer|
||||
||
5/18/2026|5/18/2026|
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Docusign Envelope ID: DF7B0D0E-A2AF-8B10-828C-FE99C777B0E3
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** 1[st] Bowdens Scout Group **On accounts for the year** 31[st] March 2024 **Charity no** 521767 **ended (if any) Set out on pages** 3 & 4 (remember to include the page numbers of additional sheets)
**Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
- **Basis of independent** My examination was carried out in accordance with general Directions given **examiner’s statement** by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
**Independent** In connection with my examination, no material matters have come to my **examiner's statement** attention (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Charities Act or
- the accounts do not accord with the accounting records
I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**|EJHarman|1st April 2026|
|---|---|---|
||||
||Edward Harman||
||||
||MAAT||
**Address:** 7 Coleridge Way, LE16 8FL
Docusign Envelope ID: DF7B0D0E-A2AF-8B10-828C-FE99C777B0E3
|**Section B**|**Disclosure**|
|---|---|
|**Give here brief details of**
**any items that the**
**examiner wishes to**
**disclose**.|Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts: directions and guidance for
examiners).|
||None|
Docusign Envelope ID: DF7B0D0E-A2AF-8B10-828C-FE99C777B0E3
**----- Start of picture text -----**
Charity Name No (if any)
1st Bowdens Scout Group
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01-Apr-24 31-Mar-25
**----- End of picture text -----**
**----- Start of picture text -----**
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Net membership subscriptions retained 25,568 - - 25,568 15,065
Trips and activities 60,352 - - 60,352 20,439
Donations 8,157 - 8,157 -
Fundraising 1,577 - - 1,577 -
Sales of Goods - - - - -
Gift aid and repayment interest 10,203 - - 10,203 -
Interest received 796 - - 796 764
Grants - - - - -
Sub total (Gross income for
AR) [ 106,653 ] - - 106,653 36,268
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 106,653 - - 106,653 36,268
A3 Payments
Badges 2,192 - - 2,192 4,943
Uniforms 180 - - 180 766
Training - - - - 120
Utilities 1,576 - - 1,576 2,106
Maintenance 1,043 - - 1,043 2,136
Squirrel Expenses 245 - - 245 195
Beaver Expenses 814 - - 814 362
Cub Expenses 195 - - 195 169
Scout Expenses 94 - - 94 1,266
Group Expenses 1,023 - - 1,023 -
Capitation 10,920 - - 10,920 10,680
Administration Expenses 140 - - 140 710
Fundraising Costs - - - - -
Merchandise - - - - -
Insurance 936 - - 936 1,381
Rent 100 - - 100 100
Legal & professional - lease costs - - - - 10,690
Trip, activities and camp expenses 27,470 - - 27,470 18,825
Bank Charges 1,860 - - 1,860 390
Profit or loss on foreign exchange - - - - -
Sub total [ 48,788 ] - - 48,788 54,839
A4 Asset and investment
purchases, (see table)
Equipment for activities 1,188 - - 1,188
- - - -
Sub total [ 1,188 ] - - 1,188 -
Total payments 49,976 - - 49,976 54,839
Net of receipts/(payments) 56,677 - - 56,677 - 18,571
A5 Transfers between funds - - - - -
A6 Cash funds last year end 70,891 - - 70,891 89,462
Cash funds this year end 127,568 - - 127,568 70,891
**----- End of picture text -----**
Docusign Envelope ID: DF7B0D0E-A2AF-8B10-828C-FE99C777B0E3
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
Equipment
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Gift aid due but not all claimed yet
**Details**
WISE Current Account
CAF Gold Reserve Account (hut)
WISE Camp Contingency
WISE KISC 2026
WISE Memorial Fund
CAF Cash Account
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**2,085**
**-**
**32,963**
**-**
**2,037**
**-**
**14,626**
**-**
**70,855**
**-**
**5,000**
**-**
**127,566**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**5,012**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
John Cooper
Lizzie Riley|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
5/18/2026
5/18/2026|