## **Annual Report by chair of the District Trustee Board.** The Loughborough District Scouts Council Trustee Board are required to make an annual report each year as part of their Charity Status. The following has been adopted by the Trustees as their report for the year 2023-2024. The Loughborough District's governing documents are those of The Scout Association (TSA). They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Loughborough District Scouts is a trust established under the TSA rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association and by individual application and nomination and voted for at the AGM. The District is managed by the Loughborough District Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer, District Lead Volunteer, District Youth Lead (POR 5.5.7 2024) and 8 Trustees, and meets generally every 4 or so months. Members of the Trustee Board must meet the requirements of a Trustee and complete ‘Being a Scouts Trustee’ learning within the first 6 months of joining the Board. At least two Trustees should be aged 18-25 birthdays. This District Trustee Board exists as a governing body to make sure the charity is well-managed, risks are assessed and mitigated, buildings, sites and equipment are in good working order, and everyone follows the legal requirements and the organisation's policies and rules. Their support helps other volunteers in Groups or sections run high quality and safe programmes that gives young people skills for life. In noting Risk and Internal Control the District Trustee Board has identified the major risks to which they believe the Loughborough District Scouting is exposed, these have been reviewed and systems have been established to mitigate against them. The areas of concern that have been identified are: Damage to the buildings, property and equipment. The District would request the use of buildings, property and equipment from neighbouring organisations such as the heritage centre, school centres and other Scout Groups. Similar reciprocal arrangements exist with other organisations. Injury to leaders, helpers, supporters and members is covered via the Scout Association. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all scout based activities. The District is primarily reliant upon income from subscriptions, fundraising, or grants. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the District on an ongoing basis, either temporarily or permanently. The District and individual Groups are totally reliant upon volunteers to run and administer the activities within the District and Groups. The national drive to build Squirrel Dreys is being restricted by a shortage of appropriate volunteer leaders. The individual Groups/Units can provide activities for all young people aged 4 to 18. The growth in the number of volunteers to support scouting is essential to scouting and then would provide more activities for young people. ## **Objectives and activities supported by the Trustee Board.** The Purpose of Scouting: Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting: As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we co-operate with others and make friends. The Scout Method ensures that young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Therefore, the Loughborough District Trustee Board maintain that scouting in the District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. ## **Peter Chambers MBE, District Chairman On behalf of the Loughborough District Trustee Board** ## **APPENDIX 1** ## Addendum to Loughborough Scouts AGM Booklet ## July 2024 - 1) Loughborough District Scouts Accounts - 2) District Explorer Scouts Accounts - 3) Oaks Campsite Accounts ( as 50% owned by the LDS’s). NB _The master copy proof of the External Examination of the above LDS accounts is held by the District Secretary. This is available for inspection on request._ Page **1** of **9** Louohborouoh District Scouts (Charrty no. 5217631 Receipts and Payments Account T ￿r[d Foi the year from 11412023 311312024 f(¥L¥IPIS elllu VOYIII￿1IlS Restricted Endovment Total lunds Total fundsl ,Receipts l mombor.hip pubpcriplioThp i DoTh4tioTh= 24.826 30.723 1 Ltg4cit= IGilt Aid Othtr &imil4r incomc 3.3TO i Gra•ts l MaiThtoThoThaco griTht i Othor gr4Tht= Sryb total i Fry•draisi•g tTt•ts (gross) IBADGES l Fl=hiThg Right= IDJ EQUIPMETrTh SALE 3T5 250 250 1 105 ',CJrnp 11.325 Sryb total IOAKS CAMP S￿E INCOME l Hiro o* buildiThg i Hiro o* oquiprThoTht l othor iThcomo Sryb total l B4Thk iThtoro= i Building Socitty iThttrc= ITho tcout A==oci4tioTh thort Torm l Othor iThYo=tmoTht iThcorno Sryb Tul&lGn755 3*.55•J 36.55 35.•1• Page2of9 Louohborouoh District Scouts (Charity no. 521763) Receipts and Payments Account Foi the year frrom 11412023 311312024 r(vLvIyis ￿lIU yoylil¥iIi Restiicled Endovmenl Total funds Total funds Payments Claritablt Pay•t•ts Mombor= tioTh= aid OTh Youth progr4rnmt 4nd 4£tiYiti¢= Adult &upport 4Thd tr4iThiTh9 RoTht 245 1.003 W4tor 4Thd Sowor4go Eltctricity 4Thd G4= Th&ur4Thc¢ 40 a4 84 Rop4ir= 4Thd RoThow41= Matorialp iThd oquiprnoTht PriThliThg photocopyiThg CoThtribution to camp cortr Uniform: T70 AGM 4Thd tru=tt¢ cxptThut WEB Ho=tiThg SuThdry TT 56 100 100 Li&C¢ThCQ= 42_954 36_641 OAKS CAMp$rrE COSTS Dotail 1 Dotail 2 Dotail S OTHER FUNDRAISIMG Sryb total 2.954 42.954 6.641 A55et and investment -Wl 6.400 T23 Tians*eis bet¥een funds Cash funds last year end sh 6.400 6.400 T23 Page3of9 Statement ot assets and liabilities at the en ot the year Uniestiicte Restricted Endo¥ment Total funds Total Cash funds B4Thk currtTht 4ccouTht 6.084 28.482 B4Thk dopo< 4ccouTht BuildiThg &OClQty 4ccouTht Tho Scout AvpociatioTh Short Torm Dobtor= 4th Shop=hod Total cask fry•ds 3.033 3.033 19.142 6.084 31.515 Other monetary assets Tax claim Dtbt= dut from tht lTh&ur4Thco claim 3.666 Investment assets lThYo=tmoTht proporty - d¢t4il Quotod iThYo=tmoTht= Othtr inYt=trntTht= dttail Sryb total Non monetary assets foi Badgo rtock Shop =tock Othor tock L4Thd 4Thd buildiThg= IOAKt ??) 04k= EquipmoTht= (at Y4luol ScoutiThg oquipmoTht. lurThituro otc Othor Sryb total Liabilities AccouTht= Thot yot paid ExpoThpop iThcurrod but Thot iThvoicod Sub&criptioTh= Thot yot p4id Lo4Th - dotail Sryb total Total net assets The above receipts and payments account and statement of assets and liabilities ¥eie approved by the Tiuslees on 8th May 2024 (the date of the Trustee Board meeting that aDDioved the accounlsl and sianed on theii behalf b nature Print f%Jame Chair Treasurer Page4of9 ## Loughborough District Explorers accounts. Page **5** of **9** Section B Statement of assets and liabilities at the end of the period Uniesoricoed funds Resiricied funds Endo¥fftent lund5 Calegorie5 Details lo •earest t B1 Cash fund8 Baieltsy= Bahk Cvjrichi Aceouht 4.741 3.171 Total cash lunds 4.741 3.171 •¢<•vhits)) UniesQiicted funds RestricQed lunds Endovment funds Details C•sl C•rr*•t T•l¥* Details B3 Investment assets F•bd Qo C•sl Details B4 Assets retained for the charrty'g ovrn use Fv•d to Vbe• d•e Details ielales B5 Liabilities Signèd by one oi iwo irusièès on behall ol all ihè trustèes Signature Print Name Oaie ol approval Page6of9 Oaks in Charnwood Campsite. The Oaks Scout Campsite Receipts and payments account For the ear From 01-Jan-23 31-Dec-23 Receipts and payments 2023 2022 Unie5tiicte ds Uniestiicted funds Recei t5 acies similar i•co•t DoTh4tioTh frorTh J Vocc KCTS litld Farm cltctricit Cilor p rofuThd DoTh4tioTh= IrorTh Barrow Scout Grou DoTh4tlQTh& from Di= DoThJtioThr from CouTht Scoutr JThd Guido: 50 356 2T6 200 200 1.024 CharThwood Gr4*t5 Cilor NW Ltic¢= 300 Sryb tot41 Fry&draisi ross Sryb total Sltt virit foor lovoniTh carn rThi hi loo: Cl4rk¢ Hul buildi Al ITh¢ Hut buildi Archor Black Holo Bouldcr w411 Climbi labutilin Gra: lod JuTh 530 994 600 834 122 MouTht4iTh bo4rd= OrioThtoorin ShooliTh raTh ToTh4h4wk= Circu Zorb football ClothiTh Tr4di 20T T5 Sryb tot41 B4nk inttr¢= BuildiTh Sociot Tho Scout AppociilioTh Short Torm lThvoptrnoThi Sorvic Othcr iThY¢=tmcnt iThcorTh¢ 318 70.245 lll ￿ 56.004 Page7of9 Receipts and payments 2023 2022 lunds Uniestricted ments PhontI￿1￿Cb￿itC tc di= tic t4Thk om ProfovpioThal cloaThiTh 4iru m4iThttThaThc¢ 4Thd rtntw41= Vthiclt m4chiThtr lTh&ur4Thco - buidiTh InrurJThco vohiclo: Inuur4Thct truoTh41 aThd MPLC 62T 395 3TO 198 coThtoTht= 512 4T3 35 Yi4 Lou hborou h Di=trict MPLC 285 801 230 334 653 135 201 640 VoluThtoor trainiTh courror VoluThtttr tr4Ytl cx AdmiThi=tratioTh OtMlauditlol*ico ox AGM aThd ox Archor Black Holt Bouldor w411 ClirThbiTh labpojljTh Gra: lod Jun MiThi cro= bow= MouThtaiTh board: OritThtt¢riTh ShootiTh r4n TorTh4hawk= Zorb football Tradin iThc hut r¢lurbi=hrncmTht ClirThbiTh towor r¢lurbi=hmoTht Troo purvo Thd pur Toiltt r¢lurbi=hmtnt TorTh4h4wk r4Th oxtorior of woodoTh buildiTh kitchoTh utoThrjl ck: c4rn crow hut =howor clothiTh rtoTho lor drivow 603 315 T30 160 t22 30 61 358 382 12T 43 365 =hutttr rt T24 354 483 2T6 90 bat dottctor kit DOE wa:hiTh Sryb total 51.2T6 Fry*dr4i5111 t115t5 rutdlGm55 A55el and investmenl puichases. etc_ 15.15 78.135 64.?O4 Cash funds last year end 73.411 Page8of9 The Oaks Scout Campsite Receipts and payments account For the ear fio 01-Jan-23 31-Dec-23 Statetnent of assets and liabilities at the end of the yeai 31st Dec Uniestiicled nds 31st Dec 2022 Uniestiicled funds Cash funds BaThk curroTht 4ccouTht 4Thk currtTht 4£couTht 4Thk d¢ BuildiTh ocitt accouTht Tht Scout AuuOCiatioTh Short Ttrrn Inytutmtnt Stryict hlFloJtr mai Othei monetai Tax claiTh Dobt= duo Irorn th¢ CouTht IAro4lDi=trictlGrou asset5 Investment assets lThYt=tm¢nt ro trt dct4il Quotod inyortrnontr Othor iThvortmoThtr dot)il Sryb Non monetaiy a55ets foi chaiity'5 ovn use Bad o ptock gho tock L4nd buildiTh Motor Y¢hicl¢= 500 300 000 ¥oo 000 mcnt *urniturt ct Othtr Sryb total 344.IlWW 342.•1 Liabilities Accountr not ot id oThpop iTh¢urrod but Thot iThvoicod Subp¢ri id - dotail Total net assets The above receipis and payments 4iccount and stalement of 4755els and liabilitles ¥eie approvèd by Trusloès on 25th February 2024 date ol the Ezècutive Commilteo meeting that appioved the accounls] signed on their behalf bj naluro Print Namo P. Coopor Chair B. Mooro Troipuror Page9of9 LT700005- Scrutineer's Report to the Trustees IJUL) rtl Template for the scrutineer's reporl to the trustees Scrutineer's Report to the Trustees of the Loughborough District Scouts - Scout Council I report on the accounts of the Districtfor the year ended March 2024 As the Group's/District's trustees you are responsibLe for the preparation of the accounts; you consider that neitF the audtt nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility with carrying out an audit or independent examination to scrutinise the accounts and to report to you. In accordance with the directions given in the District's constitution as in POR 5.1 have scrutinised the records ar accounts set out on pages .......................... ........ to .................................. .. ........ In my opinion the accounts are in accordance with the records produced to me and comply with the constFtution. Address: .......... LE !Cc£ i QE. LEIcAI....4￿..... Signed: Date: ..............