2023-03-31-accounts - 3rd Market Harborough Scout Group

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3[rd] Market Harborough Scout Group

Annual Report

April 2022 – March 2023

Contents

Section A – Reference and administration data ............................................................................................ 3 Name and Registration Numbers .............................................................................................................. 3 Trustees: .................................................................................................................................................... 3 Address: ..................................................................................................................................................... 3 Names of advisers ..................................................................................................................................... 3 Section B – Structure, governance and management ................................................................................... 4 Governing documents ............................................................................................................................... 4 How the charity is constituted .................................................................................................................. 4 Trustees ..................................................................................................................................................... 4 Selection methods ..................................................................................................................................... 4 Induction and Training for Trustees ...................................................................................................... 4 Governance of the Group .......................................................................................................................... 4 Group Executive Committee Purpose ....................................................................................................... 4 Risk ............................................................................................................................................................ 4 Internal Control ..................................................................................................................................... 5 Section C – Objectives ................................................................................................................................... 6 The Purpose of Scouting ............................................................................................................................ 6 The Values of Scouting .............................................................................................................................. 6 The Scout Method ..................................................................................................................................... 6 Section D – Activities, Achievements and Performance ............................................................................... 7 D1: Reports from Scouting Sections .......................................................................................................... 7 Group Lead Volunteer (Group Scout Leader) Report ............................................................................ 7 Scout Section Reports............................................................................................................................ 8 Cub Section Reports .............................................................................................................................. 9 Beaver Section Reports ....................................................................................................................... 10 Squirrel Section Reports ...................................................................................................................... 11 D2: Reports from Executive Teams/Sub Committees ............................................................................. 12 Section E – Financial Review ....................................................................................................................... 14 Treasurer Report ..................................................................................................................................... 14 Section F –Annual General Meetings .......................................................................................................... 17 Agenda for the 3[rd] Market Harborough Scout Group Annual General Meeting 2022/3 ........................ 17 Minutes of the 3[rd] Market Harborough Scout Group Annual General Meeting 2021/2 ......................... 17 Section G - Declaration ................................................................................................................................ 20 Appendix 1 – Independent Examiners Report on the Accounts ................................................................. 21

Section A – Reference and administration data

Name and Registration Numbers

Name and Registration Numbers
Name:	3rdMarket Harborough Scout Group
Registered Charitynumber:	521766
Scout Association Registration number:	10011848

Trustees:

Trustees:
Name	Executive Role	Date of appointment
Ian Harcombe	Chair	21-May-2022 – Present
Paul Allenby	GroupScout Leader	18-Nov-2012 – 31-March-2023
Chris Moxham	GroupScout Leader	01-April-2023 – Present
Louise Dicicco	Treasurer	2005 – Present
Em Reed	Secretary	21-Sept-2021 – Present
Conrad Barnett	Quartermaster Chair of the Sleigh Committee	13-May-2017 – Present
Alice Green	Quartermaster	13-May-2017 – Present
Deborah Billington	District Commissioner	18-Sept-2013 – 31-March-2023
Paul Allenby	District Commissioner	01-April-2023 – Present
CarlyJeanneret	Parent Rep	20-May-2022 – Present
Richard Nye	Beaver Section Rep	Sept-21 – Present
Thom Costell	Beaver Section Rep	20-May-2022 – Present
Chamaine Whitelock	Squirrel Section Rep	20-May-2022 – Present
Sarah Bunten	Cub Section Rep	20-May-2022 – Present
Aaron Shelton	Cub Section Rep	20-May-2022 – Present
Jackie Taylor	Scout Section Rep	20-May-2022 – Present
Simon Stevens	Scout Section Rep	20-May-2022 – Present
Margaret Anderson	Co-Opted	04-November-2022 - Present

Address:

The Ted Mantle Scout Headquarters Farndon Road Market Harborough Leicestershire LE16 9NP

Names of advisers

Names of advisers
Type of Advisor	Name
Independent Examiners of Scout Group’s annual accounts	Eddie Harman

Section B – Structure, governance and management

Governing documents

The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

How the charity is constituted

The Group is a trust established under its rules which are common to all Scouts.

Trustees

Selection methods

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Induction and Training for Trustees

Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.

Governance of the Group

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets 8-10 times a year.

Group Executive Committee Purpose

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:

The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those who are elected.

Risk

The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:

Damage to the building, property and equipment.

The Group would request the use of buildings, property and equipment from other organisations such as local schools and other Scout Groups.
The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members
The Group through the capitation fees contributes to the Scout Associations national accident insurance policy.
Risk Assessments are undertaken before all activities.
Reduced income from fund raising.
The Group is primarily reliant upon income from subscriptions and our annual Santa Sleigh fundraising activities.
The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income.
The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders
The group is totally reliant upon volunteers to run and administer the activities of the group.
If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section.
The Executive committee regularly encourage the support of Parents of young people within the group – some of whom go on to become Leaders within the group.
In the worst case scenario the complete closure of the Group.
Reduction or loss of members
The Group provides activities for all young people aged 4 to 16.
If there was a reduction in membership in a particular section or the group as whole then a growth initiative would be progressed – encouraging new members. If this failed, there would have to be a contraction, consolidation or closure of a section.
In the worst case scenario the complete closure of the Group.
Inability to meet due to a Global pandemic
The Group introduced Office 365 last year which included Microsoft Teams. Through the Covid-19 lockdowns the group continued to meet virtually using Zoom, the Group had demonstrated capability to continue Scouting even if face-to-face activities are limited.

Internal Control

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories (or online authorisations) for all payments and have comprehensive insurance policies to ensure that insurable risks are covered.

Section C – Objectives

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

Integrity - We act with integrity; we are honest, trustworthy and loyal.
Respect - We have self-respect and respect for others.
Care - We support others and take care of the world in which we live.
Belief - We explore our faiths, beliefs and attitudes.
Co-operation - We make a positive difference; we co-operate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

enjoy what they are doing and have fun
take part in activities indoors and outdoors
learn by doing
share in spiritual reflection
take responsibility and make choices
undertake new and challenging activities
make and live by their Promise.

Section D – Activities, Achievements and Performance

D1: Reports from Scouting Sections

Group Lead Volunteer (Group Scout Leader) Report

I would like to start by saying thank you for the great welcome from everyone in the group who has helped me transition into this new role.

As I am quite new to the group, I thought it would be a great opportunity to introduce myself. I was, as a child like many of us, a Cub and Scout and did a short term, as it was back then, as an adventure scout before joining the Army as a young soldier at 16 years of age in the 80s. After completing 9 years’ service, I lived in Germany for 34 years and had 2 companies which I sold before coming back to the UK 10 years ago. Whilst in Germany, I worked with the British forces as a volunteer running a youth Football club and personally training girls for the U12 and U13 was a milestone for the group. I also took the whole club to Barcelona on an International football tournament which was a great experience for the kids at the time.

I have lived in Market Harborough now for just over 5 years and I am married to Lisa, who is also a Squirrels assistant leader in our group. I have a son Joshua who is 6 and has just moved up to beavers and a daughter who is 33 who and lives in Germany. I am really looking forward to helping our group grow and taking you on that journey with me as I have some great ideas that I will share throughout the year. Not forgetting the great work Paul did as GSL, and how this group has grown over the past 8 years, by delivering a safe place for our young people to have a scouting adventure with all your help. As we all know, Paul has now moved to become our District Commissioner.

We currently have approximately 130 youth members thriving through seven sections and 42 Adult Volunteers working in different roles across our group. I wanted to say a big thank you to everyone who has given up their spare time to help run this group and make it one of the largest groups in our district.

I wanted to welcome all our new Assistant leaders that have joined us in the last 12 months, and we are still looking at recruiting some new leaders to help support sections like Woden Cubs and our Scout Sections. I look forward in the year ahead as we plan for new activities, camp and our 80[th] Anniversary Group Camp which this year will be in Rhydd Covert.

Chris Moxham

Scout Section Reports

Provins Scout Troop Report

Another successful year for Provins. In terms of Leadership, Steve Daly has stepped down, so we continue with Jackie, Katie and Ian. Our leadership team are working together constantly to create a safe and fun learning environment for our young people.

So in terms of our programme and what we have achieved in the last year. The start of the year seen us preparing for our troop to enter 2 teams into the annual district scouting competition. This was a great learning curve for our young people following on from covid and although not quite the results we would have hoped for, the young people bounced back full of enthusiasm to prepare for next year! We went on our first Hammock / build your own shelter camp in the summer which was great fun. The autumn / winter terms we focused on our Skills challenge badge. The group camp was a massive hit with the young people from Provins along with a winter camp to John Lowther.

Spring followed and finishing off a couple of elements of challenge badges we managed to gain chief scout gold awards for Thomas Walls and Ewan Harrison Payne, who have both now moved onto Explorers.

Losing a few members along the way to other commitments but gaining a few too, we are currently a troop of 20 and of course always open to more!

Time to plan another eventful year…….

Jackie Taylor

Hurst Scouts

What a year, ALL the scouts have improved and stepped up to all wanting to lead their patrols whether it at the hut or on the camping pitch. This can only improve their experience with #SkillsForLife #ItsGoodForYou

We now have 17 scouts and looking forward to welcoming more scouts soon.

Last summer we had a very successful, and very hot Hammock camp at which we needed to be very inventive as no fires were allowed, But still we built a camp fire with a torch strategically placed to make the life look as if it was burning.

We also had the group camp and a County Dodge Ball competition, In which we did very well. Remembrance Sunday, John Lowther camp and starting the calendar year with a swimming gala in February.

In May, we had the inaugural 3[rd] MH scouts patrol camping competition with a surprising 2[nd] place for the youngest team, who did really well in learning the right things to do and the things not to do. We are looking forward to the Districts Fraser Shield camping competition, Sailing Sumer camp in August, Group camp and Troop camp in September.

Simon Stevens

Cub Section Reports

Woden Cubs

We presently have 27 young people in 4 sixes

Last term we focused on the science badge and had a visit to the police station

Roger has now left the section, and we need new section assistant.

Aaron Shelton

Tyr Cubs Report

The pack has expanded and we are currently at maximum capacity with 30 cubs in 4 Sixes.

We are doing well with the Silver Scout Award with 2 cubs recently achieving this and lots more on the way.

We have awarded 34 Challenge Badges and lots and lots of Activity and Staged badges. The total count of badges awarded in the last year is a whopping 223!

Highlights from the year include:

Beau Camp - hiking, pedal carts, camp fire, disco, wide game, archery, axe throwing, fire lighting, cub Olympics and street fair to name but a few of the weekend's activities.
Making some delicious soup and baked bananas earning our backwoods cooking badge.
We tidied up Welland Park with a litter pick.
The pack made models of buildings in the town to learn about what is in our local area.
We went to visit Phoenix Archery in Smeeton and tried our hand at archery.
We visited an allotment and did some picking, planting and willow weaving.
The cubs got tired out doing circuit training to earn the athletics badge then some cubs also went on to achieve their athletics plus.
At Halloween we dressed up and played some excellent games that Rich had devised.
With Fran we did the first stage of the digital maker badge.
We did some work around the environment and how we can conserve resources at cubs and at home.
Cubs took on problem solving with some tricky team tasks set by Sarah.
Everyone bought in their collections and told us all about them for the collector's badge.
Due to the popularity of the event last year, we took on another Chip Shop Challenge to test the quality from the town's chippies. This was combined with a history of buildings in the town courtesy of our helpers Ollie and Matt.
Cubs used a very inventive range of methods to protect an egg in our Egg Drop Competition. Some of those eggs were almost impossible to crack!
Adam showed the cubs how to make their own kite.
We went to Great Bowden and made some 5* bug hotels.

As if all that is not enough, we have also done - pioneering, air activities, teamworking, navigation and lots of games.

Even with all this there are still some activities that we can't cover at meetings so please can all adults ensure that they log on to OSM and use the Badges at Home function to upload any evidence in relation to what cubs have done at school, home or in their other interests.

As we are at capacity for numbers it is very important that we know how many young people will be attending each meeting as we need to ensure that enough leaders are present, so please can all adults ensure that they log on to OSM when they receive an invite to let us know if their cubs is attending or not. We may need to ask for additional support from parents to cover activities away from the hut so please volunteer if you can.

Whilst on the system please can they check the personal details section ensuring that all fields are completed even if with N/A so that we know you have looked at them. Please be aware that different sections can have different fields so when your young person moves up you need to check this.

The programme up to the end of the term is packed with exciting activities and we are all looking forward to another year of learning and fun.

Beaver Section Reports

Mallard Beavers & Kingfisher Beavers

Summer Term 2022

During the summer term of 2022 the Mallard and Kingfisher Beavers celebrated the late Queens Platinum Jubilee with a special fun day picnic, where the Beavers made crowns, played games, sang songs and took part in a Fencing session run by the Leicestershire Scout activity team.
We also received a thank you letter from the Queen’s lady in waiting in response to congratulation cards we had sent to the Queen.
We visited Gallones Ice Cream Parlour to learn about how Ice cream is made before making our own colony ice creams.
When working through our experiment badge we made a mess with vinegar volcanoes, coke and mentos and took part in a challenge course for our health and fitness badge.
We also visited Foxton Locks.

Autumn Term 2022

The autumn term started with the Group camp at Topstones campsite.
As part of this we took 12 of our eldest Beavers away for two nights who formed the Bronze award focus group, allowing them time to complete the Chief scout award. These 12 where the first ever Beavers at the 3rd MH Scouts to sleep in tents on camp.
As part of the Skills Badge, the Beavers invented Machines using Lego, much fun was had by the Beavers and leaders alike.
We worked through our Global Issues badge looking at recycling, endangered animals and the importance of clean water before making a water filter.
It was the first year the Beavers had taken part in the towns Remembrance day Parade. We as leaders were so proud of them for how smart they looked, how well they paraded through town and how respectful they were. Beavers you did the 3rds proud.
At Christmas we went on a county Beavers trip to De Montford Hall to watch the Panto Cinderella.
We also had fun at the District Christmas party. Especially when we got to cover Papa Beaver in (newspaper) snowballs

During the run up to Christmas 2022, we collected 30kg of products for the Hygiene bank. Which went straight out to help several families in the town.
Spring Term 2023
We kicked off the New Year with a visit to Welland Park Academy, where we had use of the Music department, and we completed our Musicians Stage 1 badge. We had fun playing on the drum kit, Keyboards, Guitars, and percussion. We sang loudly and we sang quietly. We worked together as a team to learn to play the George Ezra song ‘Shotgun’.
Back at the hut we worked on our Disability Awareness badge. We learnt about sign language and Braille. We were lucky enough to have a visit from local Therapy Dog Rosie and her owner Mrs Ellis. We learnt all about the important work Rosie does to help people with disabilities. The beavers had a great time meeting Rosie and look forward to her return.
We had a visit to the Harborough Theatre to learn all about what goes on back stage, such as lights, sound and set building. We also got to try on some of the costumes.
We started working with Harborough in Bloom to help them get the town ready for this year’s competition in July.
In February we had a day trip to Birmingham’s Think Tank Science Museum. The day started in Mini-Brum, where the Beavers got to look at the different aspects of working life from shop work to construction. There was a slide which was enjoyed by all even some leaders had go too.
We then went into the planetarium where we watched a film on our solar system. After lunch we explored the changing world exhibition and in the wildlife display we saw a Triceratops skull. On learning about the human body, the Beavers seemed to enjoy learning how food becomes poo. We also saw a Spitfire plane and a working Beam engine. The Beavers behaviour was outstanding for the entire day.

We have been Busy Beavers!

Squirrel Section Reports

Seaton Squirrel

The squirrel section opened in April 2022 and is full.

D2: Reports from Executive Teams/Sub Committees

Chairman

What a fabulous year it’s been for the 3rds – it’s been a year of transitions to our new GSL (congratulations and a fond farewell to Paul, and a warm welcome to Chris), of celebrations of our 80th anniversary and of continued growth at every level from Squirrels up through Beavers and into Scouts, finishing with that fabulous result at the Fraser Shield.

I would like to take this opportunity, looking back, to offer a heartfelt thanks to each and every adult that volunteers their time to make sure that the 3rd Market Harborough has continued to thrive this year, and to thank all for helping me find my feet in my first year in this role.

Ian Harcombe – Group Chair

Secretary

Throughout the year, I have completed many different activities to support the 3[rd] Market Harborough Scout Group, which have included:

Providing administrative support to the Group – including taking minutes of Exec meetings, administering Group Events and creating Forms and Templates to assist with data capture.
Making available to members of the Group information received into the Group – including sending out communications to Group Members.
Keeping records as required for the Group – including the new process for recording safety checks on the building and launching a new booking system for booking the hut.

Over the coming year the Scout Association are making changes to how Groups are run – as such the Secretary role will evolve and the structure of the executive will change which means we will be required to update our constitution – this will be shared with Group Members.

Em Reed – Group Secretary

Quartermaster

Another year has gone by (wasn’t that quick) the 3rds have seen some changes, and big plans are afoot for the hut, hopefully by next year we will have lots to tell you about the improvements we have implemented. 2023 has been a fairly quiet year so far for the Quartermaster team, but we have been busy making small changes and adding some new and replacement equipment to hut and stores. Some of these include: New Gas pipes and regulators for all of the camping equipment, 2 brand new double burner stoves fresh for this years Fraser shield competition (well done all involved). New larger event shelters were purchased thanks to a lovely donation from one of our newest exec members (Thank you Margaret). A new refrigerator for the kitchen was purchased and installed as was a colour Laser Printer, Shredder and A3 Laminator to help the whole group with their needs. We will also be replacing all the huts old and worn out curtains with brand new blackout blinds by the end of the month.

Here’s to another great year of Scouting!

Alice and Conrad – QM Team.

Sleigh Committee Report:

Santas sleigh 2022 was another great success with a grand total of £8100 being raised for the group, The Sleigh is our largest fundraiser, and it takes the entire year and a dedicated group of volunteers to meticulously plan and execute.

The Sleigh committee would like to thank everyone who gave up their time to help on the sleigh in December, and we truly hope you had great fun doing it, it gets harder every year to find willing volunteers to walk the streets so if you enjoyed your nights, please help us again this year and bring some friends too!

As we have done in previous years a donation of £1000 was given to another charity, and our choice this year was again the wonderful Derbyshire, Leicestershire and Rutland Air Ambulance. They were thrilled to receive this donation, and some of the Sleigh committee visited the Local branch in St Mary's Place to deliver the cheque and have a chat and photo opportunity with some of the lovely staff. We are already in full swing and planning this year’s jaunt around Market Harborough, and we look forward to seeing you all there again.

We are currently working on some plans for essential repairs and hopefully a few upgrades.

Merry Christmas.

The Sleigh Committee

Section E – Financial Review

Treasurer Report

This year sees a deficit of receipts against payments of £2,091 compared to a surplus of £3,457 last year. The bank balance at the end of March 2023 was £32,422 compared to £31,056 at the end of March 2022.

We had our second best ever result with Santa’s sleigh in December, raising a total of £7,886 – this coupled with fundraising from Harborough Lotto has seen our fundraising total this year rise to £9,152.

I would like to thank Eddie Harman, the District Treasurer, for auditing our books and would like to ask him to be our auditor for the next year.

Louise Dicicco

Treasurer

3rd Market Harborough Scout Group	3rd Market Harborough Scout Group	3rd Market Harborough Scout Group		521766

	Receipts andpayments accounts
	For the period from	Period start date	To	Period end date
		01/04/2022		31/03/2023	31/03/2022

Section A Receipts and payments
	Unrestricted funds	Restricted funds	Endowment funds	Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £	to the nearest £	to the nearest £
A1 Receipts
Donations	45			45	25
Fundraising	9,152			9,152	10,532
Subscriptions	13,740			13,740	9,475
Hall Hire	300			300	300
GroupEvents	10,541			10,541	7,385
GiftAid	2,371			2,371	1,070
Grants	0			0	0
				0
*Sub total*(Gross income for AR)	36,149	0	0	36,149	28,787

A2 Asset and investment sales, (see table).
	0	0	0	0
	0	0	0	0	0
*Sub total*	0	0	0	0	0

*Total receipts*	36,149	0	0	36,149	28,787

A3 Payments
Fundraising	1,226			1,226	2,360
Capitation	7,895			7,895	6,584
Donations	19			19	20
Heat & Light	2,312			2,312	630
GroupEvents	11,577			11,577	4,392
Rent	13			13	25
Water & Sewerage	313			313	523
Leader Training,Books & Uniform	3,112			3,112	2,298
Insurance	845			845	818
Maintenance	4,624			4,624	4,062
Broadband	556			556	566
Stationery& Advertising	667			667	5
Cleaning	4,189			4,189	2,828
Section Expenses	557			557	199
Miscellaneous Expenses	334			334	21
				0	0
*Sub total*	38,240	0	0	38,240	25,330

A4 Asset and investment purchases, (see table)
	0	0	0	0
	0	0	0	0
*Sub total*	0	0	0	0	0

*Totalpayments*	38,240	0	0	38,240	25,330

*Net of receipts/(payments)*	(2,091)	0	0	(2,091)	3,457
A5 Transfers between funds	0	0	0	0	0
A6 Cash funds lastyear end	34,513	0	0	34,513	31,056
*Cash funds thisyear end*	32,422	0	0	32,422	34,513

Section B Statement of assets and liabilities at the end of the period

Categories	Details	Unrestricted funds	Restricted funds	Endowment funds
		to nearest £	to nearest £	to nearest £
B1 Cash funds	Bank & Cash Accounts	32,422


	*Total cash funds*	32,422	-	-
	(agree balances with receipts and payments account(s))	OK		OK
		Unrestricted funds	Restricted funds	Endowment funds
	Details	to nearest £	to nearest £	to nearest £
B2 Other monetary assets






	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets





	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use









	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities





Signed by one or two trustees on behalf of all the trustees	Signature	Print Name		Date of approval
		Louise Dicicco
		Ian Harcombe

Section F –Annual General Meetings

Agenda for the 3[rd] Market Harborough Scout Group Annual General Meeting 2022/3

Welcome
Apologies for absence
Minutes of the Last Meeting
Chairman’s Report
Treasurer’s Report
Election of Officers
Sub- Committees / Special Roles
Any Other Business

Minutes of the 3[rd] Market Harborough Scout Group Annual General Meeting 2021/2

Held on Saturday 20-May-2022 at 14.00 at the Ted Mantle Scout Headquarters, Farndon Rd, Market Harborough

1. Welcome

Paul Allenby (Group Scout Leader) welcomed Parents, Leaders and Young People to the meeting.

2. Apologies for absence

Apologies received from:

Debbie Billington, District Commissioner
Eddie Harmann, District Treasurer
Derek Catt, District Chair
Ben Reed, Deputy District Commissioner

3. Minutes of the Last Meeting

Saturday 18th September 2021 at 12:00pm at the Ted Mantle Scout Headquarters, Farndon Rd, Market Harborough have been made available. They were confirmed to be an accurate record of the meeting signed by the Group Scout Leader.

4. Chairman’s Report

The Group Chairman stood down prior to the AGM, as such Paul Allenby, the Group Scout Leader, shared this report:

After we have started back after Covid we have managed to re-open all six sections plus a new squirrel section for 4 to 6 year olds. This new section meet on a Wednesday from 5pm to 5.45pm.

I am pleased to announce that one of our Leaders Aaron Shelton has been picked to attend the World Scout Jamboree (WSJ) in Korea. Aaron is doing various fundraising activities to help fund his groups finances for them to attend so please support.

We have just returned from a big District camp in the West Midlands and great fun was had by all attending. We are now planning a group camp in Tilton On The Hill at the end of September.

I am pleased to say that all seven sections are very active in the running of their weekly programmes.

I would like to say a special thank you to everyone involved in the 3rd Market Harborough Scout group all your hard work is making the Scout Group more successful as time goes on.

I am very much looking forward to the year ahead.

5. Treasurer’s Report

Louise Dicicco shared this report:

This year sees a surplus of receipts against payments of £3,457 compared to a surplus of £5,246 last year. The bank balance at the end of March 2022 was £31,056 compared to £25,810 at the end of March 2021. We had our best ever result with Santa’s sleigh in December, raising a total of £8,606 – this coupled with fundraising from Harborough Lotto has seen our fundraising total this year rise to £10,532.

With meetings back to normal, our expenditure is back to normal – the figures obviously look high compared to the previous 12 months, but we all know that the year to 31 March 2021 was no normal year.

I would like to thank Eddie Harman, the District Treasurer, for auditing our books and would like to ask him to be our auditor for the next year.

Questions regarding the accounts were invited from the members. None raised.

6. Elections

Officers

Chairman:

The Group Scout Leader, Paul Allenby proposed Ian Harcombe as Chairman, he agreed and was seconded by Em Reed, there were no objections, Ian has been elected Group Chairman.

Treasurer:

Ian Harcombe invited the Treasurer, Louise Dicicco, to continue in her role, she agreed and was proposed by Paul Allenby and seconded by Jackie Taylor there were no objections, Louise has been elected Treasurer

Secretary:

Ian Harcombe invited the Secretary, Em Reed, to continue in her role, she agreed and was proposed by Paul Allenby and seconded by Richard Joyce there were no objections, Em has been elected Secretary

Exec Members:

Alice Green was proposed as Exec member proposed by Conrad Barnett and seconded by Richard Nye there were no objections, Alice has been elected as an Exec member

Conrad Barnett was proposed as Exec member proposed by Alice Green and seconded by Sally Provins there were no objections, Conrad has been elected as an Exec member

Carly Jeanneret was proposed as Exec member proposed by Em Reed and seconded by Louise Diciccio there were no objections, Carly has been elected as an Exec member

Representatives from the sections were confirmed as:

Squirrels – Chamaine Whitelock

Beavers – Richard Nye / Thom Costell

Cubs – Sarah Bunten / Aaron Shelton

Scouts – Jackie Taylor / Simon Stevens

Subcommittees and special roles:

Conrad Barnett was asked the Chair the Sleigh committee which he has agreed to do.

The Exec asked for a volunteer to take the lead for GDPR on behalf of the Group, in the absence of a volunteer, Ian Harcombe has agreed to oversee the GDPR for the Group.

7. Any Other Business

A vote of thanks to Ian Bartholemew as outgoing Chairperson.

Section G - Declaration

The trustees declare that they have approved the trustees’ report

Signed on behalf of the charity’s trustees

Signature:
Name:	Chris Moxham	Ian Harcombe	Louise Dicicco	Em Reed
Position:	Group Lead Volunteer / Group Scout Leader	Chair	Treasurer	Secretary
Date

Appendix 1 – Independent Examiners Report on the Accounts

Scouts Only CnPlete If the exarnirEr rEedv to highlight matters of concern (see CC32, ekYTrnersl. Give here brief delails of any items that the examinef wishes to disclose. 22