## **Annual Report on behalf of the District Trustee Board** The Loughborough District Scouts Council Trustee Board (the District) is required to make an annual report each year as part of their Charity Status. The following has been adopted by the Trustees as their report for the year 2024-2025. The Loughborough District's governing documents are those of The Scout Association (TSA). All Scout units are part of the Scouts’ federation of charities and operate under The Scout Association’s Royal Charter. The Royal Charter, in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules (POR) [May 2025 updates] of The Scout Association. The Loughborough District Scouts council is a trust established under the TSA rules which are common to all Scout Districts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association and by individual application and nomination and are presented by the Trustees and voted for at the Annual General Meeting (AGM). The Trustee Board must act collectively as the Trustees of their Scout Unit, and in the best interests of the Scout Unit’s members (POR 5b 1.1.3). A District Trustee Board has two Ex officio members being – the District Lead Volunteer and the District Youth Lead. (POR 5b 3.3.5). The District’s Governance is managed by the Loughborough District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to UK charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer, District Lead Volunteer, District Youth Lead (POR 5c 2.4.2. 2025) and a maximum of 8 Trustees as previously agreed by the Scout Council, and meets generally every 4 or so months. Members of the Trustee Board must meet the requirements of being a Trustee and complete the ‘Growing Roots’ learning (which includes Safety and Safeguarding within 30 days) and also ‘Being a Trustee in Scouts’ learning with all to be completed within 6 months of joining the Board. At least two Trustees should be aged between 18 and 25 years old. This District Trustee Board exists as the governing body to make sure the charity is well-managed, risks are assessed and mitigated, buildings, sites and equipment are in good working order, and everyone follows the legal requirements and that within the current POR. Their support helps other volunteers in Groups or sections and the Oaks Camp site to run high quality and safe programmes that give young people skills for life. In taking into account the requirements of POR for Scout Trustee Boards we hereby provide an extract for general clarification regarding the Boards working: “The District Trustee Board must act in the charity’s best interests, acting with reasonable care and skill and take steps to be confident that: ## a. The charity is: - well managed - carrying out its purposes for the public benefit - complying with the charity’s governing document and the law - managing the charity’s resources responsibly b. The charity is operating compliant with POR and the local charity regulator, including effective management of each of the Key Policies listed in POR Chapter 2. c. Young people are meaningfully involved in decision making at all levels d. The District has sufficient resources (funds, people, property and equipment) available to meet the planned work of the District including delivery of the high quality programme and resource requirements of the training programme (see Rule 5c 2.6.3 May 2025)” In noting Risk and Internal Control the District Trustee Board has identified the major risks to which they believe the Loughborough District Scouting is exposed to, these have been reviewed and systems have been established to mitigate against them. The areas of concern that have been identified are: Damage to the buildings, property and equipment. The District would likely request the use of buildings, property and equipment from neighbouring organisations such as the heritage centre, school centres and other Scout Groups. Similar reciprocal arrangements exist with scout groups and other similar organisations. Injury to leaders, helpers, supporters and members is covered via the Scout Association insurance policies. The District through the capitation fees contributes to the Scout Associations national accident insurance policy system. Risk Assessments are undertaken before all scout based activities as generally delegated to individual group scout leaders and their direct managers. The District is primarily reliant upon income from subscriptions, fundraising, or grants to support scouting development. The Oaks Campsite is reported to the Charity Commission within Loughborough Districts submissions, whilst it runs its own activities in collaboration with Charnwood District scout members. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income or a substantial need for funding within the District. The Board could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. The District and individual Groups are totally reliant upon volunteers to run and administer the activities within the District, Groups and the Oaks Campsite. The national drive to build Squirrel Dreys is still being restricted by a shortage of appropriate volunteer leaders. The individual Groups/Units decide if they can provide activities for young people aged 4 to 18. The growth in the number of volunteers to support scouting is essential to scouting and then would provide more opportunities for young people within the District. Objectives and activities supported by the Loughborough District Trustee Board. The Purpose of Scouting: Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting: As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and at udes. Co-operation - We make a positive difference; we co-operate with others and make friends. The Scout Method ensures that young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. The Loughborough District Trustee Board therefore maintain that scouting in the District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship and/or community development headings. Presented by and on behalf of the Loughborough District Scouts Trustee Board APPENDIX I Addendum to Loughborough District Scouts (LDS) Annual General Meeting {AGM) Booklet JULY 2025 l) Loughborough District Scouts Accounts 2) District 14- 24 provision 3) Oaks in Charnwood Campsite Accounts NB The master copies of proof of the External Scrutineer/Examination of the above LDS accounts is held by the District Trustee Board. These are available for inspertion on request LDS Simplified summary of the Annual Accounts 2024-2025 Loughborough District Scout Expenditure Year to date 31.3.2025 opening balance 11412024 £22.194.20 elosing balance 3110312025 £35,358.17 movement £13,163.97 bfring Income Badg&s Census 4th Shepshed Repayfflent Fishing Rights Cinem8 Trip Camp £456.00 £39,297.30 £3,665.87 £250.00 £270.00 £8.C62.50 Tot￿ Income £SI001.67 Sundries Xs general classification £242.28 £34,378.50 £329.47 £1,186.00 £150.00 £94. £27.50 £250.00 £100.00 £170.00 £2￿.00 £759.49 £35.00 £121.96 Young Lead&rs Cinema Trip Overseas Donation Insuran¢e Remembarence Rent Web Hosling Silenl Di$co Sundry Expenses Di$tri¢t Camp ltheddon Fund AGM £38,044.20 Differenc8 in In￿rne and Expendituie Above £13,163.97 Movement above £13,163.97 Difference £0.00 Balance Above on Current Account £35.358.17 Restrlcted Fund8 New Colony Funds Rlng Fenced Funds Wheddon Fund Balance Total Restricted £960.85 £3,2¢X).00 £1,888.SS £6,049.40 DeposltAccount PO Savings Account £0.00 £3.032.67 Totsl Funds £38,390.84 Off vlhlch restrlcted is £6,049.40 Page I Loughborough District Scouts (Charlty no. 5217631 Receipts and Payments Account For the y•ar 11412024 To 311312026 nA 202412025 R8strict•d fvnd$ 202312024 Total lunds EndowTnWrt Totsl fund$ R•o•lpt8 OonatlonB, fog•c1fr5 and slrnllar In¢ome Membership subs(rytr(YLs Donati(￿5 39.307 pl LegaciFs r￿ftAid other￿N18r in¢otllB Sub toial 39AOI Grants Mantwenace granl C¥hwyt gwbtotal FundrJlslng 2vent¥1grosBI BADGES Fltshiw I￿oh1$ Cinema Trfip Camp 2TO 8,063 Sub total 014KS ￿Mp SITE INCOME repayrnerbt Hireof equi)mgnt 3,W6 Subtolal Im￿￿￿ent Bank interest 8￿1￿0 Ir,lergst The Swu¢As¥o¢￿Um ShortT invèslrnent irLtsntr Subtoi•l Total Gross Income 1$4 A$8•tand Inv?1iment ial&s, etc. 012 Loughborough District Scouts (Charity no. 521763) Receipts and Payments Account For the year from 114tt023 311312024 202412025 Re8fficted fund8 EndDvmwnt 202212023 Totsl funds Unre8tdcted Total funds Payments Charftable Paymont8 $L&wthpt&ons wd Dn You'th progrnmrno and ￿tt￿lieS Adult support and traI￿n0 Rént 34379 29,366 ¥Z9 2SQ 170 aterand se￿￿[￿e 1W6 94 R*rs ￿ Renewals LT700003 February 2024) Page 2 Rern2rnber8nr PrkTrling snd pholocop￿ng AJnlrfbutiDn to rArnp coAts L8serTag AGM an¢ Irustee expen88$ 11,M2 SS4 127 77 EB Hosting 100 100 Sundry Llscences 36 Sub to OAKS CAMPSITE COSTS Detail I D8ts12 Oetal 3 OTHER FUNDPAISINQ COST9 5ubtotsl rotal Gn￿ Exp￿dIt￿re 42,955 A8$etwd Invesknent pur¢ha6e¥. Totalpayments 35 42,955 N•t orrne￿pt￿PayM0nts) Tran•fers bets¥een funds Cash fund¥ last y?ar end Cash funds thls e 6001 Loughborough District Scouts (Charity no. 521763) Receipts and Payments Account Forth• y•ar 11412023 3113r2024 Statement of assets and liabilities at the end of the year 311312024 Restrtctsd funds Endo*Thent 2L12212023 Total Ivnds Unre6trlct•d Total fundB Cash funds 28,JO a194 k depo￿lac￿nI B￿lding scKietyaccounl The SCtNrtAs50Crabr￿ ShrwtTemi Deblor54th ￿epshed 4033 40JJ 4033 lund$ le￿Dr ok Cxher monetary assets Tax rjaim Debts due froffl the Insurance dam Subtotal 3,666 Investment a888ts Inv8simeni prcy9rty- detail Quoted lJherinvethtnts- det•1 Sub total Non rnonetary assets for tharltyA Badgc sto Shop str other sto Land bulthy5 OAk8 Equirth￿ts18I vthel Scwting equipmeni. furniture rfc (Mher &Jb totsl LlablllUe• LT700003 February 2024) Page 3 2of Attounls notyet pabj E4)en8&s incurred but SUb￿lptiOns notyth paid Lo￿- detail otherThpbilil'e¥ Subtotal Totsl net a$8ets Tlkg abovè recelpts and pa￿ntS account and statemerrtof as80ts and liabilities approvod by tht Tn*tsgs on 8th May 2024 Ithe date of the Trustse P•)ard meeting thatapproved the ￿counts) and Signed on their behalf by nature Print Narr Chair Treasurer Page 4 LT700003 February 2024) 3of Loughborough District 14-24 provision Receipts and payments accounts nF Ihp Iwrm from 0110412024 3110312026 Unr&strh¢ted fund$ Restricted funds £ndowwnop.t lunds Total funds Last yè•r 10 the neJr¢41 l(J lh• nethregt£ to th• n•imt£ t• n•Arest£ Recei ts 4,27Q' 5.704 Fires f>GnaVoi Cafj?ts F￿3 Ouxe ol E(Iftbur hAwar Grfia gewG Donallons recdveo b othor> 24 09 ies Bad es seei￿rIe6￿S ￿￿'erseaS Jen￿18$ 7.799 7,799 155 882. 110 5S 55. 3,171.. J,171 J.fjY1 3,171 16.97T I Sub total. 7¥.5$4 Pa ments Cam 5.742 a.r42-. 1,490, t.$51 3.$11,. 1.236;. 142, 372,. DuKe of Ethn Eqi tmrt kxpwwes TratJ%i .166 4t7 417 3￿52 J.osJ' 2,7051 iemational SubsK1*5 J&ri>2fe6 crL4rtyicoJ 2015 Oona¢lfjn6 for at￿6 31£ 216., 1441 *8ad t$ 43 77 a R•cov&tho 40 Suh tots 15,471 1J.471 1S,26*1 Total receipts Total payments 145369 1,917 3,171 1.708 Stazemeni OT a>SOiS 4nd li3iilitiJ- > at +n2 end of Yhe peri*J Restrlctgd Endowment funds funds Unrostricted tunds Totsl funds L•sl ye•r Io Ihe n8•re¥t tp the neare¥l £ to *h• nv4r••i 10 lh• nNr•st £ Ca$h fund$ Bat* cwrent 8(xounis 5.9BS'. 7,812 Cash in J.995 0.995. 7,912 sigr.ed by one or fyyo tyli5tees on behaw 4)f all thé trustees Signature Prirt Name Date of a oroval Page 5 The Oaks Scout Campsite Receipts and payments account For the year 01-Jan-24 31-Dec-24 Receipts and payments 2024 2023 Unrestricted funds Unrestricted fund8 Recelpts Oonatlons It ci•$ and similar income KCT S rin field Farm electricit Calor as refund Donab"ons from Districts Donations from County Scouis and Guides Icharnwood Sub total 7,934 356 200 1.024 7.624 7,93ir fFJ L Grants Cater -Ilar Grants from Count Scouts 300 11.300 14,3001 Sub total 300 Fundraisin events ross Sub total Scout Cam site incomè levenin V151t fees cam erni hl fee5 Clarke Hul bu11din ine Hul buildin Arctte Black Hole Boulder wall Climbin abseilin Grass sled es Jun le trail Mini crosstjows Mountain boards Orienleerin Shootin ran Tomahawks Zorb football Clothin sales Tr8din Post Insurance claim {Genls toilets) Sub total 1,684 20.658 4.935 3.559 1.623 1.063 23,861 5,650 3,314 1.365 2.435 8S4 1.023 122 1,729 207 1.905 1,773 1.100 1.265 369 9.650 10,027 Investment income Bank interest Buildin Societ interest The Scout Association Short Terrn Investment Servi Other investment income 1,388 611 tota Total Gross Ineom• 88,136 70,245 Asset and Investment gales, etc. Total receipts 88,136 70.245 Page 6 LT700002 (July 20211 1of4 For the year from Ol￿an-24 31 ￿0¢-24 Receipts and payments 2024 2023 Unrestrlcted funds Unreslricted funds Payments Electricit Gas Phon8llTlwebsile Wa$ts dis sal Se lic lank em I Professional cleanin Re irs, maintenance and renewals Vehicle and machiner fuel and maintenance Insurance - buidin s and contents Insuran￿ - vehicles MPLC H&S surve annual checks Volunteer Irainin ¢¢uo•s Volunteer travel ex Enses Admiftislralion - OSMIaudiVoffl￿ ex AGM and trustee ex nses Arche Black Hole BGulder wall Climbin abseilin Grass sled es Jun Mini ¢rossbow$ Mountain boards Orièrtteenn Shootin ran Tomahawks Zorb football Tradin Post Al 'n8 hul r8furbishm8mnl Climbin lower refurbishmènt Tree surve and sur Toilet refurbishment Tomahawk ran back wall 20231 fence 20241 inb'n exterior L)f wooden buildin s and shutter re kitchen utensil cks cam h're sla crew hul shower staff clothin stone for drfvewa new si na bal detector kit Gents toilet re 50th anniversa 10,853 2,376 478 2,065 415 1,$02 5,530 1,780 1.730 915 317 6.288 1.155 7.817 2.445 464 1,477 395 1.112 6A84 198 1,578 512 289 230 334 939 603 104 nses 488 394 647 437 5790 25 277 180 822 30 385 13 35 5,339 382 131 365 10,529 3,401 11,245 10,520 9.777 1,145 2,986 724 354 1,658 2,523 977 146 6,336 airs 1.291 483 276 90 16,783 1,r16 celebration Sub total Fundralsln ex nses Sub total Total Gmss Expenditure Tl,965 Asset and investment purchaBes, et¢. ride-on mower 12,600 Total payments Net of receipts/(payments) end Page 7 Cash funds thls year end 62,558 LT700002 (July 2021) Page 8 3of4 The Oaks Scout Campsite Receipts and payments account For the year from 01-Jan-24 To 314)ec-24 Statement of assets and liabilities at the end of the year 31st Dec 2024 Unrestricted funds 31st Dec 2023 Unrestricted funds Cash funds Bank current account Imain Bank current account sho Bank de 51t account Buildin societ account The Scout As50cialion Short Term Investment Servi CashlFloats 5,241 12,055 57,317 52.929 Total cash funds 64.981 ok Isgree bèlarteswth rec*ipts and paymatts acC￿ntI other moneta Tax claim Debts due from the Count /A￿a/01StrICYGroU Insurance claim assets Sub total Investment assets Inveslmenl PffODertv- detail Quoted investments other investments - detail Sub total Non monetary assets for charlty's own uso Bad e stock Sho stock Land and buildin Motor vehicles Scoutin e ui ment. fumilure elc Other 2,500 3.000 300.000 25,000 18.000 2,085 3.990 300,000 15,000 20,000 Sub total Llabllllles Accounts not Ex nses incurred bul not invoiced Subscri ions not el Loan - detail Other liabilities Sub total Totsl net assets rl AQ9 059 The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 14th January 2025 (the date of the Exe¢utive Committee meeting that approved the a¢¢ounts) and signed on thelr behalf by natur8 Print Nam8 P . Cooper Chair B. Moore Treasurer LT700CN)2 (July 2021) Page 9 4of4 IntentionaLLy Blank Page 10 Independebt examiner's report to the trustees of Loughborough and Charnwood Scout Councils I report to the trustees on my exarnination of the accounts of the Oaks Scout Campsite for the year ended 3 1st December 2024. Responsibilities and basis of report As the charity trustees of the Oaks Scout Campsite you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Oaks Scout Campsite accounts Larried out under section 145 of the 201 l Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner, s statement I have completed my examination. I confirn) that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l . accounting records were not kept in respect of the Oaks Seout Campsite as required by section 130 of the Act. or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be ached. Signed: Name: Relevant professional qualification or membership of professional bodies (if any): Address: Date: LoudHqogourf LÉll IfA 2•f Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Loughborough District Explorer Scouts On accounts for the year ', ended I 3151 March 2025 Charity no (if any) 521763 Set out on pages ', 34 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110312025. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordan￿ with section 130 of the Charities Act", or the accounts did not accord with the accounting records", or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter Gonsidered as part of an independent examination. I have no COn￿rnS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: I Date: .-0(. 2J- Mr Antony Humphreys Relevant professional ! qualification(s) or body , (if any): j ICAEW (Institute of Chartered Accountants in England and Wales) Address: . Rose Villa, 42 Glebe Street, Loughborough, Leicestershire, LE11 1JR IER Oct 2018 Lf100005- Scrutineer's Report to the TNstees Uuly Template for the scrutineer's report to the trustees Scrutineer's Report to the Trustees of Loughborough District Scouts Council I report on the accounts ofthe GFettpIDistrirt for the year ended ......3.1.sk...(kn..