Docusign Envelope ID: 88D2CB45-035D-463D-8C47-AA23E300A9FC
1st Bowdens Scout Group
Trustees' Annual Report and Accounts
For the year ended 31 March 2024
Docusign Envelope ID: 88D2CB45-035D-463D-8C47-AA23E300A9FC
1st Bowdens Scout Group
| Trustees' Annual Report | 1 - 6 |
|---|---|
| Independent Examiners Report | 7 |
| Receipts and Payments Accounts | 8 |
| Statement of Assets and Liabilities | 9 |
Docusign Envelope ID: 88D2CB45-035D-463D-8C47-AA23E300A9FC
Trustees' Annual Report
For the period
----- Start of picture text -----
From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
Section A Reference and administration details
Charity name 1st Bowdens Scout Group
Registered charity number 5 2 1 7 6 7
Charity’s principal address The Scout Hut, Rectory Lane
Little Bowden
Market Harborough, Leicestershire
Postcode L E 1 6 8 A S
----- End of picture text -----
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Daniela Harrison Elected Member Elected Member Ian Birch until 15/09/2023 until 15/09/2023 Johanna Osborne David Sawford David Boulton Chris Gillam Isabel Dupey Chairman Assistant Scout Leader Elected Member Elected Member John Cooper Group Scout Leader Elected Member Elected Member Liz McMillan Martyn Houghton Treasurer Trustee Name Dates acted if not for whole year Office (if any) |
|---|---|
Names and addresses of advisers
| Type of advisor | Name | Address | |
|---|---|---|---|
| Independent Examiner | Paul Barnett of Newby | 110 Regent Road, Leicester, | |
| Castleman LLP | LE1 7LT | ||
Page 1
Docusign Envelope ID: 88D2CB45-035D-463D-8C47-AA23E300A9FC
Trustees' Annual Report For the period
From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
How the charity is constituted
(e.g. trust, association, company)
Trustee selection methods
Additional governance issues
----- Start of picture text -----
The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are common
to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is managed by the Group Trustee Board, the members
of which are the ‘Charity Trustees’ of the Scout Group which is an
educational charity. As charity Trustees they are responsible for
complying with legislation applicable to charities. This includes the
registration, keeping proper accounts and making returns to the
Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and Trustees
(including 5 Elected Members) and normally meets every 3
months.
Members of the Trustee Board complete a training module - 'Being
a Scouts Trustee' within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-
managed, risks are assessed and mitigated, buildings and
equipment are in good working order, and everyone follows legal
requirements and the organisation's policies and rules. Their
support helps other volunteers run high-quality and safe
programmes that gives young people skills for life.
Risk and Internal Control
The Group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and comprehensive insurance policies to ensure that
insurable risks are covered.
The Group, through the capitation fees contribute to The Scout
Association national insurance policy.
----- End of picture text -----
Page 2
Docusign Envelope ID: 88D2CB45-035D-463D-8C47-AA23E300A9FC
Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
| Section C | Objectives and activities |
|---|---|
| Public benefit statement Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. A full programme of activities for all sections is implemented incorporating all aims of The Scout Association in the development of young people. The Trustees confirm that they have had regard to the Charity Commission's guidance on public benefit. The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
Page 3
Docusign Envelope ID: 88D2CB45-035D-463D-8C47-AA23E300A9FC
Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
Promoting the development of young people aged 4 to 14 years and enabling them to achieve their full potential. We are all volunteers, both the young leaders and the adults. Each week we deliver a varied and exciting programme to scouts from the age of 4 to 14, five nights a week. These young leaders and adults serve as role models and provide life-changing opportunities to children and teens while inspiring them to become their best selves. Our Skills for Life approach, include both physical and mental activities to help promote better well being, as well as awareness of our community and environment. Our youth members also include vulnerable members including those with both physical and mental health challenges. One measure of our success is the number of youth members whom then become Young Leaders and even then stay with us to become adult leaders themselves. We have section meetings every night of the week for our 177 youth members whom range from 4 through to 14 years old, with over 91% of these youth members living in Harborough, Little and Great Bowden. 16% of our youth members having either complex medical, mental, sensory and development needs. We also have 19 young leaders, aged 14 to 18 years old, whom have chosen to volunteer with our younger sections to help pass on their Scouting experience. Along with 47 Adult volunteers. |
Page 4
Docusign Envelope ID: 88D2CB45-035D-463D-8C47-AA23E300A9FC
Trustees' Annual Report
For the period
From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4
| Section E | Financial Review |
|---|---|
| Further financial review details (optional information) Brief statement of the charity’s policy on reserves |
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 6 months average running costs, circa £10,000. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. The Group does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Financial Position Investment Policy The financial results for the year are set out on pages 8 to 9. Amounts in excess of the reserves policy will be used to fund the construction of the new scout hut for which planning and development are currently being sourced. Going concern At the time of approving the accounts the Trustees have a reasonable expectation that the Scout Group has adequate resources to continue in operation for the foreseeable future. Reserves Policy |
Page 5
Docusign Envelope ID: 88D2CB45-035D-463D-8C47-AA23E300A9FC
Trustees' Annual Report For the period From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4 a a ee Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them)
ee Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Ce John Cooper Lizzie Riley Position (eg Secretary, Chair) Ce Chairman Treasurer Date Ct tT tt tT] 22-11-2025 22-11-2025
Page 6
Docusign Envelope ID: 88D2CB45-035D-463D-8C47-AA23E300A9FC
Independent examiner's report on the accounts
Report to the trustees/ 1st Bowdens Scout Group members of On accounts for the 31 March 2024 Charity no 521767 year ended Set out on pages 8 to 9 Responsibilities and As the charity trustees, you are responsible for the preparation of the accounts in basis of independent accordance with the requirements of the Charities Act 2011 (‘the Act’). examiner's report I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's I have completed my examination. I confirm that no material matters have come to statement my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the charity as required by section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
| Name: Address: Relevant professional qualification(s) or body (if any): Signed: |
Paul Barnett of Newby Castleman LLP 110 Regent Road Leicester LE1 7LT FCCA Date: |
|
|---|---|---|
Page 7
Docusign Envelope ID: 88D2CB45-035D-463D-8C47-AA23E300A9FC
1st Bowdens Scout Group Receipts and Payments Account
For the period from
Period start date
Period end date To 01-Apr-23 31-Mar-24
Section A Receipts and payments
----- Start of picture text -----
Unrestricted
Restricted funds Total funds Last year
funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Net membership subscriptions retained 15,065 - 15,065 18,729
Trips and activities 20,439 - 20,439 10,417
Donations - - - 80
Fundraising - - - 1,764
Sale of goods - - - -
Gift aid and repayment interest - - - -
Interest received 764 - 764 36
Grants - - 4,400
Sub total (Gross income for AR) 36,268 - 36,268 35,426
A2 Asset and investment sales, (see table).
- - -
- - - -
Sub total - - - -
Total receipts 36,268 - 36,268 35,426
A3 Payments
Badges 4,943 - 4,943 3,705
Uniforms 766 - 766 1,492
Training 120 - 120 558
Utilities 2,106 - 2,106 1,665
Maintenance 2,136 - 2,136 669
Squirrel expenses 195 - 195 266
Beaver expenses 362 - 362 543
Cub expenses 169 - 169 192
Scout expenses 1,266 - 1,266 1,325
Group expenses - - - 5,378
Capitation 10,680 - 10,680 9,542
Administration expenses 710 - 710 781
Fundraising costs - - - -
Merchandise - - - -
Insurance 1,381 - 1,381 796
Rent 100 - 100 100
Legal & professional - lease costs 10,690 10,690 -
Trips, activities and camp expenses 18,825 18,825 67,241
Bank charges 390 - 390 265
Profit or loss on foreigh exchange - - 0 (1,135)
Sub total 54,839 - 54,839 93,383
A4 Asset and investment purchases, (see table)
Equipment for activities - - - 2,262
- - - -
Sub total - - - 2,262
Total payments 54,839 - 54,839 95,645
Net of receipts/(payments) (18,571) - (18,571) (60,219)
A5 Transfers between funds - -
A6 Cash funds last year end 89,462 - 89,462 149,681
Cash funds this year end 70,891 - 70,891 89,462
----- End of picture text -----
Page 8
Docusign Envelope ID: 88D2CB45-035D-463D-8C47-AA23E300A9FC
1st Bowdens Scout Group Statement of Assets and Liabilities
----- Start of picture text -----
||||||
|---|---|---|---|---|
|For the period|Period start date|Period end date|
|To|
|from|01-Apr-23|31-Mar-24|
|<<|Section B Statement of assets and liabilities at the end of the period|
|Unrestricted|Restricted|
|Categories|Details|funds|funds|
|to nearest £|to nearest £|
|B1 Cash funds|Bank current account|2,668|-|
|Business reserve account|56,829|-|
|Wise GBP account|24|
|Wise reserve account|1,737|-|
|Wise "Hut" account|3,986|
|Wise "KISC 2026" account|5,626|
|Camp cash account|21|-|
|—Z=|Total cash funds|70,891|-|
|(agree balances with receipts and payments account(s))|OK|OK|
|Unrestricted|Restricted|
|funds|funds|
|Details|to nearest £|to nearest £|
|B2 Other monetary assets|Gift aid due but not all claimed yet|14,540|-|
|Subscriptions debtor|16,099|-|
|—|-|-|
|Fund to which|Current value|
|Details|asset belongs|Cost (optional)|(optional)|
|B3 Investment assets|-|-|
|-|-|
|———j-|-|-|
|Fund to which|Current value|
|Details|asset belongs|Cost (optional)|(optional)|
|B4 Assets retained for the|Equipment|Unrestricted|11,063|-|
|charity’s own use|Professional fees regarding new hut|Unrestricted|1,194|-|
|———j-|-|-|
|Fund to which|Amount due|When due|
|Details|liability relates|(optional)|(optional)|
|B5 Liabilities|Fees on subscription income|Unrestricted|495|
|-|
|-|
|——j-|
|Signed by one or two trustees on|Signature|Print Name|Date of approval|
|behalf of all the trustees|
|John Cooper (Chairman)|22-11-2025|
|Lizzie Riley (Treasurer)|22-11-2025|
|ee|-—_—|
----- End of picture text -----
Page 9