# **1st Bowdens Scout Group** **Trustees' Annual Report and Accounts** **For the year ended 31 March 2021** ## **1st Bowdens Scout Group** |Trustees' Annual Report|1 - 6| |---|---| |Independent Examiners Report|7| |Receipts and Payments Accounts|8| |Statement of Assets and Liabilities|9| ## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1
Section A Reference and administration details
Charity name 1st Bowdens Scout Group
Registered charity number 5 2 1 7 6 7
Charity’s principal address The Scout Hut, Rectory Lane
Little Bowden
Market Harborough, Leicestershire
Postcode L E 1 6 8 A S
**----- End of picture text -----**
Names of the charity trustees who manage the charity |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|David Sawford
Johanna Osborne
Chairman
Elected member
John Cooper
Assistant Scout Leader
Group Scout Leader
Madie Bransby
Simon Ingram-Hawkes
Treasurer
**Trustee Name**
**Dates acted if not for**
**whole year**
**Office (if any)**| |---|---| ## Names and addresses of advisers |Type of advisor|Name|Address| |---|---|---| |Independent Examiner|Paul Barnett of Newby|110 Regent Road, Leicester,| ||Castleman LLP|LE1 7LT| |Bankers|National Westminster|21 St Mary's Road, Market Harborough,| ||Bank plc|LE16 7DY| |||| |||| Page 1 From (start date) **0 1 0 4 2 0** to end date **3 1 0 3 2 1** ## Trustees' Annual Report ## For the period ## **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted (e.g. trust, association, company) Trustee selection methods Additional governance issues |The Group is a trust established under its rules which are common| |---| |to all Scouts.| || |The Trustees are
appointed in accordance with
the Policy,| |Organisation and Rules of The Scout Association.| || |The Group is managed by the Group Executive Committee, the| |members of which are the ‘Charity Trustees’ of the Scout Group| |which is an educational charity. As charity Trustees they are| |responsible for complying with legislation applicable to charities.| |This includes the registration, keeping proper accounts and making| |returns to the Charity Commission as appropriate.| |The
Committee
consists
of
5
independent
representatives:| |Chairman, Treasurer, Elected Member and the 2 Group Scout| |Leaders together with individual section leaders and meets every 3| |months.| |Members of the Executive Committee complete a training module -| |_'Essential Information for Executive Committee'_ within the first 5| |months of joining the committee.| |This Group Executive Committee exists to support the Group Scout| |Leader in meeting the responsibilities of the appointments and is| |responsible for:| |The maintenance of Group property;| |The raising of funds and the administration of Group finance;| |The insurance of persons, property and equipment;| |Group public occasions;| |Assisting in the recruitment of leaders and other adult support;| |Appointing any sub committees that may be required;| |Appointing Group Administrators and Advisors other than those| |who are elected.| |**Risk and Internal Control**| |The Group has in place systems of internal controls that are| |designed
to
provide
reasonable
assurance
against
material| |mismanagement
or loss, these include 2 signatories for all| |payments and comprehensive insurance policies to ensure that| |insurable risks are covered.| |The Group, through the capitation fees contribute to The Scout| |Association national insurance policy.| Page 2 ## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 0** to end date **3 1 0 3 2 1** |**Section C**|**Objectives and activities**| |---|---| |Public benefit statement
Summary of the main activities in
relation to these objects
Summary of the objects of the charity
set out in its governing document|**The Purpose of Scouting**
The purpose of the Group is to promote the development of young
people in achieving their full physical, intellectual, social and
spiritual potentials, as individuals, as responsible citizens and as
members of their local, national and international communities. The
Scout Method provides an enjoyable and attractive scheme of
progressive training, based on the Scout Promise and Law, which
is guided by adult leadership.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -** We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care -** We support others and take care of the world in which we
live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -** We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
A full programme of activities for all sections is implemented
incorporating all aims of The Scout Association in the development
of young people.
The Trustees confirm that they have had regard to the Charity
Commission's guidance on public benefit.
The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.| Page 3 ## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 0** to end date **3 1 0 3 2 1** |**Section D**|**Achievements and performance**| |---|---| |Summary of the main
achievements of the charity
during the year|Our youth numbers remain strong and we are full to capacity.
Our adult volunteers are consistent.
The pandemic caused a major issue, with face to face meetings
suspended. The leadership team continued to deliver a scouting
programme and virtual camping through an online programme and
WhatsApp groups. The group feared it would lose several youth
members during this period however it appears the group actually
grew in overall terms which was a real credit to the leadership
team.
Most of the annual events were cancelled and our international trip
was postponed for twelve months, this is now planned for summer
2022.| Page 4 ## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 0** to end date **3 1 0 3 2 1** |**Section E**|**Financial Review**| |---|---| |Further financial review details (optional
information)
Brief statement of the charity’s policy on
reserves|The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Group Executive Committee
considers that the group should hold a sum equivalent to 6 months
average running costs, circa £10,000.
The
Group
Executive
regularly monitors
the levels
of
bank
balances and the interest rates received to ensure the group
obtains
maximum
value
and
income
from
its
banking
arrangements. Occasionally this may involve using an account that
requires a period of notice before funds may be withdrawn, before
doing
so
the
Group
Executive
considers
the
cash
flow
requirements.
The Group does not have sufficient funds to invest in longer-term
investments such as stocks and shares. The Group has therefore
adopted a low risk strategy to the investment of its funds. All funds
are held in cash using only mainstream banks or building societies.
**Financial Position**
**Investment Policy**
The financial results for the year are set out on pages 8 to 9.

Amounts in excess of the reserves policy will be used to fund the
construction
of
the
new
scout
hut
for
which
planning
and
development are currently being sourced.
**Going concern**
At the time of approving the accounts the Trustees have a
reasonable
expectation
that
the
Scout
Group
has
adequate
resources to continue in operation for the foreseeable future.
**Reserves Policy**| Page 5 ## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 0** to end date **3 1 0 3 2 1** ## **Section F Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position(eg Secretary, Chair)|**J Cooper**
**M Bransby**
John Cooper
Madie Bransby
Chairman
Treasurer
2
6
0
5
2
2| |---|---| Page 6 **Independent examiner's report on the accounts** **Report to the trustees/ 1st Bowdens Scout Group members of On accounts for the 31 March 2021 Charity no 521767 year ended Set out on pages 8 to 9 Responsibilities and** As the charity trustees, you are responsible for the preparation of the accounts in **basis of independent** accordance with the requirements of the Charities Act 2011 (‘the Act’). **examiner's report** I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's** I have completed my examination. I confirm that no material matters have come to **statement** my attention in connection with the examination giving me cause to believe that in any material respect: - accounting records were not kept in respect of the charity as required by section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. |**Name:**
**Address:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Signed:**|Paul Barnett of Newby Castleman LLP
110 Regent Road
Leicester
LE1 7LT
FCCA
**P T Barnett**
**Date:**|**27-May-22**| |---|---|---| Page 7 ## **1st Bowdens Scout Group Receipts and Payments Account** **----- Start of picture text -----**
For the period Period start date Period end date
To
from 01-Apr-20 31-Mar-21
Section A Receipts and payments
Unrestricted
Restricted funds Total funds Last year
funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Net membership subscriptions retained 16,188 - 16,188 17,653
Trips and activities 3,002 - 3,002 42,939
Donations 50 - 50 1,000
Fundraising 4,730 - 4,730 5,888
Sale of goods 660 - 660 1,089
Gift aid and repayment interest 4,609 - 4,609 4,471
Interest received 4 - 4 20
Lettings - - - 415
Grants 11,265 - 11,265 -
Sub total (Gross income for AR) 40,508 - 40,508 73,475
A2 Asset and investment sales, (see table).
- - -
- - - -
Sub total - - - -
Total receipts 40,508 - 40,508 73,475
A3 Payments
Badges 1,442 - 1,442 1,925
Uniforms 27 - 27 41
Training - - - 260
Utilities 917 - 917 1,622
Maintenance 631 - 631 1,103
Beaver expenses - - - 148
Cub expenses 368 - 368 625
Scout expenses 104 - 104 252
Group expenses 581 - 581 1,128
Capitation 7,769 - 7,769 7,808
Administration expenses 143 - 143 398
Fundraising costs - - - 398
Merchandise 703 - 703 915
Insurance 959 - 959 955
Rent 100 - 100 100
Trips, activities and camp expenses 316 - 316 19,071
Sub total 14,060 - 14,060 36,749
A4 Asset and investment purchases, (see table)
Professional fees regarding new hut - - - 1,194
- - - -
Sub total - - - 1,194
Total payments 14,060 - 14,060 37,943
Net of receipts/(payments) 26,448 - 26,448 35,532
A5 Transfers between funds - - - -
A6 Cash funds last year end 93,713 - 93,713 58,181
Cash funds this year end 120,161 - 120,161 93,713
**----- End of picture text -----**
Page 8 ## **1st Bowdens Scout Group Statement of Assets and Liabilities** **For the period** Period start date Period end date **To from** 01-Apr-20 31-Mar-21 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|**Unrestricted**
**funds**
**to nearest £**
**110,118**
**10,043**
**_Total cash funds_**
**120,161**
OK
**Unrestricted**
**funds**
**to nearest £**
**4,646**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**10,000**
Unrestricted
**5,289**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**Details**
(agree balances with receipts and payments account(s))
Bank current account
Signature
Print Name
J Cooper
John Cooper (Chairman)
M Bransbury
Madie Bransby (Treasurer)
**Details**
**Details**
Equipment
Professional fees regarding new hut
**Details**
Business reserve account
Gift aid due but not all claimed yet
**Details**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**When due**
**(optional)**
Date of approval
26-May-22
26-May-22| |---|---|---| Page 9